Committee of the Whole meeting — Minutes

MEETING MINUTES Village of Palmyra Committee of the Whole Meeting Monday October 20, 2025 6:00 pm Village Hall 100 W. Taft St. Palmyra, WI. The meeting was called to order by Gorse gner at 6:00 p.m. Roll call: Ball, Wallace, Petruska, Smith, Deichl, Tucker, Gorsegner-present. Also present: Public Safety Director Paul Blount, Fire Chief Mike Gartzke, Scott Halbrucker, Stephanie Butler, Mike Gartzke, Dan Schiller, Sgt. LePak Pledge of Allegiance Communications: President Gorsegner mentioned that there is going to be an informational meeting next Monday at the High School Community Center to take comments on the 287(g) grant. Oct. 25th will be the Halloween parade at 3:30 pm and trick or treat to follow until 6 pm. Trustee Petruska said that there will be a speaker to talk about big foot on Oct. 30th at 5:30 pm. Department Reports: Building Inspection – Sept. report submitted. Clerk / Treasurer- Mueller said that there is ongoing work on the budget, along with continued work on PSC questions for water rate study case . Mueller will be doing an onboarding meeting with the public service commission for the Rural Energy start up grant that we applied for and were approved. Library- Petruska said that there was a meeting today looking at a problem with gutters on the building by the doorway. She will ask Halbrucker to come and take a look and give advice. Parks & Recreation - Rec Director Butler reported that football and soccer have ended. Basketball registrations are out. Butler attended the meeting on the n ew baseball league, but it was not very informative. Fees would be approx. $110-$120 per child . There will be more meetings to come. Trustee Wallace asked if the donation letters had gone out. Butler says in a couple of days. Public Safety – Director B lount gave out a summary report for Sept. and gave a recap of it. Budget status, Fire/EMS/Police calls, public relations, training and response times. Blount stated that they would like the board to consider the budget amendment that they had proposed. Schiller reports that rollout time in 2025 has gotten considerably better than it was in 2024. Reduced call response time by almost half. Public Works- Visu sewer has completed the lining project, sewer cleaning should be done this week, park and beach are closed for the year , letters will be going out for water lateral information within the next 2 weeks. Halbrucker will be having a meeting with MSA and DNR to possibly stop the pilot program. The Village did get a check in the amount of $96,257 from the 3M settlement. Committee Reports: The Village Clerk asked the budget committee chairperson Wallace when we having another budget meeting. Oct. 23rd at 6 pm tentatively set a meeting. New Business: 1. Entire Committee of the Whole A. Discussion/possible action on the renewal of the Village’s health, dental and vision insurance plans. R & R agent Carmen Winkelman presented. Quartz renewal has a 11.69% increase. Quartz will not renew in Dec. 2026, they have decided to not offer insurance in 14 counties next year. They may offer a level funded product 1-1-26. We could potentially request a quote next year for the level funded product. Other options: Mercy has no network east no Aurora or ProHealth. Dean does have ProHealth at a 10% increase over Quartz but they pay nothing if you go out of network. Anthem is at 9% increase and has everybody we want: ProHealth, Aurora, Children’s, Froedtert. Copays go down, deductible. goes down. We still have the HRA reimbursement. As of today, the Village has only paid out $10,000 in HRA fees, which is good. Wallace/Tucker motion to go with Anthem Health Insurance for the Village employees effective Dec, 1, 2025. Roll call vote: Ball, Wallace, Petruska, Smith, Deichl, Tucker, Gorsegner-aye. Motion carried. B. Discussion/possible action on Resolution 2025-09, providing for the sale of approximately $6,095,000.00 general obligation promissory notes, series 2025A. Casey Griffiths from Ehlers presented the presale report given to the Board. Nov. 3rd due diligence report will be done, Nov. 17th will be the award date. Dec. 11th is the closing date. Funds are for the Westfield development, which was reduced to $4.9 mill + the purchase of a new ambulance, cot and MDC’s, and public safety building assessment project. We are capitalizing our interest. Issuance expense: with all included $6,095,000 million. Griffiths told the board that the village is getting close to our debt limit threshold, but it does start to decrease. This is just for phase 1 only. Ball/Wallace motion to adopt Resolution 2025-09 providing for the sale of approximately $6,095,000 of general obligation promissory notes, series 2025A. Roll call vote: Ball, Wallace, Petruska, Tucker, Deichl, Gorsegner-aye. Motion carried. C. Petruska/Deichl motion to approve the Discussion/possible action on the Scope of Engagement from Quarles & Brady as the Village’s bond counsel and disclosure counsel for the 2025 Series A Bonds. Roll call vote: Ball, Wallace, Petruska, Tucker, Deichl, Gorsegner-aye. Motion carried. D. Ball/Petruska motion to approve the Plan Commission’s recommendation for an extra territorial land division in the Town of Palmyra, parcel 024-0516-2312-002, applicant Michael Prado, to split off one- 1 acre lot. All ayes- motion carried. E. Tucker/Petruska motion to approve the minutes from October 6, Village Board meeting, Sept 22nd, Sept. 30th and Oct 7th and Oct. 16th, 2025 Budget & Finance Committee meetings, September 15, 2025 Committee of the Whole meeting, Sept 25th Special Village Board meeting, and Sept. 23rd Personnel Committee meeting as presented. All ayes-motion carried. 2. Administration & Planning: Chairperson Deichl A. Petruska/Tucker motion to approve the special events/parade request from the Palmyra Lions Club for the Christmas Parade on Dec. 6, 2025. All ayes-motion carried. B. Petruska/Wallace motion to approve resolution 2025-08, amending the Village’s 2025 Fee Schedule. Fees being adjusted are building permits fees and park and rec feed. All ayes-motion carried. 3. Budget & Finance Committee: Chairperson Wallace A. Wallace/Ball motion to approve the payment of bills totaling $30,673.24 with the extras presented tonight for Soccer referee payments, flag football referees, the Dept of Admin, WE Energies, reimburse for boots to R. Harris, Menards, Energenecs, Martelle, Lumen credit, Insight FS. Roll call vote: Ball, Wallace, Petruska, Deichl, Tucker, Gorsegner-aye. Motion carried. B. Discussion/possible action on financing for the payment to 5 Bugels for our public safety building assessment needs. This was addressed during the 2025A Bonds, that payment will come out of that borrowing. No needed action. C. Petruska/Tucker motion to sign the contract with the Jefferson County Humane Society for 2026 in the amount of $4,644.81 and pay in Jan. 2026 to save money. Roll call vote: Ball, Wallace, Petruska, Smith, Deichl, Tucker, Gorsegner-aye. Motion carried. D. Petruska/Tucker motion to approve the Resolution 2025-10 requesting exemption from County Library Tax for 2026. All ayes- motion carried. 4. Wallace/Tucker motion to convene into closed session at 7:08 pm pursuant to State Statute 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Specifically, The Village of Palmyra will meet to negotiate collective bargaining with the Village of Palmyra Protective Service Officers Association, WPPA. AND State Statute 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Specifically, the Fire/EMS contract with the Town of Palmyra. Roll call vote: Ball, Wallace, Petruska, Smith, Deichl, Tucker, Gorsegner-aye. Motion carried. 5. Petruska/Tucker motion to convene into open session at 8:04 pm pursuant to §19.85(2), Stats., for possible additional discussion and action concerning any matter discussed. Roll call vote: Ball, Wallace, Petruska, Deichl, Tucker, Gorsegner- aye. Motion carried. Wallace/Petruska motion to adjourn at 8:05 pm. All ayes-motion carried. Respectfully submitted, Laurie Mueller Village Clerk/Treasurer Minutes approved without corrections Nov. 3, 2025