Park & Recreation Committee — Minutes

Park & Recreation Committee Minutes September 8, 2025 1. Call Meeting to Order, Roll Call and Pledge to the Flag: Chairman Peter Mark called the meeting to order at 5:02 pm. Members present included Ryan Lipovsek, Carl Jaeger, Chris Griswold, and Rick Ziegler. Those present stood to recite the Pledge of Allegiance. 2. Approval of minutes: Ziegler made a motion to approve the August 11, 2025 minutes as presented. Lipovsek seconded the motion. Motion carried, 5-0. 3. Report from Park & Recreation Staff a. Summer staff b. Baseball activity c. General Update on Parks & Activities Park and Rec Supervisor Andrew Beaudette gave an update regarding the end of season duties and the end of the summer staff employment. Beaudette also stated that there will be money budgeted for dug out roofs at both parks after receiving hail damage earlier in the year. 4. Discussion and possible action on Ixonia Vol Fireman’s Association, Inc. requests regarding Ixonia Town and Country Days August 16 & 17: a. Park rental fee for the two days of the event only (not setup and teardown days) b. Setup big tent on Tuesday 8/12 or Wednesday 8/13 Member Jaeger recommends $500 for 2026 rental fee for Town and Country Days be assessed to Ixonia’s Volunteer Fireman’s Association. Lipovsek seconded the motion. Motion carried, 5-0. 5. Discussion and possible action on 2025 movie night review a. Donations b. Advertising c. Concessions d. Vendors - Face Painting & Kona Ice Updates were given regarding the movie night event. The entire $200 donation from Kwik Trip was used for food and drinks. Revenue for the event was $529. There were approximately 100 participants. There was discussion regarding eliminating the selling of food/meal and offer food trucks or keeping it simple with popcorn and candy. A thank you to Chris Griswold for all her hard work and to the two volunteers from First Baptist Church. 6. Discussion and possible action on Fall Festival Sunday October 26, 2025 a. Food trucks b. Contact Ixonia Vol Fireman’s Association, Inc. – Chris c. Touch-a-Truck – Rick It was noted that the event will be 10 am to 2 pm. It as also noted that Interim Fire/EMS Chief Sauer is working on scheduling the Flight-for-Life visit. Ziegler will be contacting the Sheriff’s Department for a squad car, and the Bear Ca\t. Rob Brinkman offered a vehicle, there was mention of contacting GFL for a garbage truck, Ben Degner Ixonia Highway will have a truck on site as well. 7. Fundraising efforts for playground equipment at Fireman’s Park: Clerk/Treasurer Lesser stated that the new playground equipment fundraiser letter is at the printers, and will be out by next Monday. Fund raising efforts will be the next item on the groups agenda as well as meeting with area businesses. 8. Update, discussion and possible action on filling open Park & Rec Committee position: Nothing was discussed at this meeting regarding this topic. 9. Discussion and possible action on park use fees including baseball contracts a. Field setup costs b. Costs per game c. Costs for IYB season There was discussion about raising the contract amounts, making the baseball groups more equal with what they are paying. The discussion also was about reviewing the contracts for the 2026 season. Lipovsek made a motion to review the contracts and adjust the fees. Jaeger seconded the motion. Motion carried, 5-0. 10. Discussion and possible action on changing Park and Rec meeting night: This was discussed, and it was noted that it’s difficult to have the meeting on the same night as the Board meeting to have items recommended to the Town Board on their agenda the same day. It was suggested to hold the meeting a week earlier. Lipovsek made a motion to move the Park & Rec meeting to the first Monday of the month at 5 pm. Jaeger seconded the motion. Motion carried, 5-0. 11. Review previous months Financial Reports: This was not complete as the financials were missed when completing the packet. 12. Next meeting date TBD: Monday, October 6th @ 5 pm. 13. Motion to Adjourn: Griswold made a motion to adjourn at 6:16 pm. Jaeger seconded the motion. Motion carried, 5-0. Jo Ann Lesser, CMC, WCMC Clerk/Treasurer