09.03.2026 Public Safety & Health Agenda/Packet

136 North Monroe Street Waterloo, WI 53594 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us PUBLIC NOTICE OF A COMMITTEE MEETING OF THE COMMON COUNCIL OF THE CITY OF WATERLOO Pursuant to Section 19.84 Wisconsin Statutes, notice is hereby given to the public & news media, that the following meeting will be held: COMMITTEE: PUBLIC SAFETY AND HEALTH COMMITTEE DATE: September 3, 2026 TIME: 6:00 p.m. LOCATION: Municipal Building Police Training Room, 136 N. Monroe Street 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF MEETING MINUTES: July 2, 2026 (August Meeting Cancelled) 3. PUBLIC COMMENT (3 Minute Limit) 4. OLD BUSINESS a. Mobile Food & Beverage Carts 5. NEW BUSINESS a. Special Event Permit Application: Waterloo School District Homecoming Parade. 6. BLIGHT REPORT 7. FUTURE AGENDA ITEMS, COMMUNICATIONS AND ANNOUNCEMENTS a. Next Meeting: October 1, 2026, at 6:00 pm 8. ADJOURNMENT Committee Members: Cummings, Zimmermann, Dorn posted, e-mailed & distributed: 08/27/2026 PLEASE NOTE: IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE MEETING(S) TO GATHER INFORMATION. NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY OTHER THAN THAT SPECIFICALLY NOTICED. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST SUCH SERVICES PLEASE CONTACT THE CLERK’S OFFICE AT THE ABOVE LOCATION. PUBLIC SAFETY AND HEALTH COMMITTEE MEETING MINUTES July 2nd, 2026 1. Call to Order: The Public Safety Committee meeting was called to order by Alderperson Cummings at 6:00PM 2. Roll Call: Committee members present – Alderperson Dorn, Cummings, Chief Warner, Alderman Thomas, Fire Chief Butzine and Alderperson Zimermann at 6:03 pm 3. Approval of Public Safety Committee Minutes of June 4th, 2026. Motion by Dorn, to approve Prior minutes of June 4th, 2026, second by Alderperson Cummings, motion carried. 4. Public Comment: None: 5. Unfinished Business: a. Mobile Food and Beverage Carts: Standalone ordinance was discussed, Alderperson Zimmermann joined committee meeting at 6:03 pm. Nothing has gone to Attorney yet. Alderperson Dorn suggested in season recreational vehicles added to current City Ordinance. Permits and different allowances to possibly be added to current Ordinance, allowing seasonal recreational vehicles, trailers etc... Discussion of a trial period and possible permits. b. It was decided that a New Ordinance for “Mobile Food and Beverage” with a permit basis would be written up by Alderperson Cummings, she would then give copy of the New Ordinance to City Clerk for them to forward to City Attorney. Alderperson Cummings also stated that she would like to have a provision of a trial/probation period before New Ordinance became permanent and enforceable. c. Possible dates suggested for New Ordinance would possibly be April through October. 6. New Business: Discussion of Fire Department making a makeshift splash pad for community and community enjoyed it very much. 7. Blight Report: Chief: No update given, blight list not attached to agenda 8. Future Agenda Items, Communications, and announcements: Alderperson Dorn advised, Fourth of July event in Fireman’s Park on Saturday, Volunteers for Carousel still needed. 9. Adjourn: Motion to Adjourn by Alderperson Zimmerman, second by Dorn motion carried at 6:44 pm 136 North Monroe Street Waterloo, WI 53594 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us ______________________________________________________________________________ __ APPLICATION FOR SPECIAL EVENT or ENTERTAINMENT LICENSE Any Special Event or Entertainment Event sponsor requesting municipal approvals, services, assistance, and/or other support from the City of Waterloo for a special or entertainment event on public or private property must provide the following information. Submittal of application does not constitute approval. All applications must be reviewed. NAME OF SPONSOR (Applicant): STATUS: (circle one) unincorporated incorporated individual other CONTACT NAME: PHONE NUMBER: / / DAYTIME EVENING FAX EMAIL ADDRESS: NAME OF EVENT: TYPE OF EVENT: (circle one) Festival Parade Caravan Rally March Race Tag Day Other PURPOSE OF EVENT: DATE OF EVENT: EVENT HOURS: SET UP HOURS BREAKDOWN___________ DESCRIPTION OF EVENT: SITE/ADDRESS FOR EVENT (list if multiple locations) PROJECTED ATTENDANCE: PAST ATTENDANCE: NUMBER OF VOLUNTEERS/PERSONNEL FOR EVENT: RAIN POLICY: DATE APPLICATION MADE Pursuant to Section 172-2 Waterloo Municipal Code Application for Special Event or Entertainment License Form created: 03/11/2004 Page 1 of 8 License Application HOLD HARMLESS CLAUSE: The special event or entertainment sponsor hereby agrees to indemnify and hold harmless the City of Waterloo, Wisconsin, its agents, public officials, officers, employees and authorized volunteers, from and against any and all legal actions, claims, damages, losses, expenses arising out of the permitted event/activity or any activity associated with the conduct of the sponsor’s operation of the event, including but not limited to, claims for personal or bodily injury, disease or death, or injury to or destruction of property, excluding claims caused by the willful commission or omission by employees of the City of Waterloo acting within the scope of their employment. Further, the event sponsor agrees to indemnify the City of Waterloo and any of its agents, public officers, officials or employees and authorized volunteers for any attorneys fees and court costs incurred or to be incurred in defending any actions brought against them as a result of the sponsor’s use of public property or operation of the event as set forth in the application for special permit. INSURANCE REQUIREMENTS: Proof of insurance is required of all Special or Entertainment Event Sponsors before the event. The attached list of insurance requirements should be reviewed immediately with your Insurance Agent to comply. Please provide a Certificate of Insurance with your completed application by, 20 to the City Clerk’s Office 136 N. Monroe Street, Waterloo, WI. 53594. Insurance coverage shall be from companies and in amounts acceptable to the City of Waterloo. Failure to provide said acceptable insurance coverage in a timely manner is grounds for non-issuance or revocation of the permit. PERMITTED USE OF PUBLIC PROPERTY: Whereas the Special or Entertainment Event Sponsor agrees to use the public property at in Waterloo, Wisconsin, known as, for staging of, the City of Waterloo does hereby agree to permit for use, at no cost, these premises for the date(s) of through 20 . Sponsor does hereby agree to conduct only that business/activity which is described in the Special Event Permit Application, and agrees to all municipal requirements. Sponsor further agrees that within thirty (30) days of the conclusion of the event it will, at its own expense, provide for the repair, replacement or maintenance of any damaged, lost or stolen portions of the subject property including, but not limited to landscaping, street or buildings and/or pavement. LIABILITY WAIVER: The event sponsor agrees for itself and/or its employees, agents, or volunteers associated or to be associated with the activity for which the permit is being sought, to waive and relinquish all claims that may result in any manner against the City of Waterloo, its agents, public officers, officials or employees and authorized volunteers from said sponsored event or activity, except for acts caused by the willful and wanton misconduct by employees of the City of Waterloo acting within the scope of their employment. AUTHORIZED SIGNATURES: I hereby attest that I am authorized to bind the sponsor and/or its employees, agents, or volunteers associated or to be associated with the activity for which the permit is being sought, to the terms of this agreement. I have read and understand all regulations and requirements outlined herein. I/we do hereby agree to abide by all rules and regulations outlined herein. I/we hereby agree to meet all requirements for documentation, certification, licensing, financial responsibility and all other aspects of staging a Special Event in the City of Waterloo, as outlined herein. I/we understand that our lack of meeting all requirements outlined herein may result in the denial or cancellation of the proposed Special or Entertainment Event. Permit applied for and all terms and stipulations agreed to by: Name (please print) Signature Signatory Title (if applicable) Date Pursuant to Section 172-2 Waterloo Municipal Code Application for Special Event or Entertainment License Form created: 03/11/2004 Page 2 of 8 License Application THIS APPLICATION, WITH A DETAILED SITE PLAN ATTACHED, AND ANY OTHER APPLICABLE DOCUMENTS AS OUTLINED HEREIN, MUST BE REMITTED TO THE CLERK’S OFFICE NO LATER THAN NINETY DAYS (90) PRIOR TO THE OPENING DAY OF THE EVENT. Application received late or incomplete may be denied. Direct mail to the City Clerk, City of Waterloo, 136 N. Monroe Street, Waterloo, WI. 53594. A copy of the application will then be forwarded to the appropriate committees and or Departments for consideration of approval, denial, and scheduling. Date application received: Received by: Clerk’s Office to complete the section below: Cc: Police Department Council Approval Date Fire Department Public Works Certificate of Insurance Waterloo Utilities Fee for Profit Events = $50.00 per event. Fee is WAIVED for events held or sponsored by educational, charitable, nonprofit, or religious organizations when the proceeds are devoted to the purposes of such organization. Fee Paid: Date Paid: Receipted by: Pursuant to Section 172-2 Waterloo Municipal Code Application for Special Event or Entertainment License Form created: 03/11/2004, Revised: 03/22/2017 Page 3 of 8 License Application Attachment 1 CITY OF WATERLOO INSURANCE REQUIREMENTS FOR SPECIAL EVENTS 1. The City of Waterloo requires submission of a Certificate of Insurance along with the Special or Entertainment Events Application prior to review by the City’s Government Operations Committee. 2. The Certificate of Insurance must include the following minimum limits of insurance coverage required for special events on City property: $300,000 Injury or death of one person; $1,000,000 for any one accident; $50,000 for Property Damage. 3. The City of Waterloo must be named on the Certificate of Insurance as primary, non-contributory additional insured under the general liability policy for the event. 4. The Certificate of Insurance must include the name of the special event, and the date, time and location of the event. 5. The City of Waterloo reserves the right to request a copy of the actual policy represented by the Certificate of Insurance. 6. No event will be allowed to proceed without receipt by the City of a valid Certificate of Insurance in full compliance with the above listed requirements. Any questions regarding these insurance requirements should be directed to the City Clerk’s Office at (920) 478-3025 Pursuant to Section 172-2 Waterloo Municipal Code Application for Special Event or Entertainment License Form created: 03/11/2004 Page 4 of 8 License Application SPECIAL EVENT or ENTERTAINMENT WORKSHEET NAME OF EVENT: DATE (S) OF EVENT: HOURS: LOCATION/PROPERTY: SAFETY PROCEDURES: 1) Will you be providing private on-site security? YES NO If yes, list security company name. Where will security be needed? What times will security be needed? Will WPD officers be required? YES NO Municipal estimation of cost: WPD Personnel @ $ /hour = $ 2) What are your plans for medical assistance? Municipal estimation of cost: WFD equipment/personnel @ $ hours= $ 3) Will there be fireworks at your event? YES NO Date of fireworks Time of Fireworks Name/Address of company supplying fireworks_______________________________________ Fire Marshall must be contacted for approval and consultation. SET UP / CLEAN UP PROCEDURES: 1) Name of person in charge of set up: ___________________________ phone #___________ 2) What time will set up begin: _________________________ 3) Name of clean up contact person: Cell Phone# 4) Estimated time for clean up after event: FEES AND PROCEEDS: 1) Will admission be charged for this event? YES NO If yes, how much: Adult Seniors__________ Students________ _ Children 5 & under________ Families_______________ 2) If a participant fee is charged, please indicate the amount: Booth: _________________ Concessionaire: Waterloo, WI Page 5 of 8 Worksheet 3) Will alcoholic beverage(s) be sold? YES NO If yes, what beverage and at what cost? ____________________________________________ 4) What does the Sponsor intend to do with any revenue over and above the expenditures? (If this is a first year event, please provide a budget. If it is a repeat event, provide last year’s financials.) ENTERTAINMENT AND PROMOTIONS: 2) List names of performers and entertainment groups: ________________________________________ _________________________________ ________________________________________ _________________________________ 2) Describe other entertainment / activities planned for your event: 3) How will your event be promoted? Television Radio Newspapers Posters Flyers other________________________________________________________________________ PUBLIC PROPERTIES PROCEDURES: If you are requesting city services, please complete the following area: 1) Will you need barricades? YES NO Purpose of barricades: Location of placement: ________________________________ Amount needed ____________ Date barricades needed_________________________ Time of placement_________________ Name of company providing service if other than City _________________________________ 2) Will you require electrical service(s) YES NO Entertainment: number of amps___________= ______________lines @ $20 Cost$__________ Equipment being used:__________________________________________________________ Location__________________________ Entertainer name_____________________________ Entertainment: number of amps__________=_______________lines@ $20 Cost $__________ Equipment being used: _________________________________________________________ Location: ________________________ Entertainer name______________________________ Waterloo, WI Page 6 of 8 Worksheet Concessions: _________________amps= _________________lines @ $20 Cost $__________ Equipment being used: _________________________________________________________ Location:_____________________________________________________________________ Concessions: _________________ amps=________________lines @ $20 Cost $___________ Equipment being used: _________________________________________________________ Location:_____________________________________________________________________ Name of company providing service if other than City: _________________________________ 3) Will you need fencing installed? YES NO Purpose of fencing: ____________________________________________________________ Location: _________________________________________ Amount: ____________________ Date needed______________________ Time needed_________________________ Estimated costs: _____________locations @ $100. = $____________ Total costs 4) Will parking considerations be needed YES NO Type(s)______________________________________________________________________ Location:_________________________________Amount______________________________ Date: _______________________________Time: ___________________________________ 5) Will picnic tables be needed? YES NO Location__________________________________________ Amount_____________________ Date needed: ____________________________ Time needed _________________________ Estimated cost(s) ___________Picnic tables @ $5.00 per table = $_______________________ 6) Is a street sweeper needed? YES NO Location _______________________________Date_______________ Time______________ Estimated cost(s) ________ hours @ __________= $__________ total cost Name of company providing service, if not City: ______________________________________ 7) Will you need additional trash bins? YES NO If yes how many requested? Cardboard trash bins ______ Barrels________ Where do you want them placed? _________________________________________________ Name of disposal company if other than the City: _____________________________________ Where will dumpster be place: ___________________________________________________ Waterloo, WI Page 7 of 8 Worksheet 8) Will water connection be needed? YES NO Location______________________________________Amount_________________________ Date___________________________ Time_______________________________ Estimated costs: ________connection(s) @ $20.00 = $_____________Total water costs Waterloo, WI Page 8 of 8 Worksheet