08.20.2026 Finance, Insurance, & Personnel Agenda & Packet

136 North Monroe Street Waterloo, WI 53594 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us ______________________________________________________________________________________ 8/14/2026 6:05 PM FINANCE, INSURANCE, & PERSONNEL – AGENDA Pursuant to Section 19.84 Wisconsin Statutes, notice is hereby given to the public and news media, that a public meeting will be held to consider the following: Date: THURSDAY, AUGUST 20, 2026 Time: 6:00 P.M. Location: CITY COUNCIL CHAMBERS, MUNICIPAL BUILDING, 136 N. MONROE ST. 1) CALL TO ORDER AND ROLL CALL 2) APPROVAL OF MEETING MINUTES: a) Regular Scheduled Meetings i) July 16, 2026 b) Special Budget Meetings i) August 5, 2026 ii) August 12, 2026 iii) August 17, 2026 iv) August 18, 2026 3) CITIZEN INPUT / PUBLIC COMMENT (3-Minute time limit) 4) NEW BUSINESS a) June 2026 Financial Statements: Payroll $___________, General Disbursements $____________, and Clerk/Treasurer’s Reports [see on municipal website] b) General Budget Discussion 5) ROLLING TASK LIST 6) ADJOURNMENT Denise Knutson Interim City Clerk Committee Members: Haseleu, Weihert and Kuhl Posted, Emailed & Distributed:08/19/2026. PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may attend the above meeting(s) to gather information. No action will be taken by any governmental body other than that specifically noted. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request such services, please contact the clerk’s office at the above location. CITY OF WATERLOO FINANCE, INSURANCE & PERSONNEL COMMITTEE: MEETING MINUTES July 16, 2026 1. CALL TO ORDER AND ROLL CALL. C. Kuhl called the meeting to order at 5:30p.m. Members in person: Haseleu, Weihert and Kuhl. Absent: none Others attending in person: Alder Thomas; Alder J.Zimmermann; Mayor Quimby; Police Chief Warner; DPW Yerges; Utilities Sorenson; Asst. Fire Chief Whitebird; Treasurer Nelson; Clerk Ritter, and WLOO Cable. 2. APPROVAL OF MEETING MINUTES: June 18, 2026. Motion [Weihert/Haseleu] VOICE VOTE: Motion carried. 3. CITIZEN INPUT / PUBLIC COMMENT (3-Minute time limit) none 4. OLD BUSINESS a. Discussion on §53-11 Fund Balance Policies- on next month’s meeting -write resolution to show 5. NEW BUSINESS a. June 2026 Financial Statements: Payroll $108,825.36, General Disbursements $683,225.20, and Clerk/Treasurer’s Reports [see on municipal website] Motion [Kuhl/Haseleu] VOICE VOTE Motion carried. b. Discussion on updating Ordinance 57 Fire dept Organization and Regulations -put on old business for council. c. 2026-04 Updating Ordinance §200-1 Fire Inspectors. Motion [Kuhl/Weihert] council d. 2026-08 Updating Ordinance §120-3 False Alarms. Motion [Weihert/Haseleu] VOICE VOTE: Motion carried. e. Resolution 2026-37 Updating the Fee Schedule for Parks and Fire Department. Defer [Weihert/Kuhl] f. Resolution 2026-34Amending the Employee Handbook Regarding Leave Payout, Forfeitures and Balances Upon Separation from Employment.Defer Motion[Haseleu/Weihert] Voice Vote: Motion carried. g. Resolution 2026-35 Approving Police Dept Copier Lease Taken with h. also. Motion to approve [Haseleu/Kuhl] VOICE VOTE: Motion carried. Weihert no h. Resolution 2026-36 Approving City Hall Copier Lease(see above) i. Setting Upcoming Dates for Department Budget Proposals and Capital Planning. August 5,12,17,18, and 20th at 5:30pm. j. Update on DPW job posting-informational k. Closed Session Employee Insurance Discussion §19.85 (1) (c) (Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.) council l. Closed Session Highland House PILOT §19.85 (1)(e) (Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.) council m. Closed Session TID 3 Purchase Agreement §19.85(1)(e) (Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.) council 6. ROLLING TASK LIST 7. FUTURE AGENDA ITEMS AND ANNOUNCEMENTS . a. Thank you Maureen Giese for your recent donation to the Fire Dept. for repairs to the Ladder Truck. b. Congratulations Treasurer Lana Nelson on earning your Certified Public Funds Investment Manager Certification 8. ADJOURNMENT. MOTION [Weihert/Haseleu]To adjourn. VOICE VOTE: Motion carried. Approximately 6:57pm. Jeanne Ritter Clerk/Deputy Treasurer CITY OF WATERLOO SPECIAL FINANCE, INSURANCE & PERSONNEL COMMITTEE: MEETING MINUTES August 5, 2026 1. CALL TO ORDER AND ROLL CALL. C. Kuhl called the meeting to order at 6:01p.m. Members in person: Weihert, Haseleu and Kuhl. Absent: none. Others attending in person: Mayor Quimby, Parks Coordinator Haberkorn, Chief Warner, Fire Chief Butzine, Lt Fire Chief Whitebird, DPW Director Yerges, Asst. DPW Director Hauptli, Library Director Montford, Amanda Brueckner, Jenny Zimmerman, Tim Thomas, & Art Biermeier. 2. APPROVAL OF MEETING MINUTES: July 16, 2026, and July 22, 2026. Kuhl pointed out that July 16, 2026, Meeting Minutes were not in the meeting packet and therefore the approval would only be for July 22, 2026, Meeting Minutes. Discussion. MOTION: Motion by Weihert to approve the July 22, 2026, Meeting Minutes, seconded by Haseleu. VOICE VOTE: Motion Carried 3-0. 3. OLD BUSINESS a. Resolution 2026-34: Amending the Employee Handbook: All members spoke on behalf of the Resolution and wording in the Employee Handbook. Discussion. MOTION: Motion by Weihert to defer to the August 20, 2026, Finance, Insurance, and Personnel Committee meeting, seconded by Haseleu. VOICE VOTE: Motion Carried 3-0. 4. NEW BUSINESS a. Admin Deputy Assistant Job Description: Mayor Quimby discussed the Job Description in front of the committee, that she would like approval before the resolution is approved. Mayor Quimby also discussed future Job Descriptions she would like to see approval from the Finance, Insurance, and Personnel Committee. Discussion. MOTION: Motion by Weihert to send the Job Description with the discussed amendments to City Council for approval, seconded by Haseleu. VOICE VOTE: Motion Carried 3-0. b. Resolution 2026-39 Appointing Denise Kuntson Interim Clerk/Treasurer: Discussion. MOTION: Motion by Kuhl to approve Resolution 2026-39 and send it to City Council, seconded by Weihert. VOICE VOTE: Motion Carried 3-0. c. Resolution 2026-40 Chief Warner Vacation and Comp Time: Discussion. MOTION: Motion by Weihert to approve Resolution 2026-40 with the requested 40 hours of Comp Time and 128 hours of Vacation, seconded by Haseleu. VOICE VOTE: Motion Carried 3-0. d. 2027 Budget Outlook: Discussion. e. Capital Planning: Discussion 5. FUTURE AGENDA ITEMS AND ANNOUNCEMENTS a. August 12, 2026, at 6 pm City Council Chambers – Parks and Waterloo Police (Special Budget) b. August 17, 2026, at 6 pm City Council Chambers – Department of Public Works (Special Budget) c. August 18, 2026, at 6 pm Waterloo Fire Department – Waterloo Fire/EMS (Special Budget) d. August 20, 2026, at 6 pm City Council Chambers – Regular Finance, Insurance, and Personnel *Notation: Library budget meeting will be announced after the next Library Board meeting* 6. ADJOURNMENT: Discussion. MOTION: Motion by Weihert to adjourn, seconded by Haseleu. VOICE VOTE: Motion Carried 3-0. Denise Knutson Interim City Clerk CITY OF WATERLOO SPECIAL FINANCE, INSURANCE & PERSONNEL COMMITTEE: MEETING MINUTES August 12, 2026 1. CALL TO ORDER AND ROLL CALL. C. Kuhl called the meeting to order at 6:00p.m. Members in person: Weihert, Haseleu and Kuhl. Absent: none. Others attending in person: Mayor Quimby, Chief Warner, Lt Randy Bollig, Jenny Zimmerman, & Tim Thomas. 2. NEW BUSINESS a. 2027 Budget Discussions i. Police: Finance, Insurance, and Personnel Committee, along with Chief Warner and Lt Bollig discussed the 2027 Budget Submittal by the Waterloo Police Department. Amendments to the budget were discussed and made. Discussion. NO MOTION. b. General Budget Discussion: MOTION: Motion by Weihert to send the Job Description with the discussed amendments to City Council for approval, seconded by Haseleu. VOICE VOTE: Motion Carried 3-0. c. Compensation Discussion: MOTION: Motion by Weihert to move to Closed Session per Wis. Stat. 19.85(1)(c), seconded by Kuhl. ROLL CALL: Motion Carried 3-0. [NOTE: The Finance Committee may meet in closed session per Wis. Stat. 19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercise responsibility. Upon concluding a closed session, the Committee will reconvene in open session.] MOTION: Motion by Haseleu to move to Open Session per Wis. Stat. 19.85(1)(c), seconded by Weihert. ROLL CALL: Motion Carried 3-0. 3. ADJOURNMENT: Discussion. MOTION: Motion by Haseleu to adjourn, seconded by Weihert. VOICE VOTE: Motion Carried 3-0. Approximate time 9:24 pm. Denise Knutson Interim City Clerk CITY OF WATERLOO SPECIAL FINANCE, INSURANCE & PERSONNEL COMMITTEE: MEETING MINUTES August 17, 2026 1. CALL TO ORDER AND ROLL CALL. C. Kuhl called the meeting to order at 6:06p.m. Members in person: Weihert, Haseleu and Kuhl. Absent: none. Others attending in person: Mayor Quimby, Park Coordinator Haberkorn, DPW Director Yerges, Chris Hauptli, Danielle Dorn, Jenny Zimmerman, & Tim Thomas. 2. NEW BUSINESS a. 2027 Budget Discussions i. DPW: Finance, Insurance, and Personnel Committee, along with DPW Director Chad Yerges discussed the 2027 Budget Submittal for the Department of Public Works. Amendments to the budget were discussed and made. Discussion. MOTION: Motion by Kuhl to Hide and Rename specific accounts in DPW 100 Account, seconded by Weihert. VOICE VOTE: Motion Carried 3-0. ii. Parks: Finance, Insurance, and Personnel Committee, along with Park Coordinator Gabe Haberkorn discussed the 2027 Budget Submittal for Waterloo Parks Department. Haberkorn also presented the Communications Director Job Description. Discussion. NO MOTION. b. General Budget Discussion: Tim Thomas raised concern that there is not a line item for the Police Department Administrative Assistant Overtime. Discussion. MOTION: Motion by Weihert to investigate or add in Fund 100-52 Police Administrative Assistant Overtime Line Item with a monetary value of $2,000, seconded by Haseleu. VOICE VOTE: Motion Carried 3-0. c. Resolution 2026-43 i. Credit Card for Departments: Mayor Quimby discussed credit card issues and needing approval for authorization for Credit Card services. Discussion. MOTION: Motion by Haseleu to recommend for approval to City Council Resolution 2026-43 for Credit Card Authorization, seconded by Weihert. VOICE VOTE: Motion Carried 3-0. 3. ADJOURNMENT: Discussion. MOTION: Motion by Haseleu to adjourn, seconded by Kuhl. VOICE VOTE: Motion Carried 3-0. Approximate time 8:25 pm. Denise Knutson Interim City Clerk CITY OF WATERLOO SPECIAL FINANCE, INSURANCE & PERSONNEL COMMITTEE: MEETING MINUTES August 18, 2026 1. CALL TO ORDER AND ROLL CALL. C. Kuhl called the meeting to order at 5:06p.m. Members in person: Weihert, Haseleu and Kuhl. Absent: none. Others attending in person: Mayor Quimby, Chief Butzine, Asst. Chief Whitebird, Lt. Butzine, Colton Butzine, Tim Thomas, & Fire/EMS staff. 2. NEW BUSINESS a. 2027 Budget Discussions i. Fire: Finance, Insurance, and Personnel Committee, along with Chief Butzine discussed the 2027 Budget Submittal for the Fire Department/EMS. Amendments to the budget were discussed and made. Discussion. NO MOTION. b. General Budget Discussion: Discussion. NO MOTION. 3. ADJOURNMENT: Discussion. MOTION: Motion by Haseleu to adjourn, seconded by Weihert. VOICE VOTE: Motion Carried 3-0. Approximate time 6:54 pm. Denise Knutson Interim City Clerk WATERLOO CIP 10/8/2025 Capital Improvement Plan & Funding Uses City of Waterloo, WI Projects Purpose/Dept. Plan Issue Funding 2027 2028 2029 2030 2031 2032 2033 2034 2035 Totals Brush Truck Puchase Fire G.O. Debt 200,000 200,000 Engine 68 (2005) Fire GO Promissory Notes G.O. Debt 1,500,000 1,500,000 Ladder 73 (2001) Fire GO Promissory Notes G.O. Debt 1,400,000 1,400,000 Tender 95 1987/1998 Fire GO Promissory Notes G.O. Debt 600,000 600,000 Ambulance Fire Funds on Hand 0 Station Maintenance-Parking Lot Fire Computer Aids 10,000 Power Stair Chair Fire Funds on Hand 7,800 Radios Fire GO Promissory Notes G.O. Debt 350,000 350,000 Commercial Vehicle Replacement Fire GO Promissory Notes G.O. Debt 80,000 80,000 Lifepack Fire Computer Aids 93,203 Lifepack Fire Funds on Hand 36,797 Training Center Upgrade Fire Funds on Hand 35,000 35,000 Floors Fire GO Promissory Notes G.O. Debt 90,000 90,000 Overhead Doors Fire Funds on Hand 50,000 SCBA (Grant pending results 8/26) Fire GO Promissory Notes G.O. Debt 330,000 330,000 Lucas Systems replacement Fire Funds on Hand 60,000 60,000 SCBA-TANKS ONLY Grant Pending? Fire Computer Aids 0 WiFi and Equipment (WiFi installed 2017) Library Funds on Hand 5,000 5,000 Outdoor Sign Software Library Funds on Hand 3,000 3,000 Parking Lot Maintenance Library Funds on Hand 6,500 13,000 Replace Community Room Metal Door Library Funds on Hand 5,000 5,000 Security System Library Funds on Hand 5,000 5,000 Server (last replaced 2022) Library Funds on Hand 12,000 12,000 Flat Roof Replacement (last done 2015) Library Funds on Hand 30,000 30,000 Painting Inside Building Library Funds on Hand 5,000 5,000 Gutters Library Funds on Hand 10,000 10,000 Meeting Room Kitchen Counter Library Funds on Hand 5,000 5,000 Main Entrance Doors Repl Library Funds on Hand 20,000 20,000 Masonry Work Library Funds on Hand 3,500 3,500 Computers Library Funds on Hand 1,000 2,400 2,400 2,400 2,400 15,400 Field Lazer S100 Field Liner Parks Computer Aids 4,250 Skalitzky Field Sound System Parks Computer Aids 14,000 Upper Pavillion Ceiling Parks Computer Aids 150,000 150,000 Lower Pavilion Services Counter Parks Computer Aids 35,000 35,000 Lower Pavilion Reno-Finish Parks Computer Aids 35,000 Carousel Fence Parks Computer Aids 21,000 21,000 Painting Outer Buildings Parks Computer Aids 15,000 Sidewalk Replacement Parks Computer Aids 15,000 New Coolers Parks Computer Aids 10,000 Carousel Maintenance Parks Computer Aids 90,000 90,000 Upper Pavilion Walls/Closet Parks Computer Aids 13,000 Lower Pavilion Ceiling Parks Computer Aids 62,400 62,400 Outer Building Siding Parks Computer Aids 40,000 40,000 Carousel Painting Parks Computer Aids 35,000 35,000 Basketball/Pickleball Court Renovation Parks Computer Aids 125,000 125,000 Disc Golf Course Update Parks Computer Aids 25,000 25,000 Bingo Hall Bathrooms Parks Computer Aids 0 Lower Parking Lot Repaving Parks Computer Aids 0 Prepared WATERLOO CIP Projects Purpose/Dept. Plan Issue Funding 2027 2028 2029 2030 2031 2032 2033 2034 2035 Totals Pavilion New Siding Parks Computer Aids 111,839 111,839 Pavilion New Siding Parks GO Promissory Notes G.O. Debt 13,161 13,161 Gator B Parks GO Promissory Notes G.O. Debt 20,000 20,000 Stadium Steps/Seating Parks Computer Aids 437,782 437,782 Stadium Steps/Seating Parks GO Promissory Notes G.O. Debt 412,218 412,218 Firemens Park Lower Parking Lot Parks GO Promissory Notes G.O. Debt 100,000 100,000 Park Maintenance Parks Computer Aids 50,000 70,000 Field A-3rd Base Fence Parks Computer Aids 10,000 10,000 Morrison Soccer Street Parks GO Promissory Notes G.O. Debt 96,524 96,524 Carousel Roof Parks GO Promissory Notes G.O. Debt 90,000 90,000 Skalitzky Field Lighting System Parks GO Promissory Notes G.O. Debt 0 Kitchen Renovation Parks Computer Aids 60,000 60,000 Taser *Use Expense Account* Police Computer Aids 1,600 1,600 Squad Radar *Use Expense Acccount* Police GO Promissory Notes G.O. Debt 1,500 1,500 3,000 Squad Computers/Mobile Data Police Computer Aids 18,500 In Squad WiFi Internet Police Computer Aids 0 Body Wearable Camera Police Computer Aids 80,000 80,000 Squad Car Police 70,000 70,000 Squad Car Police 70,000 70,000 Squad Car Police 70,000 70,000 Badge update replace Police 7,000 7,000 Squad Trunk Storage Police 6,000 6,000 Chevy Pick Up Truck Public Works Computer Aids 55,000 55,000 Dump Freightlinter Truck #5 Public Works Computer Aids 225,000 225,000 Dump Freightlinter Truck #2 Public Works Computer Aids 225,000 225,000 Dump Freightlinter Truck #7 Public Works GO Promissory Notes G.O. Debt 250,000 250,000 Dump Freightlinter Truck #8 Public Works GO Promissory Notes G.O. Debt 250,000 250,000 Scag- Cheeta Mower Public Works Computer Aids 13,600 John Deere End Loader Tractor Public Works Computer Aids 260,182 260,182 John Deere End Loader Tractor Public Works GO Promissory Notes G.O. Debt 159,990 159,990 John Deere 2555 Tractor Public Works GO Promissory Notes G.O. Debt 80,000 80,000 Elgin Street Sweeper Public Works GO Promissory Notes G.O. Debt 67,057 67,057 Elgin Street Sweeper Public Works Computer Aids 307,943 307,943 Tandem Axle Utility Trailer Public Works Computer Aids 8,000 Roller Wacker Unit Public Works Computer Aids 8,000 8,000 DPW Yard Chain Fence Public Works Computer Aids 13,500 Park Pedestrian Bridge Public Works State Aid - GTA 40,000 Scag Mower/Turf Tiger Public Works Computer Aids 14,000 14,000 Lum/Henry Sidewalk Project Public Works Computer Aids 0 DPW Parking Lot/Gutters Public Works GO Promissory Notes G.O. Debt 0 203 E Madison Street - Phase 3 Public Works GO Promissory Notes G.O. Debt 211,820 203 E Madison Street - Phase 3 Public Works Computer Aids 64,729 203 E Madison Street - Phase 3 Public Works State Aid - GTA 34,344 Hendricks Street Recon $1,512,617 Public Works ARPA Funds 0 Hendricks Street Reconstruction Public Works State Aid- LRIP 0 Hendricks Street Reconstruction Public Works Wheel Tax 0 Hendricks Street Reconstruction Public Works GO Promissory Notes G.O. Debt 0 Indian Hills Drive Mill and Overlay Public Works State Aid - GTA 0 Indian Hills Drive Mill and Overlay Public Works GO Promissory Notes G.O. Debt 0 Crack Fill/Chip Seal Public Works State Aid - GTA 60,000 Chipper Truck Public Works Computer Aids 0 Chipper Truck Public Works Funds on Hand 0 Prepared WATERLOO CIP Projects Purpose/Dept. Plan Issue Funding 2027 2028 2029 2030 2031 2032 2033 2034 2035 Totals Hickory-Maple $194,623 Public Works GO Promissory Notes G.O. Debt 75,841 75,841 Hickory-Maple Public Works Computer Aids 118,782 118,782 State Highway 89 $605,059 Public Works GO Promissory Notes G.O. Debt 281,990 281,990 State Highway 89 Public Works State Aid - GTA 276,069 276,069 State Highway 89 Public Works Wheel Tax 47,000 47,000 Maple $419,430 * Need to Hwy 19 Public Works GO Promissory Notes G.O. Debt 96,361 96,361 Maple Public Works State Aid - GTA 276,069 276,069 Maple Public Works Wheel Tax 47,000 47,000 Van Buren (S)-Fulll Length $1,312,795 Public Works GO Promissory Notes G.O. Debt 942,728 942,728 Van Buren (S) - Milw Ave to Dead End Public Works State Aid - GTA 276,069 276,069 Van Buren (S) - Milw Ave to Dead End Public Works Wheel Tax 94,000 94,000 Van Buren (N)-Madison St/DeadEnd M&O Public Works State Aid- LRIP 19,925 Van Buren (N)-Madison St/DeadEnd M&O Public Works State Aid - GTA 69,675 Van Buren (N)- to Harrison St Public Works State Aid - GTA 72,050 Hwy 19 (Kwik Trip to Main St) $1,817,200 Public Works GO Promissory Notes G.O. Debt 1,144,827 1,144,827 Hwy 19 (Kwik Trip to Main St) Public Works State Aid - GTA 290,591 290,591 Hwy 19 (Kwik Trip to Main St) Public Works Computer Aids 287,782 287,782 Hwy 19 (Kwik Trip to Main St) Public Works Wheel Tax 94,000 94,000 Actual CIP Costs 3,764,297 1,594,483 1,675,453 1,165,572 1,757,400 1,135,000 1,967,200 14,270,898 Sources of Funding 2027 2028 2029 2030 2031 2032 2033 Totals G.O. Debt 2026 $211,820 2025 $787,987 3,002,728 1,053,175 773,702 397,047 1,600,000 412,218 1,144,827 8,595,517 State Aid- LRIP 0 0 0 0 0 19,925 Computer Aids 299,000 185,839 482,782 628,125 140,000 437,782 287,782 2,809,092 State Aid - GTA 276,069 276,069 276,069 0 0 290,591 1,394,867 Wheel Tax 94,000 47,000 47,000 0 0 94,000 282,000 Tax Levy 0 0 0 0 0 0 Funds on Hand 9,500 32,400 25,900 70,400 17,400 261,497 ARPA Funds 0 0 0 0 0 0 Total 3,681,297 1,594,483 1,605,453 1,095,572 1,757,400 850,000 1,817,200 13,362,898 GO Debt by Department 2027 2028 2029 2030 2031 2032 2033 Totals City Hall 0 0 0 0 0 0 Fire 1,810,000 640,000 600,000 0 1,500,000 4,550,000 Library 0 0 0 0 0 0 Parks 0 129,685 0 90,000 100,000 319,685 Police 0 1,500 1,500 0 0 3,000 Public Works 1,192,728 281,990 172,202 307,047 0 2,316,682 2,165,787 Total 3,002,728 1,053,175 773,702 397,047 1,600,000 2,316,682 7,038,472 Notes: N Van Buren $678,392 total and S Van Buren $956,795 total Parks not updated City Hall Fire Library Parks Police Public Works Streets Prepared 136 North Monroe Street Waterloo, WI 53594 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us _______________________________________________________________________________________ City of Waterloo Communications Director POSITION PURPOSE The Communications Director holds a position within the City Administration, reporting directly to the City Council and Mayor. The position serves as the City’s Chief Spokesperson and Public Information Officer (PIO). The position directs dissemination of comprehensive public information and messaging on a wide variety of issues. The Communications Manager directs day-to-day messaging and communications, leads emergency crisis communications, and ensures brand standards. The position also supports the City Council and Mayor with Common Council relations and incoming requests. The position is responsible for developing and implementing an equity driven city-wide communications strategy that leverages the press, social media, community involvement. ESSENTIAL DUTIES  Develop and implement high-impact communications strategies that ensure accuracy, clarity, and accessibility of information related to the Mayor’s Administration, City of Waterloo operations, programs, services, concerns, issues, and interests.  Elevate media relations efforts to encompass proactive and reactive approaches, fostering positive and constructive relationships with local, regional, and national media outlets.  Develop key messages and communication strategies during high-profile and sensitive issues especially related to natural disasters and public safety emergencies.  Must stay current on National Incident Management Systems (NIMS) in accordance with FEMA and Incident Command System (ICS) training and certification requirements.  Other duties and responsibilities as defined and directed by the Mayor and Common Council. ENVIRONMENTAL/WORKING CONDITIONS OF THE POSITION Any and all-weather conditions, excluding hazardous conditions. Indoors, outdoors, and all four seasons. MINIMUM QUALIFICATIONS  Bachelor’s degree in Communications, Journalism, Public Relations, or a related field from an accredited college or university.  Demonstrated expertise with a minimum of five years of progressive experience in Communications/media relations, legislative or policy research, or public relations.  Valid Driver’s license at time of hire and throughout employment and availability of a properly insured vehicle for use on the job. Equivalent combinations of education and experience may be considered. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED  Present sensitive and/or complex issues, both orally and in writing, to large diverse groups in a relatable and easy-to-understand fashion  Write clear, concise, effective, professional, and grammatically and factually accurate content  Make sound decisions and communicate effectively with the members of the press and public with little advance notice  Work with individuals from diverse backgrounds and experiences while exhibiting patience, empathy, and professionalism  Must communicate with a political non-bias when performing job duties and communicating with the public and citizens of the City of Waterloo  Develop and maintain effective working relationships, work in an open and approachable manner with elected and appointed officials, media, members of the public, and city staff at all levels  Manage multiple projects and tasks simultaneously, often under tight deadlines and in a changing, complex environment; demonstrate strong organizational and management skills  Research, analyze, and present background information on a wide variety of assigned projects, programs, and topics, relative to issues pending before the city council  Achieve desired results amid changing deadlines, project requirements, or project needs  Maintain strict confidentiality  Display an attitude of cooperation and work harmoniously with all levels of city employees, the public, and other organizations  Communicate effectively in the English language at a level necessary for efficient job performance  Complete assignments in a timely fashion  Proficiency with Content Management Systems (CMS) & graphic design tools such as: Canva, Kofax PDF (or similar), and social media scheduling platforms. PHYSICAL DEMANDS OF THE POSITION This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken words levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities. EQUIPMENT USED Computer and keyboard, copy machine, fax machine, cell phone, cell phone apps, and telephone. This job description is intended to identify essential duties and also illustrates other types of duties that may be assigned. It should not be interpreted as describing all the duties that will be required of an employee or be used to limit the nature and extent of assignments that an individual is required to perform. In addition to the responsibilities and duties listed, it is expected that employees will maintain a consistent and reliable attendance record. Job descriptions are subject to revision at any time at the discretion of the City of Waterloo. The City of Waterloo is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Waterloo will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.