04.16.2026 Finance, Insurance & Personnel

136 North Monroe Street Waterloo, WI 53594 Phone: (920) 478-3025 Fax: (920) 478-2021 ‘www.waterloowi.us PUBLIC NOTICE OF A COMMITTEE MEETING OF THE CITY OF WATERLOO COMMON COUNCIL Pursuant to Section 19.84 Wisconsin Statutes, notice is hereby given to the public and news media, that a public meeting will be held to consider the following: COMMITTEE: FINANCE, INSURANCE & PERSONNEL COMMITTEE DATE: April 16, 2026 TIME: 5:30 pm LOCATION: Municipal Building Council Chamber, 136 N. Monroe Street 1) 2) 3) 4) 5) 6) 7 8) 9) CALL TO ORDER AND ROLL CALL APPROVAL OF MEETING MINUTES: March 19, 2026, April 1, 2026, April 2, 2026 CITIZEN INPUT / PUBLIC COMMENT (3-Minute time limit) DEPT. HEAD REVIEWS a) Police Chief Review and Department Head Review After-Action Summary. [The Finance Committee may convene in closed session per Wis. Stat. 19.85(1)(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.”] OLD BUSINESS a) Resolution 2026-13 2025 Carry-Over b) Resolution 2026-14 Resolution Reallocating Funds from Police Payroll Budget to Purchase Records Management System with Additional Computer Aided Dispatch NEW BUSINESS a) March 2026 Financial Statements: Payroll $98,541.73, General Disbursements $420,136.42, and Clerk/Treasurer's Reports [see on municipal website] b) 2026 Contingency Funds ROLLING TASK LIST FUTURE AGENDA ITEMS AND ANNOUNCEMENTS ADJOURNMENT Jeanne Ritter Clerk/ Deputy Treasurer Committee Members: Haseleu, Weinert and Kuhl Posted, Emailed & Distributed:04/14/2026. PLEASE NOTE: Itis possible that members of and possibly a quorum of members of other governmental bodies of the municipality may attend the above meeting(s) to gather information. No action will be taken by any govemmental body other than that specifically noted. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request such services, please contact the clerk's office atthe above location. 411412026 11:35 AM CITY OF WATERLOO FINANCE, INSURANCE & PERSONNEL COMMITTEE: MEETING MINUTES March 19, 2026 1. CALL TO ORDER AND ROLL CALL. C. Kuhl called the meeting to order at 6:04 p.m. Members in person: Weihert, Haseleu and Kuhl. Absent: none Others attending in person: Mayor Quimby; Alderperson Thomas; Utilities B. Sorenson; Asst. Fire Chief Whitebird; Parks Haberkorn; Treasurer Nelson; Clerk Ritter and WLOO Cable. 2. APPROVAL OF MEETING MINUTES: February 19, 2026, Motion [Weihert/Kuhl] VOICE VOTE: Motion carried. 3. PUBLIC COMMENT (3 Minute Time Limit) none 4. OLD BUSINESS a. Resolution 2026-03 Fire Dept Bylaws Motion to Recommend to Council VOICE VOTE: Motion carried. 5. NEW BUSINESS a. Februry 2026 Financial Statements: Payroll $97,126.21, General Disbursements $1,967,038.88, and Clerk/Treasurer's Reports [see on municipal website] Motion to refer to council for approval. [Weihert/Haseleu] ‘VOICE VOTE: Motion carried. b. Resolution 2026-13 2025 Carry-Over. Motion to Defer. [Weihert/Kuhl] VOICE VOTE: Motion carried. c. Hiring of LT for the Police Dept. [The Finance Committee may convene in closed session per Wis. Stat. 19.85(1)(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.”] Motion to go into Closed Session [Weihert/Haseleu] ROLL CALL Y-3 N-0 6:24pm Motion to go into Open Session [Weihert/Haseleu] ROLL CALL Y-3 N-0 6:50 pm Motion to rescind the application and repost [Weihert/Kuhl] VOICE VOTE:Motion carried 6. ROLLING TASKLIST 7. FUTURE AGENDA ITEMS AND ANNOUNCEMENTS . 8. ADJOURNMENT. MOTION[Weihert/Kuhl] To adjoum. VOICE VOTE: Motion carried. 7:00pm. Jeanne Ritter Clerk/Deputy Treasurer CITY OF WATERLOO SPECIAL FINANCE, INSURANCE & PERSONNEL COMMITTEE: MEETING MINUTES April 1, 2026 1. CALL TO ORDER AND ROLL CALL. C. Kuhl called the meeting to order at 5:30 pm p.m. Members in person: Weihert, Haseleu and Kuhl. Absent: none Others attending in person: Mayor Quimby; Alderperson Cummings; Treasurer Nelson; DPW Yerges; Chief Butzine and Gabe Haberkorn. 2. NEW BUSINESS MOTION to go into Closed Session. [Weihert/Haseleu] ROLL CALL Yes-3 No-0 Motion Carried. a. 2026 Department Head Reviews [NOTES: The committee may convene in closed session per Wis. Stat. 19.85(1)(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.”] i. Treasurer 5:30 pm ii. Department of Public Works - 6:00 pm iii. Fire Chief —6:30 pm iv. Parks —7:00 pm MOTION to go out of Closed Session back to Open. [Weihert/Haseleu] ROLL CALL Y-3 N-0. Motion Carried. 3. FUTURE AGENDA ITEMS AND ANNOUNCEMENTS. 4. ADJOURNMENT. MOTION[Weihert/Kuhl] To adjoumn. VOICE VOTE: Motion carried. Approximately 8:45 pm. Jeanne Ritter Clerk/Deputy Treasurer CITY OF WATERLOO SPECIAL FINANCE, INSURANCE & PERSONNEL COMMITTEE: MEETING MINUTES April 2, 2026 1. CALL TO ORDER AND ROLL CALL. C. Kuhl called the meeting to order at 5:31 pm p.m. Members in person: Weihert, Haseleu and Kuhl. Absent: none Others attending in person: Mayor Quimby; Alderperson Cummings; Clerk Ritter; Chief Warner; Officer Regenhauer. 2. NEW BUSINESS MOTION to go into Closed Session. [Weihert/Haseleu] ROLL CALL Yes-3 No-0 Motion Carried. a) 2026 Department Head Reviews [NOTES: The committee may convene in closed session per Wis. Stat. 19.85(1)(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.”] i) Clerk 5:30 pm b) Hiring of LT for the Police Dept. [The Finance Committee may convene in closed session per Wis. Stat. 19.85(1)(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.”] MOTION to go out of Closed Session back to Open. [Weihert/Haseleu] ROLL CALL Y-3 N-0. Motion Carried. 3. FUTURE AGENDA ITEMS AND ANNOUNCEMENTS. 4. ADJOURNMENT. MOTION[Weihert/Haseleu] To adjourn. VOICE VOTE: Motion carried. Approximately 6:59 pm. Jeanne Ritter Clerk/Deputy Treasurer RESOLUTION #2026-13 2025 Financial Carry-Over Approvals Whereas, the following chart defines the line-item categories proposed for 2025-2026 carry over designation by the Clerk/Treasurer’s office, with minor residual debit modifications expected to account for remaining 2025 invoices received in 2026. CITY OF WATERLOO Revenue Assignments WORKPAPER FOR THE YEAR ENDED 12/31/2025 BEGINNING YEAR TRANSFER CURRENT YEAR CURRENT YEAR YEAREND ACCOUNT# __DESCRPTION BALANCE (Loss) EXPENSES REVENUEALLOWANCE ASSIGNMENT FUND 100 10032610 POLICE DONATION DEFIBULATOR 666.88 - - - 10032631 POLICE DONATION SPEED LIMIT ALERT SIGN 24015 - - - 10032635 POLICE PATROL UNIFORM ALLOWANCE 643.48 (613081) 6,100.00 10032640 DPW UNIFORM ALLOWANCE - (298.01) (90199) 1.200.00 FUND 100 TOTAL 155051 (298.01) (7.03280) 7.300.00 151970 FUND220 22032635 FIRE DEPT UNIFORM ALLOWANCE 745 (1.76041) 2,000.00 22034100 FUND BALANCE CAPITAL PROJECT 48601234 - - - FUND 220 TOTAL 48608979 - (1.76041) 200000 486,32938 FUND225 22532625 PARKEQUIPMENT CARRYOVER (BLACKTOP) 10102.00 - - - 22535000 PARK-LIONS FOUNTAIN HEAD - 1,395.00 22539999 CAROUSEL 067898 FUND 225 TOTAL 40.780.98 - - 1395.00 42,175.98 FUND 400 40032602 SQUAD CAR FUND 4707860 - - - 40032606 EMERGENCY GOVT SIRENS FUND 8000.00 - - - FUND 400 TOTAL 55078.60 - - - 55,078.60 FUND 600 60034310 PROFESSIONAL SERVICES CARRYOVER 2500000 - - - 600-34301 DOWNTOWN REVITALIZATION PLAN - - - 5,000.00 FUND 600 TOTAL 25000.00 - - 5,000.00 30,000.00 FUNDB12 81234105 LIBRARY CARRYOVER COUNTY 106,490.30 - - - 81234106 LIBRARY CARRYOVER CLARK 3722246 - - 7916 81234107 LIBRARY CARRYOVER MEMORIAL-DONATION FUND 64769.57 - - 143,780.00 FUND 812 TOTAL 208483.33 0 0 143,859.16 35234149 Therefore, Be It Resolved, by the Common Council of the City of Waterloo, Wisconsin, that it hereby authorizes the 2025-2026 carry-over amounts as stated with final amounts to include any residential debits for accounts listed which may have remaining 2025 invoices, received in 2026, after resolution adoption PASSED AND ADOPTED this 2026 City of Waterloo Signed Mayor Jenifer Quimby Attest Jeanne Riter, City Clerk 136 North Monroe Street, Waterloo, Wisconsin 53594-1198 Phone (920) 478-3025 Fax (920) 478-2021 RESOLUTION #2026-14 Reallocating 2026 Payroll budget funds to Purchase Records Management System with additional Computer Aided Dispatch The Common Council of the City of Waterloo, Wisconsin does hereby ordain as follows: WHEREAS, the Waterloo Police Department has determined a need to update its Records Management System and Computer Aided Dispatch System; and WHEREAS, the cost to do this would be $44,128.00; and WHEREAS, the Police Department is asking to reallocate funds from their 2026 Payroll Budget to Communications; and WHEREAS, the funds would come from unused payroll for one officer and one sergeant (1/1/2026-5/31/2026); THEREFORE, BE IT RESOLVED, the City Council of the City of Waterloo, Wisconsin, does hereby approve reallocating funds from the 2026 Payroll Budget to fund the Records Management and Computer Aided Dispatch Systems at the___, April, 2026 meeting. Passed and adopted: City of Waterloo Signed: Jenifer Quimby, Mayor Attest: Jeanne Ritter, Clerk/DeputyTreasurer Page 1of 1 2026 Contingency Date Amount What for Acct Charged to 1/1/2026 $ 35,000.00 | Balance Glenn's Market - Denis 4/7/2026 $ (992.81)|Sorenson's retirement party 100-51-5142-310 Remainder $ 35,992.81 FINANCE AND PERSONNEL COMMITTEE ROLLING TASK LIST 1. EMPLOYEE HANDBOOK — REFRESH *Vacation policy *Sick Leave — updated*Residency requirement 2. NEW HANDBOOK POLICY — AL 3. FIRE CHIEF MEETING - ROLE AND EXPECTATIONS FOR POSITION a. Sale of Equipment; wants 3 Ambulance & another Brush Truck 4. WU DELINQUENT UTILITIES — MBHM/COLLECTION FEES & LEGAL FEES 5. FIRE DEPARTMENT — DONATIONS/ORDINANCE (3 accounts) 6. UTILITIES/CITY WRITE-OFF FROM AUDIT *Lana zeroed out, need to review issue and bill back Utility if needed (from 2019, 2022) **In process of reconciliation of the account. 7. PLANS FOR HICKORY AND MAPLE ST — REVIEW-HOUSING 8. POLICY FOR ROADS AND SHARING COST WITH UTILITIES * 33% has been prior practice, not written anywhere. Hendricks will be split as part of USDA information. 9. OVERPAYMENTS OF CITY PROPERTY TAXES 10. REVISE FUND BALANCE ORDINANCE — PRIOR TO 2027 BUDGET *Ehlers Recommendation 11. FORM ADHOC COMMISSION WITH TOWNSHIPS - FIRE/EMS *March/April — FUNDING MOVING FORWARD 12, DEPARTMENT HEAD REVIEWS *Schedule COMPLETED TASK ITEMS NEWHANDBOOKPOHEY=ANTI-BULLYING-Approved - June 2025 BPW/HPARKS DEPTHEADS—PERSONNELSUPERVSION-PROCEDURES Approved in May (DPW) and June (Parks) 2025 City of Waterloo Finance, Insurance & Personnel Committee - - Annual Calendar revised: 12/26/2024 O Meeting night: 3 Thursday of month at 6:00 pm O Monthly recurring: review of disbursements, payroll, and treasurer’s reports JANUARY b Review of Department Heads as needed. b Audit Prep FEBRUARY B Audit MARCH b Fee Schedule Review APRIL b §53-12 Review of debt schedules & debt refunding opportunities. b Audit Presentation third Thursday MAY b Addressing items raised in financial audit and Workman’s Comp audit b Resolution for carryover after audit is complete JUNE O Mayor’s Budget start date; build Council consensus for budget policy objectives O Tax Incremental Finance Districts, review. =] JuLy b Meet with Dept. Heads on Budget Expectation & Concerns =l AUGUST b Budget deliberation. SEPTEMBER b §53-14 Updating capital improvement plan. b Budget deliberation. OCTOBER b Initial review of calendar year insurance renewal policies. b Final Committee budget recommendation to full City Council. NOVEMBER o Final review of calendar year insurance renewal policies. DECEMBER o Review and recommend Current Budget Amendment #2 (July — Dec.) Page’ oft