Personnel and Labor Relations Committee — Agenda Packet

www.greencountywi.org PLEASE NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities through sign language, interpreters or other auxiliary aids. For additional information or to request the service, contact the Green County Clerk’s Office at (608) 328-9430. GREEN COUNTY PERSONNEL AND LABOR RELATIONS COMMITTEE Wednesday, August 26, 2026 at 5:00 PM Green County Historic Courthouse - County Board Room 1016 16th Avenue, Monroe, WI 53566 PERSONNEL AND LABOR RELATIONS COMMITTEE MEETING AGENDA 1. Call to Order 2. Approval of Minutes i. Approval of August 13 and 26, 2026 Personnel and Labor Relations Committee meeting minutes 3. Travel Requests i. HR Director and HR Specialist Travel Request - 2026 Fall WACPD and Generative AI Workshop 4. New Business i. Approval for Human Services Employee to Carry Over Additional Vacation ii. Progress Update From Administrator on Initial Guidance and Directives 5. Business by the Human Resources Director i. HR Report on Hires and Terms ii. Discussion and possible action regarding 2027 Human Resources Budget iii. Discussion and possible approval of changes to the Employee Handbook regarding Job Transfer pay for Pleasant View Pool Employees iv. Discussion and possible action regarding the creation of 3 Jail Deputy Positions for the 2027 budget 6. Overtime/Comp Time Report i. Overtime/Comp Time Report 7. Adjourn Members: Jerry Guth, Chair; Kristi Leonard; Dave Tschudy; Joe Snow; Michael Furgal; Russ Torkelson; and Todd Larson GREEN COUNTY PERSONNEL AND LABOR RELATIONS COMMITTEE Wednesday, July 29, 2026 at 5:00 PM Green County Historic Courthouse | County Board Room 1016 16th Ave Monroe, WI PERSONNEL AND LABOR RELATIONS COMMITTEE MEETING MINUTES 1. Call to Order The meeting was called to order by Chair Guth at 5:00 PM. Members Present: Jerry Guth, Todd Larson, Michael Furgal, Kristi Leonard, and Dave Tschudy. 2. Approval of Minutes i. June 24, 2026 Personnel and Labor Relations Committee Meeting Motion by Larson, seconded by Tschudy to approve the minutes of the June 24, 2026 Personnel and Labor Relations Committee meeting as presented. Motion carried on a voice vote. 3. Travel Requests i. Approval of Out-of-State Travel Request for Human Services Director and Human Services Manager — Behavioral Health Motion by Furgal, seconded by Leonard to approve the travel request as presented. Motion carried on a voice vote. ii. Approval of Out-of-State Travel Request for Human Services Case Manager - CST Motion by Furgal, seconded by Tschudy to approve the travel request as presented. Motion carried on a voice vote. iii. Approval of Conference Attendance for County Administrator — Wisconsin Counties Association 2026 Annual Conference Motion by Furgal, seconded by Larson to approve the travel request as presented. Motion carried on a voice vote. iv. Approval of Conference Attendance for County Clerk — Wisconsin Counties Association 2026 Annual Conference Motion by Furgal, seconded by Tschudy to approve the travel request as presented. Motion carried on a voice vote. v. Approval of Travel Request for Supervisor Furgal - WCA General Government & Finance Steering Committee Item withdrawn. No action was taken. 4. New Business i. Update on Pleasant View Incentive Policy Administrator Owen, Assistant Corporation Counsel MacLennan, and Finance Director Laws gave an udpate on the Pleasant View Incentive policy. Discussion took place. No action was taken. ii. Discussion and Possible Action on Ordinance 26-0801 Amendment of Tite 1 Chapter 6 County Officers Motion by Furgal, seconded by Larson to approve the Ordinance as presented. Motion by Larson, Leonard amend the ordinance to change the language for the Highway Commissioner to match the language presented for Corporation Counsel, with the Personnel and Labor Relations Committee being changed to the Highway Committee. Motion to amend carried on a voice vote. The original motion as amended carried on a voice vote. 5. HR Report on Hires and Terms i. HR Report on Hires and Terms Distributed, discussed, no action taken. 6. Overtime/Comp Time Report Report was not distributed prior to the meeting. No action was taken. 7. Business from Employee Salary and Benefits Subcommittee i. Discussion and Possible action on Updated Wage Scale Motion by Leonard, seconded by Tschudy to adopt the wage scale with the reclassifications and 4.5% increase as presented. Motion carried on a voice vote. ii. Discussion and Possible Action on Health Insurance Premium Contributions Administrator Owen provided an update on discussions at the Employee Salary and Benefits Advisory Subcommittee regarding insurance premium increases, other options for insurance such as high deductible health plans, self-funded insurance, etc. No changes were recommended for 2027 county health insurance premium contributions by the Employee Salary and Benefits Advisory Subcommittee. Will revisit when WPPA negotiations begin in 2027. iii. Discussion and Possible Action on Cost of Living Adjustment Policy The committee discussed changes to the presented policy. Motion by Tschudy, seconded by Larson to approve the Cost of Living Adjustment (COLA) Policy as amended. Motion carried on a voice vote. 8. Adjourn Motion by Leonard, seconded by Furgal to adjourn. Motion carried on a voice vote. STATE OF WISCONSIN COUNTY OF GREEN I, Arianna L. Voegeli, County Clerk, in and for said County, do hereby certify that the above and foregoing is a true and correct copy of the proceedings of the Personnel and Labor Relations Committee on their meeting held on July 29, 2026, A.D. Arianna L. Voegeli Green County Clerk GREEN COUNTY PERSONNEL AND LABOR RELATIONS COMMITTEE Thursday, August 13, 2026 at 6:30 PM Green County Historic Courthouse | 2nd Floor Conference Room 1016 16th Ave Monroe, WI PERSONNEL AND LABOR RELATIONS COMMITTEE MEETING MINUTES 1. Call to Order The meeting was called to order by Chair Guth at 6:30 PM. Members Present: Jerry Guth, Mike Furgal, Joe Snow, Kristi Leonard, Todd Larson, and Dave Tschudy (virtual) 2. New Business i. Discussion and possible action regarding appointment of and step placement of Angela MacLennan to Corporation Counsel Motion by Leonard, seconded by Furgal to appoint Angela MacLennan as Corporation Counsel at Grade 100, Step C as presented. Motion carried on a voice vote. ii. Discussion and Possible Action regarding appointment of Terry Snow as Interim Nursing Home Administrator Motion by Larson, seconded by Tschudy to appoint Terry Snow as interim Nursing Home Administrator at Grade 100, Step J. Motion carried on a voice vote with Supervisor (Joe) Snow abstaining. iii. Discussion and possible action regarding the appointment of William Kummer as Information Technology Director Motion by Snow, seconded by Furgal to appoint William Kummer as Information Technology Director at Grade 95, Step D as presented. Motion carried on a voice vote. 3. Adjourn Motion by Larson, seconded by Snow to adjourn. Motion carried on a voice vote. STATE OF WISCONSIN COUNTY OF GREEN I, Arianna L. Voegeli, County Clerk, in and for said County, do hereby certify that the above and foregoing is a true and correct copy of the proceedings of the Personnel and Labor Relations Committee on their meeting held on August 13, 2026, A.D. Arianna L. Voegeli Green County Clerk Report to the Personnel and Labor Relations Committee of Green County MEETING DATE PREPARED BY August 26, 2026 Dan Williams, Human Services Director AGENDA ITEM: 4. New Business i. Approval for Human Services Employee to Carry Over Additional Vacation BACKGROUND Request: Our Human Services Manager- Economic Support, Laci Bainbridge, reached her anniversary date on July 13, 2026. At that time, she had 55 hours of vacation leave, of which 40 hours were eligible to be rolled over, and 15 hours were forfeited. Manager Bainbridge had planned to use additional vacation time prior to her anniversary date; however, due to ongoing staffing challenges, she determined that taking additional time off was not appropriate under the circumstances. Since the beginning of April, the Economic Support unit has experienced multiple staff absences due to medical leave. In June, an additional staff member was absent for an extended period following the death of an immediate family member. These unforeseen staffing shortages impacted the unit's ability to maintain adequate coverage and meet the demands of Economic Support operations. As the manager, Bainbridge postponed her planned time off in order to provide leadership, support staff, assist with coverage needs, and help ensure that required workloads and performance expectations continued to be met. Given these circumstances, we are requesting to allow Manager Bainbridge to roll over an additional 15 hours of vacation that were forfeited on July 13, 2026. The Green County Employee Handbook States: All employees (hourly and salaried) may roll over up to 40 hours of unused vacation at their anniversary date. Any remaining unused earned vacation will be forfeited. A Department Head may request that an employee, including themselves, roll over more than 40 hours of unused earned vacation by making a request to the Personnel and Labor Relations Committee. Unused vacation hours at an employee’s anniversary date are not paid out. (IV. Benefits of Employment). Vacation. 3.) Background on Economic Support: Economic Support work is highly monitored, with regular tracking of key performance metrics such as application processing timeliness, call volume, error rates, and other measures. In addition to processing applications within established timelines, Green County is required to provide coverage for a designated number of shifts at the regional call center. These staffing requirements remain in place despite both planned and unplanned staff absences. When multiple staff members are out of the office, whether due to scheduled leave, illness, or other unexpected circumstances, it becomes increasingly challenging to maintain adequate staffing levels while also meeting established performance benchmarks. Staff must balance application processing responsibilities with call center coverage and other required duties, which can place significant demands on available staff. Furthermore, Economic Support work has become increasingly complex due to continually changing federal mandates, requirements, and interpretations of long-standing policies. These changes require ongoing training, research, and monitoring to ensure staff understand and correctly apply current requirements. As a result, the work is not routine and requires a significant level of knowledge, attention to detail, and ongoing monitoring to maintain accuracy while also meeting established processing timelines. RECOMMENDATION Approval for Human Services Manager Bainbridge to roll over an additional 15 hours of vacation that were forfeited on July 13, 2026 FISCAL IMPACT No Fiscal Impact. When the Human Services Manager - Economic Support, is out of the office, the position does not require additional staffing. Responsibilities are absorbed by existing staff within their regularly scheduled work hours. ATTACHMENTS None Green County Hires and Terms 2026 HIRES TERMS January Pleasant View 6 Coroner 2 Highway 1 TOTAL 9 Pleasant View 11 14 months; 13 months; 1 year; 7 months; 6 months (2); 3.5 months; 2 months (2); 1 month; 3 days IT 1 5 years TOTAL 12 February Pleasant View 1 Sheriff 4 Highway 1 IT 1 TOTAL 7 Pleasant View 10 2.9 years; 1.75 years; 1 year (2); 11 months; 9 months; 7 months; 3 months; 6 weeks; 3 weeks Sheriff 2 30 years (retirement), 4.9 years TOTAL 12 March Pleasant View 12 Human Services 1 Sheriff 1 County Administrator 1 TOTAL 15 Pleasant View 5 3 years, 21 months, 8 months, 4 months, 16 days Human Services 1 7.5 years TOTAL 6 April Pleasant View 7 Highway 2 Sheriff 1 GCDC 1 TOTAL 11 Pleasant View 4 16 years (Retirement), 6 weeks, 5 weeks, 3 weeks Highway 1 3.5 years Human Services 1 2 years Sheriff 1 3.25 years TOTAL 7 May Pleasant View 3 Sheriff 1 Landfill 1 (Summer) Highway 1 (Summer) TOTAL 6 Pleasant View 5 1 day, 2 weeks, 2 months, 1 year, 13 months Human Services 3 6 months, 7 years (retired), 24 years (retired) Sheriff 1 3 months District Attorney 1 4 years TOTAL 10 June Pleasant View 8 Human Services 4 Highway 2 (1 Summer) UW Extension 2 (Summer) Sheriff 1 TOTAL 17 Pleasant View 10 3.6 years, 3 years, 2.10 years, 2.7 years, 2.4 years, 2.3 years, 1.2 years, 9 months, 8 months, 7 months Sheriff 1 4 months IT 1 1 year TOTAL 12 July Pleasant View 7 Sheriff 2 Human Services 1 Coroner 1 Pleasant View 6 4.2 years, 3 years, 3 months (3), 6 weeks Sheriff 1 8 months Human Services 1 1.6 years Highway 1 11 years (retirement) Coroner 1 5.6 months Land Conservation 1 1.8 years TOTAL 11 UW Extension 1 6 weeks (Summer) Zoning 1 1.6 years TOTAL 13 August September October November December HIRES YEAR TOTALS HIRES Pleasant View 44 Sheriff 10 Human Services 6 Highway 7 Coroner 3 UW Extension 2 Clerk of Court Landfill 1 Land Conservation IT 1 Property Zoning Child Support Public Health GCDC 1 Register of Deeds Treasurer Vets Corp Counsel District Attorney Human Resources Finance County Administrator 1 TOTAL 76 TERMS YEAR TOTALS TERMS Pleasant View 51 Sheriff 6 Human Services 6 Highway 2 Coroner 1 UW Extension 1 Clerk of Court Landfill Land Conservation 1 IT 2 Property Zoning 1 Child Support Public Health GCDC Register of Deeds Treasurer Vets Corp Counsel District Attorney 1 Human Resources Finance TOTAL 72 Description Account ID Human Resources TAXLEVY 100337-4100 STATEGRT 100337-4322 OTHERST 100337-4329 CLNTPYMT 100337-4653 4CO19 100337-4CO19 PRODLABR 100337-5110 REGTIME 100337-5111 OVRTIM 100337-5112 COMP 100337-5114 OTHTIM 100337-5119 SICKLVE 100337-5121 VACLVE 100337-5122 PERSLVE 100337-5123 HOLIDLVE 100337-5124 PDVAC 100337-5126 OTHLEAV 100337-5128 FRINGE 100337-5140 SOCSEC 100337-5141 RETEMPLR 100337-5143 HEALTH 100337-5144 WORKCOMP 100337-5147 PROFSERV 100337-5210 CONSULT 100337-5211 MEDCCONS 100337-5216 OTHRPRO 100337-5219 CONTULIT 100337-5220 INTERNET 100337-5223 PHONE 100337-5225 MISCFEE 100337-5289 OFFSUPPL 100337-5310 POSTAGE 100337-5311 STATFORM 100337-5312 PRNTNG 100337-5313 OFFEQP 100337-5314 PAPER 100337-5315 ADVEMPL 100337-5317 ADVPUBL 100337-5318 OTHOFFSUP 100337-5319 EDUCAT 100337-5320 MEMBRDUE 100337-5324 REGFEE 100337-5325 PERSUBSP 100337-5326 OTHEDUC 100337-5329 TRAVEL 100337-5330 TRVLMEAL 100337-5335 TRLLODG 100337-5336 TRVLMILE 100337-5337 OPEQP 100337-5345 SUPPFOOD 100337-5347 OTHSUPP 100337-5399 INSUR 100337-5510 VEHINS 100337-5512 LIABINS 100337-5513 RENTLEASE 100337-5530 OFFEQRENT 100337-5537 SFTWLIC 100337-5555 COMPLOC 100337-5818 HS/HR 100337-5967 CO19EXPS 100337-5CO19 Undefined INTINVEST 10514450-4811 OTHLEAV 10514450-5128 SOCSEC 10514450-5141 RETEMPLR 10514450-5143 HEALTH 10514450-5144 WORKCOMP 10514450-5147 Object Amounts - FY25 Actuals Amounts - FY26 Projected 230248.95 547297.42 Taxes 0 287849 State Grants 0 0 State Grants -All Other 0 0 Client Repayment of Expenses 0 0 Covid Revenue 0 0 Productive Labor 0 0 Regular Time 131556 168063.12 Overtime 581.64 300 Compensatory 0 0 Other 439.36 0 Sick Leave 6205.21 0 Vacation 7663.14 0 Personal Leave 1685.6 0 Holidays 3238.19 0 Paid Vacation 0 0 All Other 0 0 Fringes -Employer Contribution 0 84060.3 Social Security 11022.56 0 Retirement-Employer's Share 10520.23 0 Health Insurance 52062.24 0 Worker's Compensation 106.28 0 Professional Services 0 0 Consultants 0 Medical/Psychiatric 127.38 130 Other Professional 1039.5 1045 Contracted Utility Services 0 0 Internet Access 288 288 Telephone 363 396 Misc Fees 0 0 Office Supplies & Expense 0 0 Postage 98.77 100 Stationery, Forms & Form Print 0 0 Job Printing & Duplication 0 0 Minor Equipment 0 0 Paper 200 200 Advertising/Employment 0 0 Advertising/Publishing 0 0 Office -All Other 757.42 1200 Education (Internal) 0 0 Membership Dues 50 25 Registration Fees & Tuition 0 200 Periodical Subscriptions 468 470 Education -All Other 0 0 Travel 0 0 Meals 45 200 Lodging 0 300 Mileage 0 600 Minor Equipment 119 0 Food 47.9 0 All Other Supplies & Expense 284.77 500 Insurance 0 0 Vehicles and Equipment 78.07 80 Public Liability 651.13 660 Rents and Leases 0 0 Office Equipment 0 0 Software Licenses 550.56 631 Computer Equipment 0 0 Human Services InterDept 0 0 COVID-19 Expenses 0 0 8838.28 0 Interest on Investments 8838.28 0 All Other 0 0 Social Security 0 0 Retirement-Employer's Share 0 0 Health Insurance 0 0 Worker's Compensation 0 0 239087.23 547297.42 Amounts - FY27 In Progress Difference - FY27 In Progress Note 575805.17 -8402.83 287849 0 0 0 0 0 0 0 0 0 0 0 185705.28 -15304.72 300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -88024 14206.45 14206.45 13463.63 13463.63 66221.88 66221.88 129.99 129.99 0 0 0 0 130 0 1045 0 0 0 369.36 81.36 486 90 0 0 0 0 100 0 0 0 0 0 0 0 200 0 0 0 0 0 1200 0 0 0 25 0 200 0 470 0 0 0 0 0 200 0 300 0 600 0 0 0 0 0 500 0 0 0 80 0 660 0 0 0 0 0 1363.58 732.58 0 0 0 0 0 0 0 -88766 0 -18000 0 -61750 0 -4724 0 -4292 0 0 0 0 575805.18 II GENERAL EMPLOYMENT POLICIES Job Transfer Page 7 A transfer is the movement of an employee from one position to another in the same Pay Grade. Whenever an employee transfers to another position, there shall be no salary adjustment. This, however, does not apply to Pleasant View Nursing Home Pool employees. If an employee transfers from a Pool position to a regular benefitted position, they will be placed at Step A if they were originally hired as a Pool employee, or returned to their original step if they started employment as a regular benefitted employee. (Amended 7/31/24) (Amended 8/27/26) The above addition in RED is needed due to a change in where Pool employees are now paid on the pay scale. All Pool employees will be paid at Step K (top step) starting August 17, 2026. This is a significant pay increase for this position. CNA Pool were paid at Step D, LPN Pool were paid at Step H, and RN Pool were paid at Step E. This change has been implemented to help Pleasant View begin to stop their reliance on agency staff. While these rates are higher than what was being paid for these positions, the rates are lower than what is being paid for agency staff. Green County Overtime and Comp Time Report 2026 Overtime Report Department Payout County Over/(Under) Year-to-Date: August 2026 OT OT $ Comp Time Budget Budget County Clerk 14.25 519.36$ $0.00 $500.00 $19.36 Treasurer - - $ $0.00 $0.00 $0.00 Land Records - - $ $0.00 $0.00 $0.00 Clerk of Court - - $ $669.59 $1,000.00 ($330.41) Circuit Court - - $ $55.36 $0.00 $55.36 Coroner - - $ $2,087.65 $0.00 $2,087.65 Register of Deeds - - $ $1,095.93 $0.00 $1,095.93 Dist Atty 23.50 919.17$ $1,892.49 $900.00 $1,911.66 Child Support - - $ $0.00 $0.00 $0.00 Corp Counsel - - $ $0.00 $0.00 $0.00 Accounting 9.00 383.81$ $1,253.73 $0.00 $1,637.54 Maintenance 6.00 160.72$ $0.00 $350.00 ($189.28) Zoning - - $ $0.00 $0.00 $0.00 Land Cons 1.50 53.84$ $0.00 $0.00 $53.84 Vets - - $ $0.00 $0.00 $0.00 UW Extension 18.75 478.13$ $0.00 $800.00 ($321.87) Human Resources 10.62 391.38$ $31.98 $300.00 $123.36 Information Technology - - $ $0.00 $0.00 $0.00 Emergency Management - - $ $207.97 $502.00 ($294.03) Sheriff 3,788.85 176,667.43$ $65,620.99 $319,568.00 ($77,279.58) Health 22.25 1,179.79$ $1,081.68 $0.00 $2,261.47 Pleasant View 8,405.75 246,188.05$ $0.00 $236,800.00 $9,388.05 Landfill 229.97 8,811.34$ $0.00 $20,720.00 ($11,908.66) Human Svcs 421.66 17,817.21$ $25,825.34 $6,150.00 $37,492.55 Highway - TOTAL 873.00 37,940.06$ $29,547.16 $95,075.00 ($27,587.78) Overtime 201.00 9,007.77$ Emergency Response 672.00 28,932.29$ Totals 13,825.10 491,510.29$ $129,369.87$682,665.00 ($61,784.84) INCENTIVE PAYMENTS PVN - Incentive Pay $1 Incentive 744.25 $4 Incentive 8,865.00 $10 Incentive 7,115.00 Night Differentials 112,110.50 Weekend Pay 69,581.25 Holiday OT 366.75 Total 198,782.75$ Year To Date Green County Overtime and Comp Time Report 2026 Comp Time Report Department # of Staff Year-to-Date: August 2026 Hrs to UseComp Liabilitywith a Balance County Clerk Treasurer Land Records Clerk of Court 18.23 $669.59 3.00 Circuit Court 1.51 $55.36 1.00 Coroner 45.77 $2,087.65 2.00 Register of Deeds 27.00 $1,095.93 1.00 Dist Atty 41.90 $1,892.49 2.00 Child Support Corp Counsel Accounting 29.75 $1,253.73 2.00 Maintenance Zoning Land Cons Vets UW Extension Human Resources 0.75 $31.98 1.00 Information Technology Emergency Management 4.14 $207.97 1.00 Sheriff 1,272.99 $65,620.99 42.00 Health 21.42 $1,081.68 3.00 Pleasant View Landfill Human Svcs 574.41 $25,825.34 47.00 Highway 702.72 $29,547.16 23.00 Totals 2,740.59 $129,369.87 128.00 Year To Date Green County Overtime and Comp Time Report 2026 Overtime Report Department OT OT $ OT OT $ OT OT $ County Clerk 6.75 247.46$ 6.75 247.46$ Treasurer 0.00 -$ Land Records 0.00 -$ Clerk of Court 0.00 -$ Circuit Court 0.00 -$ Coroner 0.00 -$ Register of Deeds 0.00 -$ Dist Atty 0.00 -$ Child Support 0.00 -$ Corp Counsel 0.00 -$ Accounting 0.00 -$ Maintenance 0.00 -$ Zoning 0.00 -$ Land Cons 0.00 -$ Vets 0.00 -$ UW Extension 3.5 89.25$ 15.25 388.88$ 18.75 478.13$ Human Resources 0.75 31.98$ 0.75 31.98$ Information Technology 0.00 -$ Emergency Management 0.00 -$ Sheriff 198.90 9,605.78$ 329.49 16,243.63$ 528.39 25,849.41$ Health 1.25 76.52$ 1.25 76.52$ Pleasant View 419.50 13,817.16$ 389.75 12,376.39$ 809.25 26,193.55$ Landfill 13.68 502.78$ 8.66 358.25$ 22.34 861.03$ Human Svcs 35.75 1,448.45$ 32.55 1,374.07$ 68.30 2,822.52$ Highway 28.00 1,226.65$ 81.25 3,410.01$ 109.25 4,636.66$ Overtime 9.00 409.00$ 77.25 3,233.31$ 86.25 3,642.31 $ Emergency Response 19.00 817.65$ 4.00 176.70$ 23.00 994.35 $ Totals700.08 26,722.05 864.95 34,475.21$ 1565.03 61,197.26$ INCENTIVE PAYMENTS PVN $1 Incentive 81.50 - 81.50$ $4 Incentive 232.00 415.00 647.00$ $10 Incentive - - -$ Night Differentials 7,220.00 6,860.75 14,080.75$ Weekend Pay 4,708.25 4,401.75 9,110.00$ Holiday OT -$ Total 12,241.75 11,677.50 23,919.25 August 8/7/2026 8/21/2026 Month To Date