Finance and Accounting Committee — Agenda Packet

www.greencountywi.org PLEASE NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities through sign language, interpreters or other auxiliary aids. For additional information or to request the service, contact the Green County Clerk’s Office at (608) 328-9430. GREEN COUNTY FINANCE AND ACCOUNTING COMMITTEE Tuesday, July 14, 2026 at 6:40 PM Green County Historic Courthouse - 2nd Floor Conference Room 1016 16th Avenue, Monroe, WI 53566 FINANCE AND ACCOUNTING COMMITTEE MEETING AGENDA 1. Call to Order 2. Approval of Minutes i. July 6, 2026 Finance and Accounting Committee Meeting 3. Business by the Treasurer i. Consider Ordinance 26-0701 (Amendment of Section 1-11-6 Regarding Payment of County Utility Bills) 4. Adjourn Finance Members: Kristi Leonard, Chair; Jerry Guth; Peg Sheaffer; Kathy Pennington; Jane Skelton *NOTICE is hereby given that a majority of the Green County Committee of Committees may be in attendance at the above noticed meeting. This may constitute a meeting per State ex rel. Badke v. Greendale Village Bd.; and must be noticed as such even though the Green County Committee of Committees will not be called to order and will not take any formal action at this meeting. GREEN COUNTY FINANCE AND ACCOUNTING COMMITTEE Monday, July 6, 2026 at 5:00 PM Green County Historic Courthouse | County Board Room 1016 16th Ave Monroe, WI FINANCE AND ACCOUNTING COMMITTEE MEETING MINUTES 1. Call to Order The meeting was called to order by Chair Leonard at 5:30 PM. Members present: Kristi Leonard, Jerry Guth, Jane Skelton, Peg Sheaffer, and Kathy Pennington 2. Approval of Minutes Motion by Guth, seconded by Pennington to approve the minutes of the June 9, 2026 meeting as presented. Motion carried on a voice vote. 3. New Business i. Discussion and possible action regarding PAYMENT OF COUNTY BILLS Ordinance Motion by Guth to approve the ordinance as presented. Discussion took place. Motion died due to lack of a second. A modified ordinance will be brought back at the next meeting. ii. Discussion and possible action regarding allocating $300,000 of unbudgeted funds for the Human Services Transitional Housing Program. Human Services Director Dan Williams explained that the county is looking to build a permanent, county-owned shelter that can support group/communal living using Opoiod Litigation Funds. Motion by Guth, seconded by Sheaffer to approve the allocation of $100,000 from the Opioid Litigation Fund to the Human Services Transitional Housing Program, specifically for sober living services, and the allocation of $200,000 from the Comprehensive Community Services (CCS) Non-Lapse Fund to the Human Services Transitional Housing Program as presented. 4. Business by the Treasurer i. Discussion and Possible Action to accept the monthly Treasurer's Report Motion by Pennington, seconded by Skelton to approve the Treasurer's Report as presented. Motion carried on a voice vote. 5. Business by the Finance Director None. 6. Approval of Bills Motion by Guth, seconded by Sheaffer to approve the bills in the amount of $373.02 as presented. Motion carried on a voice vote. 7. Adjourn Motion by Pennington, seconded by Skelton to adjourn. Motion carried on a voice vote. STATE OF WISCONSIN COUNTY OF GREEN I, Arianna L. Voegeli, County Clerk, in and for said County, do hereby certify that the above and foregoing is a true and correct copy of the proceedings of the Finance and Accounting Committee on their meeting held on July 6, 2026, A.D. Arianna L. Voegeli Green County Clerk ORDINANCE 26-0701 Amendment of Section 1-11-6 Regarding Payment of County Utility Bills WHEREAS, the Auditing, Bonding and Claims Committee has supervision over general required changes, updates and modifications to the Green County Code Title 1, Chapter 11, which addresses County finances; and WHEREAS, after review of the Green County Code, the Auditing, Bonding and Claims Committee has indicated that the Green County Code is in need of updating to reflect the current procedure for payment of County bills; and NOW, THEREFORE, BE IT ORDAINED by the Green County Board of Supervisors, in legal session assembled, that Section 1-11-6 of the Green County Code be amended as follows: 1-11-6: PAYMENT OF COUNTY UTILITY BILLS The County Accounting Department is hereby authorized to pay utility bills without having them go through the Auditing Committee, when same have departmental approval. (R756) The Auditing, Bonding and Claims Committee recognizes that the efficient operation of County government requires certain obligations to be paid before the Committee's regularly scheduled monthly audit meeting. Circumstances may include, but are not limited to, emergency or time-sensitive purchases, payroll-related obligations, debt service, utility payments, contractual due dates, payments necessary to avoid late fees or service interruptions, and payments made to obtain available discounts, rebates, or other financial incentives that result in savings to the County. Accordingly, the Auditing, Bonding and Claims Committee shall adopt an Audit Policy establishing the procedures and internal controls governing the payment of claims prior to Committee approval. The County is hereby authorized to pay bills in accordance with the adopted Audit Policy. A complete listing of all claims paid prior to the monthly meeting, together with all claims presented for payment, shall be submitted to the Auditing, Bonding and Claims Committee for review and approval at its regular monthly meeting. SIGNED: AUDITING, BONDING & CLAIMS Isaiah Carlson, Chair Michael Furgal, Vice-Chair Pat Silver FISCAL NOTE: No Fiscal Impact. ALV LEGAL NOTE: Approved as to form. BDB STATE OF WISCONSIN ) ) ss. COUNTY OF GREEN ) We, Jerry Guth, Green County Board Chair and Arianna L. Voegeli, Green County Clerk in and for said County, do hereby certify that the above and foregoing is a true and correct copy of Ordinance 26- 0701, adopted by the Board of Supervisors on the 14th day of July, 2026. Ordinance 26-0701 Amendment of Section 1-11-6 Regarding Payment of County Utility Bills Page 2 Dated at Monroe, Wisconsin, this 14th day of July, 2026. Jerry Guth Arianna L. Voegeli Green County Board Chair Green County Clerk