Information Technology Committee — Agenda Packet

www.greencountywi.org PLEASE NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities through sign language, interpreters or other auxiliary aids. For additional information or to request the service, contact the Green County Clerk’s Office at (608) 328-9430. GREEN COUNTY INFORMATION TECHNOLOGY Thursday, August 13, 2026 at 5:00 PM Green County Historic Courthouse - County Board Room 1016 16th Avenue, Monroe, WI 53566 INFORMATION TECHNOLOGY MEETING AGENDA 1. Call to Order 2. Public Comment (Limit 3 minutes per person) 3. Approval of Minutes i. Approval of July 9, 2026 Meeting Minutes 4. Approval of Bills 5. Project Manager Report i. Project Manager Report: Wendy Flanagan 6. Director's Report 7. New Business i. Update on TCnetworks Support Contract ii. Discussion on Staff Work Load during Transition 8. Committee Raised Topics - Discussion 9. Adjourn Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 1 of 9 GREEN COUNTY August 13th IT Committee GCDC & IT Committee Partnership Contents of This Packet 1. ARPA Budget Summary 2. Tech Connect Initiative 3. Wi-Fi Reimbursement Program 4. Public Wi-Fi Project Overview & Location Status Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 2 of 9 1. ARPA Budget Summary The following is a summary of ARPA (American Rescue Plan Act) dollars allocated and expended in support of broadband and digital equity efforts in Green County. Date Org Item Description Total Cost Projected 10514500 2025 Broadband Coordinator Position $46,471.12 complete Projected 10514500 2026 Broadband Coordinator Position $98,285.49 complete Projected 10514500 Device Refurbishment Program Expansion (Tech Connect) $30,000.00 complete Projected 10514500 Libraries- Technology & Broadband training and programming $10,000.00 pending Projected 10514500 Low Income Assistance Program for Internet Access- School age families $30,000.00 complete Projected 10514500 Low Income Assistance Program for Internet Access- Seniors/Disabled Individuals $30,000.00 $27,600 spent Projected 10514500 Public Space Wi-Fi in each Green County community $220,000.00 Projects pending Budget items to discuss: Overall- Public WI-fi Projects are running appx $52,000 under budget amounts so far- do we want to reallocate some of that money to other programs? I was also contacted by Dan Williams asking if we could help with internet costs for the Fields Housing center. Do we want to utilize some funds for that service? 2. Tech Connect Initiative Tech Connect program takes retired County owned laptops and refurbishes them, distributed to those in need in Green County at no cost. Using ARPA funds, we expanded this program, purchasing refurbished laptops to fill gaps in the quantity the County IT could provide. Start Date Distribution Units Distributed May 2025 Individuals, Non-Profit & Small Business Owners 60 Laptops- we’ve disbursed about half of the laptops we have already. Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 3 of 9 3. Wi-Fi Reimbursement Program There are two internet reimbursement programs available, for two target groups. One is for low-income families with student-age children, using the free & reduced lunch program in the schools to qualify. The funds for this program are spent and will now close. The second program is new, just starting up in April 2026, focusing on Seniors and Individuals with disability. This program is picking up momentum. Both programs are administered the same way: An application and three months of paid home internet bills are submitted, and we mail out a $150 check to the home. They can reapply every three months, using the following months internet bills, until the allocated funds are depleted. School internet reimbursement program Total Allocated Program funds Distributed funds Green County Children supported in the enrolled families $30,000- Began the program in Sept 2025 with $20,000. Depleted funds, and committee reallocated an additional $10,000 at April 2026 meeting $30,000 All funds are spent and the program will be closed 438 Children Senior internet reimbursement program Total Allocated funds Distributed funds Applicants $30,000- Funds allocated at April 2026 meeting $27,600 processed and pending- $2,400 remaining (16 checks). Funds will probably be gone within a week. 134 processed, 50 more pending on my desk to process= 184 total 4. Public Wi-Fi Project Overview GCDC is partnering with the Green County IT Committee to expand public Wi-Fi access in every community across the county. The following table summarizes the current status of each project location. Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 4 of 9 Location Status Est. Cost Timeline Brodhead ($40,000 ARPA budgeted) Approved – Pending Install $32,424 TC Networks + $2,000 electrical $1,000 signs Appx. = $35,424 $4,600 under budget Electrical complete, waiting on TC Network to install. Juda ($20,000 ARPA budgeted) Approved – Pending Install $6394.96 Vieth $1000 signs Appx. = $7394 $12,600 under budget Install planned Sept/Oct. Albany ($1605 ARPA budgeted) Construction complete, only billing remaining PSC Grant $10,771 ARPA funds to cover electrical $1605 Even to budget Waiting on bill for electrical. Will order signs if they want them. Monroe ($40,000 ARPA budgeted) In Discussion To be determined by location Wendy meeting with locations for approval New Glarus ($25,000 ARPA budgeted) Approved – Pending Install $8803.01 TC Networks + $1,000 electrical+ $1000 signs Appx. = $10,803 $14,197 under budget Electrical estimate approved, equipment on order Brooklyn ($25,000 ARPA budgeted) Approved – Pending Install $9,389.36 TC Networks + $1730 electrical + $1000 signs Appx. = $11,219 $13,781 under budget Electrical complete, waiting on TC Network to install. Monticello ($30,000 ARPA budgeted) Approved – Pending Install $18,170.06 TC Network + $4,000 electrical + $1000 signs Appx. = $23,200 $6,800 under budget Electrical estimate approved, equipment on order Browntown Not Interested N/A N/A Location Details Brodhead ⏳ In Progress Notes Approval City council approved Approved at City council meeting May 18th Location Town Hall to downtown and Legion park Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 5 of 9 Estimated Cost $32,424 TC Networks $2,000 electrical Deposit paid $18,662.90 to order equipment. Site is ready for them to install Electrician Partnership: Brodhead Water & Light Utility and Cove’s Electric. Electrical work is complete, paid $2,000 Timeline Equipment has been ordered, and will be painted before installation As soon as TC can get there- probably Sept. Notes: City is interested in adding Security cameras as part of this installation, at their expense. Juda ⏳ In Progress Approval School district approved Being installed by Vieth Consulting- plan is finalized Location Park – standalone network Estimated Cost $6394.96 Vieth Electrical Already in place, conduit in ground available Timeline Vieth plans to install Sept-Oct. Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 6 of 9 Albany Completed Project Status Installation complete Outstanding Item Waiting on bill from electrician Funding Paid via PSC Grant, ARPA funds approved for $1605 Electrical work. Cost final amount to be confirmed upon completion New Glarus ⏳ In Progress Contact Kelsey Status Approved by Library board and Village Board July 15th Location Surrounding area around Library and downtown area Electrician Clark Electric- $1,000 estimate approved Estimated Cost $8803.01 TC Networks Timeline Expected Fall installation Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 7 of 9 . Brooklyn ⏳ In Progress Contact Linda Status Approved by Village Board Next Step Electrical work complete, waiting on TC network to install. Location Village Hall → Legion Park Electrician Brian Johnson- Electrical Dimensions- $1730 estimate Estimated Cost $9,389.36-TC Network Timeline As soon as TC can get there- probably Sept. Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 8 of 9 Notes: Monticello ⏳ In Progress Contact Stephanie Status Approved by Village Board Location Village Hall → Main Street → Pool and Park Next Steps Ready for electrical work when mounting equipment comes Electrician Clark Electric Estimated Cost $18,170.06 TC Network estimate Timeline Fall: Sept-Oct. Notes: Green County IT Oversight Committee | Public Wi-Fi & Digital Equity Update Green County IT Oversight Committee | Confidential – For Committee Use Only | Page 9 of 9 Browntown ✗ Not Interested Status Municipality has declined to participate at this time Monroe ⏸ Pending Notes: Monroe is unique in that no location has been locked down yet. The table below outlines the three small networks we are working on. Top Potential Site Contact / Partner Notes Status YMCA Luke Smetters May be interested in extending their indoor signal out into the parking lot Wendy meeting with Luke Monroe Public Library Suzann Holland (contact) Could we further extended the signal- wider footprint? Wendy meeting with Library director Family Promise Wendy Currie (contact) Met with Dir to discuss. Could only cover their parking lot and play area. Would service residents more than the public Wendy meeting with Family Promise Board for poss. approval