Village Board meeting — Minutes

MEETING MINUTES Village of Palmyra REGULAR VILLAGE BOARD MEETING Monday August 3, 2026 100 W. Taft St. Village Hall 6:00 P.M. The meeting was called to order by President Gorsegner at 6:00 pm. Roll call: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-present. Pledge of Allegiance Communications President Gorsegner mentioned upcoming community events. User Awareness Questionnaire. Monthly Reports Missing Park & Rec report. No other questions. Public Forum: William Ousley (511 N. Second St) addressed his insurance claims. Mr. Ousley received oxygen from a paramedic call. Since the call, EMS billing company has not communicated with his insurance. Coming up on 130+ days and still no communication since receiving Mr. Ousley’s insurance information. Chief Gartzke updated that we are in the process of transferring to a new billing system. Chief will follow up with Mr. Ousley. New Business : Discussion and Possible Action on the Following Items 1. R&R Insurance rep Carmen reviewed costs of all the available plans outlined in the summary. Highlighted that Village will be receiving $3,300 tech credit. With the Anthem plan, employees would see better office visit co -pays ($20 vs. Quartz's $80), lower out -of-pocket maximums ($7,500 individual vs. $8,500 current). Trustee Tucker reviewed employee premiums; they are higher for single but only certain singles. Carmen reviewed that although it is more in premiums, the cost of coverage would be less overall. R&R Insurance gives the Village a composite rate – this is where the total premium gets shared with employees a t a pre -calculated rate. The c urrent rate for Single coverage is $998 versus the composite rate with Anthem - $880. Same with Family plan: $2,900 versus $2,600. The Village Clerk asked about an INCRA – HRA that you give to employees and they seek their own health plans out of the Marketplace. Unanimous agreement that this is not an ideal option. Tucker/Smith motion to approve proposal for Health Insurance from R&R Insurance to renew health care coverage with Anthem as insurance provider on October 1, 2026 as outlined in the packet. Roll Call: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace All ayes -motion carried. 2. Kathy Weiss summarized what the JCEDC / Thrive meetings are working on regarding economic development in Jefferson County. Met with Deb Reinbold and Ben Weymeyer – heads up that they are looking into changing the structure; cutting costs on services. Reviewed the “State of the County” document that was provided at the most recent educational session of JCEDC and Thrive meeting. 3. Update from Virtus on the Westfield Development. Refer to update provided in Item #10. The board can expect an update from Mr. David Koziel at the August 17th meeting. 4. Tucker / Pfahler motion to approve t he minutes from July 20th, 2026 Regular Village Board meeting, July 27th, 2026, Public Safety Committee meeting and July 29th, 2026 Personnel Committee meeting. All ayes-motion carried. 5. Update on sale of old ambulance. It h as been for sale on W isconsin Surplus website for over of month – listed at highest and adjusted to lowered price – there has been no interest. The n ew ambulance is set to arrive in about a month (mid-September). Chief Gartzke is looking for guidance from the board; t he department n eeds the space, what do we do if we do not sell it? Chief Gartzke recommends selling the cot separately and re- list both on WI Surplus site again. After discussion, board agrees with the Chief’s suggestion to lower price on cu rrent site, then approve that each week it sits that we reduce the price $2 ,000 until we get to auction threshold. Wallace / Ball motion to lower the ambulance listing price on Wisconsin Surplus website to $16,000 and if there is no movement in a week lower by $ 2,000 each week until we get a bid or reach $10,000. List cot separately with reserve price at $2,000 at state auction. All ayes-motion carried. 6. Painting quote for public safety building. We have received two quotes, one from Jake Leiser Painting and Oak Ridge Contracting. Trustee Smith confirmed that these quotes do not address the foundation work – Gartzke-Blout confirmed no that is a separate quote. Trustee Wallace pointed out that the quote from Leiser does not include caulking and joint sealing. The board requests that Public Safety Committee confirm with Jake Leiser if his quote included caulking and joint sealing, and if not, inquire what the additional cost would be. Tabled until next meeting. 7. Wallace / Smith motion to approve the Financial Statements, bank statements, cash account balances for May and June 2026. All ayes-motion carried. 8. Set a meeting date to follow up on the energy audit from Upper 90. The board debated the return on investment of solar panels. DPW Director Halbrucker commented that it would be 30 years to see that ROI. Also, the audit report does not record that library has already made some of the recommended changes, like switching to LEDs, etc. Although the board does see the benefits to the findings in this report, the funding needed, amount of time needed for RFP/RFB process, long-term maintenance of the panels, and other financial priorities in the Village outweigh the benefits of pursuing this rebate. No action recommended. 9. Force main agreement with Blue Spring Lake Management District. Final version of the agreement was received from BSLMD and included in this agenda packet. DPW Director Halbrucker confirmed that we know where the survey point and joint / connection point are, so we have clear delineation of where BSLMD responsibility ends, and Village maintenance begins. Tucker / Smith motion to approve agreement with Blue Spring Lake Management District regarding transfer and force main agreement. All ayes-motion carried. 10. Update from MSA on Westfield Development. No questions or comments on MSA Status Memo included in packet. 11. Wallace / Smith motion to approve the p ayment of bills totaling $218,489.02 from the bill list with extras presented tonight to Colonial Life, two bills for Core & Main, Municipal Law & L itigation Group, Northern Lake Service Inc, two bills for Southern Lakes Newspapers and WI Professional Police Association (WPPA). Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. Wallace / McAllister motion to adjourn at 7:20 pm. All ayes-motion carried. Respectfully submitted, Heather Hazlett, Village Deputy Clerk/Treasurer Minutes approved without corrections on Aug. 17, 2026