Committee of the Whole — Agenda packet

VILLAGE OF PALMYRA July 2025 Financial Statement GENERAL FUND POOLED CASH: includes water, sewer, s/w funds Receipts Powers Memorial Library Fines/fees 306.99 Friends Donation 275.00 WI Dept of Revenue Exempt Computer Aid-TID 16,907.28 Exempt Computer Aid-GF 19,924.61 Shared Revenue payment 76,194.66 Video service provide aid 4,234.94 2% Fire Dues 8,177.94 WI Dept of Transportation 3rd Qtr Hwy Aid payment 23,144.32 Palmyra Rec. Dept Soccer sign ups 890.00 Flag football sign up 1,060.00 fundraisers 3,300.00 baseball hat purchase 20.00 Beach concessions 16.00 US Treasury overpayment of SS & Medi taxes 247.59 Verizon Wireless Reimb. Of MSA Zoning fees 2,628.25 Lower Spring Lake BP Site Plan application 200.00 A&K Armorers reimb of MSA fees 370.00 Park Rentals July 335.00 Lower Spring Lake Rehab District wages 1,477.75 FICA 113.05 Weed Harvester expenses 186.50 Physicals 189.00 Background checks 14.00 First Citizens State Bank 2024 Omitted RE taxes 16,901.15 Town of Palmyra 3rd Qtr O & M 62,544.50 jetting of culverts 900.00 Operator License 5 operators licenses 90.00 Rec. Ck. 35.00 Palmyra Lions Club Temp Beer permit 10.00 1 rec. cks. 7.00 Lower Spring Lake BP Plan of Operations 25.00 Fidelity Land Title special assmnt request 30.00 Nite Cap Inn 2 operators licenses 18.00 Rec. cks. 14.00 Liquor license 250.00 Beer license 50.00 publication fee 22.00 overcharge- was reimbursed 50.00 Advocate Aurora Health overpayment 130.00 Squidy's 2 11 operators licenses 198.00 11 rec. cks 77.00 Payne & Dolan rental of old DP shop 1,000.00 Clerk's Office special assmnt fees 60.00 Police Dept records request 14.00 Beachwood Village June 944.48 Building Permits July 236.00 EMS/MC Billing July 4,504.63 Municipal Court July 470.80 First Citizens State Bank July 1,179.25 Water, Sewer, S/W Receipts June 256,009.50 (see description below) Total Receipts 505,983.19 Bank Reconciliation Balance 6/30/2025 $389,982.95 July 2025 Receipts 505,983.19 July 2025 Disbursements $379,238.21 Bank Reconciliation 7/31/2025 $516,727.93 Outstanding Checks 43,727.02 Outstanding Deposits 2,172.69 General Fund Checking Account Balance 7/31/2025 475,173.60 WATER/SEWER/STORM WATER : These are now part of G. F. checking "Pooled Cash" Receipts Water/Sewer/Storm Water Collections $215,384.68 Lower Spring Lake Dist vehicle maint $398.11 Verizon July & Aug. Cell Tower Rent $5,004.13 AT&T 2025 Cell Tower Rent $33,487.71 Brinkman Bulk Water $712.68 Prairie Transport Bulk Water $758.24 Pavement Maint. Bulk Water $182.66 Tri Drilling Bulk Water $56.29 #5110 Bad Check Fee $25.00 TOTAL RECEIPTS INCLUDED IN ABOVE G.F. RECIEPTS $256,009.50 ACCOUNT BALANCES Facade Renovation Program - Checking $13,034.01 (Facade Outstanding Loans) -$30,449.35 Temporary Storm Water Bond Debt (FCSB) $8,292.68 Inv. Accts. TID #3-Money Market $475,987.84 TID #4-Opened 12-16-2024 $26,765.40 Act 102-Money Market $25,880.51 Storm Water Reserve-Money Market $47,342.69 Clean Water Reserve $89,065.62 $673,334.74 July Investment Pool & Pershing Investmnts consist of: Market Value Balance Acct. Ending Int. Inc/Decrease #1 - General 1 $0.00 LGIP #2-Reserve Capacity Charge 304.75 $82,539.70 Pershing #3-Sewer Utility 0.00 3,119.56 $652,383.08 LGIP #3-Sewer Utility 165.87 $44,924.57 LGIP #4-Park Green Fees 8.14 $2,203.57 LGIP #5-Library Designated Funds 101.10 $27,380.66 Pershing #6-Storm Water - Capital Projects 606.29 $202,683.42 Pershing #7-Water Utilities 1,194.01 3,346.30 $1,089,838.54 Pershing #8-DNR Replacement 0.00 3,150.58 $603,672.33 Pershing #9-G.F. Dam 53.81 $17,991.50 Pershing #10-G.F. Shop 26.58 $8,888.77 Pershing #11-G.F. Vehicles 9.38 $3,136.73 LGIP #12-Sewer Rate Increase 644.01 $174,424.88 Pershing #14-GF Recreation 18.73 $6,261.70 $1,194.01 $11,555.10 $2,916,329.45 Acct. #1 - General Fund Zeroed out in 2020 to pay for new Brush Chipper used for a major sewer plant project. Acct. #2 - Reserve Capacity Charge. Acct. #3 - Sewer Designated Funds Acct. #4 - P.D. Equipment - Long Range Designated Funds. Acct. #5 - Library Designated Funds. Acct. #8 - Public Works Superintendant Acct. #9 - Designated for G.F. Dam - Long Range Designated Funds. Acct. #10 - G.F. Shop - Long Range Designated Funds. Acct. #11 - G.F. Vehicles - Long Range Deisgnated Funds. Acct. #12 - Sewer Rate Increase Acct. #13 - Closed out moved to #3 & #7 Acct. #14 - G.F. Recreation - Long Range Designaged Funds. Acct. #13 - Closed out moved to #3 & #7 Acct. #14 - G.F. Recreation - Long Range Designaged Funds. VILLAGE OF PALMYRA August 2025 Financial Statement GENERAL FUND POOLED CASH: includes water, sewer, s/w funds Receipts Powers Memorial Library Fines/fees 255.85 Wauk Bridges grant 499.61 donation 300.00 American Legion temp beer permits 10.00 rec. cks. 7.00 Palmyra Fire/EMS Dept WE Energies grant 2,000.00 donation 2,000.00 Hot Dogs & Heroes event 423.00 Palmyra Rec. Dept Soccer sign ups 150.00 Flag football sign up 110.00 gun raffle ticket sale 3,260.00 Party in the Park 1,458.00 Baseball hat 20.00 Beach concessions 52.00 Park Rentals Aug 95.00 League of WI Municipalities-Insurance repair of PD squad 2,883.41 Jefferson County Treasurer Aug Tax Settlement 321,025.52 C. McIntire Direct Sellers Permit 50.00 rec. ck 7.00 Operator License G. Hunter 18.00 Rec. Ck. 7.00 Charter Communications 2nd Qtr franchise fee 3,630.18 Sidewalk assessments Aug 483.00 Squidy's 2 2 operators licenses 36.00 2 rec cks. 14.00 Jefferson County Clerk of Courts blood draw-Benevides 3.49 Clerk's Office special assmnt fees 90.00 Police Dept reimb for Pavlock conference 275.00 Beachwood Village July 1,052.89 Building Permits Aug 174.00 EMS/MC Billing Aug 5,295.57 Municipal Court Aug 1,242.64 First Citizens State Bank Aug 1,720.24 Water, Sewer, S/W Receipts Aug 31,702.82 (see description below) Total Receipts 380,351.22 Bank Reconciliation Balance 7/31/2025 $516,727.93 Aug 2025 Receipts 380,351.22 Aug 2025 Disbursements $409,860.91 Bank Reconciliation 8/31/2025 $487,218.24 Outstanding Checks 23,463.84 Outstanding Deposits 644.49 General Fund Checking Account Balance 8/31/2025 464,398.89 WATER/SEWER/STORM WATER : These are now part of G. F. checking "Pooled Cash" Receipts Water/Sewer/Storm Water Collections $27,858.16 Verizon Sept. Cell Tower Rent $2,553.65 Jefferson Co. Bulk Water $322.97 Brinkman Bulk Water $609.69 Pavement Maint. Bulk Water $234.21 Prairie Transport Bulk Water $124.14 TOTAL RECEIPTS INCLUDED IN ABOVE G.F. RECIEPTS $31,702.82 ACCOUNT BALANCES Facade Renovation Program - Checking $13,505.30 (Facade Outstanding Loans) -$29,978.17 Temporary Storm Water Bond Debt (FCSB) $8,293.34 Inv. Accts. TID #3-Money Market $471,567.42 TID #4-Opened 12-16-2024 $32,830.66 Act 102-Money Market $25,884.62 Storm Water Reserve-Money Market $47,350.21 Clean Water Reserve $89,079.77 $675,006.02 August Investment Pool & Pershing Investmnts consist of: Market Value Balance Acct. Ending Int. Inc/Decrease #1 - General 1 $0.00 LGIP #2-Reserve Capacity Charge 305.64 $82,845.34 Pershing #3-Sewer Utility 0.00 2,231.19 $654,614.27 LGIP #3-Sewer Utility 166.36 $45,090.93 LGIP #4-Park Green Fees 8.16 $2,211.73 LGIP #5-Library Designated Funds 101.39 $27,482.05 Pershing #6-Storm Water - Capital Projects 603.48 $203,286.90 Pershing #7-Water Utilities 804.20 4,426.22 $1,094,264.76 Pershing #8-DNR Replacement 0.00 2,106.35 $605,778.68 Pershing #9-G.F. Dam 53.57 $18,045.07 Pershing #10-G.F. Shop 26.47 $8,915.24 Pershing #11-G.F. Vehicles 9.34 $3,146.07 LGIP #12-Sewer Rate Increase 645.90 $175,070.78 Pershing #14-GF Recreation 18.64 $6,280.34 $804.20 $10,702.71 $2,927,032.16 Acct. #1 - General Fund Zeroed out in 2020 to pay for new Brush Chipper used for a major sewer plant project. Acct. #2 - Reserve Capacity Charge. Acct. #3 - Sewer Designated Funds Acct. #4 - P.D. Equipment - Long Range Designated Funds. Acct. #5 - Library Designated Funds. Acct. #8 - Public Works Superintendant Acct. #9 - Designated for G.F. Dam - Long Range Designated Funds. Acct. #10 - G.F. Shop - Long Range Designated Funds. Acct. #11 - G.F. Vehicles - Long Range Deisgnated Funds. Acct. #12 - Sewer Rate Increase Acct. #13 - Closed out moved to #3 & #7 Acct. #14 - G.F. Recreation - Long Range Designaged Funds. Acct. #13 - Closed out moved to #3 & #7 Acct. #14 - G.F. Recreation - Long Range Designaged Funds. MEETING MINUTES Village of Palmyra Budget Committee Meeting Monday Sept. 8, 2025 100 W. Taft St. Village Hall Meeting Room 6:00 p.m. The meeting was called to order at 6:02 pm by Chairperson Wallace: Roll call: Wallace, Ball- present. Tucker -excused. Also present: Tim Gorsegner, Scott Halbrucker, and Laurie Mueller Business 1. Discussion/possible action on 2026 budget requests for Village Departments. Specifically; Public Works-parks and Public Works Streets budgets and Village Clerk/Treasurer budget. The committee went through the public works budget with Halbrucker explaining items and answering questions. Wondering if the True Green Park maintenance should continue for the Village Park, that is a $2,000 cost. Halbrucker will look into this. He had put $6,000 in his budget for a new walk behind snow blower and a snowboard blade for one of the plows. The Clerk moved it to fund 500 but Scott is wondering if these items could be paid for using other funds. He will let Mueller know. Halbrucker said that Pat and Randy are fully licensed, and he trusts them to do just about everything, all the guys have their strong points and work well together. Wage increases are based off a percentage and Halbrucker feels that they are in line with the Rural Water wage survey for communities our size. Nothing further for the DPW budgets. The Clerk discussed her budget and wages with the Committee. She explained that Scott Halbrucker is going to have the utilities pay 40% of a new FT Deputy Clerk/Treasurer’s wages/fringes. Some discussion took place about that position. There were no decisions made. There will be another budget committee meeting Monday Sept. 22nd at 6 pm. Ball/Wallace motion to adjourn at 7: 15 pm. All ayes-motion carried. Respectfully submitted, Laurie Mueller, Village Clerk/Treasurer Minutes approved with/without corrections on Sept. 15, 2025 MEETING MINUTES Village of Palmyra REGULAR VILLAGE BOARD MEETING Tuesday September 2, 2025 Village Hall 100 W. Taft Street 6:00 P.M. The meeting was called to order by President Gorsegner at 6:00 pm. Roll call: Ball, Deichl, Gorsegner, Petruska, Smith, Tucker, Wallace-present. Pledge of Allegiance Communications: The Village received a thank you card from Dee Dee. There is a budget meeting on Thursday with the Town of Palmyra and Sept. 8th will be another budget meeting. Monthly Reports: Public Works-Halbrucker reported that on Aug. 18th during a heavy rain our storm sewer pipe plugged causing a basement flooding in a Carriage Court home. There was a recent water main break on Hwy 106 (N. 2nd St.) causing us to have to dig up a section of the brand-new road. The road will be repaired this week sometime. All of the village water valves have been exercised, and the hydrants will get flushed next week. The new generator will be installed at one of the lift stations on Thursday. He is working on a solution for the sludge in the ponds, the rafts and ropes will be coming out of the beach area next week. New pumps were installed at the Carriage Way lift station-$55,000 cost which is on bill list. This was a budgeted item. Public Safety- Director Blount said that the call volume for fire/EMS has been normal. Low holiday weekend call volume, but the previous week very busy with 40 traffic stops. The PD has had good interactions with the community and at the school. Discussions on critical incident planning with the new principal and superintendent. Recreation Dept., - typed report submitted. Library, typed report submitted. Clerk/Treasurer – Mueller said that her, Dee Dee and Scott have been working on the list of PSC questions regarding the water rate study case. They are very lengthy and time consuming. Mueller has been reviewing dept. budgets, financial reports, and health insurance numbers. Public Forum: none 1. Consent Agenda: All items listed are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent agenda and be considered on the regular agenda. A. Smith/Wallace motion to approve the following minutes: August 18, 2025 Committee of the Whole meeting, Aug. 25th Personnel Committee meeting, August 26th Special Village Board meeting and Aug. 28th Budget & Finance Committee meeting with a noted correction to the heading of the Aug. 29th Budget meeting. All ayes-motion carried. 2. Building Permits- none 3. Committee/Commission reports: Sept 8th is next budget meeting at 6 pm. Old Business A. Discussion/possible action on a proposal from Giles Engineering for the geotechnical investigation for the Marsh Road Development. MSA’s Josh Meyerhofer was present via TEAMS. The contract that the Village signed with MSA is based on time and expense. Per this contract for the development the village is responsible to pay the costs for the Geo Technical costs. MSA makes a recommendation based on cost and the quality of work. They have worked with Giles several times before and they are also the least expensive. Petruska/Tucker motion to approve the contract in the amount of $10,820 with Giles Engineering Associates, Inc. and if additional borings are needed then there is an additional per foot cost but MSA will notify the Village of this prior to the work. Roll call vote: Ball, Deichl, Gorsegner, Petruska, Smith, Tucker, Wallace-aye. Motion carried. 4. New Business Discussion and Possible Action on the Following Items A. Discussion/possible action on a contract with One Billing Solution LLC for our EMS billing firm. Assistant Fire Chief Dan Schiller presents. They are a more regional company that is designed for our size, overall, their fee structure is uniform not tiered like we currently have. Especially on aged receivables. There would be a 60-day transition period from EMS/MC. Chief Gartzke can also bill for certain fire fees, like consumables, they have that fee structure already set up. For especially long calls we can bill hours, also hazmat risks we can bill for. They are based in Nebraska; we would be the 1st ones in this area and 1st in Wisconsin to use them. They will do in-person training and will have dedicated staff to our account. We must give the current company a 60 day notice. The Village Attorney said that everything looked good in the contract. Petruska/Smith motion to have Dan proceed with working with One Billing Solution LLC to possibly get a contract in place. Dan will keep the board posted if he finds any issues or concerns. motion carried. Roll call vote: Ball, Deichl, Gorsegner, Petruska, Smith, Tucker, Wallace-aye. Motion carried. B. Tucker/Wallace motion to approve the payment of bills totaling $196,945.54 on the bill list with extras presented tonight to Northern Lakes Services, WI Inspection Agency for inspection services, Elan credit card, Wolf Paving, Ppoint Redi-mix, Hydro-Corp, Insight FS for fuel, a park rental refund, MSA- PFAS, Martelle, and JNB signs. Trustee Petruska said that the MSA invoice appears to already be on the printed bill list so the Clerk will make sure and if so will not pay it again. Roll call vote: Ball, Deichl, Gorsegner, Petruska, Smith, Tucker, Wallace-aye. Motion carried. C. Smith/Wallace motion to convene into closed session at 6:38 pm pursuant to State Statute 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Specifically, the Public Safety Director’s and Police Chief position. AND State Statute 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Specifically, the Fire/EMS contract with the Town of Palmyra. Roll call vote: Ball, Deichl, Gorsegner, Petruska, Smith, Tucker, Wallace-aye. Motion carried. Petruska/Smith motion to convene in open session at 7:26 pm pursuant to §19.85(2), Stats., for possible additional discussion and action concerning any matter discussed. Roll call vote: Ball, Deichl, Gorsegner, Petruska, Smith, Tucker, Wallace-aye. Motion carried. Petruska/Wallace motion to offer the employment contract to Paul Blount for Interim Police Chief and Public Safety Director with the terms that the Village Attorney Ryan Heiden drafted. Roll call vote: Ball, Deichl, Gorsegner, Petruska, Smith, Tucker, Wallace-aye. Motion carried. Petruska/Smith motion to adjourn at 7:28 pm. All ayes-motion carried. Respectfully submitted, Laurie Mueller, Village Clerk/Treasurer Minutes approved with/without corrections Sept. 15, 2025 In Progress Checks - Full Report - ALL 11:08 PM ACCTALL Checks by Payee 2013 Pooled Cash Checking Account Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 9/11/2025 Page: 9/16/2025 A.J. ANICH LUMBER CO. PW-LUMBER 620-00-18200-321-000 STRUCTURES/IMPROVEMENTS INV. 136595S 114.40 ______________________________________________________________________________________ 114.40Total 9/16/2025 AIR ONE EQUIPMENT, INC. ANNUAL SCBA AIR QUALITY TESTING 800-00-52400-365-000 OUTSIDE SERVICES EMPLOYED INV. 225366 165.00 ______________________________________________________________________________________ 165.00Total 9/16/2025 AT&T MOBILITY PS-PHONES Manual Check Nbr: AT&T 100-00-52100-307-000 PD-TELEPHONE/INTERNET/RADIO ACCT. 287294680719 160.73 800-00-52400-332-000 PHONE/WIRELESS 253.90 ______________________________________________________________________________________ 414.63Total 9/16/2025 CINTAS CORP. PW-UNIFORMS 100-00-53100-308-000 STREETS-UNIFORM SERVICE 26089805 74.36 400-00-53700-926-000 PENSION & BENEFITS 74.36 610-00-53700-926-000 PENSION & BENEFITS 74.36 620-00-53610-854-000 PENSION & BENEFITS 74.36 ______________________________________________________________________________________ 297.44Total 9/04/2025 COLONIAL LIFE INV. 531465-814866 Manual Check Nbr: 27512 100-00-21523-000-000 COLONIAL LIFE ADD. INSURANCE PAID FOR BY EMPLOYEE 674.02 ______________________________________________________________________________________ 674.02Total 9/16/2025 DALEE WATER CONDITIONING FIRE/EMS WATER SOFTNER In Progress Checks - Full Report - ALL 21:08 PM ACCTALL Checks by Payee 2013 Pooled Cash Checking Account Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 9/11/2025 Page: 800-00-52400-320-000 BUILDING MAINTENANCE ACCT. 1007912 26.95 ______________________________________________________________________________________ 26.95Total 9/16/2025 DIGGERS HOTLINE, INC. AUGUST 610-00-53700-930-000 MISC. GENERAL EXPENSE INV. 250 8 33801 32.30 ______________________________________________________________________________________ 32.30Total 9/16/2025 DIVERSIFIED BENEFIT SERVICES, INC. HRA ADMIN-SEPT. 100-00-59800-000-000 MISCELLANEOUS EXP. INV. 452701 112.22 ______________________________________________________________________________________ 112.22Total 9/16/2025 ECOLAB PS-PEST MGMT. 100-00-52100-305-000 PD-BUILDING MAINT. INV. 8872012 153.30 800-00-52400-320-000 BUILDING MAINTENANCE INV. 6015779 459.90 ______________________________________________________________________________________ 613.20Total 9/16/2025 FARRELL EQUIPMENT & SUPPLY PW-TAPE MEASURERS 100-00-53100-311-000 STREETS-TOOLS INV. 260211 17.99 ______________________________________________________________________________________ 17.99Total 9/16/2025 GRAINGER PW-LEVER BAR 620-00-53610-832-000 MAINT. OF PUMPING EQUIP. INV. 9631594794 175.96 ______________________________________________________________________________________ 175.96Total 9/16/2025 IMAGETREND, INC. FIRE/EMS ANNUAL RECORD MGMT SYSTEM 800-00-52400-400-000 COMPUTER EXPENSES INV118259 570.84 In Progress Checks - Full Report - ALL 31:08 PM ACCTALL Checks by Payee 2013 Pooled Cash Checking Account Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 9/11/2025 Page: ______________________________________________________________________________________ 570.84Total 9/16/2025 JIM & JUDY'S FOODS CLEANING SUPP-MUN. BLD., FIRE/EMS STAFF 100-00-51600-300-000 MUNICIPAL BUILDING EXPENSES SLIP 10262 4.19 800-00-52400-625-000 BANQUET & MEETING MEALS SLIP 10056 38.33 ______________________________________________________________________________________ 42.52Total 9/16/2025 MUNICIPAL LAW & LITIGATION GROUP LEGAL 100-00-51400-000-000 LEGAL COUNSEL-COURT COURT 25.00 100-00-51300-000-000 LEGAL COUNSEL FIRE CONTRACT 1,981.30 100-00-51300-000-000 LEGAL COUNSEL MISC. 35.00 100-00-51300-000-000 LEGAL COUNSEL PS DIRECTOR 65.00 100-00-51300-000-000 LEGAL COUNSEL OPEN RECORDS REQUEST 130.00 ______________________________________________________________________________________ 2,236.30Total 9/16/2025 MUNICIPAL TREASURERS ASSOC. OF WI 205-INV. 6193 100-00-51420-305-000 CLERK DUES/SUBSCRIP/SOFTWARE 205-INV. 6193 60.00 ______________________________________________________________________________________ 60.00Total 9/16/2025 PALMYRA TRUE VALUE SUPPLIES 100-00-51600-300-000 MUNICIPAL BUILDING EXPENSES MUN. HALL DOOR 13.99 100-00-55200-302-000 PW-MISC. SUPPLIES PARKS 27.94 400-00-53700-933-000 FUEL EXPENSES STORM SEWER 16.97 In Progress Checks - Full Report - ALL 41:08 PM ACCTALL Checks by Payee 2013 Pooled Cash Checking Account Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 9/11/2025 Page: 100-00-55200-307-000 PW-MOWER MAINT. MOWER MAINT. 24.19 610-00-53700-932-000 VEHICLE/EQUIP. MAINTENANCE 6.05 620-00-53610-826-000 VEHICLE/EQUIP. MAINTENANCE 6.05 400-00-53700-938-000 VEHICLE MAINT. 6.05 100-00-53100-310-000 STREETS-MOWER MAINT. 18.14 300-00-55110-328-000 LIBRARY SUPPLIES MATERIALS LIBRARY SHELVES 5.96 100-00-55200-300-000 SUM REC-PW BUILD REPAIRS PARK BATHROOMS 19.99 610-00-53700-652-000 MAINT. OF SERVICES (LATERALS) DRIVEWAY LINCOLN 5.98 400-00-53700-935-000 MAINT. OF MAINS & CATCH BASINS PUMP 169.99 610-00-53700-651-000 MAINT. OF MAINS BARACADE FLASHER 41.98 100-00-51600-300-000 MUNICIPAL BUILDING EXPENSES MOPS 42.98 ______________________________________________________________________________________ 406.26Total 9/16/2025 PALMYRA TRUE VALUE FIRE/EMS/PD 800-00-52400-200-000 MAINT. & REPAIR OF VEHICLES VEH. MAINT. 54.76 800-00-52400-600-000 MISCELLANEOUS MISC. STATION SUPPLIES 43.53 100-00-52100-330-000 VEH. MAINT/REPAIRS SQUAD CLEANING SUPPLIES 20.78 ______________________________________________________________________________________ 119.07Total 9/16/2025 PALMYRA-EAGLE SCHOOL DIST TRAILER TAX 100-00-41140-000-000 MOBILE HOME FEES AUGUST 362.68 ______________________________________________________________________________________ 362.68Total In Progress Checks - Full Report - ALL 51:08 PM ACCTALL Checks by Payee 2013 Pooled Cash Checking Account Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 9/11/2025 Page: 9/16/2025 PREMIUM WATERS INC CLERK , PS-WATER 100-00-51420-300-000 CLERK MISC. EXPENSES ACCT 855248 10.95 800-00-52400-600-000 MISCELLANEOUS ACCT. 878019 50.99 100-00-52100-300-000 MISC. SUPPLIES & EXPENSES 17.00 ______________________________________________________________________________________ 78.94Total 9/16/2025 RICOH USA, INC. PW-COPIER 620-00-53610-851-000 OFFICE SUPPLIES & EXPENSES INV. 5071922830 23.26 ______________________________________________________________________________________ 23.26Total 9/16/2025 SOUTHERN LAKES NEWSPAPER PRINTING & PUBLISHING 100-00-56320-000-000 PLAN COMM./ZONING BRD. EXP. ACCT. 2955 28.49 100-00-51460-000-000 PRINTING & PUBLISHING 353.85 610-00-53700-930-000 MISC. GENERAL EXPENSE PFP 58.90 220-00-52000-000-000 ADMINISTRATIVE COSTS TIF 48.77 ______________________________________________________________________________________ 490.01Total 9/16/2025 STREICHER'S PD-BULLET PROOF VEST/CARRIER-PHELPS 100-00-52100-302-000 PD-UNIFORMS INV. I1780145 1,211.99 ______________________________________________________________________________________ 1,211.99Total 9/16/2025 TRUEGREEN PROCESSING CENTER PARKS 100-00-55200-305-000 PW-SPORT FIELDS - MAINT. LAWN SERVICE-INV. 2746077100 253.97 100-00-55200-303-000 PW-PARK MAINTENANCE 253.97 In Progress Checks - Full Report - ALL 61:08 PM ACCTALL Checks by Payee 2013 Pooled Cash Checking Account Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 9/11/2025 Page: ______________________________________________________________________________________ 507.94Total 9/16/2025 UNEMPLOYMENT INSURANCE DIVISION VILLAGE BOARD 100-00-51100-300-000 VILLAGE BOARD EXPENSES KINJERSKI: ACCT 693152-000-4 92.27 ______________________________________________________________________________________ 92.27Total 9/16/2025 UNITED LIQUID WASTE RECYCLING, INC. SLUDGE HAULED 620-00-53610-837-000 SLUDGE HAULING INV. 60081 2,312.50 ______________________________________________________________________________________ 2,312.50Total 9/16/2025 USABLUEBOOK PW-SAFETY 610-00-53700-650-000 MAINT. OF DIST. RES INV00819007 523.89 ______________________________________________________________________________________ 523.89Total 9/04/2025 VERIZON PW/REC PHONES Manual Check Nbr: 27513 100-00-53100-301-000 STREETS-PHONE 30% 23.76 610-00-53700-930-000 MISC. GENERAL EXPENSE 30% 23.76 620-00-53610-856-000 MISC. EXPENSE 30% 23.75 400-00-53700-930-000 MISC. EXPENSES 10% 7.92 350-00-55200-112-350 REC. PHONE/UTILITIES REC. 66.34 ______________________________________________________________________________________ 145.53Total 9/16/2025 WALTON SAND & GRAVEL ASPHALT DUMPING 610-00-53700-651-000 MAINT. OF MAINS INV. 5626 15.00 ______________________________________________________________________________________ 15.00Total In Progress Checks - Full Report - ALL 71:08 PM ACCTALL Checks by Payee 2013 Pooled Cash Checking Account Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 9/11/2025 Page: 9/16/2025 WEX BANK PS-FUEL 100-00-52100-306-000 PD-FUEL ACCT. 0460-00-250852-1 411.00 800-00-52400-330-000 FUEL PALMYRA PUBLIC SAFETY 532.35 ______________________________________________________________________________________ 943.35Total 9/16/2025 WI DEPT. OF JUSTICE CLERK-RECORD CHECKS 100-00-51420-300-000 CLERK MISC. EXPENSES HUNTER OPERATOR 7.00 100-00-51420-300-000 CLERK MISC. EXPENSES RUTKOWSKI-TEMP BEER PERMIT 7.00 ______________________________________________________________________________________ 14.00Total 12,800.46Grand Total In Progress Checks - Full Report - ALL 81:08 PM ACCTALL Checks by Payee 2013 Pooled Cash Checking Account Dated From: Thru Account:Thru: ______________________________________________________________________________________ Amount From Account: 9/11/2025 Page: 6,695.05Total Expenditure from Fund # 100 - GENERAL FUND 48.77Total Expenditure from Fund # 220 - TID DISTRICT NO. 4 5.96Total Expenditure from Fund # 300 - LIBRARY 66.34Total Expenditure from Fund # 350 - PARK & RECREATION 275.29Total Expenditure from Fund # 400 - STORM WATER UTILITY 782.22Total Expenditure from Fund # 610 - WATER UTILITY 2,730.28Total Expenditure from Fund # 620 - SEWER UTILITY 2,196.55Total Expenditure from Fund # 800 - FIRE AND RESCUE 12,800.46Total Expenditure from all Funds MEETING MINUTES Village of Palmyra SPECIAL VILLAGE BOARD MEETING Thursday Sept. 4, 2025 Village Hall 100 W. Taft Street 6:00 P.M. The meeting was called to order by Village President Tim Gorsegner at 6 pm. Roll call: Bal l, Deichl, Gorsegner, Petruska, Wallace, Tucker-present. Smith excused. Devin Flanigan with Keller . Also present: Chief P. Blount, Chief M. Gartzke, Assistant Chief Dan Schi ller. New Business 1. Presentation from Keller Inc. regarding their services and our Public Safet y Building. President Gorsegner asked if they could work with a metal building. He explained that the village has an opportunity to get a large building at a much-discounted rate. Keller has done a walkthrough of the building already. Petruska and Wallace want to make sure what we do is the right thing . Dan Schiller- asked if it is viable to remodel? Flanigan said they need to know what our needs are and will this building meet our needs for the future. Ball says this old buil ding is too small, we as a board have come to the conclusion that we need a new building. Ball said t hat there are quotes for 2-3 million dollars to just remodel. Schiller-remodel quote-critical fixes, what do we want for long term. Lots of money and then when community grows, we need a bigger building. The curr ent building is not big enough for all the vehicles and for staff to sleep there. Pet ruska says that she wants to look at EVERYTHING. Tucker says we are doing our due diligence but fee ls that remodeling the building will not meet our upcoming needs. Research is already showing that a remodel won’t work. Mr. Flanigan continued to reiterate how important it is that the Village know and express what their needs are, not just for today for long term. Tier 1: $5000, the Village would get a needs assessment. This will determine whether the old site will work or not. Tier 2: $10,000- they put together a floor plan, etc of how building will look. Tier 3: $10,000 to have community meeting showing what research we did and show them what our options are. The Village need to find out what they can afford first, have a talk that involves Ehlers. This could take possibly a couple of months or up to a year to figure out what we even want to do, says Flanigan. They don’t do grant searching or writing, we do that. Blount asked if they could give us a forecast on how long our new building should last us. Yes, said Flanigan, it should be 50 years for building and site should be planned to last 100 yrs. Are GIS studies included in any of these tiers, yes they do that. Tier one takes 2-3 months, but we have to stay on schedule. No action taken. 2. Discussion/possible action on the Fire/EMS Contract. This meeting started at 7:30 pm Town of Palmyra called their meeting to order. Attorney Stan Riffle was present for the Village and Attorney Jon McDonell for the Town. Tim started with the latest copy of the f ire/EMS contract from the Village, said that the Town should have these copies. The only changes made were the dates for the call volume are now Sept. 1, 2024, to Aug. 31, 2025, so this Aug. calls can be par t of the calculation. And the dry hydrant wording was put back in in case the DNR changes their minds. Discussion on section VIII, item C regarding repairs on the jointly owned vehicles. The Town is requesting that the Village go out for a 2 nd quote for unforeseen costs of the vehicles. Trustee Wallace says she doesn’t want vehicles repairs to be delayed if they are goi ng to squabble over getting quotes. Town attorney says to set a threshold of say $5000 before q uotes are needed. Supervisor Martens wants the coverages on the vehicles before the agreement. The Village Clerk made copies of the vehicle list along with the amount of coverage to the Town Board members. Supervisor Gajewski has a problem with mutual aid being part of the call volume. He feels that the staffing costs are already part of the fire/EMS budget. Attorney Riffle said w e all get mutual aid, town residents and village residents and that cost is a tradeoff that we will also help other communities when they need it. Riffle said that the chicken farm fire a few years ago is an example of this. There were 12 different depts that came to help them, so it benefit s all of us. It helped the Town as well. We all benefit so we all share in that cost so the town can ge t mutual aid as well. Stan says it is not a huge number, Josh said it is $10,500. Mutual aid calls fac tored in is a 1% increase. The Town argued that other districts do not use mutual aid calls as pa rt of their formula. Supervisor Martens wants the detailed budget for the fire/EMS/police depar tments and stated that the Town won’t make decision until they receive these. Attorney Riffle instructed the Clerk to turn over the budget to them first thing in the morning. But the Town really doesn’t get a say in what these budgets have in them. Martens said he is wondering why no one on the Village Board has mentioned that they might have to make cuts to these budgets. Trustee Wallace said that there has been 1 budget meeting to look at them so far. She does anticipate cuts to be made. Gorsegner/Petruska motion to approve the contract presented tonight for fire/EMS se rvices to the Town of Palmyra with the noted changes to item VIII.C, jointly owned vehicles as discussed during the meeting and agreed upon by both parties. Roll call vote: Ball, Deichl, Gorsegner, Petruska, Wallace, Tucker-aye. Motion carried. Their attorney needs to review the contract, the budget and the vehicle insurance. Martens asked if they would be meeting again on Sept. 18 th, Village President Gorsegner stated that the Village doesn’t need to meet, they have agreed on this contract as it is. No one entered closed session at any time during the meeting. The Town Board adjourned their meeting. Petruska/Ball motion to adjourn at 8:52 pm. All ayes-motion carried. Respectfully submitted, Laurie Mueller, Village Clerk/Treasurer Minutes approved with/without corrections on Sept. 15, 2025