Village Board meeting — Agenda

MEETING MINUTES Village of Palmyra REGULAR VILLAGE BOARD MEETING Monday September 21, 2026 100 W. Taft St. Village Hall 6:00 P.M. The meeting was called to order by President Gorsegner at 6:00 pm. Roll call: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-present. Pledge of Allegiance Communications President Gorsegner mentions upcoming events: Sept 26th, from 12-4 Hot Dogs and Heroes, Oct. 31st trick or treat and parade. Gorsegner and Wallace went to the Public EMS discussion at Jefferson County, they are trying to put something together to help with EMS costs, there will be another meeting on Sept. 24th from 7 – 8:30 pm at Watertown FD. Highlights of the meeting: 25 cents per 1,000 of value would be the tax increase for residents. We could get $162,000 toward EMS for personnel costs. On average home value of $300,000 would be approx. $75 more in taxes. Trustee Tucker asked to get a meeting scheduled to do Dept. head reviews, everyone is available Sept. 23rd at 6 pm. Trustee McAllister mentioned that the Mammoth hike challenge is coming up in October. Public Forum: Don Rutkowski American Legion 304 Commander gave an update on the remodeling of the Legion building since its fire. He showed siding colors and if this will need to go to the Plan Commission Tim Gorsegner said we could try to schedule a special meeting. The Building Inspector has been in touch with the contractor. Old Business: Discussion and Possible Action on the Following Item 1. Discussion/ possible decision on establishing a Sex offender residency restriction ordinance for the Village of Palmyra. Attorney approved with changes: changes are highlighted/underlined in draft ordinance. Trustee Wallace read through the changes. The Board would like Public Safety Director Blount to investigate what the possible citation fees could be and bring them to the next board meeting. Wallace/Smith motion to approve the draft ordinance establishing a sex offender residency restriction, to include citation and exclusion map. All ayes-motion carried. New Business : Discussion and Possible Action on the Following Items 1. Appointment to Plan Commission. President Gorsegner stated that after several missed meetings Mr. Dooley was sent a letter. Dooley has turned in his key and books. Gorsegner has no recommendation at this time, if the board knows of anyone, please let Tim know. No action taken. 2. Special Event request for Palmyra-Eagle High School Homecoming Parade Sept. 25th. Trustee Tucker mentioned that last year there was an issue with people moving barricades and letting cars through that can’t happen. Paul Blount and Scott Halbrucker mentioned that a good portion of Main Street will be under construction so they would like a representative from the school to meet with them either Thursday or Friday to review the condition of the road to make sure it is safe for the parade. Tucker/Wallace motion to approve the event request from the school contingent on the condition of the road for safety reasons. All ayes-motion carried. 3. Special Event request from the fire/EMS dept. for their Heroes & Hot Dogs event and Parade Sept. 26th. Tim Gorsegner told Dylan Callas he wished this would have come to the board sooner. Dylan said that the Catholic church gave their permission in writing for them to use their parking lot. Tim is also concerned about parking. Helicopters can stay approx. 2 hrs. Nott sure what time they are coming yet. Maybe one at noon and one at 2 pm. 100 ft x 100 ft will be marked off with cones so there is no parking where the helicopters will be. There will be multiple officers on that day along with FD and EMS personnel. Tim asked what this would cost? Callas said it will cost the wages for personnel to be there for 6 hours. Food is donated, kids’ stuff is donated, props are donated. They will be selling T-shirts and sweatshirts. Chief Gartzke said that due to the construction on Main St. and the type of vehicles they will have in the parade he is recommending the parade be cancelled. Dylan is going to put together a report after the event showing expenses and revenues to the board. Tucker/Wallace motion to approve the event form without the parade. All ayes-motion carried. 4. Wallace/Smith motion to approve the request from Wyatt Rydzik to carry over 48 hours of unused vacation time from 2025 as long as it is used by Dec. 31, 2026. The Clerk stated this was an oversight. Director Blount said he is an incredible employee, helps the department a lot. All ayes- motion carried. 5. Tucker/McAllister motion to approve an Operator’s application for Prabhjoit Tung. All ayes-motion carried. 6. Ball/McAllister motion to approve an Operator’s application for Crystal Winkler. All ayes-motion carried. 7. Tucker/Wallace motion to approve a utility reimbursement agreement between the Village and Virtus Development, adding in extra language that Virtus will also be responsible for any attorney and engineering fees associated with this agreement. This agreement was written because the Village has paid WE Energies $113,184.20 for the gas/electric permits for the development that was to be paid by Virtus and to avoid any delay or having the contractor leave the project the Village is paying the permitting fees. Trustee McAllister says we are going after an LLC, she went on Virtus website, she noticed a lot of things on their website that caused her concern. Roll call vote- Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace – aye. Motion carried. 8. Discussion and possible action regarding John’s Disposal’s proposed 2027 rate increase and a five- year contract extension. Tucker/Smith motion to approve the five-year extension with John’s Disposal, which would provide substantial savings to the Village. McAllister asked whether the contract should be put out for bid. Board members noted that it could be, but most supported continuing with John’s Disposal because its rates are reasonable and it has been a reliable vendor with which the Village has a good relationship. Roll call vote: Ball, Gorsegner, Pfahler, Smith, and Tucker—aye; Wallace and McAllister—nay. Motion carried. 9. Smith/Wallace motion to approve the minutes of September 1, 2026 Village Board meeting as presented. All ayes-motion carried. 10. Wallace/Ball motion to approve the payment of bills totaling $627,731.55 on the bill list with the extras presented tonight to Delta Dental, Palmyra Eagle school mobile home tax, Brightspeed with new total for 2 months, UPI for total $1,291,57.56 that includes the additional draw request presented tonight and what was already on the bill list, WE Energies in the amount of $113,184.20 for the utility permits for the development. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. Smith/Pfahler motion to adjourn at 7:12 pm. All ayes-motion carried. Respectfully submitted, Laurie Mueller Village Clerk/Treasurer Minutes approved without correction Oct. 5, 2026