2025 Meeting Minutes

VALDERS VILLAGE BOARD MEETING MINUTES JANUARY 13, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Dan Sabel, Devan Schneider & Lyle Schwoerer. Motion by Baroun, second by Bartelme to adopt the agenda. Motion carried. No one was present for public input. Motion by Bartelme, second by Baroun to close public input. Motion carried. Motion by Sabel, second by Schwoerer to approve minutes from 12/3/24 as presented by Clerk/Treasurer Bruckner. Motion carried. Sabel found two errors on the Utility Treasurer Report. Bruckner verified they are incorrect and the two items will be corrected after the meeting. Motion by Baroun, second by Bartelme to approve the December Treasurer’s reports as presented by Bruckner for all department funds, with the two corrections. Motion carried. Motion by Sabel, second by Bartelme to approve January Village, Fire & EMS vouchers; payroll direct deposits # 1506 - #1543; checks #22133 - #22174 & electronic payments totaling $139,053.91 as presented by Bruckner. Motion carried. Motion by Sabel, second by Schwoerer to approve January Utility vouchers; checks #9030 - #9042 totaling $41,892.41 as presented by Bruckner. Motion carried. Notification of the Manitowoc County Village Association Meeting to be held 1/15/25 at Manitowoc Street Grill in Reedsville beginning at 6:30 PM, presentation by Jamie Zastrow of Progress Lakeshore. A quorum of the board may or may not be present at the association informational meeting. Board reviewed the Manitowoc County Sheriff’s Patrol December reports. Fire/EMS Reports for December were presented by Christopher Dallas, Fire Chief & EMS Director. There were 63 Fire & EMS calls for service. Dallas again reported there is no guarantee of any firefighters available to respond between 7am to 5pm due to the volunteer work schedules. Engine #33 heat was out again. Truck was taken to Nelson Truck, issue found, they bypassed the problem temporarily until the backordered part is received and installed. Pierce has been unable to resolve this ongoing issue since its purchase. Dallas then reported the department will begin the process of researching future apparatus replacement for Engine 35, a 2005 Pierce Enforcer and Tender 34, a 1998 Freightliner. This process will take up to 7 years. Reported the Fire 2025 budget was revised to reflect reallocations to other areas due to lower insurance premiums than anticipated. Dallas then reported the new Ferno cot has been received and in service. Maritime Ford repaired a brake sensor on Amb #8. Emergency Brakes were replaced on Amb #7. Wisconsin Department of Health Services has reviewed and approved submitted Version 2025 Valders Fire Department Ambulance Service Emergency Medical Treatment Guidelines. Full time Medic, Sarah Peterik resigned her position as of 1/6/25. Dallas reported Employee Handbook, addition of new EMS sections needs to be reviewed and approved prior to a new Medic hired by the board. The EMS 2025 line-item budget has revised due to decreases in benefit and insurance premium areas and reallocated to other areas. The board discussed with Dallas the vacant full time Medic position. Dallas stated none of the current part time Medics want to go to full time. Our service has difficulty finding Medics simply because other departments or private services pay more than we do. Last year we posted a full time Medic position to add another full-time Medic to the department not one application was received. If we post for a higher starting wage then our current staff would also need to have increase s as well. Dallas expressed he feels in the future the department needs to look to have all Medics also be full time firefighters. Primarily due to the volunteer firefighter availability during daytime hours as most are employed out of the response area and or employers no longer allow employees to leave their jobs for calls as allowed in the past. After a lengthy discussion on the matter these proposals would have to be looked at in depth due in the future as to the financial impact for the increased wages , associated benefits and other expenses on the EMS and Fire Budgets and on the districts served. The cost of Emergency Services and staffing of these services will continue to be a struggle for all departments. Motion by Schneider, second by Bartelme to post the open full time Medic position at $19/hour plus benefits. Motion carried. Bruckner explained we have not yet received the actual contract in the mail , but verbally Eastshore Humane Society has offered to continue Village stray animal services with a two -year contract , rather than a one -year period . Motion by Schneider, second by Bartelme to pre-approve renewal of contract for 202 5 and 2026. Motion carried. MEETING CONVENED & ROLL CALL ADOPTION OF AGENDA NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED ANNOUNCEMENT OF MCVA MEETING 1/15/25 REVIEW MCSD PATROL REPORTS DECEMBER REVIEW MONTHLY FIRE AND EMS REPORTS FUTURE FULL TIME POSITIONS OF FIRE & EMS DISCUSSED APPROVED TO POST FOR VACANT FULL TIME MEDIC POSITION APPROVED RENEWAL OF 2025 -2026 STRAY ANIMAL CONTRACT 1/13/2024 MINUTES Shillcox reviewed December Public Works report with the board. Staff plowed & salted for December snowfall events. Christmas decoration s were taken down in early January. Staff replaced the Security Camera System at the Village Office, the old system no longer was working and unrepairable. One of the lime stone walls at the Memorial Park entrance was damage by a vehicle accident. The vehicle owner’s insurance company will be covering the cost to repair it when weather allows . A Merry-Go-Round on the west end of the park was damage by students and will be repaired when weather permits, the school was notified. Replaced the water tower pressure transmitter. All 2-year scheduled water cross connection inspections have been complete d for industrial, commercial and public authority customers. All required Water & Wastewater sampling and monitoring requirements have been completed for 2024. 2025 sampling and required monitoring are scheduled for the year and shall be completed accordingly. The WWTP influent primary fine screen micro strainer brushe s were replaced. An update d Capacity, Management, Operation, and Maintenance (CMOM) Plan has been submitted to the DNR per their request and approved. The chemical addition for phosphorus reduction has been increased from 1 gallon to 3 gallons per day per package plant to meet current permit requirements. Schneider though not on the agenda after reading an article would like to look into new State Innovation Grants available for the possibility of privatizing Village refuse collection in the future due to our aging garbage truck , the anticipated future retirement of full-time employee Gerald Klingeisen, and to reduce staff to a part time rather than another fulltime employee . Schneider feels it would be worth our staff time to see if this proposed change may be eligible for a grant. Schneider directed Shillcox to watch an upcoming Webinar on the grants and obtain further information to apply for a grant if eligible. Bruckner to work with Shillcox to provide financial information needed. Shillcox to obtain preliminary estimates from contractors who provide the service and then report back to the board. Bruckner updated the board on the actual renewal premiums for 2025 for League of Wisconsin Municipalities Insurance Fund & Municipality Property Insurance fund received. The actual numbers were not yet available when budgets prepared or at the last meeting. A 3 to 10% increase was estimated in our various budgets created in early fall on the various lines of coverage for all departments. The actual rates only increased 2% to 4% from the previous year and the workers compensation insurance decreased 8.7% due to a decrease in State mod rates and our claim history. The board discussed renewal of two Certificates of Deposits (CD’s) maturing today at Bank First, the possible future interest rate drops, and the investment of additional funds. The current rate for a 7 -month CD is now 4.24%. After discussion about amounts of additional funds to transfer from money market funds into each CD, the following motion by Schneider, second by Sabel to reinvest the two CD’s maturing on 1/13/25: Fire Replacement CD of $59,241, to add an additional $40,760 from the Fire General Fund for future Fire Equipment Replacement, and Village Replacement CD of $83,921 to add an additional $67,000 from the Village Street Replacement Fund, plus the interest accrued from the two maturing CD’s. Motion carried. Motion by Sabel, second by Schwoerer to adjourn meeting at 8:48PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer DPW PUBLIC WORKS MONTHLY REPORT STAFF TO RESEARCH PRIVATIZATION OF REFUSE COLLECTION IS ELIGIBLE FOR NEW STATE INNOVATION GRANTS UPDATE ON LWMMI & MPIC INSURANCE PREMIUMS FOR 2025 CERTIFICATE OF DEPOSITS REINVESTED AT BANK FIRST FIRE AND VILLAGE REPLACEMENT FUNDS MEETING ADJOURNED 1/13/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES FEBRUARY 10, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Dan Sabel, Devan Schneider & Lyle Schwoerer. Motion by Baroun, second by Sabel to adopt the agenda. Motion carried. No one was present for public input. Motion by Bartelme, second by Schwoerer to close public input. Motion carried. Motion by Baroun, second by Sabel to approve minutes from 1/13/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Schwoerer to approve the January Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Schneider, second by Bartelme to approve January Village, Fire & EMS vouchers; payroll direct deposits # 1544 - #1593; checks #22175 - #22231 & electronic payments totaling $601,232.06 as presented by Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve January Utility vouchers; checks #9043 - #9056 and transfers to investments funds totaling $95,691.00 & #1083 for $4,500.00 as presented by Bruckner. Motion carried. Board reviewed the Manitowoc County Sheriff’s Patrol January reports. Fire/EMS Reports for January were presented by Christopher Dallas, Fire Chief & EMS Director. There were 51 Fire & EMS calls for service. Dallas again reported there is no guarantee of any firefighters available to respond between 7am to 7pm due to the volunteer work schedules . Dallas reported a department committee has been organized to begin the process of researching future apparatus replacement for Engine 35, a 2005 Pierce Enforcer and Tender 34, a 1998 Freightliner. This process will take up to 7 years. A paramedic for the open full-time position; as well as a few more part-time paramedics; currently there are only 3, need to be hired as soon as possible. Dallas also expressed concern of burnout of current staff working additional shifts and their mental health. Since the last meeting no applications were received for the open Medic position posted. Dallas explained other private services and municipal departments pay more than we do so it is increasingly difficult to recruit new staff. The Employee Handbook, with an addition of new EMS sections needs to be reviewed and approved prior to a new Medic is hired. Motion by Schwoerer, second by Bartelme to adopt Res. 2025-1 Manitowoc County Multi-Hazards Mitigation Plan 2025-2030, which enables the village to be eligible for FEMA’s Hazard Mitigation grant programs to aide in disaster losses. Motion carried. Shillcox reviewed January Public Works report with the board. Staff plowed & salted for January snowfall events. Staff has been working on tree trimming low hanging branches along streets and within the parks. Top Knotch Tree & Stump Removal, the contractor that will be assisting with the removal of 3 large Ash Trees in Memorial Park for our Urban Forestry Grant Project ; is now scheduled for April. Innovation Grant applications for possible privatization of refuse pickup in the Village opens in July. It will need to be determined if we are eligible to apply after financial information is obtained for existing inhouse operation vs private contractors. The WI DOT has been surveying US HWY 151/Calumet Drive for anticipated improvement construction slated for 2032. The DOT is requiring utility coordination by 2030. They have requested utility maps and an assessment of the utilities within the improvement route which may need to be completed. Routine end -line flushing for winter operations to keep water fresh and move cold water out of the tower. Staff along with Sabel Mechanical inspected the influent wet well to remove accumulated debris, grit and visual inspection with no reportable issues noted. The t ri-annual WWTP Laboratory DNR audit is scheduled for March 13 th. The board reviewed an application notification received; a motion was made by Baroun, second by Bartelme to approve of the issuance by the Department of Revenue a Permit Extension of Premises/Off-Site Retail Location for Fermented Malt Beverages by Craft Creek Brewing Co LLC of Manitowoc, at Vetting Customs Rigs & Rides, 686 Johnson Street in Valders for Full Throttle Thursdays on the following dates 4/24/25; 5/29/25; 6/26/25, 7/31/25, 8/28/25; and 9/25/25. Motion carried. The board reviewed Bank First Loan documents to refinance the balance for the Upper Diamond Project of $92,000, loan fees and additional interest due as the loan was refinanced later than the expiration date, due to legal review and document preparation. Motion by Baroun, second by Bartelme to refinance the $92,000 for a 10-year term at 6.42%, with an annual payment of $12,805 is due on 2/10, and to pay the additional $672.67 interest due and associated loan fees due upon disbursement. Motion carried. It is noted that the VASA League Inc. will continue their fundraising efforts to make an annual donation to the Village for the loan payment. MEETING CONVENED & ROLL CALL ADOPTION OF AGENDA NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED REVIEW MCSD PATROL REPORTS JANUARY REVIEW MONTHLY FIRE AND EMS REPORTS EMS MEDIC SHORTAGE DISCUSSED ADOPTED RES. 2025-01 MANITOWOC COUNTY HAZARD MITIGATION PLAN DPW PUBLIC WORKS MONTHLY REPORT APPROVED NOTICE FOR AN OFF-PREMISE RETAIL LOCATION FOR MALT BEVERAGE SALES CRAFT CREEK BREWING APPROVED 10 -YEAR NOTE BANK FIRST FOR $92000 AT 6.42% 2/10/2025 MINUTES Motion by Schneider, second by Sabel to convene in closed session in accordance with Wisconsin State Statutes 19.85(1)(c) consideration of public employee compensation and benefits at 7:36PM. Motion carried. Motion by Schneider, second by Baroun to convene in open session in accordance with Wisconsin State Statutes 19.85(2) at 8:52PM. Motion carried. Schneider stated there are two motions resulting from the closed session : Motion by Schneider, second by Bartelme, to increase part time Medic hourly rate of pay to $20.00 on call per hour/$21.00 on a run per hour. EMS Basic & AEMT rate of pay levels of $16.50 on call per hour/$17.00 on a run per hour. Motion carried. Motion by Baroun, second by Schwoerer to repost for two weeks the open full time Medic position with benefits with an increased starting hourly rate of pay at $20 per hour. Motion carried. Motion by Schneider, second by Sabel, to adjourn meeting at 8:53PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer MOTION TO CONVENE IN CLOSED SESSION RECONVENED IN OPEN SESSION APPROVED PAY INCREASE FOR PARTIME POC MEDICS APPROVED TO REPOST VACANT FULL TIME MEDIC POSITION WITH RATE INCREASE MEETING ADJOURNED 2/10/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES MARCH 10, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Dan Sabel, Devan Schneider & Lyle Schwoerer. Schneider announced Public Safety will be moved to after the TIF District to allow Fire Chief Dallas to attend another meeting first. Motion by Bartelme, second by Baroun to adopt the agenda. Motion carried. No one was present for public input. Motion by Bartelme, second by Sabel to close public input. Motion carried. Motion by Baroun, second by Bartelme to approve minutes from 2/10/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve the February Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Schneider, second by Baroun to approve February Village, Fire & EMS vouchers; payroll direct deposits # 1594 - #1628; checks #22232 - #22292 & electronic payments totaling $541,697.50 as presented by Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve February Utility vouchers; checks #9057 - #9075 and totaling $46,629.90 & #108 4 for $ 1,850.00 as presented by Bruckner. Motion carried. Notification of Senator Jacque Listening Session at the Valders Community Center, March 24th Noon to 1:30PM. The public is welcome. Shillcox reviewed February Public Works report with the board. Staff plowed & salted for February snowfall events. DOT performed annual salt shed inspection. Noted minor wood decay that will be addressed by staff. Issues with overnight parking in Valders Memorial Park Lot, which is not allowed and vehicles will be ticketed. LWMMI Safety Grant – Purchased (4) 8’ barricades for $1274.75 less grant of $600 a net cost $674.75/$168.69 each. They c an be utilized by Village , Utilities & Fire to close streets. Replaced 3 hydraulic hoses on garbage truck. Innovation Grant application is available in July. Total phosphorus effluent levels averaged 0.6 mg/L which is under the permit limit of 1.0 mg/L, but not quite the desired target rate of 0.2 mg/L. As a result, the variance payment is $632 for the month. On 3/4/25 the DNR finally responded regarding the plans resubmitted by Robert E. Lee & Associates for the permits required for the effluent flow meter, permanent chemical feed system, and comprehensive facility plan. DNR would like to discuss the plans further virtually on 3/17/25 at 11 AM. Great Lakes Televising returned for follow up work discovered from May 2024 inspections and sealed defective and leaking joints on the public sanitary sewer in various spots along North Liberty Street. Reviewed request from Verizon Wireless to modify their existing equipment on our Water Tower. Shillcox has reviewed the plan documents which include removal of existing equipment and the addition of new equipment, which significantly occupy more space, and the loading and increased overturning percentage. In past negotiations with Verizon if additional equipment was added to the tower, there was an applied increase in lease payments to Valders Public Utilities . Shillcox emailed two Verizon contacts to inquire if an offer of increased lease payments has been prepared or if there may be any other beneficial options available such as free phone/data plan services; due to the result of the proposed equipment modifications. Shillcox has not yet had any response from Verizon. Shillcox updated the board he contacted three companies for preliminary estimates for privatized curbside refuse collection. They all require the Village to initiate an official request for proposal and undergo the formal bidding process to determine the exact costs associated wi th privatization . Shillcox also met with a regional representative from R.N.O.W Inc. (company which represents Leach compactors). They are working on a proposal with different used and new units for compactor replacement as well as options for replacing both the truck and compactor unit. All of these options as well as Village staff and operational costs to continue in house refuse collection need to be calculated. Motion by Schneider, second by Bartelme to proceed with preparation and publication of a Request for Proposal to be opened at the June meeting to be able to then determine if it is feasible to apply for the State Innovation Grant in July to potentially privatize refuse collection. Motion carried. Notification of resignation of part time Administrative Assistant Debra Sieracki on 2/28/25 who has now accepted a full-time position, after about five months of service. MEETING CONVENED & ROLL CALL ADOPTION OF AGENDA WITH ORDER CHANGE NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED SENATOR JACQUE LISTENING SESSION DPW PUBLIC WORKS MONTHLY REPORT REVIEW OF PROPOSED VERIZON EQUIPMENT MODIFICATION ON WATER TOWER - AWAITING RESPONSE REGARDING LEASE ADJUSTMENT DISCUSSION ON ITEMS NEEDED TO MAKE DECISION ON FUTURE REFUSE COLLECTION APPROVED TO PROCEED WITH RFP FOR PRIVATIZATION FOR DETERMINATION IF FINANCIALLY FEASIBLE & GRANT APPLICATION RESIGNATION OF PART TIME ADMINISTRATIVE ASSISTANT 3/10/2025 MINUTES Schneider presented the 2024 Budget Comparison Reports prepared by Bruckner. The budget looks askew in revenues for special assessments collected, donations received and street replacement funds utilized to offset the associated expenses for Kennedy Street Mill/Repave Project; Softball Diamond Project and an extra principal and interest payment; and the Veblen Historical Marker which were non-budgeted items. However, after the adjustment for restricted investment interest and special assessments funds collected transferred into the Street Replacement Fund for future improvements, there was an overall net budget balance of $49,732. The Board then reviewed proposed Resolution 2025-1 for allocation of these remaining budget funds as follows: $10,000 to remain in our Non -Restricted Fund to continue to build the balance, $38,300 to be placed in the Village Replacement Fund for future projects or capital equipment replacement and a carryforward of $1,430 to the 2025 budget for an unanticipated Economic Development expense. Motion by Schneider, second by Bartelme to adopt Resolution 2025-1 as presented. Motion carried. Schneider, Baroun and Bruckner met with Jamie Zastrow of Progress Lakeshore to discuss potential benefits/programs to promote future business growth and retention of existing businesses in the Village. The annual cost to the Village to become a municipal partner is $2 per capita about $1,900 a year. All agreed that if it assists an existing business or attracts a new business it is a benefit to our community. Schneider added the non-budgeted prorated expense in the Budget Resolution just adopted to add $1,430 to the 2025 Economic Development budget category by carryforward from the 2024 budget balance. Motion by Baroun, second by Schwoerer to become a Municipal Parter of Progress Lakeshore and to execute required documents upon their receipt. Motion carried. Board reviewed the Manitowoc County Sheriff’s Patrol February report . February report was presented by Christopher Dallas, Fire Chief & EMS Director. There were 41 Fire & EMS calls for service. Dallas again reported there is no guarantee of any firefighters available to respond due to the volunteer work schedules. Moved truck checks to drill night due to no attendance on first Monday of the month. Jemma Herrmann resigned from the Fire Department due to full time job, but will continue on EMS part time staff. No one applied for open full time Paramedic position which had required education/licenses. A new part time Paramedic applied, pre-employment physical will be completed, will be an update at next meeting. Tires replaced on Amb #8. Electrical problem with Am b #8, a relay switch keeps failing which controls power to the patient area, which is now resolved. Replaced the EGR up pipe on Amb #7. Dallas then reported the Act 12 revised EMS Funding Assistance Program (FAP) has released aid amounts. The Valders EMS will receive $45,300, which now can be utilized for vehicles, more types of equipment and medical supplies, protective gear, and training which provides much needed financial aid to medical services in the entire State. It can’t be utilized to replace or decrease existing budgeted monies. It may not be utilized for wages, utilities, Medical Director fees, uniforms, insurance regular vehicle maintenance , firefighting apparatus, equipment or training. In the past we received about $7,000 to be utilized for training & equipment purchases only. Schneider asked Dallas to inquire if funds may be utilized for debt service on an existing ambulance. Motion by Schneider, second by Baroun to convene in closed session in accordance with Wisconsin State Statutes 19.85(1)(c) consideration of public employee compensation and benefits at 8:30PM. Motion carried. Motion by Schneider, second by Schwoerer to convene in open session in accordance with Wisconsin State Statutes 19.85(2) at 9:47PM. Motion carried. Schneider stated there is one motion resulting from closed session. Motion by Schneider, second by Baroun for Bruckner to proceed to seek for interested candidates for an Administrative Assistant utilizing the Youth Apprenticeship Program at Valders High School. Motion carried. Motion by Sabel, second by Baroun, to adjourn meeting at 9:48PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer REVIEWED 2024 VILLAGE BUDGET COMPARISON REPORT ADOPTED RESOLUTION 2025-1/ALLOCATION OF 2024 BUDGET BALANCE DISCUSS PROPOSAL & APPROVED TO BECOME MUNICIPAL PARTNER OF PROGRESS LAKESHORE REVIEW MCSD PATROL REPORTS FEBRUARY MONTHLY FIRE AND EMS REPORTS UPDATE ON INCREASED STATE EMS FAP AID MOTION TO CONVENE IN CLOSED SESSION RECONVENED IN OPEN SESSION APPROVED TO SEEK FOR ADMINISTRATIVE ASSISTANT-YOUTH APPRENTICESHIP PROGRAM AT VHS MEETING ADJOURNED 3/10/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES APRIL 14, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Dan Sabel, Devan Schneider & Lyle Schwoerer. Motion by Baroun, second by Bartelme to adopt the agenda. Motion carried. No one was present for public input. Motion by Bartelme, second by Baroun to close public input. Motion carried. Motion by Bartelme, second by Sabel to approve minutes from 3/10/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve the March Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Schneider, second by Baroun to approve March Village, Fire & EMS vouchers; payroll direct deposits # 1629 - #1662; checks #22293 - #22338 & electronic payments totaling $300,366.97 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Baroun to approve March Utility vouchers; checks #9076 - #9087 and totaling $77,749.36 as presented by Bruckner. Motion carried. Notification of Manitowoc County Village Association Meeting on 4/16/25 at 6:30pm, at Meats Opera Haus in St. Nazianz. Presentation by Greg Grotegut Manitowoc County Highway Department. Notification Terry Slater the write-in winner of the Village Board Trustee vacant seat at the 4/1/25 election has declined to accept the position. Bruckner presented the three options as allowed by State Statutes for the board to choose from to fill the vacant seat on the Village Board. 1) Hold a special election which will cost an estimated $3,50 0; 2) Leave the position vacant until the next election in April of 2026 and have a special one-year term position on the ballot, at a minimal additional cost or 3) Appoint an applicant for the position. Motion by Schneider, second by Sabel to post the position and publish it in the 4/23/25 and 5/14/25 issues of the newspaper with a deadline for application by 6/5/25, for the board to interview/appoint any applicants at the 6/9/25 meeting. Motion carried. The board reviewed President Schneider’s proposed committee appointments. Motion by Schneider, second by Bartelme to approve the new committee appointments as presented. Motion carried. The new committees are as follows: FINANCE (includes licensing & personnel) Daniel Sabel, Chair & Devan Schneider PUBLIC SAFETY (includes police, fire, ems, bldg. regs.) Marcus Bartelme, Chair & Paul Baroun PUBLIC WORKS (includes streets, sidewalks, utilities) Paul Baroun, Chair & Daniel Sabel PUBLIC WELFARE (health, parks/recreation, nuisances) Vacant, Chair & Marcus Bartelme VALDERS PLAN COMMISSION Devan Schneider, President, Daniel Sabel, Board Representative Lori Bruckner, Secretary, Gary Kulas & Brian Olson, Commissioners Schneider stated there are still two vacant seats on the Valders Plan Commission and one seat on the Valders Zoning Board of Appeals. Any Village resident interested in serving please contact the Village Clerk/Treasurer or Village President. The Village is a new member of Progress Lakeshore and is required to appoint an Ex-Officio Member to serve on the Board of Directors. Schneider would like to appoint Daniel Sabel as he also is the Board Representative on the Plan Commission. The meetings are on the 3rd Wednesday from 7:00am-8:30am, every other month. If Sabel is unable to attend in person or virtually; Director of Public Works Austin Shillcox will be an alternate. Motion by Schneider, second by Baroun to approve as discussed. Motion carried. The board reviewed an email received from the League of Wisconsin Municipalities, pertaining to grants available from the State of Wisconsin for State and Local Cyber Security Project Costs up to $100,000, with a submittal deadline of May 30, 2025. Schnieder stressed the need to utilize additional newer methods of protecting our records and data for all village departments be a priority. If we were to be awarded a grant to help with the initial upfront costs it would be beneficial to our budgets and community. Motion by Baroun, second by Bartelme, to have Dallas obtain information for the grant submittal process and as recommended by the League to work with VC3 to submit the grant application on behalf of the Village, allowing time for any additional board action which may need to be taken at the May meeting. Motion carried. Board reviewed March patrol report from the Manitowoc County Sheriff’s Department. MEETING CONVENED & ROLL CALL ADOPTION OF AGENDA NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED NOTIFICATION MCVA MEETING-4/16/25 6:30PM VACANT TRUSTEE WRITE-IN VOTE WINNER DECLINED POSITION BOARD REVIEWED OPTIONS TO FILL VACANT SEAT. APPROVED TO APPOINT A TRUSTEE FROM APPLICANTS AT JUNE MEETING APPROVED COMMITTEE APPOINTMENTS APPOINTED SABEL TO SERVE AS EX -OFFICIO MEMBER - PROGRESS LAKESHORE BOARD OF DIRECTORS APPROVED TO APPLY FOR STATE AND LOCAL CYBER SECURITY GRANT REVIEW MCSD PATROL REPORTS MARCH 4/14/2025 MINUTES March Fire & EMS report was presented by Christopher Dallas, Fire Chief & EMS Director. There were 44 Fire & EMS calls for service in March. Dallas again reported there is no guarantee of any firefighters available to respond due to volunteer work schedules. Out of the seven fire responses this month there was a mutual aid request in Chilton were no one from our department was a ble to respond. No one has applied for open full time Paramedic position which had required education/licenses. A new part time Paramedic has applied, pre-employment physical will be completed. It is imperative we need to hire another Medic. There are 192 hours of unscheduled time which needs to be filled due to the vacant position. Dallas then reported the Act 12 revised EMS Funding Assistance Program (FAP) for the Valders EMS received $45,300. The funds can be utilized for vehicles, more types of equipment and medical supplies, protective gear, and training which provides much needed financial aid to medical services in the entire State. Dallas did obtain verification funds may be utilized for debt service on an existing ambulance in the future. The board discussed utilizing the additional FAP Grant funds received in 2025 to purchase another Ferno Cot for Ambulance #7. The cost with a $2,500 trade -in is now $20,139. In December of 2024 the approved purchase for cot delivery in January 2025 the cost with a $4,500 trade -in was $16,854. Schneider suggested not do a trade-in and keep it as a spare cot in case of future repairs needed for the other ones. Motion by Bartelme, second by Baroun to purchase the Ferno Cot without a trade-in for $22,639. Motion carried. Shillcox reviewed March Public Works report with the board. Staff plowed & salted for March snowfall events. Seven traffic signs were noticed missing/stolen on 3/24/25. The signs were returned thanks to the assistance of Manitowoc County Sherriff’s Department. Staff has been working on site prep and excavation of the new donated playground equipment to be installed at the upper ball diamond area. The Village of Reedsville Utility Department has requested an agreement for mutual aid assistance for a certified operator, if needed for their community. We currently have agreements with several other nearby communities. New EPA PFAS standards are in the early stages of implementation by the DNR, it generally takes 30 months, which now must comply with Federal standards. Tom Shillcox passed his DNR Groundwater License exam. Total phosphorus effluent levels averaged 0. 259 mg/L which is under the permit limit of 1.0 mg/L, but not quite the desired target rate of 0.2 mg/L. As a result, the variance payment is $ 187 for the month. The DNR virtual meeting on 3/17/25 with Robert E Lee engineers resulted in request for additional information due in May of 2025. A study of the s anitary sewer collection system infiltration has narrowed down a problem area around the Nordic Lands Mobile Home Park. The main sewer line and laterals will be televised by Aqualis to find leaks and defects. Once their report is prepared, Shillcox will meet with the property owners to discuss what needs to be repaired at their expense. Shillcox asked the board to set a repair completion date. Motion by Baroun, second by Bartelme the repairs need to be completed by the 9/30/25. Motion carried. Shillcox has not had any communication from Verizon pertaining to the modification of their existing equipment on the water tower and an amended lease term proposal. The matter is postponed until the next meeting. The 2025 Urban Forestry Grant tree removal project is still waiting on the contractor to remove large Ash trees from the Valders Memorial Park. Motion by Schwoerer, second by Bartelme to appoint Dan Sabel as the new alternate signer on municipal/utility accounts at Bank First and Collins State Bank to replace Trustee Lyle Schwoerer and to remove Jean Kramer retired employee as an authorized signer. The Village President & Clerk/Treasurer are the primary signers on all bank accounts. Motion carried. Motion by Schneider, second by Baroun to adopt Ordinance 1 -2025, annual appointment of alternate members for Board of Review, which is to be held May 12 2025 beginning at 4:30PM until at least 6:30PM. Motion carried. Motion by Schwoerer, second by Bartelme to approve a Temporary Class B Beer Alcohol Beverage License for the Valde rs Lions Club, for Full Throttle Thursday at 686 Johnson St, on Thursday, 4/24/25 only from 4:30 -8:30 PM. Sabel & Baroun members of the Valders Lions Club abstained. Motion carried. 3 -0. Schneider discussed with the board the possible implementation of a Village of Valders Wheel Tax collected through vehicle registrations by the State Department of Transportation. Schnieder and Shillcox have research ed the process and many communities in the State have implemented it due to reduced State Highway aid and the ever-increasing costs to repave or construct a road. If implemented the funds collected can only be utilized for road repair or construction. The Village sets the tax amount to be added to each eligible vehicle registration annually. Others whom have implemented the tax; range from $10 -$40. The state keeps a small fee of each registration for collection of the money. Shillcox stated according to the DOT website there is approximately 1,275 Valders registrations, so for example if the rate would be $20 each that would be an additional $25,000 for street repairs, annually. Many of our streets are in a deteriorated state, but other than borrowing , to save for many years just to be able to pave a block or two there is no way to fund the replacement, MONTHLY FIRE AND EMS REPORTS APPROVED PURCHASE OF A COT FOR AMB #7 UTILIZING FAP GRANT DPW PUBLIC WORKS MONTHLY REPORT VERIZON EQUIPMENT LEASE AMENDMENT POSTPOSED URBAN FORESTRY GRANT TREE REMOVAL POSTPONED AUTHORIZED BANK ACCOUNT SIGNERS ADOPTED ORD 1 -2025 ANNUAL APPOINTMENT OF ALTERNATE BOR MEMBERS APPROVED TEMP CLASS B BEER LICENSE FOR 4/24/25 LIONS CLUB DISCUSSED POSSIBLE IMPLEMENTATION OF A WHEEL TAX 4/14/2025 MINUTES other than a passed referendum authorizing to add a large one-time amount of money to our tax levy, which then creates a significantly increased property tax bill. The village also has set debt limits and we have six village entities which we borrow funds for overall for various equipment or infrastructure projects : Village, Water , Sewer, TID, Fire & EMS. Many years ago, the Village received close to $70,000 annually in aid, but that has decreased over the years and in 2024 we received less than $25,000. To mill and repave one block in 2024 was $59,600. There are some other road grants but it is difficult to be awarded funds due to the high number of applicants. A municipal code would need to be drafted, adopted and published in order to be implemented. Trustees asked questions or gave input throughout the discussion on the topic. Schneider stated some residents will be upset if it is implemented, however to pay a smaller amount annually, rather than a huge jump on the Village’s share of the tax bills, this option seems strategic and smart in the long run, to attempt to repair more of our streets on an ongoing basis. The board’s ultimate goal is to have better roads in our community. Schneider would like the trustees to mull the proposal over by the May meeting to make a motion to start the implementation process or not and if it is prepared a review of a draft ordinance. Schneider then presented on behalf of our community a Certificate of Appreciation to Trustee Lyle Schwoerer for his 20 years of dedicated service on the Village Board of Trustees from April 2005 to April 2025. All those present applauded and stated it has been a pleasure serving with him over the years. Motion by Schneider, second by Sabel, to adjourn meeting at 8:27PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer IMPLEMENTATION OF A WHEEL TAX TO BE ON MAY AGENDA PRESENTATION TO TRUSTEE SCHWOERER MEETING ADJOURNED 4/14/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES MAY 12, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Dan Sabel, Devan Schneider. Motion by Baroun, second by Sabel to adopt the agenda. Motion carried. Public input. Resident Allen Wagner of 618 Melody Lane stated he is present to answer any questions the board may have regarding request for permission to utilize a golf cart in the Village due to his disability. He explained it is battery operated, quiet and has brake/tail lights and he would not cross USH 151. He can’t get into a UTV, which is allowed in the Village . Resident John Regan of 506 Washington Street, expressed a wheel tax on the surface sounds fantastic, but 500 cars at $25 is $12,500 a year; you wouldn’t be able to do one road block until 2066, if funds were put in a locked account and the Village didn’t touch it. In the Village it is not our vehicles doing damage some of our streets, but it comes from the large overweighted trucks from outside our Village. We need to put weight limits or no thru trucks on our streets. This tax would not be for road s it isn’t feasible. How are you going to administer it; the office employee already works overtime. Regan further stated we are already taxed by the Federal, State and County governments to fix the roads, we pay gas tax to fix the roads, now a fifth tax it sounds fishy. To say that it would be used to fix the roads is a lie and not feasible. You are already talking about taking money out of the Street Fund to start TID #3. You are going to put this money in the general fund and use if for something else not streets, you have done it before. Dan Zachek of 429 Berge Street inquired how it would be if you have two vehicles and about grants available for roads. Schneider stated it would be per vehicle registered and last year we received $23,000 road aid from the State, the taxes aforementioned by Regan are mostly utilized for Federal, State and County roads, not local roads. We have applied for other available road grants but to be awarded funds is difficult because of the number of municipality applicants. Schneider explained the DOT shows over 1,200 vehicles for Valders, and the State administers and collects the money through vehicle registrations paid and they send the Village the funds after deduction of minimal processing fee per registration. This proposed wheel tax amount has not been set. All of the items just commented on are on the agenda for further discussion and motions by the Board tonight. Bartelme stated the board is looking for alternatives to help aid in road repair construction costs and to borrow less. Motion by Bartelme, second by Sabel to close public input. Motion carried. Motion by Baroun, second by Sabel to approve minutes from 4/14/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve the April Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Baroun, second by Bartelme to approve April Village, Fire & EMS vouchers; payroll direct deposits # 1663 - #1697; checks #22339 - #22404 & electronic payments totaling $186,674.15 as presented by Bruckner. Motion carried. Motion by Sabel, second by Baroun to approve April Utility vouchers; checks #9088 - #9096 and transfers totaling $67,821.02 and check #1085 for $6,300 as presented by Bruckner. Motion carried. The board reviewed information and a preliminary quote received from VC3 the League of Wisconsin Municipalities recommended vendor to assist the Village in Cyber Security and IT Services and to apply for the grant available from the State of Wisconsin for State and Local Cyber Security Project Cost s, submittal deadline is May 30, 2025. Dallas, Shillcox, Sabel and Bruckner remotely met with VC3 to discuss the preliminary scope of services of the Village multi departmental computer an d technology system needs. Schnieder, Sabel and Baroun stressed the need to utilize additional newer methods of protecting our records and data for all village departments is a priority. Schneider, Sabel, and Baroun gave examples of systems where they are or were employed which the Village does not have in place. This is a necessity due to the ever-increasing bad actor ransom attacks. We have minimal protections currently in place, but are likely inadequate to protect our data systems and information. Bruckner expressed it is a costly venture that is not budgeted, which will be an annual expense for all budgets from this point forward, but it would be split between all departments equitably based on the various components and services and these areas will be overbudget in 2025. Schneider stated the Village must also transfer over to .gov emails for employees and trustees for official business, it is state required by the end of 2026. The estimated grant award is not as much as we had hoped at $300 a month out of a $1,300 monthly service fee for only two years, but does help offset the necessary ongoing expense. There is also an initial onboarding fee of $2,000. Motion by Baroun, second by Sabel, to contract with VC3 for all of these services and to submit the grant application on behalf of the Village . Motion carried. This contract does not include specific software needs or future hardware upgrades and purchases. MEETING CONVENED & ROLL CALL ADOPTION OF AGENDA PUBLIC INPUT MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED APPROVED TO CONTRACT WITH VC3 FOR SECURITY AND IT SERVICES & TO APPLY FOR STATE AND LOCAL CYBER SECURITY GRANT 5/12/2025 MINUTES Resident John Regan continued to interject comments throughout the meeting even though the public input was closed, which is not normal practice at a public meeting. The board reviewed the written request to allow use of a golf cart by residents Allen & Tracy Wagner of 618 Melody Lane, due to disability. This was allowed for residents David & Kathy Sell of 614 Melody Lane a few years ago, due to disability as well; to visit neighbors, enjoy the weather and go to the recycle center . Golf carts are not registered vehicles with the DNR like an ATV/UTV, which are allowed to drive on the streets in the Village anywhere with a 35MPH speed limit or lower. This was allowed as a special exception only to be utilized on the West side of US 151; no cross overs, driven traffic directionally on the farthe st side of the street in the parking lane whenever possible. After discussion by the trustees, motion by Baroun, second by Sabel to approve the request for golf cart usage for the Wagner’s due to disability. Motion carried. Board reviewed April patrol report from the Manitowoc County Sheriff’s Department. Bartelme, in the absence of Fire Chief/EMS Director Christopher Dallas, whom had to leave to go on a call just prior to the start of the meeting reviewed the April Fire & EMS report prepared Dallas. There were 39 Fire & EMS calls for service in April. Dallas again reported there is no guarantee of any firefighters available to respond due to volunteer work schedules. No one has applied for open full time Paramedic position which had required education/licenses. One part time Paramedic resigned, but a new part time Paramedic applied, and started April 25th . It is imperative to hire another Medic. There are 192 hours of unscheduled time of a month which needs to be filled due to the vacant position. Updated the various equipment purchases over the past month for Fire & EMS which were budgeted or grant funds were utilized. Ambulance #7 needs the cracked-up pipe fixed, which will be repaired when Ambulance #8 is back in service after its repairs are completed. Shillcox reviewed the April Public Works report with the board. Annual sidewalk and tree trimming inspections have been completed and notices were sent to property owners. Snow removal equipment has been put away and staff have begun grass cutting. All park faci lities restrooms are now open. Contractor for Urban Forestry Grant project started work on removal of the large trees today. On April 10th there was a water main break at the intersection of Roosevelt & Melody Lane. The excavated street area will be patched after it settles and the paving contractor is able to get us in their schedule this summer. The Valders Public Utility PSC Water Report for 2024 was submitted by our auditor. The full report is available upon request at the Village Office or on the PSC website upon their upload of it. Staff has begun exercising all water valves this is completed b i-annually. On April 15 th Shillcox and Sabel met with Nordic Lands Mobile Home Park owners to discuss the issues found after sewer main lines and laterals were televised to review the reports for the repairs needed by the end of September at their expense. The triennial laboratory audit was completed by the DNR with no major deficiencies, and the utilities passed the annual proficiency tests from the Wisconsin State Laboratory of Hygiene. The board reviewed a proposal to the existing contract with Verizon for the modification of their existing equipment on the water tower to amend the lease as follows: effective 7/1/2026-6/30/2031 an increase of $325 per month-$3,600 annually, from $1,525 to $1,825 per month from the current lease agreement amount for the same period. The contract carries 5-year term renewals with a 4% increase thereafter, but which is not a guaranteed renewal. Moton by Bartelme, second by Baroun, to approve the proposal by Verizon as presented, and authorized Schnieder to sign the amended lease documents when received from Verizon. Motion carried. The board reviewed notification received from the Town of Liberty that Class B weight limit restrictions were imposed 4/14/25 on Marken Road which intersects with West Washington Street toward the western limits of the Village. This action has significantly increased heavy truck traffic from the three agricultural industries located in the Town of Cato just to the east of this intersection on Marken Road to utilize West Washington Street into and out of the western limits of the Village of Valders . The eastern part of Washington Street was just reconstructed in 2023, and the most western section of this street is in a deteriorating condition and this heavy truck use will cause the need to replace it much sooner. State US Hwy 151, County Road “J” mandated projects and other local street project plans take significant precedence prior to this future street section replacement. After further discussion by the board, motion by Baroun, second by Bartelme to impose Class B weight limit restrictions on West Washington Street from USH 151 to the west Village boundary limits on West Washington Street. Motion carried. A notification letter will be emailed to those affected by this change and signage to be installed by public works by 5/19/2025. Motion by Schneider, second by Sabel to adopt Resolution 202 5-3 Required Rebuild/Repair of Sidewalks , which If not completed by August 30, 202 5, shall be completed by Village and a special assessment on parcel tax bills. Motion carried. The board discussed with Shillcox an alternative relating to refuse disposal procedures in the Village, to possibly implement a refuse drop-off site utilizing a 20- yard dumpster rather than curbside collection, with additional hours at recycle center. APPROVED GOLF CART USAGE FOR RESIDENT 618 MELODY DUE TO DISABILTIY WITH USAGE RESTRICTIONS MCSD PATROL REPORT MONTHLY FIRE AND EMS REPORTS DPW PUBLIC WORKS MONTHLY REPORT VERIZON EQUIPMENT LEASE AMENDMENT APPROVED CLASS B WEIGHT LIMITS IMPOSED ON WEST WASHINGTON STREET ADOPTED RESOLUTION 2024-6 REPAIR OF SIDEWALKS 5/12/2025 MINUTES Residents already go there on a regular basis to dispose of recyclable items. This would save on staff hours for curbside pickup and trips to the land fill or garbage truck replacement or an imminent major repair to the garbage truck compactor. Businesses with dumpsters would still have to have dumpster to be taken into consideration in the total equation. This cost would need to be added a s an alternative option on the Request for Proposal (RFP) to privatize refuse pick up. Shillcox feels all options need to be explored to choose the best financial, staffing and equipment need decisions for our future Village refuse collection procedures. Motion by Schneider, second by Bartelme, to add idea as additional service options to the RFP for the possible privatization of curbside refuse collection to be opened at the June meeting and to be reviewed if eligible to apply for an Innovation Grant in July. Motion carried. Motion by Sabel, second by Bartelme to approve a 6-Month Class “B Beer ” Fermented Malt Beverage License for The V ASA League Inc. ; Corey J. Kupsh, Agent, for the ball diamond shelters at the Valders Memorial Park for the period of 5/13/25-11/13/25 ball season or other events by the organization. Motion carried. The board discussed at length the possible implementation of a Village of Valders Wheel Tax collected through vehic le registrations by the State Department of Transportation. In our area Chilton and Manitowoc have recently implemented it. Again, as explained at the April meeting if implemented the funds collected can only be utilized for road repair or construction. The Village sets the tax amount to be added to each eligible vehicle registration annually. Others whom have implemented the tax; range from $10 -$40. The state keeps a small fee of each registration for collection of the money, about 18 cents each. According to the DOT website there is approximately 1,275 registrations for Valders, so if the rate would be $20 each that would be an additional $25,000 for street repairs, annually. Many of our streets are in a deteriorated state, but other than borrowing, to save for many years just to be able to pave a block or two there is no way to fund the reconstruction/repave costs other than a passed referendum authorizing to add a large one-time amount of money to our tax levy or to borrow, which both then create a significant increase on property tax bills. The village also has set debt limits and we have six village entities which we borrow funds for overall for various equipment or infrastructure projects : Village, Water, Sewer, TID, Fire & EMS. Many years ago, the Village received close to $70,000 annually in aid, but that has decreased over the years and in 2024 we received about $23,000. To mill and repave one block in 2024 was $59,600. There are some other road grants but it is difficult to be awarded funds due to the high number of applicants. Some residents may be upset after implemented, however to pay a smaller amount annually, rather than a huge jump on the Village’s share of the tax bills, seems smart in the long run, in an attempt to repair more of our streets on an ongoing basis. The board’s ultimate goal is to have better roads in our community and borrow less to do so. Motion by Baroun, second by Schneider to set an amount for the Wheel Tax to be added to vehicle registrations at $20, and to implement it effective 1/1/2026. Motion carried. This motion is needed to start the process, the next step is to prepare the draft code ordinance, draft and adopt a resolution which puts the proposed code out for public inspection by posting an official notice prior to the actual code adoption and code publication. The State requires a minimum of 90- days notification prior to the onset of the Wheel Tax start date to be implemented. Scheider explained that he, Bruckner and Shillcox recently meet with Valders Eden Stone, Progress Lakeshore and Ehlers & Associates, to discuss the possible creation of another TID due to a planned industrial expansion at their facilities in Valders. If a TID is created a portion of water/sewer or street infrastructure improvements could be partially paid by TID Tax Increment in that mapped area boundary. The Village would have to pay for the start up costs to create a TID, which include professional services to do a Feasibility Analysis, Project Plan Development, Approval and State Submittal, an Attorney letter and maps for the plan created by an engineer. In total is estimated between $23,000-$25,000, dependent on mapping cost. There would be Plan Commission and Joint Review Board meetings as well. Jamie Zastrow of Progress Lakeshore explained this expansion creates more jobs which in turn be nefits other businesses in the community as well. It is a commitment by Valders Eden Stone to continue to grow here rather than elsewhere. After further discussion on the process, motion by Schneider, second by Bartelme, to contract with Ehlers & Associates to assist the Village with the Creation of Tax Increment District #3. Motion carried. Motion by Bartelme, second by Sabel to approve to engage attorney and map services required for creation of Tax Increment District #3. Motion carried. Being that this TID also helps fund future street improvements in the TID District area, motion by Schneider, second by Sabel to utilize Street Replacement Funds for initial startup expenses to be reimbursed by the TID to the street fund overtime, to establish a new bank account at Bank First for TID #3, to create Accounting Fund 803 Chart of Accounts and budgets for TID #3 after created. Motion carried. Motion by Schneider, second by Sabel, to adjourn meeting at 9:13PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer ADDITIONAL OPTIONS TO BE ADDED TO RFP PERTRAINING TO FUTURE REFUSE COLLECTION PRACTICES APPROVED CLASS B BEER LICENSE FOR THE VASA LEAGUE INC APPROVED TO BEGIN THE IMPLEMENTATION PROCESS OF A WHEEL TAX AT A RATE OF $20 EFFECTIVE 1/1/2026 DISCUSSIONS AND APPROVED VARIOUS MOTIONS PERTAINING TO THE CREATION OF TID #3 DUE TO POTENTIAL BUSINESS AND INDUSTRIAL EXPANSION MEETING ADJOURNED 5/12/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES JUNE 9, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Dan Sabel, Devan Schneider. Motion by Baroun, second by Bartelme to adopt the agenda. Motion carried. Public input-Tyne Peterson & Sara Rabe employees of Quality Roasting inquired when new Class B weight limits on West Washington Street would be lifted imposed in May. Schneider explained the Town of Liberty imposed Class B limits in April on Marken R oad going to the south. This action then caused significant increased volume of heavy truck usage on Washington Street, which the Village just repaved the eastern section of this roadway in 2023, but not the western portion. The Village chose to impose the weight limits to protect the road condition of Washington Street. Schneider also explained overweighted trucks from the three agricultural businesses all located on Marken Road in the Town of Cato utilize the roads heavily put ting undue stress on the asphalt. These trucks now need to use an alternate route to the north. When the Town of Liberty takes these limits off , so will Valders when the trucks can utilize all three routes more equally to and from these businesses. The businesses should try to work with their vendors to prevent overweighted trucks to protect all three municipality roadways. Peterson said she understands about road conditions and overweight issues, but the whole situation is very frustrating. The board suggested they attend a Liberty meeting for further information. Sch neider reported on multiple occasions three boys on bikes are setting off fireworks on park or school grounds at various times. The school district has been informed. Please contact the Sheriff’s department if you observe this or have any information about the matter. Motion by Bartelme, second by Sabel to close public input. Motion carried. Motion by Baroun, second by Bartelme to approve minutes from 5/12/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Baroun to approve the May Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Sabel, second by Bartelme to approve May Village, Fire & EMS vouchers; payroll direct deposits # 1698 - #1730; checks #22405 - #22441 & electronic payments totaling $136,725.29 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Sabel to approve May Utility vouchers; checks #9097 - #9108 for $42,092.51 and check #108 6 for $ 1,800 as presented by Bruckner. Motion carried. Schneider opened read out loud the single Request for Proposal Bid received from GFL Environmental for Garbage Services which was published as a Class 2 Notice, posted and on the Village Website. Motion by Schneider, second by Baroun to postpone discussion or decision on the future of refuse collection operations pending the financial analysis of the contracted bids vs. current in-house collection costs until the July meeting. Motion carried. Schneider announced a Trustee application was received by the deadline for the vacant position; however, they were unable to attend tonight’s meeting. Motion by Schneider, second by Sabel to postpone the interview unt il July. Motion carried. Schneider explained if the interview goes well ; the applicant could be sworn in immediately and partake in the remainder of the meeting. They also can choose to wait to be sworn in and begin serving as a Trustee after the July meeting. Board reviewed May patrol report from the Manitowoc County Sheriff’s Department. Fire Chief/EMS Director Dallas presented May updates and financial report. Dallas again reported there is no guarantee of any firefighters available to respond due to volunteer work schedules. Jeff Tuschel retired from the Fire Department effective 5/19/25 with 13 years of service. Replaced 4 batteries on Engine #35. Ambulance #8 is expected to be back in service mid-June and then # 7 wi ll go in for routine maintenance and an up-pipe replacement. It is imperative to hire another fulltime Paramedic. The full time and part time Medics are filling in an additional 48 hours a week. There are still ongoing issues with Cellcom services after their system outage. Shillcox reviewed the May Public Works report with the board. Urban Forestry Grant trees have been cut down and the contractor will be back in June to grind stumps. TJS Asphalt will repav e the large asphalt patch at the intersection of Roosevelt & Melody due to a water main break when their schedule permits. The Beacon water meter reading system two gateways were not importing data, the cause could not be found. The equipment lifespan is 7-12 years. One of the units was replaced and our staff relocated meter endpoints for a few utility customers not reading with the new unit. All meters are now transmitting, so we did not have to replace both units. Lane Tank completed a partial drawdown visual inspection of the water tower. No major concerns or issues were noted. In 2030 a full draw down of the tower is required. MEETING CONVENED & ROLL CALL ADOPTION OF AGENDA PUBLIC INPUT CLASS B WEIGHT LIMITS IMPOSED ON WEST WASHINGTON STREET FIREWORK INCIDENTS ON PARK & SCHOOL GROUNDS REPORTED BY SCHNEIDER MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED REQUEST FOR PROPOSAL – REFUSE COLLECTIONS OPENED & READ ONLY BID RECEIVED MOTION TO POSTPONE DECESION MOTION TO POSTPONE INTERVIEW FOR VACANT TRUSTEE APPLICANT UNTIL JULY MEETING MCSD PATROL REPORT MONTHLY FIRE AND EMS REPORTS DPW PUBLIC WORKS MONTHLY REPORT 6/09/2025 MINUTES Lane Tank advised tower paint jobs range from $250-$800K dependent on various factors this will be needed at some point in the future. Staff has completed exercising all water valves this is completed bi-annually. Effluent phosphorus number averaged 0.565 mf/L for the month under the permit limit of 1.0 mg/L but not the target rate of 0.2mg/L resulting in a variance payment of $1,290. No word or updates yet from the DNR on the facility and chemical addition plan reviews submitted by our engineers. Notification of a 3M settlement payment less attorney fees, MDL fees & case expenses in the amount of $46,605 was received for PFA’s Class Action Lawsuit for public water systems. A second payment is anticipated by the end of summer and then future installment payments over several years. Additionally, payments from separate settlements with DuPont, BASF and Tyco are anticipated by the end of the year and will be disbursed as approved. Motion by Baroun, second by Bartelme to open a new Collins State Bank Money Market Investment fund for these payments to be utilized for expenses and equipment for future PFA’s reduction. Motion carried. The Board then reviewed the 2024 Water/Sewer Utility Budget Comparison Reports combined with asset funds deposited or utilized for eligible repairs or replacements. Both budgets were minimally in the black overall. This shows the need for the 4.1% rate increase imposed for 2025 for increasing operational expenses and equipment. The annual CMAR report for 2024 was prepared for review, approval, and submittal to the DNR. The Utility received a G.P.A. of 3.91. Motion by Schneider, second by Bartelme to adopt CMAR Resolution 2025 -4, which notes review of 2024 report and our utilities will continue our high level of maintenance practices, maintain required operator levels of training for maintenance and operation s, continue to televise and repair I/I trouble areas within our collection system, and to optimize our wastewater treatment facility to include the installation of a permanent chemical feed system for phosphorus reduction. Motion carried. Notification of retirement on July 31, 2025 from Jerry Klingeisen after 24 plus years of service to the Village and Public Utility. The board then briefly discussed interim and future staffing needs due to the retirement. The future of the refuse option chosen to contract out or keep inhouse will significantly impact our staffing needs. This matter will be discussed and options may be determined at the July meeting. Motion by S chneider, second by Sabel to approve the 202 4 audited financial statements as prepared by Ihlenfeld, Skatrud & Anderson for all departments: Village, TID#2, Fire, EMS, and the Water and Sewer Public Utilities. Motion carried. Bruckner presented list of applicants for Class “A” & “B” Fermented Malt Beverage, Intoxicating Liquor and Cigarette, Tobacco, Vapor Products Licenses for the following premises with their respective agents for the period of 7/1/25 to 6/30/26. Background checks all clear and no complaints were filed this period. Motions by Sabel, second by Bartelme to approve renewal of all license applications as follows. Motion carried. Class A Fermented Malt Beverage & Intoxicating Liquor/Renewal : 1) Country Visions Cooperative Gas Station & C Store; dba Cenex, Steven R Zutz 2) Dolgencorp LLC; dba Dollar General, John E. Greene 3) Manitowoc Petroleum & Business Development LLC; dba Valders BP Gas Station, Basudev Adhikari Class B Fermented Malt Beverage & Intoxicating Liquor/Renewal: 1) Wiegand’s Lanes LLC; dba Bruce’s Bar & Bowl, Bruce S. Wiegand 2) The Schuh Factory LLC; dba The Schuh Factory, Jennifer L. Schuh 3) Overtime Sports Bar and Grill LLC; dba Overtime Sports Bar & Grill, Thomas Ahl 4) Trackside Saloon LLC; dba TrackSide Saloon, Nichole M. Waniger Cigarette, Tobacco, Vapor Products License/Renewal, same agents respectively: 1) Country Visions Cooperative Gas Station & C Store; dba Cenex 2) Dolgencorp, LLC, dba Dollar General Store 3) Manitowoc Petroleum & Business Development LLC; dba Valders BP Gas Station Motion by Sabel, second by Baroun to approve annual Amplifying Devices Permit for Overtime Sports Bar and Grill for outdoor events and patio areas. Motion carried . 2025 Inspections were completed for Nordic Lands Mobile Home Park by Fire Chief Dallas with no fire hazards note d. The building inspector completed the annual inspection and provided a listing of minor repairs needed for the applicable lots to Nordic Lands. Motion by Sabel, second by Bartelme to approve the renewal of Nordic Lands LLC Mobile Home License for the period of 7/1/25-6/30/26. Motion carried. Motion by Schneider, second by Sabel to appoint Daniel Zachek to serve on the Valders Plan Commission. Motion carried. Motion by Schneider, second by Bartelme, to adjourn meeting at 8:10 PM. Motion carried. Respectfully submitted, VILLAGE OF VADERS, Lori Bruckner Village Clerk/Treasurer PFA’S CLASS ACTION LAWSUIT SETTLEMENT PAYMENT & APPROVED TO OPEN INVESTMENT FUND FOR FUTURE PFA’S EXPENSES REVIEW OF 2024 UTILITY BUDGET COMPARISON REPORTS REVIEWED & ADOPTED RESOLUTION 2025 -4 CMAR FOR 2024 JERRY KLINGEISEN RETIREMENT 7/31/25 FUTURE STAFFING NEEDS TO BE DISCUSSED IN JULY APPROVED AUDITED FINANCIALS FOR 2024 APPROVED CLASS A, CLASS B & CIGARETTE, TOBACCO, VAPOR PRODUCTS LICENSE RENEWALS: 7/01/25- 06/30/26 AMPLIFYING DEVICES PERMIT APPROVED APPROVED RENEWAL MOBILE HOME PARK LICENSE APPOINTED ZACHEK TO PLAN COMMISSION MEETING ADJOURNED 6/09/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES JULY 14, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Dan Sabel, Devan Schneider. Motion by Baroun, second by Bartelme to adopt the agenda, with error correction to the minute date for approval to 6/9/25. Motion carried. Public input-Paige Kueker of 122 Lincoln Street, expressed thoughts regarding the wheel tax and the offset of those future funds for streets. Also shared a thought that rather than privatize refuse in Valders to share refuse services with Town of Cato . They have garbage truck which she feels is underutilized it could save money for both districts. Kueker also wondered why the board did not hold an open house or do a survey to residents for their input on refuse collection in the Village. Schneider did respond that the Cato truck does not pick up dumpsters as it is not the same type as the Village garbage truck. The board thanked her for her input on these matters. Schneider then introduced Adam Mejia who was hired at the end of June as an Administrative Assistant with a starting rate of $16/hour, with 30/60/90-day progress reviews. Mejia stated he recently moved to the Village and feels this position is a great way to become part of the community and become engaged. Motion by Bartelme, second by Sabel to close public input. Motion carried. Resident Ann Galley applied in May for the Vacant Trustee on the Village Board but was unable to attend to the June meeting. Schneider introduced Ann to the Board and gave her the floor to tell the board about herself and her interest to serve Valders as a Village Trustee. She has lived here for 10 years, is retired and now has the time to serve. She is enthusiastic candidate and feels she can be an asset to the Board and has interest in what happens in our community. Motion by Schneider, second by Bartelme to appoint Galley to serve as an appointed Village Trustee for the remainder of the term in April of 2027. Motion carried. Motion by Schneider, second by Sabel to appoint Galley as the Chair of the Public Welfare Committee. Motion carried. Bruckner will swear in Galley tomorrow and her first meeting will be in August, unless there is a special meeting prior to the regular meeting. Motion by Sabel, second by Bartelme to approve minutes from 6/9/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Baroun to approve the June Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Baroun, second by Bartelme to approve June Village, Fire & EMS vouchers; payroll direct deposits # 1731 - #1765; checks #22442 - #22481 & electronic payments totaling $130,634.15 as presented by Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve June Utility vouchers; checks #9109 - #9122 and transfer to Investment Account for at total of $72,558.69 as presented by Bruckner. Motion carried. Board reviewed June patrol report from the Manitowoc County Sheriff’s Department. Fire Chief/EMS Director Dallas presented June updates and financial report. Dallas again reported there is no guarantee of any firefighters available to respond due to volunteer work schedules. The HVAC blower fan module was not working on Engine 33 was fixed by Nelson Truck . Cancelled all Fire Department Cellcom phone services. Replaced the 20- & 30-year-old fire hoses on Engine 35. Ambulance #8 is back in service . Ambulance # 7 had Brakes, Ball Joints and Exhaust Up Pipe Assembly replaced. Replaced a 2012 Computer at the Station. It is imperative to hire another fulltime Paramedic. The full time and part time Medics are filling in an additional 48 hours a week. Dallas gave an update on HFMMC Cardiac Services and need for transports to other facilities for these services. He also reported current cost and estimated timeline from order date to delivery for future ambulance replacement. Shillcox reviewed the June Public Works report with the board. Urban Forestry Grant trees have been cut down; the stumps are ground are backfilled. Staff planted donated trees in Memorial Park. The DNR completed a regular inspect ion of the compost site, Woodrow airflow improvements are needed . Staff did crack filling on street sections of N Adams, Kennedy, W Wilson and Torrion Drive. The skid steer needs tires replaced. Shillcox recommends to trade in/sell our existing BobCat for a 2-speed unit that would make department operations more efficien t. Pavement sections will be replaced for water main break areas in the near future. Staff has been painting fire hydrants as time permits. Still no update from the DNR on plan s resubmitted by engineers. The DNR review and comments for the annual CMAR were received. Commending the operator in charge, Austin Shillcox and our staff for exemplary efforts and practices . However, by May of 2028 the OIC must obtain additional advanced certifications as the DNR has changed the classification level for the treatment facility from basic to advanced rating for biological phosphorus removal. MEETING CONVENED & ROLL CALL ADOPTION OF AGENDA PUBLIC INPUT COMMENTS ON REFUSE COLLECTION & FUTURE WHEEL TAX INTRODUCED ADAM MEJIA ADMINISTRATIVE ASSISTANT APPOINTMENT OF ANN GALLEY AS VILLAGE TRUSTEE TO FILL THE VACANT SEAT MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED MCSD PATROL REPORT MONTHLY FIRE AND EMS REPORTS DPW PUBLIC WORKS MONTHLY REPORT 7/14/2025 MINUTES The board reviewed the financial analysis for curbside collection costs in house vs. privatized and proposed drop off refuse collection at the recycle center at length. Wayne Becker representative of GFL was present to answer any questions pertaining to their 5-year proposal with CPI rate increases submitted in June for privatization of refuse collection in the Village. The GFL proposal has a residential pickup rate is $10.95 per month or for small businesses which do not require a dumpster. Becker stated Municipal dumpsters would be at reduced rate. Overall, it is estimated to cost about the same annually for these services vs. in house collection after other realized savings for current labor & operational expenses. This does not include major necessary repairs estimated at $30,000- $50,000 to the compactor to continue in house collection. In addition, the future replacement of the 2007 truck, the obsolete rear load compactor and all associated dumpsters now utilized. This is an added savings to taxpayers. There would no longer be garbage dumpsters at the recycle center, as refuse needs to be disposed of in the 90-gallon container provided and placed at your curbside weekly. The l arge item disposal such as furniture or other household items currently disposed of curbside or at the center for an additional fee to the individual would still be available but in a new method. One week a quarter a 20- yard dumpster would be at the recycle center and these items can be brought to the center. There would still be a per item fee at the time of disposal. These fees will likely offset the cost to utilize th e large dumpster. Becker stated the day of curbside collection would change from Tuesdays to Fridays. The alternate option of a refuse drop off site would be even a larger annual savings however; it would be more of an inconvenience to haul your refuse weekly to the center. For example, some may not drive, are elderly or disabled and it may be difficult to do this weekly vs taking your recycling less frequently to the center. Sabel stated special accommodations would need to be made for some people. The village staff would have to provide this service for a fee. Sabel expressed he feels this option saves more money, and may encourage residents to recycle more items. Schneider feels p otential smell s from the center to the nearby school and residents could be an issue with this option. Schneider then explained businesses or larger facilities which do require dumpsters based on their larger volume of garbage would need to contract on their own with GFL or a hauler of their choice with this proposed change to our current inhouse collection. Some businesses currently already do this. After continued discussion on the matter, motion by Baroun, second by Bartelme to accept the curbside garbage collection proposal by GFL, to be effective in October to privatize refuse collection in the Village. Motion carried 3-1; Sabel voted nay. Informational letters will need to be prepared and mailed in September to residents, landlords and business es pertaining to the refuse changes beginning in October. Due to the future direction of refuse collection and the retirement of a full -time public works employee, the Village will need to hire part time staff, to assist the full-time staff. This staff would primarily assist with grass cutting, weed whacking, snow removal, and other minor operational and maintenance duties. Motion by Bartelme, second by Schneider to place an ad in the Valders Journal. The position would be up to 20 hours a week on an as needed basis at a rate of $20/hour. To meet our needs 2 to 3 part time people shall be hired to ensure availability. Motion carried. Motion by Bartelme, and Schneider to approve temporary Class B Fermented Malt Beverage License application for the period of 8/1/25 -8/3/25 for the Valders Community Picnic at the Valders Memorial Park grounds. Motion carried. Reviewed proposed draft Ordinance 2 -2025 Chapter 3, Finance & Taxation, subsection 3.11 Municipal Whell Tax Fee. Motion by Schneider, second by Sabel to adopt Resolution 2025 -5 Notice to be Posted for the Creation of New Municipal Code Section of the Village of Valders, specifically Chapter 3, Finance & Taxation, subsection 3.11 Municipal Whell Tax Fee prior to adoption at the August meeting. Motion carried. Motion by Schneider, second by Baroun, to adjourn meeting at 9:28 PM. Motion carried. Respectfully submitted, VILLAGE OF VADERS, Lori Bruckner Village Clerk/Treasurer APPROVED TO PRIVATIZE FUTURE CURBIDE REFUSE COLLECTION & OTHER OPERATIONAL CHANGES APPROVED TO AWARD CONTRACT BID TO GFL TO START OCTOBER 2025 APPROVED TO HIRE 2 TO 3 PART TIME PUBLIC WORKS EMPLOYEES APPROVED CLASS B BEER LICENSE FOR COMMUNITY PICNIC ADOPTED RES 2025-5 NOTICE TO BE POSTED FOR CREATION OF NEW MUNICIPAL CODE 3.11 WHEEL TAX MEETING ADJOURNED 7/14//2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES AUGUST 11, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Ann Galley, Dan Sabel, and Devan Schneider. Motion by Bartelme, second by Baroun to adopt the posted agenda with an amendment to add approval of an imminent repair to a section of sanitary sewer main with separating clay pipe joints. Motion carried. Schneider stated TID District & Plan Commission Items will be moved up to follow regular items to allow Ehlers to leave the meeting after his presentation for TID #3. Public input-Resident John Regan was again present to express his opposition to the Wheel Tax for $20 to be imposed for the Village of Valders. He also stated residents are going to really be angry when their registration goes up $55 because the State is also increasing their fee by $35 . Schneider stated if calls are received it will be explained that $20 of the increase is for the Village Wheel Tax, to aid in the future maintenance/repairs of our local streets, and the balance of the increase is from the State. Regan again stated our revenue numbers for this are illogical. Schneider again stated the numbers were obtained from the Department of Transportation and used their data projections. John; even if the numbers from the state vary the Village is doing this fee to aid in street repairs . Motion by Bartelme, second by Sabel to close public input. Motion carried. Motion by Bartelme, second by Baroun to approve minutes from 7/14/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve the July Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Galley, second by Sabel to approve July Village, Fire & EMS vouchers; payroll direct deposits # 1766 - #1800; checks #22436 - #22518 & electronic payments totaling $133,421.17 as presented by Bruckner. Motion carried. Motion by Sabel, second by Baroun to approve July Utility vouchers; checks #9123 - #9132 and transfers to Investment Account for a total of $107,017.31 and check #1087 for $4,800.00 as presented by Bruckner. Motion carried. Schneider introduced Casey Griffiths of Ehlers Inc. to give a presentation to the board for proposed TID #3. Griffiths explained to the board the entire Project Plan for an Industrial District comprised of Valders Eden Stone, A & J Mobility, Valders Buses parcels, as well as the parcels for the Valders Wastewater Plan and Recycle Center and the current TDS Telecom shop. It is about 46 acres and is suitable for industrial business development. Currently property in the district has an assessed valuation of $2.86 million. The future Valders Stone expansion is estimated to add an additional $4 million of assessed evaluation and create additional jobs in our community. This would create an estimated tax increment of $60,000 annually which can be utilized toward a portion of project costs/or debt service within a specific boundary of the district for future street and wastewater plant infrastructure improvements and to also pave a driveway further into the Valders Stone property to aid in preventing gravel from their yard going onto North Adams Street. Tax Increment revenue will begin two years after construction. Griffith stated other developments in the district are not known at this time but if there is any during the 20-year life of the TIF District it is an added benefit of additional revenue. Griffith explained all State requirements are met for this new TID. The Joint Review Board, Plan Commission have met and made the required approvals, meeting minutes were presented to the Board for review of their actions to date. The board has a resolution to approve tonight, prior to the final Joint Review Board meeting on 8/27/25. Ehlers will then submit the Project Plan and other documents for submittal to the State the final step of TID #3 creation . Griffith reviewed the Resolution and answered any questions about the project plan and processes for TID #3. Motion by Schneider, second by Bartelme to approve to adopt Resolution 2025-7 Creating Tax Incremental District No. 3, and Approval of its Project Plan and Establishment of its Boundaries for the Village of Valders. Motion carried. Resident John Regan continued to interject comments throughout the meeting even though public input was closed, which is not normal practice at a public meeting. Moton by Baroun, second by Sabel to appoint resident Mark Mellinger of 630 Melody Lane to the Valders Plan Commission to fill a vacant position on Commission. Moton carried. It was noted there still is an open seat on the Zoning Board of Appeals. Board reviewed July patrol report from the Manitowoc County Sheriff’s Department. Fire Chief/EMS Director Dallas presented July updates and financial report. Dallas again reported there is no guarantee of any firefighters available to respond due to volunteer work schedules. It is imperative to hire another fulltime Paramedic. The full time and part time Medics are filling in an additional 48 hours a week or more for scheduled vacations. Reviewed July calls for Fire/EMS services and financial data. MEETING CONVENED & ROLL CALL ADOPTION OF AGENDA WITH AMENDMENT PUBLIC INPUT -FUTURE WHEEL TAX COMMENTS MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED TID DISTRICT NO 3 PROJECT PLAN PRESENTED AND ADOPTED RESOLUTION 2025-7 FOR TID NO 3 CREATION, PROJECT PLAN AND BOUNDARIES APPOINTED MARK MELLINGER TO THE PLAN COMMISSION MCSD PATROL REPORT MONTHLY FIRE AND EMS REPORTS 8/11/2025 MINUTES The board reviewed Proclamation Resolution National See Tracks? Think Train Week for Railroad Safety Week September 15 thru September 21, 2025. Motion by Baroun, second by Sabel to a dopt and post to promote public safety awareness. Motion carried. The board reviewed a recommendation from our Building Inspector for a proposal to amend the Village Building Code to allow for an exemption to State Building Code SPS 321.06 (7’ ceiling height to allow for a reduced ceiling height in habitable rooms, kitchens, bathrooms, and hallways in lowe st levels/basements in One - and Two- Family Dwellings in existence prior to June 1, 1980. Many homes built prior to this do not comply with the 7’ height for finished basement spaces or for those to be remodeled or upgraded in the future. This action allows for more usable spaces in homes and increases assessed property values. It was asked why not do variances on a case -by-case basis. Bruckner explained that would require public hearings, notices and publication expense, Village administration time, plus a delay on proposed projects and additional expense for the homeowner. This exemption would treat anyone with this need uniformly without added time or expense by the Village or homeowners. After review of other municipalities code exemptions examples and further discussion, motion by Baroun, second by Sabel to approve code to be drafted for a 6’8” height exemption to be approved at the next meeting. Motion carried. Shillcox reviewed the July Public Works report with the board. Staff worked on picnic preparations. Bobcat Skid Steer tires were replaced. Shillcox presented a proposal for future Lincoln Street reconstruction for board contemplation to reline the large culverts rather than replace ment which is less costly and they are currently in a condition to allow this process. The next full draw down of the water tower is in 2030. Dependent on the interior inspection report results, it may be a good time to address any exterior paint concerns as the tower will be empty and temporary pressure systems will be set up to accommodate the distribution system. Shillcox also will present a proposal for a feasibility study for PFAS. There are also now aid & grants available for emerging contaminants as well. Still no update from the DNR on plans resubmitted by engineers. After televising two sanitary sewer manholes were found with bad infiltration while performing visual inspections. Both were just rehabilitated and sealed by Aqualis. In addition, a televised pipe section between manholes north of Washington Street near the railway and school property were found to have several clay joints that are separating. The pipe will need to be relined to prevent future collapse as soon as possible. Shillcox will present quotes just received. Shillcox presented photos of the sections between the manholes/joints and proposal from Aqualis to do short linings between the sections 16’ total for $13,000. Another quote was obtained from VisuSewer to install 130’ liner for the entire section for $18,500. Shillcox and the board after discussion agreed it makes more sense to be proactive and reline the entire section to prevent possible future issues in this section of pipe rather than to address only the current problem sections. Motion by Bartelme, second by Sabel to proceed with the VisuSewer project quote to line the entire section utilizing sewer main replacement funds. Motion carried. The board then reviewed with Shillcox the Don ohue & Associates Inc proposal for PFAS Feasibility Study for Well #2. The DNR levels are acceptable for 3 more years, we need to show the DNR we are making a good faith effort to address this issue. This study would be a total cost of $25,441. It would aid the board in making future decisions of most efficient way to address PFAS mitigation alternatives and available funding to apply for to maximize cost effectiveness. Shillcox explained the PFAS litigation settlement funds received and additional funds to be received in the future are to be utilized to these expenses only. After more discussion the board agrees we need experts in the field to aid us in the best future direction to address the PFAS issues at Well #2. Motion by Baroun, second by Bartelme to accept the Donohue proposal utilizing PFAS Litigation funds. Motion carried. Schneider led board discussion to execute a 10-year contract with GFL rather than a 5-year contract approved at the July meeting. This would save a minimum of $2,300 annually as the monthly cart rate would be fifty-cents less per cart, per month, over the 5-year contract. Sabel stated he leans toward a 5 -year as this is new for the Village. Schneider stated the termination/renewal is the same for either contract term. The contract automatically renews for additional one-year periods unless either party provides at least a 90 -day prior written notice to the other party of its intent not to renew the agreement after expiration of the contract term or renewal term s. Schneider stated we are not going back to in house pickup and purchasing a new truck. We are one of the only few communities still doing this anywhere around us. Motion by Schneider, second by Bartelme, to execute a 10-year contract for refuse collection services with GFL for the additional cost savings. Motion carried. Schneider then led discussion on the new method approved last month for large item disposal days for furniture or other large items, which will no longer be allowed to be placed curbside for pickup. The items will now be collected at the recycle center with a per item fee to the individual. A schedule needs to be decided so it can be included in the notices to be sent to residents. Motion by Sabel, second by Baroun collection will be the 2nd Saturday, 2nd Wednesday and 3rd Saturday the months of January/April/July/October, beginning in October 11, 15 and 18th 2025, which provides 12 disposal days annually. Motion carried. PROCLAMATION FOR RAILROAD SAFETY PUBLIC AWARENESS ADOPTED APPROVED TO DRAFT AMENDMENT TO BUILDING CODE TO ALLOW A REDUCED CEILING HEIGHT IN LOWEST LEVELS OF HOMES CONSTRUCTED PRIOR TO 7/1/1980 FOR APPROVAL DPW PUBLIC WORKS MONTHLY REPORT APPROVED TO HAVE VISUSEWER RELINE 130’ SECTION OF CLAY SANITARY SEWER PIPE APPROVED TO DO A PFAS MIGATION STUDY FOR WELL #1 -TO DETERMINE BEST AND MOST COST-EFFECTIVE WAY TO ADDRESS AND POSSIBLE FUNDING GRANT & AIDS APPROVED TO EXECUTE A 10-YEAR CONTRACT WITH GFL FOR REFUSE SERVICE- WHICH OFFERS A COST SAVINGS APPROVED SCHEDULE FOR QUARTERLY LARGE ITEM DISPOSAL DAYS AT THE CENTER NO LONGER ALLOWED CURBSIDE 8/11/2025 MINUTES Motion by Baroun, second by Schneider to adopt Ordinance 2-2025 specifically creation of Chapter 3, Finance & Taxation, subsection 3.11 (1) -(8) Municipal Wheel Tax Fee. Motion carried. As defined the amount of $20 shall be collected by the State of Wisconsin Department of Transportation collected through vehicle registration fees, less their administrative fee and will be effective 1/1/2026, and placed into a separate budget revenue category item and funds shall be placed annually into Street Replacement Fund for Street Repair/Replacement Projects. Notification that the Village received a dividend return of $3,019 from League of Wisconsin Municipalities Mutual Insurance calculated from our 2024 liability, auto and work comp policy premiums and claim experience. These funds have been calculated and then credited to each respective departments 2025 budget insurance categories by Bruckner. Discussion on Certificate of Deposits at Bank First maturing on 8/14/2025 for the Fire Department Replacement for $101,784 and Village Replacement Funds for $153,448 at Bank First, excluding interest to be posted at maturity. The current renewal rate of a 7-month Certificate of Deposit is 3.96% and current interest on Money Market Elite Funds is 3.86%. Motion by Sabel, second by Bartelme since the current rates are only 0.1% less to not renew both Certificates of Deposits and place the final balance of each back into their respective Money Market Replacement Funds at Bank First. Motion carried. Motion by Schneider, second by Bartelme, to adjourn meeting at 8:54PM. Motion carried. Respectfully submitted, VILLAGE OF VADERS, Lori Bruckner Village Clerk/Treasurer ADOPTED ORDINANCE 2-2025 CREATION OF NEW MUNICIPAL CODE 3.11 WHEEL TAX EFFECTIVE 1/1/2026 NOTIFICATION - LWMMI DIVIDEND RECEIVED MOTION NOT TO RENEW BANK FIRST CERTIFICATES OF DEPOSITS AND PUT THE FUNDS BACK INTO MONEY MARKET FUNDS MEETING ADJOURNED 8/11//2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES SEPTEMBER 8, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Dan Sabel, and Devan Schneider. Ann Galley was absent and excused. Motion by Baroun, second by Sabel to adopt the agenda Motion carried. No one was present for public input. Motion by Baroun, second by Bartelme to close public input. Motion carried. Motion by Bartelme, second by Baroun to approve minutes from 8/11/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Baroun to approve the August Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Sabel, second by Bartelme to approve August Village, Fire & EMS vouchers; payroll direct deposits # 1801 - #1852; checks #22519 - #22559 & electronic payments totaling $199,029.20 as presented by Bruckner. Motion carried. Motion by Baroun, second by Sabel to approve August Utility vouchers ; checks #9133 - #9143 totaling $36,537.60 and check #1088 for $2,000.00 as presented by Bruckner. Motion carried. After review of calendar and discussion, motion by Schneider, second by Sabel, to schedule 2025 Halloween Trick -or-Treat date and times for Sunday , October 26, 2025 3:00 to 5:00PM. Motion carried. Board reviewed August patrol report from the Manitowoc County Sheriff’s Department. Fire Chief/EMS Director Dallas presented August updates and financial report, in a new format with graphs and charts for various statistical data. There were 7 Fire and 54 EMS calls for service in August. Fire Training for SCBA Fit Testing and Electric Vehicle Operations for specific methods for fires, extrication & shut down for high voltage batteries was completed . The EMS covered a “Stop the Bleeding” and presented a class to the Valders School District Staff for respiratory, cardiac, trauma and diversity related topics. Dallas reviewed equipment and vehicle maintenance . Dallas presented Keelyn Rogers a newer member of the part time Paid on Call staff to the Valders Ambulance Service , who has now applied for the open full time paramedic position. Rogers a Valders graduate has relocated back to the area from South Carolina where she worked on a larger service with high call volumes during a shift. She has already completed the required training to work on the Valders EMS Service. Dallas explained with her experience she would be an asset to our full-time medic staff. If approved by the board the full time start date would be 9/21/25 at $20 per hour with benefits. Motion by Bartelme, second by Schneider to hire Keelyn Rogers on the recommendation of Dallas as discussed. Motion carried. Motion by Sabel, second by Baroun to approve updates to the Valders Emergency Operations Plan which was last updated in 2023. Updates were made to various contacts, telephone numbers and master forms for procedures to be utilized for specific emergent situations or incidents. Motion carried. As discussed at the last meeting the board reviewed the final draft for an amendment to the Valders Building Code. Motion by Baroun, second by Bartelme to adopt Ordinance 3-2025 amendment to the Village Building Code, specifically Chapter 14 Section 14.08(2) for an exemption to the State Uniform Dwelling Code SPS321.06 (7’) ceiling height to allow for a reduced ceiling height of at least (6’8”) in habitable rooms, kitchens, hallways, corridors and bathrooms when located in the lowest level of One- or Two-Family Dwelling in existence prior to June 1, 1930. Motion carried. DPW Austin Shillcox reviewed the August report with the board. The last day of garbage pick up by our staff will be Tuesday, 9/23/25. The GFL carts will be delivered thereafter. The informational flyers were created in-house, processed and mailed out. The first day of pickup by GFL is Friday, 10/3/25. There was a strong list of applicants for the part time public works position. Three people were hired to help with municipal operations on an as needed basis: Dale Frank, Daryl Krueger and Brandon Sy. Verizon completed their antenna modifications and upgrades on the water tower with no major issues. They do need to come back to address some insufficient mounting of signs on a handrail after an inspection by Dixon Engineering. Staff has been working on annual visual inspections of sanitary sewer manholes in Valders and for the Clarks Mills sewer systems and will begin flushing processes soon. The board reviewed with Shillcox a proposal from Mid States Associates (MSA) for a PFAS mitigation study and alternate options. Shillcox met with them three days after the August meeting to view our systems at Well #2 and review over some of our data. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT-NONE MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED 2025 TRICK -OR-TREAT SCHEDULED MCSD PATROL REPORT MONTHLY FIRE AND EMS REPORTS APPROVED TO HIRE KEELYN ROGERS FOR THE OPEN FULL TIME PARAMEDIC POSITION APPROVED UPDATED VADLERS EMERGENCY OPERATIONS PLAN ADOPTED ORD 3 -2025 CODE CHAPTER 14.08(2) EXEMPTION TO STATE UNIFORM DWELLING CODE-SPS321.06 DPW PUBLIC WORKS MONTHLY REPORT PFAS STUDY WELL #2 9/8/2025 MINUTES MSA has local offices in Kiel and in Appleton. MSA representative, Sherri Scott, was present to answer any questions about their proposal to conduct a study on behalf of Valders Public Utilities to mitigate PFAS at Well #2. The EPA recently adopted new levels. The levels at Well #2 are not always in compliance with these new standards. The scope of services was reviewed with a fee of $18,000 including suggested alternatives to mitigate the issues for these regulations; and to submit an Intent to Apply and Priority Evaluation Ranking Form to Safe Water Drinking Loan Program due 10/31/25. Shillcox explained the proposal reviewed and approved at the August meeting with Donah ue and Associates which has not yet been executed is significantly more for the same type of study. Shillcox has checked with other DPW’s in the area with good reviews for both of the companies from past projects. The funds for this study are coming out of Mitigation Settlement Funds received by the utilities. After further discussion by the board and Shillcox, motion by Schneider, second by Bartelme to rescind the motion for approval to utilize Donahue and Associates for Well #2 PFAS Mitigation Study services. Motion carried. Motion by Schneider, second by Bartelme to approve to contract with MSA for PFAS Mitigation Study to be completed in December of 2025 and for the submittal of an Intent to Apply and the Priority Evaluation Ranking Form for a Safe Water Drinking Loan Program due by 10/31/25, utilizing PFAS Mitigation Settlement Funds for th is expense. Motion carried. Review of three Valders Public Utility Certificates of Deposits at Collins State Bank maturing on 9/10/2025 for Tower/Meters - $75,000, Water Repair $170,000 and Sewer Repair - $75,000, plus the interest earned at maturity at a rate of 4.40%. The current renewal rate is 4.16% for 6 months and currently our other Money Market investment funds are at a rate of 4.36%. Motion by Schneider, second by Sabel to close the Certificates of Deposit and to transfer the closing balances back into each of their respective Money Market Funds at Collins State Bank. Motion carried. The board discussed with Shillcox the future sale of the existing 2007 garbage truck chassis with the rear load compactor and the village owned dumpsters. Shillcox advised our Solid Waste Transporter license expires on 9/30/2025 , it will not be renewed and no longer utilized by the Village for garbage pickup or hauling to the landfill. GFL starts to do these services on 10/3/2025. Bruckner noted the truck will need to be sold prior to the end of December or we have to pay the insurance premium on it for all of 2026. The LWMMI policy is no premium refunds are issued on a vehicle sold, but there is no additional premium due for any vehicles purchased during the current policy year. After quickly looking at other trucks of similar types and mileage listed online, motion by Schneider, second by Bartelme to list it on Wisconsin Surplus with a minimum bid reserve threshold of at least $20,000 based on comparable listings. Motion carried. The board had a lengthy discussion pertaining to the contract with VC3 for cyber security and computer services rendered to date. Their current invoices and credits due for services billed not yet implemented have not been received. There is a miscommunication of extensive costs now being proposed ; which much of was thought to be included in the $1,300 monthly fee and the one-time onboarding fee of $2,000 proposal presented in virtual meetings with Dallas, Shillcox, Bruckner and Sabel and then presented to the board in May . Their new proposals are for an additional $14,000 to $19,000, plus new additional monthly fees. Their proposals are extremely confusing due to the technical language for computer technology. We know we need to do more for security, but to proceed at this point needs much more explanation and communication before the board can decide how to proceed with VC3. Bruckner and Shillcox do not feel comfortable based on what has transpired to this point. They would like to work with someone more local , in person and in layman’s terms, within our budgetary means. Dallas stated his primary concern is security and back ups of the systems at the Fire Station. The .gov emails at this time are secondary. Currently all we are paying for is three Managed User services and not for any of the additional items we thought were to be included at the onset. We knew there would be some additional costs, but not to the extent of the recent proposals. After lengthy discussion motion by Schneider, second by Baroun to postpone any decisions on the matter. Additional information needs to be obtained and provided in a more simplified manner, so it can be clearly understood for the board to make future decisions on this matter. Motion carried. Motion by S abel, second by Bartelme, to adjourn meeting at 8:4 0PM. Motion carried. Respectfully submitted, VILLAGE OF VADERS, Lori Bruckner Village Clerk/Treasurer RESCIND MOTION APPROVED IN AUGUST FOR DONAHUE & ASSOCIATES TO DO A PFAS MIGATION STUDY FOR WELL #2 APPROVED TO CONTRACT WITH MID STATES ASSOCIATES (MSA) FOR A PFAS MITIGATION STUDY FOR WELL #2 TO DETERMINE BEST AND MOST COST- EFFECTIVE WAY TO ADDRESS AND THE POSSIBLE FUNDING OF GRANTS & AIDS MOTION NOT TO RENEW COLLINS STATE BANK CERTIFICATES OF DEPOSITS & TRANSFER FUNDS BACK TO MONEY MARKET FUNDS MOTION TO LIST 2007 GARBAGE TRUCK ON WISCONSIN SURPLUS WITH A MINIMUM RESERVE BID MOTION TO POSTPONE ANY DECISION ON VC3 CYBERSECURITY & COMPUTER SERVICES MEETING ADJOURNED 9/8/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES OCTOBER 13, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:02PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Ann Galley, Dan Sabel, and Devan Schneider. Motion by Baroun, second by Bartelme to adopt the agenda Motion carried. No one was present for public input. Motion by Bartelme, second by Sabel to close public input. Motion carried. Motion by Schneider, second by Bartelme to approve minutes from 9/8/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve the September Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Galley, second by Sabel to approve September Village, Fire & EMS vouchers; payroll direct deposits # 1853 - #1896; checks #22560 - #22600 & electronic payments totaling $142,671.20 as presented by Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve September Utility vouchers; checks #9144 - #9153 and stop payment fee for check #9124 totaling $19,177.18 as presented by Bruckner. Motion carried. Notification of Manitowoc County Village Association Meeting on 10/15/25 at 6:30pm, at Overtime Sports Bar & Grill in Valders. Presentation by Christopher Dallas-Fire & EMS Service Costs. Motion by Schneider, second by Bartelme to schedule the 2026 Village Budget Hearing on Monday, December 1st at 6:00PM and hold the regular December meeting immediately thereafter to save the cost of a special meeting for budget adoption and to allow tax bills to be processed and mailed timely. Motion carried. Board reviewed September patrol report from the Manitowoc County Sheriff’s Department. Bartelme reviewed the September updates and financial report in the absence of Chief Dallas, graphs and charts with various statistical data and other financial data. There were 7 Fire and 50 EMS calls for service in September. Fire Training for Vehicle Accident Response for vehicles upside down on roof and to roll to its side to stabilize the vehicle . Engine #35 is hav ing lighting issues which will need to be addressed. Working on 2026 operational budgets for Fire & EMS. DPW Austin Shillcox reviewed the September report with the board. The GFL Environmental Trash carts have been delivered, services started 10/3/25 . The Garbage Truck has been posted to Wisconsin Surplus with an auction deadline of 10/15/25. The WI DOT Local Structures inventory and inspection program resulted the Lincoln Street Culvert must be replaced when the street is replaced in future. A large amount of compost (from grass clippings, leaves and yard waste) was removed at no charge by an area landscaper which will put it to good use for projects and it freed up space at the Village Compost Site. Shillcox has been gathering data and working with MSA for the PFAS feasibility study. A second PFAS litigation settlement of $88,487 was received and has been transferred into the specified investment fund to bear interest until needed for associated expenses. The Phosphorus Optimization Report #3 was submitted to the DNR in accordance with permit requirements was reviewed and approved. The board reviewed the 2026 LRIP Grant program and the Village has been allocated $10,701.52 in grant funds. T he project application needs to be submitted to the Manitowoc County Highway Commission by 11/1/ 2025. The board discussed potential smaller mill and repave projects which could be completed in 2026. It was discussed that Grant Street is in deteriorated condition and a good fit, but the actual project applied for can be amended at a later date if a different or an additional street is decided to repave. The project must be completed no later than 6/30/2031. It was noted that State Supplemental Act 12 aid, street replacement funds or wheel tax funds can be utilized toward street projects. After discussion motion by Baroun, second by Sabel to make LRIP Grant application for Grant Street. Motion carried. The board reviewed the required changes in our existing code chapter to comply with recycling rule revisions by the WDNR effective July of 2025 as drafted by Bruckner. Motion by Baroun, second by Bartelme to adopt Ordinance 4 -2025 an Ordinance amending the Valders Municipal Code, Chapter 11-Public Health and Welfare Code specifically Section 11.08 Recycling Code for the subsections 11.08 (12)(a), (d) & (e), (f), 11.08 (13)(h), 11.08 (14)(a) and 11.08(15)(a). Motion carried. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT-NONE MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED MANITOWOC COUNT Y VILLAGE ASSOCIATION MEETING TO BE HELD 10/15/25 APPROVED BUDGET PUBLIC HEARING & DECEMBER MEETING DATE/TIME MCSD PATROL REPORT MONTHLY FIRE AND EMS REPORTS DPW PUBLIC WORKS MONTHLY REPORT APPROVED 2026 LOCAL ROAD IMPROVEMENT GRANT ALLOCATION & POTENTIAL GRANT STREET MILL & REPAVE PROJECT ADOPTED ORDINANCE 4-2025 – REVISIONS TO MUNICIPAL CODE 11 FOR WDNR RECYCLE REGULATIONS 10/13/2025 MINUTES Motion by Schneider, second by Baroun to approve renewal of Anthem Blue Cross Blue Shield Health Insurance effective 12/01/2025 for eligible employees, with plan changes for a deduction of $250 in deductible, an increase of $500 out of pocket maximum and increases to copays for prescription drug tiers. The renewal premium with mandatory small group age rate up applied is an average of an 5.52% increase. Motion carried. The board again discussed the contract with VC3 for cyber security and computer services rendered to date . There was a miscommunication on services what was thought to be included in the $1,300 monthly fee and the one-time onboarding fee of $2,000. Their proposal for additional hardware and software is extensive at over $19,000, plus new additional monthly fees. Th eir proposal also did not include the replacement of two desktop computers . VC3 proposals received after the contract was executed were extremely confusing due to the technical language for computer technology. All additional expenses should have been completely detailed upfront, by VC3 prior to asking the Village to execute a contract. Bruckner explained currently VC3 is invoicing us for three Managed Full User services , which has been paid. However, VC3 has also invoiced the Village for seven Shared User services which have never been implemented from the the onset. Bruckner has explained on the payments made for the Full Users monthly fees to date and VC3 has been emailed several times about this issue and the Village will not pay for services never established. Credits still have not been issued for Shared User fees. Schneider and Bartelme stated this company may be great at what they do, but feel they are a better fit for much larger municipalities and companies that have hundreds of computers. The Village knows we need to do more for security, but to proceed at this point is just not financially feasible within our budgetary constraints. Bruckner and Shillcox do not feel comfortable based on what has transpired to this point and would like to work with someone more local, in person and in layman’s terms, and within our budgetary means. Motion by Schneider, second by Sabel to terminate the contract with VC3 for misrepresentation of the amount of extensive additional costs over the monthly fees, the misunderstanding of what the fees entailed and that this is simply not within our budgetary means. Motion carried. Motion by Schneider, second by Baroun to convene in closed session in accordance with Wisconsin State Statutes 19.85(1)(c) consideration of public employee evaluations and compensation for Village/ Utility/EMS personnel for 2026 budgets at 8:11PM. Motion carried. Motion by Schneider, second by Bartelme to convene in open session in accordance with Wisconsin State Statutes 19.85(2) at 10:13PM. Motion carried. Schneider stated the boards number one goal is retain our good employees that perform all the operations of our community. Motion by Schneider, second by Baroun to approve the following pay increases effective for the 2026 budget year : Village/VPU full time employees Austin Shillcox, Tom Shillcox, and Lori Bruckner will receive a $1.50 per hour increase, part time employees Paul Leonard, Arthur Komorowski, Delaine Reis and Adam Mejia will receive a $1.00 per hour increase , EMS full time employees Christoper Dallas, Dennis Laque, Jonathon Dishinger, Eric Lauters, Paige Kueker will receive a $2.25 per hour increase, and Keelyn Rogers will receive $1.25 per hour increase. Additionally, the Paid On-Call EMS part time personnel currently are paid $16.50 per hour for Basic EMT & AEMT and $20.00 per hour for a Paramedic. Certification levels will increase per On Call hour to $20.00 for a Basic EMT/$23.00 for an AEMT and $26.00 for a Paramedic. Motion carried. Motion by S chneider, second by Bartelme, to adjourn meeting at 10:17PM. Motion carried. Motion by Schneider, second by Bartelme to reconvene the meeting at 10:18PM as the board forgot to include the wage increase for the part time public works employees in their previous motion. Motion carried. Motion by Schnieder, second by B aroun to approve a wage increase of $0.50 per hour for Brandon Sy, Dale Frank and Daryl Krueger. Motion carried. Motion by S chneider, second by Bartelme, to adjourn meeting at 10:19PM. Motion carried. Respectfully submitted, VILLAGE OF VADERS, Lori Bruckner Village Clerk/Treasurer APPROVED RENEWAL OF HEALTH INSURANCE MOTION TO TERMINATE VC3 CYBERSECURITY & COMPUTER SERVICES CONTRACT MOTION TO CONVENE IN CLOSED SESSION MOTION TO RECONVENE IN OPEN SESSION APPROVED 2026 EMPLOYEE WAGE INCREASES MEETING ADJOURNED MEETING RECONVED ADDITIONAL APPROVED 2026 WAGE INCREASE MOTION TO CONVENE 10/13/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES NOVEMBER 10, 2025 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office, 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Ann Galley, Dan Sabel, and Devan Schneider. Motion by Bartelme, second by Baroun to adopt the agenda Motion carried. No one was present for public input. Motion by Bartelme, second by Sabel to close public input. Motion carried. Motion by Sabel, second by Bartelme to approve minutes from 10/13/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Galley to approve the October Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Baroun, second by Bartelme to approve October Village, Fire & EMS vouchers; payroll direct deposits # 1897 - #1936; checks #22601 - #22637 & electronic payments totaling $128,401.58 as presented by Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve October Utility vouchers; checks #9154 - #9167, ACH direct payment & transfers to Investment Accounts totaling $196,253.49 & #1089 for $6,500 as presented by Bruckner. Motion carried. Review of letter of interest from Jacob Pritchard of 415 Roosevelt Street to serve on the Valders Zoning Board of Appeals. Motion by Schneider, second by Bartelme to appoint Pritchard to fill the vacant seat on the Zoning Board. Motion carried. Board reviewed October patrol report from the Manitowoc County Sheriff’s Department. Bartelme reviewed the October updates and financial report in the absence of Chief Dallas, statistical and financial data. There were 12 Fire and 67 EMS calls for service in October. Fire Training for rope rescue was conducted . Tender #34 will have extensive rust repairs completed by Stock Manufacturing to extend its life at an estimated $55,000, utilizing fire replacement fund. Engine #35 is hav ing lighting issues which will be repaired soon. Engine #33 & #35 were pump tested and passed. Tires were replaced on Utility #30. Kyle Newberg has joined the Fire Department. New ambulance specs will be available at the December meeting to lock in pricing, there is a 24-month lead time for delivery in early 2028. Motion by Bartelme, second Sabel to open an EMS Replacement Money Market Fund at Bank First. Budgeted replacement amounts from 2024-$10,000 and 2025- $12,000 for a total of $22,000 to be transferred from the EMS Non-Restricted Fund to designate funds for replacement of Ambulances or other equipment. Motion carried. The board reviewed the proposed 2026 Fire operating budget as prepared by Fire Chief Christopher Dallas. This is year two of the three-year contract for the Valders Fire Service District serving Valders, Town of Cato (16 Sections) and Town of Liberty (18 Sections). The District Dues will increase $1,000 for Valders to $43,218, $1,500 for Cato to $59,902 and $1,500 for Liberty to $58,470. There was an increase in State 2% Dues Aid from $12,000 to $13,100 based on actual amounts in 2025. The overall all operating budget increased $5,100 from $169,590 to $174,690. Motion by Baroun, second by Bartelme to approve the 2026 Fire operating budget in the amount of $174,690. Motion carried. The board reviewed the proposed 2026 EMS operating budget. This is year two of the three-year contract with a $2 per year per capita increase each year based on 2024 estimated populations received from the Wisconsin Department of Administration Demographic Service Center. The 2026 budget increase $37,321 in projected revenues with increases in district dues of $21,968, an increase of $8,460 in anticipated ambulance run fees, and State FAP Grant and a Medicaid adjustment payment known GEMT totaling $6,893 to offset the operating expenses including $17,660 to be set aside in ambulance replacement fund. Motion by Sabel, second by Baroun to approve the 2026 EMS for a total of $862,652. Motion carried. DPW Austin Shillcox reviewed the October report with the board. The LRIP application was submitted to the County Highway Commissioner for $10,701 for Schuler Street. After further review Grant Street may need water/sewer main replacements and curb/gutters prior to repaving and will be considered for upcoming cycles. The village staff repaired pavement issues on Adams Street near the daycare center and at several catch basins. The garbage truck was sold on Wisconsin Surplus and proceeds were transferred to equipment replacement fund. Park facilities without heat have been winterized and closed until spring. Street equipment has been prepped for plowing and salting. MSA continues to work on the PFAS Feasibility Study and has submitted eligible Intent to Apply for Safe Drinking Water Loan Programs to get us in line for potential funding for improvements at Well #2. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT-NONE MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED APPOINTED JACOB PRITCHARD TO THE ZONING BOARD OF APPEALS MCSD PATROL REPORT MONTHLY FIRE AND EMS REPORTS APPROVED TO OPEN A MONEY MARKET FUND AT BANK FIRST EMS REPLACEMENT APPROVED 2026 FIRE OPERATING BUDGET APPROVED 2026 EMS OPERATING BUDGET DPW PUBLIC WORKS MONTHLY REPORT 11/10/2025 MINUTES The DNR finally approved the permanent chemical feed system at the Wastewater Plant. Equipment has been ordered and staff is working on the transition from the temporary system to permanent per specifications. Sludge was land applied with the assistance of Right Way Applications to our DNR approved locations. Notification of a Dupont AFFF -PFAS settlement payment less attorney fees, MDL fees & case expenses in the amount of $26,748.70 was received for PFA S Class Action Lawsuit for public water systems. The deposited funds were transferred into the PFAS Market Investment fund to be utilized for expenses and equipment for future PFA’S reduction efforts. The board reviewed the proposed Valders Public Utility Operational budgets were presented as prepared by Shillcox & Bruckner. There is an overall net increase of $3,404/1.5% for Water, and an increase of $2,600/0.9% for Sewer from 2025 due to anticipated revenues. Motion by Baroun, second by Bartelme to approve the 2026 Water utility budget as presented. Motion carried. Motion by Schneider, second by Sabel to approve the 2026 Sewer utility budget as presented. Motion carried . Shillcox reviewed quotes to trade-in and replace the 2017 single speed Bobcat skid steer loader unit with a two -speed faster unit to reduce staff time . Quotes were obtained from Gruett’s Inc. of Potter - New Holland model L320, which includes an option to also trade-in the snowblower attachment for net amount of $29,915, Miller Implement Co Inc. of St. Nazianz Bobcat - Model S590 T4V2 unit for net amount of $40,902 and Riesterer and Schnell of Chilton - John Deere Model 320G unit for net amount of $34,152. Shillcox advised the board that the existing Bucket, Post Hole Digger, Broom, Flail Mower and Sweeper attachments are able to be utilized on all of the units. Schneider stated there will be an $80,000 balance by the end of November in street equipment replacement fund. After further discussion and input from trustees on all the options presented, motion by Baroun, second by Sabel to purchase the New Holland equipment for $29,915 from Gruett’s Inc. which is the lowest purchase price less the trade-in value for the both the Skid Steer and the snowblower, utilizing equipment replacement funds. Motion carried. The board reviewed the renewal of auto, liability, public official’s errors & omissions, workers compensation, crime, no -fault sewer back up, and property insurance coverages with the League of Wisconsin Municipalities Mutual Insurance for all Village departments. The total 2026 renewal premium is $56,214. This is an increase of $3,322/6.3% overall from 2025 premium for all lines of coverage except for Auto due to removal of the garbage truck and a policy change for Engine #35 due to age is now Actual Cash Value rather than Replacement Cost, which reduces the premium amount. Motion by Baroun, second by Bartelme to renew all coverages with LWMMI effective 1/1/2026. Motion carried. The board reviewed the 2026 proposed Village Budget as prepared by Bruckner & Shillcox; it carries an increase of total revenue & expenses of $42,200/5.7% from the 2025 budget, with revenue increases of $ 20,000 Wheel Tax & other aids . The proposed property tax levy amount on tax bills would increase $1,737/0.5% from 2025. The proposed expenditures by category will change as follows from 202 5: $3,180/1.8% for general expenses; $4,815/2.5% for public safety; $1,505/1.4% for debt service ; $15,750/8.9% for transportation & sanitation; ($4,800)/-9.5% for Recreation; $19,500/59.6% for street outlay & replacement, and $2,250/473.7% for economic development due to joining Prog ress Lakeshore to spur community development. The Village only Mill Rate is anticipated to increase an estimated $.02 per thous and to $4.7 3 which calculates to a n in crease of $ 2.00 on $100,000 of assessed property valuation. This rate does not include the County, School District, Vocational Collect tax levies on the tax bills, the school tax credit, lottery or first dollar credits applied to tax bills are not yet available. The proposed 202 6 Public Budget Hearing is scheduled for 12/1/25 at 6:00PM. All taxing district entity levies and mill rates will be presented at the 12/1/25 meeting. Devan gave an update on VC3 after the board voted last month to terminate the contract with VC3 for misrepresentation of the amount of extensive additional costs over the monthly fees, the misunderstanding of what the fees entailed and that this venture is simply not within our budgetary means. Schneider had a virtual meeting with VC3 representatives to explain why the Village would like to terminate the contract, primarily due to financial budgetary constraints . VC3 emailed Schneider today they would like to continue the partnership and to allow VC3 to navigate future possible grant funds. VC3 is asking the board to consider a new agreement at a reduced rate from $180 per month to $130 month per computer for various cyber security services in place; and the opportunity to develop roadmap for future IT products and solution expenditures. Schneider noted this monthly fee does include hardware which will need to be purchased or other additional services presented. After discussion the board still wishes to continue with termination of the contract. Motion by Schneider, second by Galley, to adjourn meeting at 8:31PM. Motion carried. Respectfully submitted, VILLAGE OF VADERS, Lori Bruckner, Village Clerk/Treasurer ADDITIONAL PFAS CLASS ACTION LAWSUIT SETTLEMENT PAYMENT RECEIVED APPROVED 2026 PROPOSED UTILITY BUDGETS APPROVED TRADE -IN SKIDSTEER & SNOW BLOWER UTILIZING REPLACEMENT FUNDS APPROVED RENEWAL VILLAGE INSURANCE COVERAGES FOR 202 6 WITH LWMMI & MPIC REVIEW OF PROPOSED 2026 VILLAGE BUDGET PUBLIC HEARING FOR THE 202 6 BUDGET IS 12/1/25 AT 6: 00PM-THE REGULAR MONTHLY MEETING TO FOLLOW UPDATE VC3 CYBER SECURITY & CONTRACT TERMINATION MEETING ADJOURNED 11/10/2025 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES DECEMBER 1, 2025 Followed by the Pledge of Allegiance the Public Hearing for the Valders Village 2026 Budget was opened by President Schneider at 6:00PM at the Valders Village Office 207 S. Liberty Street. No one appeared for the hearing. Motion by Schneider, second by Bartelme to close the hearing at 6: 05PM. Motion carried. The regular monthly meeting of the Valders Village Board was then convened by President Schneider at 6:06PM. Trustees present: Paul Baroun, Marcus Bartelme, Ann Galley, Daniel Sabel & Devan Schneider. Motion by Schneider, second by Baroun to adopt the proposed 2026 Village Budget as presented and to set the 2025 levy at $364,424 an increase of 0.5%; $1,737 from the 2024 levy. This levy creates a rounded mill rate of $4.73 per thousand dollars of assessed property valuation, an increase of $0.02 over last year for the 2024 tax roll, which includes TID Increment. Motion carried . The overall mill rate for all taxing entities: the County, Village, School District & Vocational College increased $0.18 to $15.90 per thousand dollars of assessed property valuation from $ 15.72 last year. Bruckner explained if a property parcel is eligible for the 2025 State calculated First Dollar Credit it decreased $0.69 and the Lottery Credit decreased $15.90 from the 2024 credit amounts which are applied to eligible tax bills. Motion by Baroun, second by Bartelme to adopt the agenda Motion carried. No one was present for public input. Motion by Schneider, second by Sabel to close public input. Motion carried. Motion by Baroun, second by Galley to approve minutes from 11/10/25 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Sabel, second by Bartelme to approve the November Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Sabel, second by Galley to approve November Village, Fire & EMS vouchers; payroll direct deposits # 1937 - #1974; checks #22638 - #22670 & electronic payments totaling $128,593.81 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Sabel to approve November Utility vouchers; checks #9168- #9176, an ACH direct payment & transfers to Investment Accounts totaling $59,047.34 & #1090 for $1,200 as presented by Bruckner. Motion carried. Board reviewed November patrol report from the Manitowoc County Sheriff’s Department. Bartelme reviewed the November updates and financial report in the absence of Chief Dallas, for statistical and financial data. There were 9 Fire and 78 EMS calls for service in November. Fire Training for hands on cutting of garage doors was conducted. Tender #34 will have extensive rust repairs completed by Stock Manufacturing this month to extend its life as reported in October. Engine #35 lightbar will be replaced this month. New ambulance specifications will be on the December agenda for approval to obtain quotes , there is a 24-month lead time for delivery in early 2028. Motion by Bartelme, second Baroun to approve EMS Director Dallas to finalize preparation of the specifications and obtain quotes for the purchase of new ambulance with anticipated delivery early 2028 to be presented to the board at the February 2026 meeting. Motion carried. Motion by Bartelme, second by Sabe l to approve renewal of the Joint Powers Agreement Between Manitowoc County Joint Dispatch Center and the Village of Valders for the period of 3/1/2026 to 2/28/2027. DPW Austin Shillcox reviewed the November report with the board. Staff was busy with fall brush chipping and lea f clean up in parks & public areas since the last meeting. Christmas decorations were hung by staff. Please notify the office if noticed one isn’t working. The new skid steer is expected to arrive 12/1/25. New part time staff has been trained on snow operations and the routes for snow removal and salting. MSA plans to present the results of the PFAS feasibility study to the board at the January meeting. The chemical feed project at the wastewater treatment plant is progressing with the exterior work being completed by staff. Awaiting the arrival of the 750-gallon double wall tank and then staff will install containment concrete curbing and finish the rest of the installation in accordance with DNR approved plans and specifications. The EPA has approved renewal of the Multi -Discharge Variance (MDV) which means the WI DNR has been granted authority to reissue and approve the variance to WPDES permit holders (wastewater treatment facilities). The WI DNR can also reject the MDV if they choose to. The MDV is allowed to be used for 2 permit cycles. The Valders variance was granted in 2022 and expires in 2027. The WI DNR will review our permit in 2027 and hopefully our MDV will be granted for another five-year cycle to allow more time to make required plant upgrades to reduce our phosphorus discharge levels to meet required limits. MEETING CONVENED & ROLL CALL 2026 BUDGET HEARING 2026 BUDGET ADOPTED 2025 LEVY $364,424 & SET VILLAGE MILL RATE $4.73 PER THOUSAND AGENDA APPROVED PUBLIC INPUT-NONE MINUTES APPROVED TREASURER REPORT S APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED MCSD PATROL REPORT MONTHLY FIRE AND EMS REPORTS APPROVED DALLAS TO OBTAIN QUOTES A NEW AMBULANCE DELIVERY IN 2028 AND PRESENT IN FEBRUARY MEETING APPROVED RENEWAL OF MCJD AGREEMENT DPW PUBLIC WORKS MONTHLY REPORT 12/1/2025 MINUTES Motion by Schneider, second by Ba rtelme to approve Resolution 20 25-9, Appointment of 202 6 & 2027 Election Officials for the Village of Valders. Motion carried. All of the 14 election officials have met or will have completed required training prior to the first election to be served for the upcoming two-year election term as required by Wisconsin State Statutes §7.31 & §7.315 . Schneider stated there has not been any update from VC3 on the cyber security and computer services contract termination after the board voted at the November meeting to continue with contract termination. The board reviewed the proposed TID #2 Year End & 2026 TID Budgets and Balance Sheet Projections as prepared by Bruckner. Motion by Schneider, second by Bartelme to approve as presented. Motion carried. The board reviewed the proposed TID #3 Year End & 2026 TID Budgets and Balance Sheet Projections as prepared by Bruckner. Motion by Baroun, second by Galley to approve as presented. Motion carried. Motion by Schneider, second by Bartelme, to adjourn meeting at 6:55PM. Motion carried. Respectfully submitted, VILLAGE OF VADERS, Lori Bruckner Village Clerk/Treasurer APPROVED RES 2025 -9 APPOINTMENT OF ELECTION OFFICIALS UPDATE ON VC3 CONTRACT APPROVED 2025/2026 TID #2 BUDGET & PROJECTIONS APPROVED 2025/2026 TID #3 BUDGET & PROJECTIONS MEETING ADJOURNED 12/1/2025 MINUTES