Fire Committee Meeting — Agenda packet

CITY OF MINERAL POINT 137 HIGH STREET, SUITE 1 MINERAL POINT, WI 53565 608-987-2361 OFFICE OF THE CITY CLERK-TREASURER Mayor – Danny Clark City Administrator | Troy Maggied | administrator@cityofmineralpointwi.gov City Clerk-Treasurer | Christy Skelding | cityclerk@cityofmineralpointwi.gov AGENDA CITY OF MINERAL POINT FIRE COMMITTEE MEETING Monday, September 28, 5:15 PM City Hall Community Room 1. Call to Order, Roll Call, and Confirmation of Compliance with Open Meetings Law. 2. Approval of August 24, 2026 minutes. 3. Discussion of Fire Station Capital Improvement Project 4. Discussion and consideration regarding the 2025 budget overage 5. Discussion and consideration of a contract for Fire Protection Services for 2027 with the Mineral Point Fire Department, Inc.Consideration of Fire Truck Agreement. 6. Adjourn. Agenda Posted and Distributed: Thursday September 24, 2026 Reasonable accommodations for participation in this meeting by persons with disabilities , as defined by the Americans with Disabilities Act, will be made upon request and if feasible. Please contact the City Clerk’s office (608-987-2361) at least 24 hours prior to the scheduled meeting so that necessary accommodations can be provided. CITY OF MINERAL POINT 137 HIGH STREET, SUITE 1 MINERAL POINT, WI 53565 608-987-2361 OFFICE OF THE CITY CLERK-TREASURER Mayor – Danny Clark City Administrator | Matthew Honer | administrator@cityofmineralpointwi.gov City Clerk-Treasurer | Christy Skelding | cityclerk@cityofmineralpointwi.gov MINUTES CITY OF MINERAL POINT FIRE COMMITTEE MEETING Monday, August 24, 2026, 5:15 PM City Hall Community Room 1. Call to Order, Roll Call, and Confirmation of Compliance with the Open Meetings Law. Alder Goodney called the meeting to order at 5:17 pm. Danny Clark Present (5:42 p.m.) Deven Walrack Present Chris Goodney Present Bryan Marr Present Jared Weier Excused Matt Schaaf Present Others Present: Administrator Troy Maggied, Clerk-Treasurer Christy Skelding, Devin Flanigan, Alan Schrank, Alex Trollop, Evan Fischer, Rob Lindstrom, Rob Busser APPROVAL OF JUNE 22, 2026 MINUTES Motion (Marr/Walrack) to approve minutes. Motion carried, all voting aye (4-0). DISCUSSION OF FIRE STATION CAPITAL IMPROVEMENT PROJECT – DEVIN FLANIGAN. Rob Lindstrom of Keller, Inc. presented preliminary plans developed from the discussion held in June. The concepts included an approximately 3,700-square-foot addition and an additional approximately 600-square-foot area, providing additional apparatus bays and modifications to the parking area. The proposed floor plan includes seven apparatus bays. The area currently used by officers would be removed and converted into space for a shorter apparatus. Lindstrom noted that the elevation of the roadway remains a significant challenge and will need to be evaluated before the plans can be further refined. Keller is awaiting roadway plans, and City Administrator Maggied will connect Delta 3 Engineering with Keller to coordinate the necessary information. Alder Goodney asked whether the exterior roofline had been considered. Lindstrom explained that, based on the anticipated budget and square footage, the concepts do not include usable second-floor space. The final roof design has not yet been determined. Alex Trollop discussed the firewall separating the proposed apparatus bays from the existing building and noted the importance of creating adequate visibility and access between the spaces to avoid vehicles entering or exiting a blind area. Schaaf stated that the primary priority for the project is creating additional space for fire apparatus. Marr expressed concern about the slope from Doty Street and whether an apparatus could safely back CITY OF MINERAL POINT 137 HIGH STREET, SUITE 1 MINERAL POINT, WI 53565 608-987-2361 OFFICE OF THE CITY CLERK-TREASURER Mayor – Danny Clark City Administrator | Matthew Honer | administrator@cityofmineralpointwi.gov City Clerk-Treasurer | Christy Skelding | cityclerk@cityofmineralpointwi.gov into the proposed smaller bay. The Committee agreed that obtaining accurate elevation information is an important next step before further refining the proposed layout. Committee members discussed having Keller representatives attend future meetings in person. Keller indicated that meetings could also be conducted virtually if Committee members receive hard copies of the plans in advance. Keller emphasized the importance of establishing clear expectations and the desired level of involvement so the firm can gather the appropriate information and move the project forward. CONSIDERATION OF FIRE TRUCK AGREEMENT. Chief Walrack previously provided former City Administrator Honer with the proposed Fire Truck Agreement and comments from the Fire Department’s attorney. The attorney generally found the agreement acceptable but noted that it does not include a process for resolving a deadlock between the parties. The agreement currently requires the parties to confer and determine a course of action but does not provide a tie-breaking or dispute-resolution mechanism. The Fire Department’s attorney also recommended establishing a completion date to prevent a stalemate from extending beyond the expiration of the agreement without a replacement or refurbishment being completed. A correction was noted regarding the aerial apparatus, which should reference a 75-foot aerial rather than a 75-inch aerial. Administrator Maggied stated that the City forwarded the agreement to the City Attorney on June 16, who has been on paternity leave. Maggied will forward the Fire Department attorney’s comments to the City Attorney for review. The Committee discussed possible methods for resolving a deadlock, including establishing a separate committee or potentially utilizing the Citizen Police Committee as a deciding body. ADJOURN Motion (Marr/Walrack) to adjourn at 6:08 p.m. Motion carried, all voting aye (5-0). 9/28/2026 ☐ New Business ☒ Unfinished Business ☐ Reports ☐ Closed Session ☐ Ordinance/Resolution Meeting: Fire Committee Department Reporting: Administration Submitted by: Troy Maggied ISSUE: Mineral Point Fire Department, Inc. had an unapproved budget deficit in 2025 in the amount of $5,701.83 and is on track to have another deficit in 2026. BACKGROUND/ANALYSIS: The 2025 non-personnel budget was $47,850 with actual spending of $55,701.83. 2026 spending as of 9/23 is $36,730.61 of the non-personnel budgeted expenses. If the fire department has a burn-rate for October-December equal to that of January-September, the total 2026 expenses will be $55,095.92, resulting in a deficit of $7,245.92. A summary of 2025 transactions is below. Summary of 2025 Fire Department Expenditures Charter 2025 Total Charges $3,216.73 Water Bills 2025 Total Charges $3,614.82 Alliant 2025 Total Charges $6,732.86 RELIANT FIRE APPARATUS INV-WI-2172-AC COMPRESSOR AND SERPENTINE $2,487.15 BOSSERT INSURANCE GROUP LLC INSURANCE RENEWAL-#407 $26,460.00 CAREY'S SEAMLESS GUTTERS & ADJUST DOOR THAT WAS HIT $150.00 NORTH STAR EMERGENCY VEHICLE SERVICE INC. 4339- QUINT 3 - ROUTINE PUMP INSPECTION $791.26 XYR CHK # 41169 - POINT ELECTRIC & PUMP SERVI POOLED CASH G/W/S $159.01 XYR CHK # 41213 - VFIS/GLATFELTER SPECIALTY B POOLED CASH G/W/S $12,090.00 Total $55,701.83 2025 Budget (Excluding wages and payroll taxes) $47,850.00 Overage ($7,851.83) RECOMMENDATION: Identify a means of restoring the city’s general fund to account for the unbudgeted 2025 deficit, and develop an financial plan that will avoid another deficit in 2026. FISCAL IMPACT: Unapproved and unbudgeted 2025 expense of $5,701.83 withdrawn from the city’s General Fund to cover this expense. ATTACHMENTS: None.