Village Board Meeting — Minutes

1 VILLAGE BOARD MEETING Monday, March 11, 2024 6:00 pm Minutes 1. Call to order The monthly meeting of the Reedsville Village Board was called to order on Monday, March 11, 2024, at 6:00 PM by Village President Al Schreiber. 2. Pledge of Allegiance 3. Roll call Present were: Andy Bubolz, Becca Fox, Terry Hansen, Jennifer Maertz, Chad Rataichek, and Jack Siebe Also present were: Craig Schuh, Dennis Parsley, Marc Holsen, Shae Sortwell, and Colby Kasten 4. Approval of Agenda A motion was made by Rataichek and seconded by Siebert to approve the agenda as presented. Motion carried 6-0. 5. Public Appearances a. Public Input: b. Visitors: Rep Shae Sortwell 6. Bids Opening – Mud Creek Road Improvement Project • Northeast Asphalt: $72,985.00 • MCC: $98,800.00 7. Approval of Minutes: A motion was made by Fox and seconded by Hansen to approve the February 12, 2024 meeting minutes as presented. Motion carried 6-0. 8. Treasurer’s Reports/Bills A motion was made by Je Maertz and seconded by Hansen to approve payroll in the amount of $16,439.44 and the accounts payable in the amount of $133,408.52. Motion carried 6-0. 9. Correspondence a. Valders Ambulance Service Report – February 2024 b. Temporary Class B License Application - Reedsville Fire Fighters. A motion was made by Siebert and seconded by Bubolz to approve the application for their Brat Fry on April 20, 2024. Motion carried 6-0. c. Dept. of Natural Resources – Letter of Noncompliance regarding WPDES permit. d. Manitowoc County Executive, Bob Ziegelbauer regarding the ARPA Voluntary Program 10. Department Reports a. First Responders First Responders President, Nicole Stotzheim submitted a written report. 2 • February 2024: 9 calls TOTAL FOR 2024: b. Fire Department Fire Chief Jason Schuh submitted a written report. • February 2024 – 4 Calls 2024 Yearly Total – 11 i. A motion was made by Siebert and seconded by Hansen to accept the resignation from Derrick Cherney with regrets. Motion carried 6-0. ii. A motion was made by Fox and seconded by Siebert to approve the Application from Carson Taddy once he reaches the age of 18. A background check will be required at that time. Motion carried 6-0. c. Clerk-Treasurer – Mary Jo Krahn i. Following a discussion, a motion was made by Fox and seconded by Hansen to bid out the expiring land leases. Leases will be for five (5) years on a per acre basis starting with the 2025 crop year and ending with the 2029 crop year. Bids will be accepted until 4:00 pm on April 30, 2024. Motion carried 6-0. d. President Report – Al Schreiber i. The discussion on the hardball field and planning committee was postponed until the next regular scheduled Village Board meeting. e. Police Department Police Chief, Kirk Schend, submitted a written report. i. Schend is working with the City Administrator regarding personnel f. Public Works / Utility Department Public Works Director Jason Maertz submitted a written report. i. A motion was made by Rataichek and seconded by Siebert to approve the quote from Hach for a Service Partnership in the amount of $3,967.00. Motion carried 6-0. ii. A motion was made by Rataichek and seconded by Fox to accept the bid from Northeast Asphalt for the Mud Creek Road Improvement Project in the amount of $72,985.00. Motion carried 6-0. iii. A motion was made by Je Maertz and seconded by Hansen to approve Owner -Engineer Amendment #3 for additional engineering fees for the USDA project in the amount of $28,750.00. Motion carried 6-0. iv. Schuh gave an update on the Well #3 Transmission Line Project and the WWTP WPDES permit application. 11. At 7:30 pm a motion was made by Siebert and seconded by Je Maertz to convene into CLOSED SESSION, pursuant to WI Statute Section 19.85(1) (g) which requires a closed session to give an update on litigation in which the Village is involved with. Motion carried 6-0. Clerk-Treasurer left at that time. 12. At 7:40 pm a motion was made by Siebert and seconded by Fox to reconvene into OPEN SESSION. Motion carried 6-0. Clerk-Treasurer returned 13. At 7:40 pm a motion was made by Rataichek and seconded by Je Maertz to convene into CLOSED SESSION, pursuant to WI Statute Section 19.85(1) (c) to conduct business which requires a closed session to consider performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 6-0. 3 14. At 8:03 pm a motion was made by Je Maertz and seconded by Hansen to reconvene into OPEN SESSION. Motion carried 6-0. 15. A motion was made by Je Maertz and seconded by Fox as to issue disciplinary action to personnel as discussed and agreed upon changes. Motion carried 6-0. 16. Upcoming Meetings: The next regular monthly meeting will be held on Monday, April 8, 2024 at 6:00 PM. 17. Adjournment: A motion was made by Fox and seconded by Hansen to adjourn the meeting. Motion carried 6-0. Meeting adjourned at 8:10 PM. Respectfully submitted Mary Jo Krahn Clerk-Treasurer