08.06.2026 City Council Agenda & Packet

8/6/2026 1:10 PM 136 North Monroe Street Waterloo, WI 53594 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us CITY OF WATERLOO COUNCIL AGENDA COUNCIL CHAMBER OF THE MUNICIPAL BUILDING – 136 N. MONROE STREET Thursday, August 6, 2026 – 7:00 p.m. Pursuant to Section 19.84 Wisconsin Statutes, notice is hereby given to the public and news media, that a public meeting will be held to consider the following: 1.) CALL TO ORDER, PLEDGE OF ALLEGIANCE & ROLL CALL 2.) Special Business a. Approving the hiring of New Full Time Officer i. Swearing in of Casey R. Colleran 3.) MEETING MINUTES APPROVAL: July 16, 2026 and July 27, 2026 4.) CITIZEN INPUT / PUBLIC COMMENT (3-Minute time limit) 5.) MEETING SUMMARIES (since last Council meeting) a. 07/27/2026 Fire/EMS b. 07/21/2026 CDA c. 07/28/2026 Plan Commission-Cancelled d. 07/29/2026 Library Board e. 08/04/2026 Water & Light f. 08/05/2026 Park Commission g. 08/05/2026 Special Finance -Budget h. 08/06/2026 Public Safety- Cancelled i. 08/06/2026 Public Works 6.) OLD BUSINESS a. Ordinance #2026-04 §200-1 Fire Inspector b. Ordinance #2026-04 §120-3 False Alarms c. Resolution #2026-37 Fee Schedule Update 7.) RECOMMENDATIONS OF BOARDS, COMMITTEES, and COMMISSIONS a. FINANCE i. Resolution 2026-42 Admin. Deputy Assistant Job Description ii. Resolution 2026-39 Appointing Denise Knutson as Interim Clerk/Treasurer iii. Resolution 2026-40 Chief Warner Vacation Pay and Comp Time Payout 8.) NEW BUSINESS a. Application for Special Event for a fundraiser for Friends of the Library, September 12, 2026 b. Resolution 2026-38 Purchase TID 3 Freeze Valido 9.) FUTURE AGENDA ITEMS AND ANNOUNCEMENTS 10.) ADJOURNMENT Jeanne Ritter Clerk/Deputy Treasurer Posted & Emailed: 08/03/2026 PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above meeting(s) to gather information. No action will be taken by any governmental body other than that specifically noted. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request such services please contact the clerk’s office at the above location CITY OF WATERLOO COMMON COUNCIL - MEETING MINUTES: July 16, 2026 [a digital recording of this meeting also serves as the official record] 1) CALL TO ORDER, PLEDGE OF ALLEGIANCE & ROLL CALL. Mayor Quimby called the meeting to order at 7:01 p.m. Alderpersons present: Cummings, Dorn, C.Kuhl, J.Zimmermann, T. Thomas, R. Weihert, and J. Haseleu. Absent: Others attending in-person: Police Chief Warner; DPW Supervisor Yerges; Utilities Sorenson; Clerk Ritter and WLOO Videographers. The Pledge of Allegiance was recited. 2) MEETING MINUTES APPROVAL: July 2, 2026 Motion [Cummings/Dorn] VOICE VOTE: Motion carried. 3) CITIZEN INPUT / PUBLIC COMMENT (3-Minute time limit)- 4) MEETING SUMMARIES (since last Council meeting) a) 07/07/2026 Water & Light b) 07/18/2026 Finance 5) CONSENT AGENDA ITEMS Motion [Cummings/Dorn] VOICE VOTE Motion carried a) Reports of City Officials & Contract Service Providers i) Parks ii) Fire & Emergency Medical Services iii) Building Inspections iv) Public Works v) Police vi) Library Board vii) Water & Light Utility Commission viii) Watertown Humane Society ix) Cable TV 6) OLD BUSINESS a) Update on Solarium Liquor License-update only talk to attorney b) Update on Mobile Home Park- information received. 7) RECOMMENDATIONS OF BOARDS, COMMITTEES, AND COMMISSIONS a) Finance i) June 2026 Financial Statements: Payroll $108,825.36, General Disbursements $683,225.20 and Clerk/Treasurer's Reports [see on municipal website] Motion [Kuhl/Cummings] ROLL CALL: Yes 6 No 1 Motion carried. ii) 2026-35 Resolution Copier Lease for Police Dept Motion.[Kuhl/Haseleu] ROLL CALL: Y-6 N-1 Motion carried. iii) 2026-36 Resolution Copier Lease for City Hall. Motion [Kuhl/Dorn] ROLL Call: Y-6 N-1 Motion carried. iv) 2026-04 Ordinance §200-1 Fire Inspectors Motion[Kuhl/Zimmermann] VOICE VOTE: Motion carried. v) 2026-08 Ordinance §120-3 False Alarms Motion [Kuhl/Weihert] ROLL CALL: Yes 7 No 0 Motion carried. vi) 2026-37 Resolution Fee Schedule update for Parks and Fire Dept. Motion to defer [Kuhl/Weihert] ROLL CALL: Y- 7 N-0 Motion carried. vii) 2026-34 Resolution Amending the Employee Handbook Regarding Leave Payout, Forfeitures and Balances Upon Separation from Employment. Defer[Kuhl/Zimmerman] MOTION to go into CLOSED [Cummings/Weihert] ROLL CALL: Y-7 N-0 Motion carried. viii) Closed Session Employee Insurance Discussion §19.85 (1)(c) (Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.) ix) Closed Session Highland House PILOT §19.85 (1)(e) (Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.) x) Closed Session TID 3 Purchase Agreement §19.85 (1)(e) (Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.) MOTION to go into OPEN Session[Haseleu/Weihert] 8:36 pm ROLL CALL: Yes-7 No-0 Motion carried. Motion to Move (b) and 8) to above (7) (a) (viii) b) Waterloo Water & Light i) DR #26 informational ii) Portzen Pay #34 Motion [Cummings/Weihert] ROLL CALL Y-7 No-0 iii) SDW DR #13 informational 8) FUTURE AGENDA ITEMS AND ANNOUNCEMENTS a) Thank you Maureen Giese for your recent donation to the Fire Dept. for repairs to the Ladder Truck. b) Congratulations Treasurer Lana Nelson on earning your Certified Public Funds Investment Manager Certification 9) ADJOURNMENT [Haseleu/Dorn] VOICE VOTE: Motion carried. Approx. 8:36 pm Attest:Jeanne Ritter Clerk/Deputy Treasurer CITY OF WATERLOO COMMON COUNCIL - MEETING MINUTES: July 27, 2026 1) CALL TO ORDER, PLEDGE OF ALLEGIANCE & ROLL CALL. Mayor Quimby called the meeting to order at 6:00 p.m. Alderpersons present: Cummings, C.Kuhl, J.Zimmermann, DJ Dorn, R. Weihert and T. Thomas Absent: none Remote: Haseleu. MOTION to go into Closed Session [Cummings/Kuhl] ROLL CALL: Yes-6 No-0 6:02 pm 2) NEW BUSINESS i) Closed Session Employee Discussion §19.85 (1)(c) (Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.) MOTION to come out of Closed Session into OPEN [Cummings/Zimmermann] Roll Call Yes-6 No-0 MOTION: Approve temp help contracts, budget assistance contract and appoint interim Deputy Clerk/Treasurer.{Cummings/Kuhl] ROLL CALL: Yes 7 No 0 3) ADJOURNMENT [Dorn/Cummings] VOICE VOTE: Motion carried. Approx. 8:15 pm Attest:Jeanne Ritter Clerk/Deputy Treasurer 136 North Monroe Street Waterloo, WI 53594 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us __________________________________________________________________________________________ ORDINANCE #2026-04 Update §200-1 Fire Inspectors The Common Council of the City of Waterloo, Wisconsin do ordain as follows: Section 1: §200-1 Fire Inspectors A. Fire Chief to be Fire Inspector. The Fire Chief s hall hold the office of Fire Inspector with power to appoint one or more Deputy Fire Inspectors, who shall perform the same duties and have the same powers as the Fire Inspector. B. Inspection duties. The Fire Inspectors shall inspect, semiannually, all public buildings and places of employment, as defined in § 101.01(11), Wis. Stats., within the City limits for the purpose of noting and causing to be corrected any conditions liable to cause fires. Repairs or alterations necessary to remove the hazardous condition shall be made within a reasonable time at the expense of the owner. The Inspector shall also investigate the storage and handling of explosives and inflammable liquids within the City. C. Procedure. Fire inspection procedures and forms shall be developed in accordance with § 101.14, Wis. Stats., and applicable codes of the National Fire Prevention Association. D. Written record of inspections. The Chief shall keep a written record card of each property inspected which shall conform to the requirements of the State Department of Commerce and shall make the semiannual report of inspections required by said Department. E. Correction of fire hazards. When any inspection by the Fire Chief or his deputies reveals a fire hazard, the Chief or his deputies may serve a notice, in writing, upon the owner of the property giving said owner a reasonable time in which to remove the hazard. If the fire hazard is not removed within the time allowed it shall be deemed a nuisance, and the Fire Chief or his deputy may have the same removed by the City, and the cost of such removal shall be recovered in an action by the City against the owner of the property and may also be entered on the tax roll as a special charge against the property. F. Entering on premises. No person shall deny the Fire Inspector or his deputies free access to any property within the City at any reasonable time for the purpose of making fire inspections. No person shall hinder or obstruct the Fire Inspector in the performance of his duty or refuse to observe any law ful direction given by him. G. No fee shall be charged for the reinspection if the property owner brings the property into compliance. City of Waterloo Fee schedule reflects fees for 2nd, 3rd and subsequent inspections. A fee of $100.00 shall be charged for a second reinspection, a fee of $200.00 for a third reinspection and a fee of $400.00 for each subsequent reinspection for the same condition. A reinspection fee shall also be charged when a city staff member, employee, or officer finds a condition that is similar to a condition which was subject to a correction order within one (1) year prior to the inspection. Reinspection fees shall be charged against the real estate upon which the reinspection was made, shall be a lien upon the real estate and shall be assessed and collected as a special charge. (1) A $50.00 fee shall be charged (see City Fee Schedule) for any inspection or reinspection when a contractor or property owner requests an inspection for permit -related work and the work is not ready at the time of the requested inspection. Failure to pay reinspection fees after notice of the fee shall result in withholding future permits. (2) Any property owner or lessor receiving a fourth offense reinspection fee, for the same violation, may have the payment of the fee waived if the party or his or her representative personally meets with the Fire Chief , or designee, within seven (7) days of receipt of the notice of the fee imposition. At the meeting, the Fire Chief or designee and owner shall review the problems oc curring at the property. Within ten (10) days of the meeting, the owner shall submit to the Fire Chief, or designee, a detailed written abatement Section 2: This ordinance shall take effect and be in force after its passage and publication in a manner provided by law. Acted on and adopted at a result meeting of the Common Council on_____________, 2026. CITY OF WATERLOO _________________________ Jenifer Quimby, Mayor Attest: _________________________ Jeanne Ritter, City Clerk Date Adopted: Date Published: 136 NORTH MONROE STREET, WATERLOO, WISCONSIN 53594-1198 Phone: (920) 478-3025 Fax: (920) 478-2021 E-Mail: cityhall@waterloowi.us Website: www.waterloowi.us ____________________________________________________________________________ __ ORDINANCE #2026-08 AN ORDINANCE UPDATING §120-3 False Alarms Chapter §120 Alarm Systems § 120-3. False alarms. A. Fees. An alarm user shall pay to the Fire Department, within 10 days after activation, the following service fees for false fire alarms which occur within a calendar year (January 1 through December 31). [Amended 7-11-2019 by Ord. No. 2019-05] (1) First false alarm: $0.See fee schedule. (2) Second false alarm: $100. See fee schedule. (3) Each subsequent false alarm: $300. See fee schedule. (4) In the instance of any fourth or subsequent false alarm response within any twelve-month period, the City of Waterloo Fire Department shall cause to be issued to an alarm user a due and payable invoice for response costs in the minimum sum as set by the Common Council and provided under separate fee schedule, the date payment is due, the right of the alarm user to a hearing before the Fire Chief if a request therefor is made before the date payment is due, and a warning that any unpaid response fee will be allocated to the alarm user's property tax roll as a special charge pursuant to § 66.0627, Wis. Stats., at the alarm user's last known address with copy to the owner, at the owner's last known address as well as any occupant, lessee or legal possessor of the address summoning a response. The City of Waterloo Fire Department shall collect such additional amounts at the same rate in fifteen -minute increments if the time expended by the Fire Department exceeds 1/2 hour. (5) In the instance of any fifth or su bsequent false alarm response within any twelve -month period, the City of Waterloo Fire Department shall cause to be issued to an alarm user a due and payable invoice for response costs in the minimum sum as set by the Common Council and provided under separate fee schedule, the date payment is due, the right of the alarm user to a hearing before the Fire Chief if a request therefor is made before the date payment is due, and a warning that any unpaid response fee will be allocated to the alarm user's prope rty tax roll as a special charge pursuant to § 66.0627, Wis. Stats., at the alarm user's last known address with copy to the owner, at the owner's last known address, as well as any occupant, lessee or legal possessor of the address summoning a response. The City of Waterloo Fire Department shall collect such additional amounts at the same rate in fifteen -minute increments if the time expended by the Fire Department exceeds 1/2 hour. B. Periodic alarm testing will not result in a response fee, as long as prior notification with the Fire Department dispatch center was made, along with notification once the testing is completed. C. Storm-related false alarms which can be reasonably verified shall be exempt from any response fees. D. Collection of fees. (1) For the purposes of this section, an alarm user who is lessee, occupant, or tenant of the premises from which the false alarm originated shall be deemed agent of the owner thereof. (2) All charges for respo nse fees are due and payable to the City of Waterloo within 30 days of mailing of the notice required under this section, except, if a hearing is requested in a timely manner, the charges are due within 10 days after an adverse decision is rendered at such hearing. E. Determination of false alarm. The Fire Chief shall determine whether or not the activation of an alarm was a false alarm as defined in § 120-2 above. F. Correction of alarm deficiencies. An alarm user shall correct any deficiencies in equipment or o peration of his their alarm system within 15 days following either his their actual knowledge of such deficiency or the mailing of a written notice from the Clerk-Treasurer, whichever date is earlier. In the event that such deficiency cannot be corrected within the fifteen -day period, the alarm system shall be deactivated until such corrections are completed. G. Appeal. Any person aggrieved by any provision of this section may, within five business days, submit a written appeal to the Council. The Council shal l hear the matter at a time scheduled by the City Clerk and render its decision, in writing, within three days. [ Adopted at the Organizational meeting of the Common Council on July 16, 2026. CITY OF WATERLOO Signed: _____________________________ Jenifer Quimby, Mayor Attest: ______________________________ Jeanne Ritter Clerk /Deputy Treasurer Date Adopted: ________________ Date Published: The Courier, ______________ Page 1 of 1 7/14/2026 2:08 PM 136 North Monroe Street Waterloo, WI 53594-1198 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us ______________________________________________________________________________ _ RESOLUTION #2026-37 Fee Schedule Update The Common Council of the City of Waterloo, Wisconsin does hereby resolve as follows: Whereas, from time to time it is beneficial to review and revise municipal fees charged for services and goods provided by the City of Waterloo, and; Whereas, the Fire/EMS and the Parks Department need to make updates to the fee schedule, and; Whereas, an updated schedule is attached for City Council consideration. Therefore Be It Resolved, that the Waterloo City Council adopts the fee schedule as presented. Date: ______________ Vote: ______________ City of Waterloo Signed: ______________________________________ Jenifer Quimby, Mayor Attest: _________________________________ Jeanne Ritter Clerk/Deputy Treasurer SPONSOR(S) – Various Dept Category Fee Schedule Item Formula Description / Unit Charge Current Amount Fee Effective 11/20/2025 Ordinance Ref. NOTE NOTE 2 Fire/EMS Emergency Fee False alarm fee 1st no fee no fee § 120-3 False alarms. Fire/EMS Emergency Fee (Occurring within a continuous 12 month period) 2nd $100.00 $100.00 § 120-3 False alarms. Fire/EMS Emergency Fee (Occurring within a continuous 12 month period) 3rd $200.00 $200.00 § 120-3 False alarms. Fire/EMS Apparatus Fee Ambulance, Brush Truck, or Command Car Per Hour $200.00 § 120-3 False alarms. Fire/EMS Apparatus Fee Tender Per Hour $250.00 § 120-3 False alarms. Fire/EMS Apparatus Fee Engine Company Per Hour $300.00 § 120-3 False alarms. Fire/EMS Apparatus Fee Ladder Company Per Hour $400.00 § 120-3 False alarms. Fire/EMS Apparatus Fee Person (for Apparatus use cost) Billed Separately § 120-3 False alarms. Fire/EMS Fire Inspections First Re-Inspection 1st occurrence of non- complilance $100.00 § 200-1 Fire Inspector. Fire/EMS Fire Inspections Second Re- Inspection 2nd occurrence of non- complilance $200.00 § 200-1 Fire Inspector. Dept Category Fee Schedule Item Formula Description / Unit Charge Current Amount Fee Effective 11/20/2025 Ordinance Ref. NOTE NOTE 2 Fire/EMS Fire Inspections Third Re-Inspection 3rd occurrence of non- complilance $300.00 § 200-1 Fire Inspector. Fire/EMS Fire Inspections Fourth Re- Inspection 4th occurrence of non- complilance $400.00 § 200-1 Fire Inspector. Fire/EMS Fire Inspections Payment Requirements All re-inspection fees Paid within 60 Days of the last scheduled re- inspection § 200-1 Fire Inspector. Dept Category Fee Schedule Item Formula Description / Unit Charge Current Amount Fee Effective 11/20/2025 Ordinance Ref. NOTE NOTE 2 Parks Facility Rent Waterloo Regional Trailhead - Rental Per Half Day (less than 4 hours) $150.00 $150.00 Parks Facility Rent Waterloo Regional Trailhead - Rental Per Full Day (4 hours or more) $250.00 $250.00 Parks Facility Rent Waterloo Regional Trailhead- Special Event Rental (multiple days) $500.00 Parks Facility Rent Firemen's Park Entire Park See Parks Coordinator for Special Events Parks Facility Rent Entire Pavilion-Private $2,900.00 $2,400.00 Parks Facility Rent Entire Pavilion-Non Resident Private $3,100.00 $2,600.00 Parks Facility Rent Entire Pavilion-Resident Public $2,200.00 $1,700.00 Parks Facility Rent Entire Pavilion-Non Resident Public $2,400.00 $1,900.00 Parks Facility Rent Upper Pavilion-Resident Private $2,400.00 $1,900.00 Parks Facility Rent Upper Pavilion-Non-Resident Private $2,500.00 $2,000.00 Parks Facility Rent Upper Pavilion Resident Public $2,050.00 $1,550.00 Parks Facility Rent Upper Pavilion-Non-Resident Public $2,150.00 $1,650.00 Parks Facility Rent Lower Pavilion -Resident Private $650.00 $650.00 Parks Facility Rent Lower Pavilion - Non Resident Private $750.00 $750.00 Parks Facility Rent Lower Pavilion-Resident Public $300.00 $300.00 Parks Facility Rent Lower Pavilion-Non-Resident Public $400.00 $400.00 Parks Facility Rent Kitchen Rental per Month $75.00 $75.00 Parks Facility Rent Kitchen Rental per Hour $15.00 $15.00 Parks Facility Rent Bingo Hall-Resident $250.00 $250.00 Parks Facility Rent Bingo Hall-Non-Resident $350.00 $350.00 Parks Facility Rent Camping Weekday Monday pm thru Friday am $20.00 $20.00 Parks Facility Rent Camping Weekend Friday pm thru Monday am $25.00 $25.00 Parks Facility Rent Veteran Park Bandstand $75.00 $75.00 Parks Facility Rent Veterans Park Special Events $200.00 $200.00 Parks Facility Rent Bandstand/Gazebo $75.00 $75.00 Dept Category Fee Schedule Item Formula Description / Unit Charge Current Amount Fee Effective 11/20/2025 Ordinance Ref. NOTE NOTE 2 Parks Facility Rent Maunesha Business Center Per Half Day (less than 4 hours) $150.00 $150.00 Parks Facility Rent Maunesha Businees Center Per Full Day (4 hours or more) $200.00 $200.00 Parks Facility Rent Hamburger/Concession Stand $100.00 $100.00 Parks Facility Rent Baseball Diamond-Skalitzky Field (3 hours or less) $125.00 $125.00 Parks Facility Rent Baseball Diamond-Skalitzky Field All Day $250.00 $250.00 Parks Facility Rent Baseball Tournament Fee-1 Day $300.00 includes concession stand $300.00 includes concession stand Parks Facility Rent Baseball Tournament Fee-2 Day $600.00 includes concession stand $600.00 includes concession stand Parks Facility Rent Baseball Tournament Fee-3 Day $900.00 includes concession stand $900.00 includes concession stand Parks Facility Rent Softball Diamond -Little League (3 hours or less) $75.00 $75.00 Parks Facility Rent Softball Diamond - Little League All Day $150.00 $150.00 Parks Facility Rent Softball Tournament Fee 1 Day $200.00 includes concession stand $200.00 includes concession stand Parks Facility Rent Softball Tournament Fee 2 Day $400.00 includes concession stand $400.00 includes concession stand Parks Facility Rent Softball Tournament Fee 3 Day $600.00 includes concession stand $600.00 includes concession stand Parks Service Baseball Field Lights per hr. $25.00 $25.00 Parks Service Park Laborer per hr. $50.00 $50.00 Parks Service Field Marking (Field Lime) a bag $10.00 $10.00 Parks Service Diamond Dry a bag $25.00 $25.00 Parks Service Field Clay a bag $30.00 $30.00 Parks Service Bartender per hour $20.00 $20.00 Parks Service Ceremony Area $25.00 $25.00 Parks Service Road Closure $25.00 $25.00 Parks Service Outdoor Chairs per hour $150.00 $200.00 Parks Service Outdoor Chairs Setup per hour $100.00 $100.00 Parks Service Projection Screen $25.00 $25.00 Parks Service Projector  $25.00 $25.00 Parks Service Outdoor Speakers $50.00 $50.00 Parks Service Outdoor Wireless Mic $50.00 $50.00 Parks Service Movable Fencing Set-Up per hour $100.00 $100.00 Dept Category Fee Schedule Item Formula Description / Unit Charge Current Amount Fee Effective 11/20/2025 Ordinance Ref. NOTE NOTE 2 Parks Service Prep of Baseball Field (each time) $25.00 $25.00 *All field rentals include: Dragging of diamond if dry enough & moving of bases and pitching rubber to desired distance Parks Service Charitable Non-Profit Discount 50% Discount Parks Service Parks Rental & Fee Disclaimer 136 North Monroe Street Waterloo, WI 53594 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us ___________________________________________________________________________________ DEPUTY CLERK/TREASURER ADMINISTRATIVE ASSISTANT JOB DESCRIPTION Your Impact You will be expected to be responsible for assigned processes and can drive process improvements to build administrative efficiencies. You will have the opportunity to engage in many aspects of municipal government with a core objective of providing quality services in a cost-effective manner. Reporting Relationships Under general supervision of the Clerk, Treasurer and Mayor, performs a variety of complex, responsible and confidential secretarial and administrative duties requiring a thorough knowledge of organization procedure and policies. This position requires the ability to work independently, exercising good judgment, discretion and initiative. What You Will Be Doing  Provide customer service to internal and external customers  Responding to office inquiries & routing printed and digital communications to municipal departments  Proficient daily use of Microsoft applications and other online applications to effectively manage assigned department operations o Office 365, Outlook, Word, Excel, OneDrive, SharePoint and others  Assist in preparation and distribution of agendas, meeting materials, meeting minutes, and attend meetings when needed  Regular website and social media updating  Prepare, track & update rosters of appointed and elected officials and corresponding oaths  Update and maintain municipal code book, ordinance publications, and resolutions  Processing and issuing various municipal licenses and permits  Bi-weekly payroll and payroll record maintenance  Assist with accounts payable and receivables, and assist with year-end audit activities  Tax preparation, collection & receipt of municipal revenue  Election administration; oversee absentee ballot process, distribution, recording and filing  Performing notary duties  Assistant deputy to clerk and treasurer  Assist with park rental and related inquiries  Ordering office and maintenance supplies Effective 08/06/26 Page 1 of 1 136 North Monroe Street Waterloo, Wisconsin 53594-1198 Phone (920) 478-3025 Fax (920) 478-2021 RESOLUTION #2026-42 Approving of Deputy Clerk/Treasurer Administrative Assistant Job Description The Common Council of the City of Waterloo, Wisconsin does hereby ordain as follows: WHEREAS, the City of Waterloo requires efficient, accurate, and professional management of its daily administrative, clerical, and financial operations; and WHEREAS, the combined role of Deputy Clerk/Deputy Treasurer Administrative Assistant provides critical statutory support to both the City Clerk and City Treasurer, ensuring continuity of municipal services, accurate record keeping, and secure financial processing; and WHEREAS, the City Council and the City of Waterloo periodically review municipal staffing structures, job descriptions, and compensation models to ensure internal equity, market competitiveness, and alignment with the evolving needs of the municipality. THEREFORE, BE IT RESOLVED, the City Council of the City of Waterloo, Wisconsin, approves the Deputy Clerk/Treasurer Administrative Assistant Job Description. Passed and adopted: __________ City of Waterloo Signed: _____________________________ Jenifer Quimby, Mayor Attest: ______________________________ Charles Kuhl, Council President Sponosor(s) – City of Waterloo Finance, Insurance, and Personnel Committee https://waterloowi.sharepoint.com/sites/Fileshares/data/Common/RESOLUTIONS/2026 RESOLUTIONS/DRAFTS/2026-39 Appointing Denise Knutson Interim Clerk Deputy Treasurer/2026-39 Res Appointing Denise Knutson Interim Clerk-Treasurer.doc 136 NORTH MONROE STREET, WATERLOO, WISCONSIN 53594-1198 Phone: (920) 478-3025 Fax: (920) 478-2021 E-Mail: cityhall@waterloowi.us Website: www.waterloowi.us ______________________________________________________________________________ __ RESOLUTION #2026-39 Council Confirmation Of Denise Knutson As Interim Clerk/Treasurer WHEREAS, The Clerk/Deputy Treasurer and The Treasurer/Deputy Clerk Positions are open, and; WHEREAS, Mayor Quimby will on August 6, 2026 appoint Denise Knutson as Interim Clerk/Treasurer with a rate increase of 10% to ensure department continuity until such time as these positions are filled. THEREFORE, BE IT RESOLVED, that the City of Waterloo Common Council confirms the Mayoral appointment of Denise Knutson as Interim Clerk/Treasurer until such time as a Clerk/Deputy Treasurer and a Treasurer/Deputy Clerk are appointed and confirmed. PASSED AND ADOPTED this 6th day of August 2026. CITY OF WATERLOO Signed: ________________________________ Jenifer Quimby, Mayor Attest: ________________________________ Charles Kuhl, Council President 136 North Monroe Street, Waterloo, Wisconsin 53594-1198 Phone (920) 478-3025 Fax (920) 478-2021 RESOLUTION #2026-40 Request from Chief Warner to pay out all or a portion of Comp. Time and Paying out Unused Vacation Time on his Anniversary Date The Common Council of the City of Waterloo, Wisconsin does hereby resolve as follows: WHEREAS, the Police Chief is requesting payout of his Comp Time as he has been maxed out for some time; and WHEREAS, the City Council encourages Chief Warner to use as much vacation as he can, but due to being short staffed he has been unable to use it. THEREFORE BE IT RESOLVED, the City of Waterloo Common Council agrees to pay Chief Warner out ___________hours of Comp. time and ____________hours of vacation time on his August 20th,2026 check date. PASSED AND ADOPTED this ____ day of ______ 2026. City of Waterloo Signed: ______________________________________ Jenifer Quimby, Mayor Attest: _________________________________ Charles Kuhl, Council President . Page 1 of 1 8/2/2026 1:09 PM 136 North Monroe Street Waterloo, WI 53594-1198 Phone: (920) 478-3025 Fax: (920) 478-2021 www.waterloowi.us ______________________________________________________________________________ _ RESOLUTION #2026-38 Authorizing a Purchase Agreement Freeze for 290-0813-0531-001 Whereas, ACS RBHS, LLC (aka Valido Homes, Jim Hartung ) has a purchase agreement freeze on parcel #290-0813-0531-001 in the City of Waterloo, WI. The terms described below: TERMS OF PURCHASE AGREEMENT: 1. Real Estate. Property defined with access from Hendricks Street to Parcel 290-0813-0531- 001, a parcel with legal description of Lot 2 of Certified Survey Map No. 6641 , Document No. 1504842, City of Waterloo, Jefferson County, WI. Located in TID 3. 2. Freeze Agreement. This purchase freeze agreement would be in effect until December 31, 2026. Therefore, Be It Resolved, by the Common Council of the City of Waterloo, Wisconsin, that the sale is authorized, with the terms described above. It further directs the Mayor and Clerk/Treasurer to carry out all necessary tasks to assist with the purchase freeze. PASSED AND ADOPTED this ________________, 2026. Signed: _____________________________________ Jenifer Quimby Mayor City of Waterloo Attest: _________________________________________________ Jeanne Ritter City Clerk/Treasurer