Village Board meeting — Agenda

MEETING MINUTES Village of Palmyra REGULAR VILLAGE BOARD MEETING Monday July 6, 2026 100 W. Taft St. Village Hall 6:00 P.M. The meeting was called to order by President Gorsegner at 6:00 pm. Roll call: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-present. Pledge of Allegiance Communications President Gorsegner mentioned some community events. Monthly Reports: Typed Reports submitted from the following departments: Public Works, Public Safety, Library, and Clerk/Treasurer Public Forum: Ashley Bentell, 402 Maple St. she says that she heard that all of the tenants have benn evicted from the apartments by the school but there is 1 person who has refused to leave she isn’t sure what the law is. Chief Blount said it is a civil matter they are working with the landlord to keep the peace the Sheriff’s Dept. will handle it and it can take many months. Bill Holcomb 615 N. Second St. says he feels his property value is going down over concerns about the neighbor having junk cars at his property. The clerk stated that there have been letters sent to this property and if it’s not cleaned up they will start getting fines. Old Business: 1. Sex Offender Ordinance. Exclusion zone map also included with the draft ordinance. President Gorsegner had some questions. Page 3 definitions adult child, page 4 child safety locations-library- can they be there at all, keep them off the internet or allowed only in the adult section, church or places of worship-can’t exclude those. For the exclusion zones do we want to use 500,750, or1000 ft. Wallace thought 750 ft would be ideal. Page 5 prohibited activity “holiday event”, maybe community events or public sponsored events. Exemption appeal: can we charge a fee for this as it will cost the village money to do this. Page 9-violated the conditions or probable cause-due process? Smith asked if they will be grandfathered in if they lived here prior to our ordinance. Yes. The Village Attorney would need to look all of this over. Parks that were included, Deep Rock and Zenobia Springs are not included in this. Parks in development were not included either, but these can be added back in. Trustee Tucker asked about exceptions on pg. 6- if they live with the parents and the parents have lived there for more than 2 yrs. they can stay, this is a loophole and the board doesn’t like this. Rebecca- citations are old and SW says this is why we will send this to the village attorney. McAllister says we need up to date information. Board want to add the parks near the dam. This is ordinance is for anyone who committed children only crimes. Wallace will make noted changes and send to the Clerk and Tim to forward it to the attorney. New Business: Discussion and Possible Action on the Following Items 1. Wallace/Smith motion to approve the Scope of Engagement with Quarles & Brady LLP for bond counsel in regard to the issuance of the Water Revenue Bonds for the PFAS project in the amount of $16,850 as long as the Clerk can confirm they will not be using AI for any of the legal items. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. 2. Tucker/Wallace motion to adopt Resolution 2026-09, a resolution authorizing the issuance and sale of up to $1,829,138 water system revenue bonds, series 2026, and providing for other details and covenants with respect thereto, and approval of related financial assistance agreement. Ariana Schmidt was there for a brief explanation. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. 3. Tucker/Wallace motion to approve the Financial Assistance Agreement with Principal Forgiveness between the Dept. of Natural Resources and the Village of Palmyra in regard to the Safe Drinking Water Loan Program for up to $4 million, Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. 4. Wallace/Ball motion to approve the p roposal from ECS Midwest, LLC in the amount of $31,764.00 for construction materials testing, and observation se rvices for the PFAS project at 203 Jefferson St. Scott Halbrucker explained that because there are new building codes that went into effect we need a different company to inspect the work. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. 5. Presentation/update on the Rural Energy Grant from Upper 90 company. Marrio Millonzi presents. PSC grant awarded $20,000 to pay for an energy audit throughout the village. They use the state statutes to follow guidelines, he gave a history of his firm, 4 groups of projects: lighting, building envelope, solar and HVAC. There are a range of costs, nothing has been done regarding contractor’s costs, etc. Marrio showed estimates of savings, utility rebates , and federal tax credit. If we contract with Upper 90 they do it all, find sub contractors, complete focus on energy paperwork, etc. There is still a credit for solar, 30% tax credit, this expires at the end of 2027 . Trustee Wallace asked if we have problems with any solar would we go to Upper 90. Marrio said yes, poor workmanship there is a 1 yr warranty, 25 yr. labor & material warranty. Benefits of solar -roof top locations for all of these. Federal tax credit is $97,049 estimate. Installation would be done by local firms, larger electrical contractors out of Milw. or Janesville. Village hall, library, public works, safety dept. net metering we won’t produce more than what we will use. What comes next: feedback from the board, do they want formal proposals, do we want to proceed. Marrio explained how we get reimbursed from the PSC for the $20,000. President Gorsegner asked how long the prices good, Marrio sad for about 6 months, they are not hard and fast numbers. Next, they would like to meet with our committee for a working session for more presentations. 6. Wallace/Smith motion to approve the m eeting minutes from June 15 th, 2026 Regular Village Board meeting, June 22nd Public Safety Committee meeting and June 22 nd special Village Board meeting as presented. All ayes-motion carried. 7. Smith/Wallace motion to approve Operator’s license s Jennifer Gutierrez, Teri Willson, Susan Thornton, Christine Loeffler, Mark Garlock, Deborah Mischka , Nicole Burton. Sgt. LePak did backgrounds, all passed. All ayes-motion carried. 8. Smith/Wallace motion to adopt Resolution 2026-08, amending the 2026 budget to split out the 2% fire dues received from the Town of Palmyra out into it’s own budget line. Per the contract with Town they need to report the amount they get so we spend that money app ropriately per Chief Gartzke. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. 9. Smith/Ball motion to approve the Professional Service Agreement between the Village and MSA Professional Services for TIF planning & consulting services from 5/01/2026 to 12/29/2028 in the amount of $15,000. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace -aye. Motion carried. 10. Ball/Wallace motion to approve the April Financial statement, bank statemen t and cash account balances. All ayes-motion carried. 11. Quotes for the Boy Scout Cabin re -roof. 2 Quotes were received but Trustee Wallace says one of them doesn’t have the warranty on workmanship listed. Board wants to table until the contractor can be asked about this. 12. Tucker/Wallace motion to move forward with Cyber security and phishing training for Village staff , including board members. Cost is $2 per person. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. 13. Wallace/Smith motion to approve the p ayment of bills totaling $398,459.39 on the bill list and the extras to Xylem for the pumps at the H illcrest lift station , WCTC for defense training for PD, Division of U nemployment Insurance, Dept of Justice for background c hecks, PSN invoice, Diversified Benefits, Southern Lakes Newspaper publications, and Colonial Life. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. 14. Tucker/McAllister motion to appoint Angela Pe truska to the Library Board as the c itizen member. All ayes-motion carried. 15. Smith/Wallace motion to convene Closed Session at 7:31 pm with staff, pursuant to §19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Specifically, the Interim Police Chief and Public Safety Director contract. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. 16. Smith/Ball motion to reconvene into Open Session at 8:22 pm for purposes of potential additional discussion and/or action on matters discussed in closed session and adjournment. Roll call vote: Ball, Gorsegner, Pfahler, McAllister, Smith, Tucker, Wallace-aye. Motion carried. We need paul’s proof of classes to date that he has taken while with the village. Smith/Tucker motion to keep the original contract with Paul Blount and add an addendum, removing interim status dated July 6, 2026 as the completion of background check has been done and there were absolutely no concerns, schooling will be completed by Dec. 31, 2027 through Northwestern for the FBI trilogy, All ayes-motion carried. The labor attorney had drafted an addendum, but it appeared to be a whole new contract when all we needed was an addendum. Tucker, Gorsegner and Blount will meet this week to make corrections. All ayes-motion carried. Ball/Wallace motion to adjourn at 8:25 pm. All ayes-motion carried. Respectfully submitted, Laurie Mueller Village Clerk/Treasurer Minutes approved without corrections July 20, 2026