2022 Meeting Minutes

VALDERS VILLAGE BOARD SPECIAL MEETING MINUTES JANUARY 4, 2022 A special meeting of the Valders Village Board was called to order by President Schneider at 6:38PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme , Paul Baroun, John Regan, Devan Schneider, & Lyle Schwoerer. No one present for public input. Motion by Bartelme, second by Schwoerer to close public input. Motion carried. After brief discussion by the board motion by Bartelme, second by Baroun to accept the Wisconsin Surplus Auction Bid of $61,000 for Ambulance #7 presented by Fire Chief Chris Dallas. Motion carried. The board then discussed using the sale proceeds to pay off the remaining Bank First Ambulance #7 loan balance which with interest is an est imated $54,465. The remaining $6,500 would be used towards a replacement ambulance. Options for a replacement and fin ancing wi ll be discussed at the regular monthly meeting on January 10th. Motion by Schneider, second by Bartelme to utilize the sale proceeds to prepay the remaining Bank First Ambulance #7 loan balance. Motion carried. Bruckner will process the appropriate transactions to do so. Motion by Schneider, second by Regan to adjourn the meeting at 7:00PM. Motion carried. Respectfully submitted VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer VALDERS VILLAGE BOARD MEETING MINUTES JANUARY 10, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:04PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, Paul Baroun, John Regan, Devan Schneider, & Lyle Schwoerer. Motion by Bartelme, second by Regan to adopt the agenda. Motion carried. No one present for Public Input . Motion by Regan, second by Bartelme to close public input. Motion carried. Motion by Bartelme, second by Baroun to approve minutes f rom 12/2/2021 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, s econd b y Schwoerer to approve the December Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Regan, second by Bartelme to approve December Village vouchers; check #19505-#19612 and electronic payments totalin g $ 113,014.14 as p resented by Bruckner. Motion carried. Motion by Baroun, second by Regan to approve December Utility vouchers; check #8594-#8606 and electroni c transfers totaling $ 54,222.95 and check #1059 for $2,800 as presented by Bruckner. Motion carried. Announcement of the Manitowoc County Village Association meeting to be held on 1/19/22 at Good Times, 16607 County Road B in Mi shicot at 6:30PM . Presentation by JJ Guttman Finance Director Manitowoc County (ARPA) . Fire/EMS Reports for December were presented by Fire Chief & EMS Director, Chris Dallas. EMS had 55 calls for service with 21 no transports against medical advice; Fire had 1 call and responded to accidents/extrication calls as needed. As stated in November, it was decided it is necessary to investigate options to alleviate our 3 daytime volunteers who can leave work to respond to fire calls. There was another instance in December where no one from our department was able to respond to a “Jaws” call. Response from volunteer members and availability during working hours is not guaranteed and is an issue for many area departments. Baroun suggested a future joint meeting with the surrounding communities and fire departments be held to discuss and work together to come up with a plan to alleviate the shortage of daytime call coverage. The fires current top priority is the replacement of U tility 30 which housed our pump and was utilized for grass fires & tight places the fire trucks cannot access. They are also looking at purchas ing a command vehicle for the Chief and officers, to attend trainings and conduct fire inspections. Options for replacements will be further discussed at the February meeting. MEETING CONVENED & ROLL CALL PUBLIC INPUT MOTION TO ACCEPT WI SURPLUS BID MOTION TO USE AMBULANCE#7 SALE PROCEEDS TO PAY OFF REMAINING LOAN MEETING ADJOURNED 1/4/2022 MINUTES MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOU CHERS APPROVED MCVA MEETING ON 1/19/22 IN MISHICOT FIRE/EMS MONTHLY REPORT AND UPDATES 1/10/2022 MINUTES The board reviewed the Manitowoc County patrol logs and invoices for November and December. Motion by Regan, second by Bartelme to approve renewal of Joint Powers Agreement Between Manitowoc County , Joint Dispatch Center and the Village of Valders effective March 1, 2022. Motion carried. Ambulance #7 is sold and gone; proceeds from the sale was used to pay the loan balance in full. The board discussed at length purchasing a used 2008 ambulance found in Iowa for $35,000 to replace Ambulance #7 . Dallas & Schneider will try to negotiate a reduce d price before the purchase would be finalized. The future replacement of Ambulance #8 was also discussed at length. An option is to purchase a new 2022 Ford Type 3 Chassis with a refurbished remounted box with an estimated cost of $140,000. There is a 15% down payment required at the time of order. A total new unit would cost over $300,000. Schneider met with Bank First and they have offered to borrow the Village up to $175,000 at 2.95% interest (the same rate as the loan just paid off) . Schneider explained interest w ill not start accruing on the borrowed funds until advanced to the village for the purchase of each individual ambulance. After further discussion and review of all options, motion by Baroun, second by Bar telme to pursue purchasing the used ambulance from Io wa at a negotiated price and a new 2022 Ford Type 3 Chassis with a refurbished remounted box estimated to cost $140,000. Regan opposed. Motion carried 4-1. Motion by Baroun, second by Bartelme to approve to borrow up to $175,000 at 2.95% interest for a 7-year term from Bank First with the first payment due March of 2023. Regan opposed. Motion carried 4-1. Schneider stated as long as he is on the village board; this will be the way we will replace our ambulances in the future due to the cost of a total new unit and rapid depreciation. Director of Public Wor ks, Marc Stephanie reviewed the December Public Works report with the board. Staff will be addressing the ash trees in the park as time allows; the frozen ground allows them to be removed without damaging the grass. Garage bay #3 required the replacement of the torsion spring. The 1989 Michigan Loader had to have its rear brake caliper repaired. All other snow equipment is working well. The new salter proving to be efficient and is saving on salt usage . The second Beacon collector had a modem failure which has been repaired and is estimated to cost about $1,600. The CMSD project is ongoing and well ahead of schedule. After discussion with Stephanie, motion by Regan, second by Bartelme to approve to obtain an engineering services quote for specs & drawings for the proposed North Adams/West Washington utility/street project which to be financed utilizing ARPA funds, replacement savings, LRIP Grant funds and a new note. Motion carried. Stephanie updated the board on the WIDNR Phosphorus TMDL draft allocation and comment period response action submittal by Utilities. After comparing the proposed allocation for Valders to other communities, Stephanie & our engineer found they are not even r emotely consistent, and they provided no explanation as to how th e allocation levels were decided. The engineer will be assisting Stephani e to draft a letter to send to the DNR regarding this issue by the comment period deadline. If this allocation is not revised, it will cost the utilities a significant amount of money in future WWTP upgrades. Stephanie received a quote from Sabel Mechani cal totaling $61,861 for the replacement of WWTP emergency pump #3 and modification of sludge piping utilizing WWTP replacement funds. There is also an additional part of the project for necessary wiring and SCADA System programming upgrades from PJ Kortens for an estimated $4,000. Motion by Bartelme, second by Baroun to approve this replacement project utilizing WWTP replacement funds. Motion carried. Motion by Schowerer, second by Regan to approve Resolution 2022-1 to adopt the Procurement Policy for Expenditure of Federal Funds (ARPA/LRF). Motion carried. Motion by Schneider, second by Bartelme to adjourn at 8:58PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer PATROL LOGS/ INVOICE REVIEWED FOR MCSD APPROVAL OF JOIN T POWERS AGREEMENT BETWEEN MANITOWOC COUNTY & JOIN T DISPATCH CENTER AMBULANCE #7 S OLD MOTION TO APPROVE ti BORROW FUNDS FROM BANK FIRST TO REPLACE BOTH RIGS DPW PUBLI C WORKS MONTHLY REPORT MOTION TO APPR OVE TO OBTAIN ENGINEERING QUOTE WIDNR PHOSPHORRUS TMDL DRAFT ALLOCATION UPDATE APPROVED TO REPLACE EMERGENCY PUMP#3 & MODIFY SLUDGE PIPING ADOPTION OF RESOLUTION 2022 -1 PROCUREMENT POLICY MEETING ADJOURNED 1/10/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES FEBRUARY 14, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider, & Lyle Schwoerer. Motion by Regan, second by Baroun to adopt the agenda. Motion carried. Public Input. Dr. Dan Boettcher, a dentist from Dental Park in Manitowo c spoke in opposition to the proposal to discontinue the addition of fluoride to the village drinking water. He stated it would be a tragic mistake and is proven to reduce cavities. Their practice formerly had a branch office in the Village and many of their patients are from Valders. Jeremy Peterson , a village resident, voiced hi s many concerns and opinion s regarding the vicious dog attack that took place 10/29/21. Peterson presented photos of his neighbor’s dog Graham after the attack from a dog at large. He questioned why this vicious dog is still residing in the village and was not removed immediately, why village ordinances aren’t being enforced, and why this dog was not licensed . His children and others in the neighborhood are now afraid to play o utside, go for walks/runs. Peterson also stated he felt residents should have been notified of this incident by the village as a matter of public safety. Motion by Bartelme, second by Schwoerer to close public input. Motion carried. Motion by Regan, second by Bartelme to approve minutes from 1/10/2022 as presented by Clerk/Treasurer Bruckner. Motion carried. Schneider reviewed all the loans which have been paid off during January at the Board of Commissioners of Public Lands and the balances were then refinanced at a reduced interest rate with Bank First, which is huge savings over the terms of the notes. Motion by Regan, second by Bartelme to approve the January Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Schwoerer, second by Regan to approve January Village vouchers; check #19613 - #19710 and electronic payments totaling $ 644,066.62 as presented by Bruckner. Motion carried. Motion by Regan, second by Baroun to approve January Utility vouchers; check #8607 - #8622 and electronic transfers totaling $86,229.95 and #1060 for $4,000 as presented by Bruckner. Motion carried. Alan & Kaylyn Dorr of 354 Roosevelt Street thanked the board for the opportunity to be heard tonight and sincerely apologized for this accident which occurred with their dog Adele. They presented documentation of veterinarian quarantine after their attacked anoth er dog on 10/29/21 , as well as written testimonials from a few neighbors regarding their dogs’ good behavior observed. They stated they believe this was an isolated incident and is not normal behavior for Adele after she got away from Alan earlier that day. They explained the police report states the dog is a pit bull, but it is a lab retriever mix, and she is a rescue dog. They are good dog owners and do not feel it is fair the dog is no longer allowed to be in the Village. Schneider then reviewed with the board actions to date. After he was informed about the vicious dog attack and had obtained a copy of the police report for the incident that occurred on 10/29/21 at 438 S Adams St reet he had Bruckner draft and send an official notification on 11/2/2021 to the Dorr’s informing them of the Village Municipal Code 12.08 (b) & (c) which prohibits vicious animals from residing in the Village of Valders. The Dorr’s at large dog attacked a cockapoo owned by Linda Lutzke in her residence garage 3 blocks away and she was also bitten. The notice gave them until 12/1/21 to remove the dog from the Village after required quarantine period. Schneider then explained the Dorr’s contacted him just after the Dec ember board meeting and requested to be given a 30-day extension to rehome the dog to another owner, but they could not take her until after the holidays. Schneider granted the extension with the understanding the dog was to be always leashed or in the home. The night of the January meeting the Dorr’s contacted Schneider to request to talk to the board as the plans to rehome the dog fell th rough, but it was too late to ad d to the agend a and therefore the matter is on the agenda tonight and presently the dog is still residing in the village. Schwoerer questioned why the dog was not licensed in the Valders or in the City of Manitowoc where it previously resided which is a yearly requirement as a dog owner. The Dorr’s explained it was delayed by their moving process this summer and now they were awaiting updated vaccinations to be given prior to obtaining a license. Regan stated he is a dog owner too and understands dogs are extended family members, however it does not matter wh at breed a do g is, but once a dog bites/attacks like this it will likely occur again. Schneider stated he stands firm on this issue and the Village ordinance must be enforced in t his incident. It is a potential liability to the Village if this dog were to remain in the Village and attack again, public safety is priority. After additional comments by the Dorr’s and Peterson; a motion by Regan, second by Schwoerer to allow the owners 7 days to make their arrangements for removal of the dog from the Village. The Manitowoc County Sheriff’s Department will be asked to follow up on compliance or a daily citation/fine shall apply. Motion carried. Bartelme a neighbor and a witness to the incident abstained from this matter. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VOUCHERS APPROVED DISCUSSION & MOTION REGARDING VICIOUS DOG ATTACK FROM 10/29/21 02/14/2022 MINUTES Fire/EMS Reports for January were presented by Baroun in absence of Christopher Dallas, Fire Chief & EMS Director . EMS had 58 call s for service wi th 14 of those being no transports. The fire department is ordering a replacement vehicle for Utility 30 sometime in the first quarter through the municipal program. Funds from the sale of Utility 30 will go towards the replac ement which is e stimated to be between $33,000-$38,000. The new hurst cutter (JAWS), which was a budgeted item for 2022, has been ordered and will arrive in 2-10 weeks. A new training officers’ position has been established at the fire department. The job description includes working with management to assess training needs for the fire department. Regan asked if this was a paid position, Schneider stated it is volunteer. EMS will be purchasing a full body airway manikin for required training. The previous manikin was retired due to wear and tear and without it, employees must go to a tech school for this training. Funds for purchasing the manikin will come from the FAP grant from the state, cost is $2,489. The board reviewed the Manitowoc County patrol logs and invoices for January. The board discussed the approval of the engineering servic es quote for specs & drawings for the proposed North Adams/West Washington project from Kapur Inc. of Appleton. Funds for th is service will come out of street, water, and sewer replacement funds . Motion by Schneider, second by Bartelme to appr ove the agreement with Kapur Inc for time & materials up to $41,600. Motion carried. Stephanie reviewed the January report with the board. In January four large ash trees were removed in the park and stumps have been ground. The trees in the park will be replaced with a variety of different species to avoid the issue of one disease wiping out most of the trees in the park. The 89’ Michigan Loader will have its front tires replaced with snow tires to allow fo r removal of the snow chains. Hydran t flushing took place during a recent cold spell to help move warmer water through the system and remove stagnant water. The WWTP will be hosting the upcoming WWOA Lake Michigan District regional meeting which inclu des a tour of our facility. The treatment plant passed its yearly required blind reference tests which are required annually to keep the testing license from the state. The board discussed the possible elimination of fluoride addition from drinking water and amendment to Municipal Ordinance 13.07 effective 4/1/22. Many communities have already eliminated this practice. Stephanie stated fluoride is more effective when used topically in toothpaste or mouthwash. It is also a safety risk to staff who handle it and storage of this chemical. Schneider stated he is not ready to decide on this matter and would like more information . Motion by Schwoerer, second by Bartelme to postpone this matter for further research. Motion carried. Motion by Bartelme, second by Baroun to send certified notification letter to owner Zell White f or parcels 038-550-001-001-01 & 038-550-001-002.00, located at 132 Jefferson a vacant lot and 322 N Calumet Drive for corrective actions which need to be taken under 10.07 Public Nuisances Relating to the storage of junk & vehicles. Motion carried. Motion by Schwoer er, second by Baroun to approve to clos e the Fire Knier Scholarship Education Fund & combi ne with Fire Replacem ent Fund for be tter interest rate and to reduce administration time. Motion carried. Motion by Schneider, second by Bartelme to adjourn meeting at 8:22PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer MONTHLY FIRE AND EMS REPOR TS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD APPROVED AGREEMENT WITH KAPUR FOR ENGINEERING SERVICES DPW PUBLIC WORKS MONTHLY REPORT POSTPONED POSSIBLE ELIMINATION OF FLUORIDE ADDITION TO DRINKING WATER APPROVED TO SEND NOTIFICATION FOR CORRECTIVE AC TIONS TO BE TAKEN APPROVED TO CLOSE FIRE KNIER FUND & COMBINE WITH FIRE REPLACEMENT FUND MEETING ADJOURNED 02/14/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES MARCH 14, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Motion by Regan, second by Baroun to adopt the agenda. Motion carried. Public Input. Sue Drus hke, a village resid ent for 22 years, spoke in favor of the proposal to discontinue the addition of fluoride to the village drinking water. She stated that the CDC said 41% of areas have fluorosis, which is a defect in tooth enamel. Further, fluoride weakens skeletal health & can cause damage to the brain and nervous system. Motion by Regan, second by Baroun to approve minutes from 2/14/2022 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Baroun, second by Bartelme to approve the February Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Regan, second by Bartelme to approve February Village vouchers; check #19711 - #19798 & #19134(voided & reissued) and electronic payments totaling $560,350.53 as presented by Bruckner. Motion carried. Motion by Regan, second by Baroun to approve February Utility vouchers; check #8623 - #8635 and electronic transfers totaling $17,618.26 as presented by Bruckner. Motion carried. The board discussed a request from Alex Rathsack of AJR Enterprises to swap his Business Lot #4 for Village owned Residential Two-Family Lot #6 in the TID District due to a change in his business. He no longer has employees, so he no longer needs a shop. Instead, he would like to build and then sell two more condominiums in the Village on Lot #6 as he did on Lot #7 & #8 over the past two years and start on the project in early summer. Schneider explained this transaction would continue growth in the TID . The Village Attorney would be conta cted to assist in the drafting of all required documents to complete the transaction if approved by the board. Motion by Baroun, second by Bartelme to proceed with drafting the developer agreement and all documents required for the real estate transfers of Lot #4 & Lot #6 in the TID with the assistance of the village attorney . Rathsack to pay all costs involved with the transactions. Motion carried. Fire/EMS Reports for February were presented by Christopher Dallas, Fire Chief & EMS Director. EMS had 42 calls for service with 11 of those being no transports. The new ambulance remount is anticipated to be delivered 3/18. The vendor has been in contact and is just waiting for the eme rgency lights. Ambulance 7 is currently the primary rig; it will need a new maste r cylinder for the brake s and will be taken to Vetting when the new rig is delivered and in service. The fire department has a new member, Danny Liermann, who is moving to the village from Rockwood where he was a member of the fire department for over 40 years. The FEMA grant for 2022 has been submitted for air pack replacement. The board reviewed the Manitowoc County patrol logs and invoices for February. Stephanie reviewed the February report with the board. He is still waiting to hear back from several growers about available trees for the parks. With the recent warm weather, staff will try to keep up on patching potholes and will monitor storm drains that are either clogged or start to ba ckup so they can be quickly addressed. There was a water main break in February with minimal damage on Lincoln Street. The clarifier drive motor in the WWTP failed and had to be replaced . Areas of sanitary sewer that need to be televised have been identified and are sche duled to be completed early March. Stephanie was nominated for Water Operator of the Year for District 2, and the winner will be announced at the WRWA Conference this week. The board further discussed the possible elimination of fluoride addition from drinking water and amendment to Municipal Ordinance 13.07 e ffective 4/1/22. Many communities have already eliminated this practice. Stephanie stated our water does contain 0.1 ppm of natural fluoride. Motion by Regan, second by Baroun to eliminate the addition of fluoride to our drinking water and adopt Ordinance 2-2022 to amend Chapter 13, Section 13.07 Introduction of Fluoride in Water System shall be eliminated from this code section effective 4/1/22. Motion carried. The board reviewed General Ordinance No. 1-2022, an ordinance to annually appoint alternate members for Board of Review. Motion by Schwoerer, second by Regan to approve Ordinance No. 1 -2022. The Board of R eview is scheduled for 5/11/22. Motion carried. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VOUCHERS APPROVED APPROVED TO TRANSFER AJR BUSINESS PARCEL BACK TO VILLAGE & TRANSFER VILLAGE OWNED RESIDENTIAL LOT TO AJR IN TID#2 MONTHLY FIRE AND EMS REPOR TS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD DPW PUBLIC WORKS MONTHLY REPORT ELIMINATION O F FLUORIDE ADDITION APPROVED ORDINANCE NO 1 -2022 ADOPTED 03/14/2022 MINUTES The board reviewed the 2021 Vi llage Budget Comparison Analysis and proposed Resolution 2022-1 to amend the 2022 Budget and the Allocation of the remaining 2021 Budget Appropriations to specifie d Investment Funds totaling $54,500 as follows: $16,000 shall remain in the Village Non-Restricted Fund, $2,000 transferred into the Retire/Sick Pay Investment Fund, $20 ,800 transferred into the Village Replacement Fund for future year projects or capital equipment replacement, and $15,700 shall be carried forwa rd to amend the adopted 2022 budget in eleven specific budgetary areas. Motion by Schneider, second by Regan to adopt Resolution 2022-1. Motion carried. Schneider informed the board the certified letter sent to Zell White in February was returned unclaimed. Our attorney was contacted and advised to attempt to have the letter served and there is a fee to do so. Motion by Bartelme, second by Baroun to ask the Manitowoc County Sheriff’s Department (MCSD) to serve owner Zell White with legal documents for parcels 038-550-001-001-01 & 038-550-001-002.00, located at 132 Jefferson a vacant lot and 322 N Calumet Drive regarding corrective actions which need to be taken under 10.07 Public Nuisances Relating to the storage of junk & vehicles. Motion carried. Certified letters that were sent in 2020 & on 2/14/2022 were unclaimed and returned. Motion by Schneider, second by Bartelme to adjourn meeting at 7:55PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer VILLAGE 2021 BUDGET REVIEWED & BUDGET RESOLUTION 2022 -1 ADOPTED APPROVED TO HAVE MCSD SERVE PAR CEL OWNER WITH LEGAL PAPERS MEETING ADJOURNED 03/14/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES APRIL 11, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:03PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Motion by Bartelme, second by Schwoerer to adopt the agenda. Motion carried. No one present for public input. Motion by Bartelme, second by Regan to close public input. Motion carried. Motion by Regan, second by Baroun to approve minutes from 3/14/2022 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Schwoerer to approve the March Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Regan, second by Baroun to approve March Village vouchers; chec k #19799 - #19885 and electronic payments totaling $ 169,451.69 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Baroun to approve March Utility vouchers; check #8636 - #8650 and electronic transfers totaling $38,257.54 and #1061 for $4,000.00 as presented by Bruckner. Motion carried. Schneider announced the Manitowoc County Village Association meeting will be held 4/20/2022 at Meat’s Opera House at 6:30PM, with a presentation on Homelessness. Motion by Schwoerer, second by Regan to accept the surrender of Class B Beer & Liquor License for Double Headers LLC effective April 1, 2022. Motion carried. Motion by Bartelme, second by Baroun to approve Class B Beer & Liquor License for DJs Tavern LLC, Dalton J Braun Agent, for 111 Washington Street from 4/12/2022 thru 6/30/2022. Motion carried. Dalton Braun thanked the board and clerk for their time and stated the hours of operation starting 4/15/2022. Thursday , Friday, & Saturday 2pm to Close and Sundays, 2pm – 7pm. Fire/EMS Reports for March were presented by Christopher Dallas, Fire Chief & EMS Director. EMS had 48 calls for service; 7 were no transports. The new Ambulance #8 has been delivered & will go into service within the next few weeks. Ambulance #7 had the hydro-boost replaced; it did not fix the brake issue. A new master cylinder is needed, parts on order and expect to be delivered in April. A trash pump was added to Truck #34, 290gpm. Radio batteries in Engine #33 were replaced. Traffic Cones were replaced in all fire trucks. The annual meeting with EMS Districts to review 2021 was held at the fir e station on 4/6 /2022. Schneider stated they recei ved positive feedback. In early fall the 2023 per capita rate will be set by the Village Board. Some districts requested if contracts could be for more than a single year in the future. The board reviewed the Manitowoc County Sheriff’s patrol logs & invoice for March. Stephanie reviewed the March report with the board. When the temperature stays above freezing at night water will be turned on at the upper shelter and open all other park restrooms. Pothole patching continues; wet weather makes it a challenge to get the material to stick. All snowplow blades have been replaced with ones purchased in 2020. Salt usage for this season is at about 55 tons down 25 -30% from what is normally used due in large part to the more efficient salter and a mild winter. Staff has been able to perform street sweeping operations on about 80% of the village; it will be finished as time allows. Spring is here; the water system will be switched over to summer operations and hydrant flushing will begin soon. The 5-year phosphorous compliance report was submitted to the DNR. As of the end of March our existing WPDES permit is expired, a new one should have been issued; but they have not finished the process yet, as allowed we continue to operate under the expired permit. The board reviewed the 2022 sanitary sewer televising results completed by Northern Pipe I nc of Green Bay and a location list of recommended repairs . Motion by Schneider, second by Bartelme to approve to proceed with the recommended repairs for $12,835 utilizing CMOM & Sewer Repair Funds. Motion carried. The board looked at the photos of the recent vandalism that occurred the first week of April at the park shelter stage area . Stephanie is asking the s chool to review their security footage to see if their cameras caught anything. An incident report has been filed with the Manitowoc County Sheriff’s Department. Anyone with any information regarding this incident is encouraged contact the Sheriff’s Department. Motion by Schneider, second by Bartelme to adjourn at 7:43PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VOUCHERS APPROVED MCVA MEETING ON 4/20/22 IN ST. NAZIANZ ACCEPT SU RRENDER OF DOUBLE HEADERS LICENSE APPROVAL OF CLASS B BEER & LIQUOR LICENSE FOR DJS TAVERN LLC MONTHLY FIRE AND EMS REPOR TS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD DPW PUBLIC WORKS MONTHLY REPORT APPROVED SANITARY SEWER TELEVISING RECOMMENDED REPAIRS FOR 2022 REPORT ON RECENT PARK VANDALISM MEETING ADJOURNED 04/11/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES MAY 9, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Motion by Regan, second by Baroun to adopt the agenda. Motion carried. Public Input: Peggy Ryan spoke about the potential relocation, restoration, or replacement of the Veblen Historical Mar ker in the Village Park . Ryan provi ded copies of letters from the Manitowoc County Historical Society and the State Department of Transportation regarding the relocation of the marker to the Village Park in early 1980’s of the 1970 marker which was formerly located at a Wayside on US Hwy 10. The existing aluminum marker is 54” by 64” is in very poor shape & likely can’t be restored. A historical group in Door County where there is another Veblen historical site location was offended by the negative wording on the sign. If the sign is to be replaced and reworded in the future, it will need to first be approved by the State & Island Heritage Conservancy. Peggy thank ed the board for hearing her concerns about the marker, and to please consider future action to be taken. Steve Casarez introduced himself to the board & offered to answer any quest ions board may have regarding the rail spur agreement for property located at 271 West Washington Street to be presented to the board tonight. Motion by Bartelme, second by Regan to close public input. Motion carried. Motion by Regan, second by Baroun to approve minutes from 4/11/2022 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Bartelme, second by Regan to approve the April Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Regan, second by Bartelme to approve April Village vouchers; chec k #19886 - #19983 and electronic payments totaling $ 179,737.42 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Baroun to approve April Utility vouchers; check #8651 - #8657 and electronic transfers totaling $ 72,489.44 and #1062 for $ 3,600 as presented by Bruckner. Motion carried. President Schneider recommended no changes to committee assignments as there was no change in our elected officials. The Village is sti ll seeking residents to serve as members on the Valders Plan Commission and Zoning Board to fill three vacant positions, which meet infrequently. The board discussed the request to restore/replace/relocate the Thorstein Veblen Historical Marker in the park. Village meeting minutes from 1979-1981 were reviewed & there was not any official discussion or action found regarding the relocation, nor any notification that it would become the Villages financial responsibility once moved to the park. It has been assumed it was responsibility of the Historical Society. The board decided to postpone any further discussion or action until further research and ideas can be formulated for the historical marker. The board received an update on the Upper Ball Diamond Rejuvenation Project plan from Schneider. Meeting held with representatives from the School District, Valders Area Sports Association, Sport Coaches, and Schneider in April and will hold another meeting in May. They currently have formulated a five-phase plan. 1) Remove Replace Fence/Dugouts/Move Scoreboard, 2) Move Electrical Base and Replace Field Lights, 3) New Infield & Drainage, 4) New Batting Cage and 5) Build a New shelter with Upgraded Restrooms. There is a Potential Donation to g et the project started. These multi-cooperative proposed projects will take many years to raise the funds and to complete the various phases. The board reviewed & accepted the design for a new Memorial Park Entrance Sign which was designed and has been offered to be donated by Valders Stone & Marble, with the condition they can utilize the Community Center on a few weekdays annually for specific company training/meetings. Motion by Schneider, second by Bartelme to accept the design with weekday use of the center at no charge . Motion carried. Bruckner noted regular non profit users of the facility may be asked to change the date/time of the ir group fun ctions to accommodate the future use dates of the company. The board reviewed the agreement between the Village of Valders and Casarez Family Trust pertaining to the rail spur which allows the Village at our cost to take out the roadway/sidewalk spur track sections prior to f uture roadwork to be done on Washington Street. It also allows the current or any future owner to reinstall a new rail spur in the future at their cost with remediation of any Village infrastructure & conforms to Railway Authority Specifications. Motion by Bartelme, second by Regan to approve the agreement as presented. Motion carried. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT VEBLEN HISTORI CAL MARKER RAIL SPUR CASAREZ MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VOUCHERS APPROVED NO CHA NGES TO CURRENT COMMITTEES VILLAGE SEEKING RESIDENTS TO SERVE ON PLAN COMM ISSION & ZONING BOARD VEBLEN HISTORICAL MARKER MATTER POSTPONED TO RESEARCH FURTHER UPDATE ON UPPER SOFTBALL DIA MOND REJUVENATION PROJECT VALDERS STONE & MARBLE DON ATE NEW PARK SIGN & APPROVED DESIGN PRESENTED APPROVED CASAREZ RAIL SPUR AGREEMENT 05/09/2022 MINUTES Stephanie reviewed the April report with the board. All park bathrooms are open. Staff addressed a water runoff problem at the upper park, working with the School District a new flume was installed to help redirect storm water from undermining the school’s track shed. Park playground equipment and picnic tables were inspected, repairs needed will be completed as t ime allows . While f illing potholes staff discovered some severely deter iorated catch basin s & manholes. Repairs were made using concrete purchased f rom a contractor working in the area. Staff is working with CMSD’s contractor for Brennan Road & Schuler Street ditches to be cleaned up a nd repair ed. Cold w eather has pre vented hydrant flushing ; it is expected to start in May. Flushing of the collection system will coincide with hydrant flushing to reduce water loss. Our new State DNR Basin Engineer informed us that they don’t expect to issue the new WWTP discharge permit until October. We are still waiting for supplies to start the pump replacement project at t he WWTP. The contracted repairs to the collection system have been completed by Northern Pipe. Valders Public Utilities will be implementing the acceptance of ACH payments for customer quarterly utility bills (E-bills recently implement ed will be required) beginning with the 3rd Quarter Bills which are due in October. The board reviewed the Direct Payment form & asked questions. Those interested should s ign up by September 1st. A monthly fee for this service will be charged by our bank, however we will be saving postag e as those customer bills will be emailed and after initial implementation data entry it will also reduce staff time each quarterly cycle. The board discussed placing out o n bid asphalt replacement of 1200’ feet of Brennan Road utilizing LRIP Grant Funds & Street Replacement Fund s for the project. Bruckner noted this road will be the main alternat e route to get to school, residences on Wilson & Kenn edy and the recycle center when Adams and Washington Street Replacement Project is underway in the future . Motion by Baroun, second by Schwoerer to approve to put the Brennan Road Project out for bid with bid opening to be at the June meeting. Motion carried. Fire/EMS Reports for April were presented by Christopher Dallas, Fire Chief & EMS Director. Fire & EMS had 51 calls for service; 19 were no tran sports. The new remount ambulance has been delivered & the radio is installed. It is currently getting lettering & graphics package installed. It is expected to be in service by mid-May. Fire Station Ducts w ere cleaned. A Village Radio Channel was placed back in service and all radios were reprogrammed to add the channel. The board reviewed the Manitowoc County Sheriff’s patrol logs & invoice for April. The board discussed with Dallas a recommendation by the Fire Department to order a 2023 Chevy 3500 Pickup Truck to replace Utility #30 sold last year for $42,500. Municipal pricing has not yet been released, but it is expected there will be a 15- 30% markup from last y ear’s municipal price s. Pricing presented by Dall as of $60,600 is without municipal discounts. The ordering window is anticipated before our next meeting and only for a limited time. Dallas suggested for the board to approve a spending cap of $48,000 to be set. The sale proceeds were transferred into the replacement fund last year. The total purchase price will be transferred out of the Fire Replacement Fund and no loan is needed. Motion by Baroun, second by Regan to approve to order the replacement when pricing is released with a spending cap of $48,000. Motion carried. Schneider abstained from entire matter as he is a member of the fire department. Motion by Schwoerer, second by Bartelme to a approve a six-month Class B Beer License for the Valders Area Sports Association; Brian Ulness, Agent, for the two ball diamond shelters at the Valders Memo rial Park for the upcoming baseball season. Motion carried. Bruckner reported many pet owners in the Village for dogs and cats have still not complied with annual license requirement by April 1st. There was notification in all newspapers in the County by the County Clerk, reminder on Valders Utility Bills at the end of December and a notification in your tax bill of this requirement. Tenant notifications also were sent to apartments known to allow pets. On April 6th Bruckner sent out 35 final notificatio n letters for over 70 know animals with a compliance deadline of April 29 th and a $15 per animal late penalty. Several pet owners still have not respon ded to the notification, it is municipal , county a nd state code regulation and are still not licensed as of today. Bruckner would like law enforcement to proceed from this point. Motion by Schneider, second by Bartelme to approve the Manitowoc County Sherriff’s Department to utilize a patrol shift to contact & issue potential citation s to pet owners not in license compliance by 5/20/22. Motion carried. Motion by Schneider, second by Bartelme to adjourn at 8:11PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer DPW PUBLIC WORKS MONTHLY REPORT VPU WILL ACCEPT ACH PAYMENTS FOR UTILITY BILLS STARTING WITH THE 3RD QUARTER 2022 APPROVED BRENNAN ROAD PROJECT TO BE PUT OUT FOR BID MONTHLY FIRE AND EMS REPOR TS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD APPROVED FIRE UTILITY #3 0 REPLACEMENT TO BE ORDERED APPROVED CLASS B BEER LICENSE FOR VASA APPROVED MCSD TO CONTACT UNLISENCED PET OWNERS MEETING ADJOURNED 05/09/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES JUNE 13, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, Devan Schneider & Lyle Schwoerer. John Regan absent & excused. Motion by Schwoerer, second by Bartelme to adopt the agenda. Motion carried. No one present for p ublic input. Motion by Baroun, second by Schwoerer to close public input. Motion carried. Motion by Bartelme, second by Baroun to approve minutes from 5/9/2022 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Baroun, second by Bartelme to approve the May Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Bartelme, second by Schwoerer to approve May Village vouchers; check #19984 - #20067 and electronic payments totaling $ 103,937.34 as presented by Bruckner. Motion carried. Motion by Baroun, second by Bartelme to approve May Utility vouchers; check #8658 - #8671 and electronic transfers totaling $ 34,075.28 as presented by Bruckner. Motion carried. President Schneider opened and read aloud the two sealed bids received for the Brennan Road Project in the order received. The bid project was published as a Class II Notice in 5/26/22 and 6/2/22 issues of the Valders Journal: Bid #1) Peshtigo Asphalt -$43,500, Bid #2) Northeast Asphalt -$62,345. After board discussion with Director of Public Works, Marc Stephanie, regarding the bids received motion by Schneider, second by Bartelme to award the project to the lowest bidder, Peshtigo Asphalt, for $43,500 . Motion carried . Bruckner reported there is $72,000 in Street Project savings, $9,873 from the 2020-2021 Local Road Improvement Program (LRIP) and another potential $10,035 for 2022-2023 (LRIP) if allowed by the State DOT to reallocate it to this project as well. The contractor for Clarks Mills Sanitary District project which installed the sewer main to Valders Public Utility lines for future sewer service by our utility will be responsible for necessary work on the North side road shoulder & the Village Staff will complete the work on the South side road shoulder of Brennan Road. This work was not included in the bid notice and will not be included in any LRIP expenses to be submitted for the Brennan Road Mill & Repave project for reimbursement. Bruckner presented for approval a special period license application for future new owner of the BP Gas Station located at 227 S. Calumet Drive, Manitowoc Petroleum & Business Development LLC; dba Valders BP, Basudev Adhikari, Agent for a Class A Fermented Malt Beverage & Intoxicating Liquor License and a Cigarette License for the period of 6/14/22-6/30/22. Motion by Schwoerer, second by Schneider to approve the special period licenses. Motion carried. Bruckner then presented list of applicants for Class “A” & “B” Fermented M alt Beverage & Intoxicating Liquor and Cigarette Licenses (one original application and six renewals) for existing establishments in the Village for the following premises and their respective ag ents/proprietors for the period of 7/1/ 22 to 6/30/2 3. Motion by Baroun, second by Bartelme to approve all Alcohol Beverage & Cigarette License applications. Motion carried. Class A Fermented Malt Beverage & Intoxicating Liquor: 1)Country Visions Cooperative Gas Station & C Store; dba Cenex, Steven R Zutz 2)Dolgencorp LLC; dba Dollar General, Aaron D. Dalton, Agent (Original) 3)Manitowoc Petroleum & Business Development LLC; dba Valders BP, Basudev Adhikari Class B Fermented Malt Beverage & Intoxicating Liquor: 1) Wiegand’s Lanes LLC; dba Bruce’s Bar & Bowl, Penny L. Wiegand 2) The Schuh Factory LLC; dba The Schuh Factory, Jolene M. Schuh 3) The Willows of Manitowoc LLC; dba Willows Supper Club, Lee R. Waites 4) DJS Tavern LLC, Dalton A. Braun, Agent Cigarette License 1) Country Visions Cooperative Gas Station & C Store; dba Cenex 2) Dolgencorp, LLC, dba Dollar General Store (Original) 3) Manitowoc Petroleum & Business Development LLC; dba Valders BP Gas Station 2022 Inspections were completed for Nordic Lands Mobile Home Park by Fire Chief Dallas and by the Building Inspector which reported 9 stairs or landings need to be repaired on specified mobile homes for safer ent ry/exits. The Manitowoc County Health Department also inspects and licenses the mobile home park . Motion by Baroun, second by Schwoerer to approve the license renewal for the Nordic Lands LLC Mobile Home Park for the period of 7/1/22-6/30/23. Motion carried. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VO UCHERS APPROVED AWARDED BRENNAN ROAD MILL & REPAVE PROJECT TO PESHTIGO ASPHALT APPROVED LICENSE APPLICATIONS FOR 6/14/22-6/30/22 FOR NEW BP GAS STATION OWNER APPROVED LICENSE APPLICATIONS FOR 7/1/22-6/30/23 APPROVED 2022 MOBILE HOME PA RK LICENSE RENEWAL 06/13/2022 MINUTES The boar d rev iewed the 2 022 Board of Review minutes. Assessed valuations increased $1,218,100; $766,300 of which was in TID #2 and the equalized ratio decreased again, creating the need for a Market Value Reassessment of all non- manufacturing properties in the Village . This will be co mpleted in 2023, by Associated Appraisal Consultants. The Village has set aside funds in 2021 and 2022 for the $10,000 cost. Motion by Schwoerer, second by Baroun to approve the 2021 audited financial statements as prepared and presented by Ihlenfeld, Sk atrud & Anderso n for all departments: Village, TID#2, Fire, EMS, and the Public Utilities. Motion carried. The board rev iewed t he League of Wisconsin Municip alities Mutual In surance Dividend for 202 1 received in 202 2 for a total of $3,552 and t he split out by department based on department percentage of total insurance premiums paid for work comp, liability, and auto coverage. Fire/EMS Reports for May were presented by Christopher Dallas, Fire Chief & EMS Director. Fire & EMS had 51 calls for service; 19 were no transports. A replacement vehicle for Utility #30 is now on order anticipated delivery date not yet available. The budgeted Hurst Extricatio n Cutter has been recei ved and (4) box lig hts were replaced on Engine #35. The new Ambulance #8 is now in service, with a few loose ends to tie up yet with the vendor. Ambulance #7 will have an injector module replaced. The 2022 FAP Grant was submitted, and a new one-time EMS Flex Grant will be submitted in July by Dallas. The board reviewed the Manitowoc County Sheriff’s patrol logs & invoice for May. Stephanie reviewed the May report with the board. All park and public areas have been sprayed for broadleaf weeds. The rock swale installed recently in the upper park proved to help redirect storm water in recent downpours. Annual sidewalks needing repairs and trees which require trimming will be inspected in June and notices will be sent to all applicable property owners to complete. The garbage truck had a few maintenance issues in May which have been or will be repaired in June. Hydrant flushing has been completed. A main break on Roosevelt Court was repaired during a rain storm which created poor work and soil conditions; but our contractors and st aff did an excellent job of getting through all the setbacks and were able to restore s ervice to our custom ers by mid-evening. Plant #2 at the WWTP was drained and inspected with no major issues, however the steel interior is starting to show its age and both plants will need to be refur bished in the coming years. The pump replacement project equipment at the WWTP is in and will be installed soon. Sanitary Sewer Flushing will be completed as time allows. The annual CMAR report for 2021 was prepared for review, approval, and submittal to the DNR. The Utility received a G.P.A. of 4.00. Motion by Baroun, second by Bartelme to adopt CMAR Resolution 2022-2, which notes review of 2021 report and the utilities will continue our level of maintenance practices , maintain operator maintenance and operation training and to continue televising and repairing I/I trouble areas within our collection system for our WPDES Permit. Motion carried. The boar d reviewed with Stephanie the scope of proj ect from Robert E Lee & Associates to proceed with Year 5 DNR WWTP Facility Plan as required by the DNR, not to exceed $19,995 utilizing WWTP Replacement Fu nds. Motion by Bartelme, second by Schneider to approve Robert E Lee & Associated to proceed with this required project. Motion carried. Schneider announced the Annual Joint Review Board meeting is sch eduled for 6/28/22 at 9AM for TID #2 . This annual meeting will review progress in 2021 and future projections for finances and development as prepared by Bruckner. Motion by Schneider, second by Baroun to adjourn at 7:58PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer REVIEW OF 202 2 BOR MINUTES APPROVED AUDITED FINANCIALS FOR 2021 REVIEW OF 202 1 LWMMI DIVIDEND MONTHLY FIRE AND EMS REPOR TS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD DPW PUBLIC WORKS MONTHLY REPORT REVIEW OF 2021 CMAR REPORT & ADOPTED RESOLUTION 2022-2 APPROVED ROBERT E LEE TO PROCEED WITH DNR REQUIRED YEAR 5 WWTP FACILITY PLAN TID #2 ANNUAL JRB MEETING IS 6/28/22 MEETING ADJOURNED 06/13/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES JULY 11, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Motion by Regan, second by Baroun to adopt the agenda. Motion carried. No one present for public input. Motion by Bartelme, second by Regan to close public input. Motion carried. Motion by Regan, second by Baroun to approve minutes from 6/13/2022 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Baroun to approve the June Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Regan, second by Bartelme to approve June Village vouchers; chec k #20068 - #20156 and electronic payments totaling $ 126,546.14 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Baroun to app rove June Utility vo uchers; check #8672 - #8682 and electronic transfers totaling $19,148.73 and #1063 for $1,800 as presented by Bruckner. Motion carried. Motion by Schwoerer, second by Bartelme to approve a Temporary Class “B” Beer License for the Valders Lions Club for the Valders Community Picnic held at the Valders Memorial Park from 7/29/22 thru 7/31/22. Motion carried. Schneider & Baroun abstained due to their involvement with the picnic. Fire/EMS Reports for June were presented by Paul Baroun in absence of Christopher Dallas, Fire Chief & EMS Director. Fire & EMS had 53 calls for service; 14 were no transports. The new EMS Flex Grant has been submitted for a total of $121,000. The funds will go towards equipment, supplie s, cardiac monitor, Utility Task Vehicle, & retention of staff. The state will award any funding approved sometime in August. The furnaces and air conditioning units at the fire station need replacing, a quote from our HVAC service contractor will be brought forth to the board when obtained. The board reviewed the Manitowoc County Sheriff’s patrol logs & invoice for June. Stephanie reviewed the June report with the board. Staff has noticed the remaining Ash Trees in the park are dying off faster than expected meaning they will need to be removed sooner than originally planned. The flower bed on the South & West side of the community center will be prepped to have conc rete poured in it to allow for the purchase and placement of new benches from a grant. The TID and ditch areas were mowed. Brennan road is on the contractor’s schedule to be completed in the first few weeks o f August along with a section of Schuler Street & storm basin patches. Annual sidewalk & tree trim inspections have been completed with notices sent to property owners. Several storm sewer inlets have collapsed recently requiring repairs or replacement of the basin and piping. Along with the underground work, new curb & gutter and sidewalk will have to be poured. The water main breaks on Lincoln Street & Roosevelt Court hav e been prepped and will have the asphalt repaired when Brennan Road is completed. The new storm water pump ( #3) has b een installed along with a new VFD to operate it. Other impr ovements that are tied to the pump project is the removal of the old Waukesha gas engine that was no longer in service and moving the electrical jun ction box that powe rs all three sewage pumps above grade where pr eviously it was in the basement and subject to being submerged during a flood. The last piece of the project was the addition of a VFD on one side of the sludge pumps to aid in winter mixing, also a ch ange in plumbing will facilitate better flow when sludge is being pumped for land application saving time & money. Sewer flushing will continue as time allows. Review of and motion to approve Resolution 2022-4, Required Rebuilding/Repairing of Sidewalks 2022. There are 10 Sidewalks in need of repairs. Residents have been notified by letter. Motion by Bartelme, second by Baroun to approve the annual Sidewalk Resolution. Motion Carried. Bartelme stated that he has observed properties with excessive storage of junk or dirt piles in their yards and would like it to be addressed. Schneider stated photos should be taken so it may be review ed which property o wners would be sent written notifications to take further action of clean up for compliance of our municipal code. Motion by Schneider, second by Bartelme to adjourn at 7:20PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VO UCHERS APPROVED APPROVED CLASS B LICENSE FOR COMMUNITY PICNIC MONTHLY F IRE AND EMS REPOR TS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD DPW PUBLIC WORKS MONTHLY REPORT ADOPTED 2022-4 SIDEWALK RESOLUTION BARTELME WOULD LIKE PROPERTIES CHECKED FOR POSSIBLE CODE VIOLATIONS-JUNK ETC MEETING ADJOURNED 07/11/2022 MINUTES VALDERS VILLAGE SPECIAL BOARD MEETING MINUTES JULY 25, 2022 Followed by the Pledge of Allegiance and roll call; a special meeting of the Valders Village Board was called to order by President Schneider at 6:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, & Devan Schneider. Lyle Schwoerer absent & excused. No one present for public input. Motion by Bartelme, second by Regan to close public input. Motion carried. Discussion regarding an earlier start time for the August 8th regular meeting was requested by Clerk/Treasurer Bruckner, to allow for set up of the August 9th Election in the meeting room after the meeting is finished. Motion by Schneider, second by Regan to schedule the next regular meeting for 4:30PM rather than the regular start time of 7PM. Motion carried. Board reviewed notification letter of employment resignation from Marc Stephanie, Director of Public Works effective August 31st to take another position with another municipality. His last full day of work will be A ugust 12 th and then he will utilize vacation time and will work minimally the remainder of August to recruit and assist with the transition of his successor. The board thanked him for his twenty years of service to the Village of Valders and wished him well in his new position. The Board then reviewed draft copies of an ad for the open position and a job description. Minor corrections and additions were made. The board then discussed an application deadline, which was set for the date of August 9th at 4pm. Schneider stated the applications will be reviewed and those chosen shall be interviewed by a panel of Public Works Chair, John Regan, Bruckner, Stephanie if available and the other two public works employe es. Final interview s will be conducted by the full board. Motion by Schneider, second by Regan to post the ad at the post office, in the Valders Journal , and on the Wiscon sin Rural Wat er Association and Wisconsin Wastewater Operators Association websites. Motion carried. Motion by Schneider, second by Bartelme to adjourn at 6:21PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer SPECIAL MEETING CONVENED & ROLL CALL PUBLIC INPUT AUGUST 8 TH MEETING WILL START AT 4 :30PM DUE TO THE ELECTION THE FOLLOWING DAY DIRECTOR OF PUBLIC WORKS RESIGNATION NOTIFICATION REVIEWED DPW DRAFT AD & JOB DESCRIPTION APPLICATION DEADLINE IS 8/9/22 BY 4PM MEETING ADJOURNED 07/25/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES AUGUST 8, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 4:30PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Paul Baroun arrived at 4:41PM. Motion by Regan, second by Bartelme to adopt the agenda. Motion carried. No one present for public input. Motion by Bartelme, second by Regan to close public input. Motion carried. Motion by Regan, second by Bartelme to approve minutes from 7/11/2022 & 7/25/2022 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Bartelme, second by Regan to approve the July Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Schwoerer, second by Bartelme to approve July Village vouchers; check #20157 - #20239 and electronic payments totaling $ 127,069.44 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Regan to approve July Utility vouchers; check #8683 - #8695 and electronic transfers totaling $132,109.05 and #1064 for $4,300.00 as presented by Bruckner. Motion carried. Fire/EMS Reports for July were presented by Christopher Dallas, Fire Chief & EMS Director. Fire & EMS had 45 calls for service. The Fire Department received four smaller grants for equipment purchases. Hose & Ladder testing was compl eted. Engine #33 will have rust corrosion repaired at Valders Auto Body soon. Box lights were updated on Engine #35. The replacement vehicle for Utility 30, ordered in May was confirmed by GM with no delivery date. Due to supply & demand and inflation it will be $3,000 more than estimated. The new EMS Flex Grant has been submitted for a total of $121,000. Funds will go towards equipment, supplie s, cardiac monitor, Utility Task Vehicle, & retention of staff. It is not yet known how much will be awarded to the E MS department for this grant. The state will award any funding approved sometime in August. We received the 2022 EMS FAP Grant for $6,600 and the first $12,000 payment half of the $24,000 EMS FAP ARPA Grant awarded. The new one- time EMS Flex grant just announced by Governor Evers was applied for, it is unknow if and how much may be awarded at this time. Call volume as compared to this time last year is up 16.5% for Fire and 13.4%. The board reviewed the Manitowoc County Sheriff’s patrol logs & invoice for July. Stephanie reviewed the July report with the board. The areas on the South and East sides of the community center h ad s hrubbery and landscaping stones removed , concrete added, and 6 stationary benches were purchased and installed by staff. A $1,142 award from the League of Wisconsin Municipalities Insurance paid for half the cost of this project. All storm sewer inlets/water main break areas have been repaired and prepped for paving. Brennan Road and all patch areas are scheduled for paving in early August. The storm/backup pump and sludge pump modification projects at the WWTP are complete except for a co oling fan on ba ck order. T he CMSD construction project is progressing, and likely to be near complet ion in late September. The Christel Drive Lift Station recently required replacement of a radar unit with a level transducer. Motion by Schneider, second by Regan to adjourn at 4:50PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VO UCHERS APPROVED MONTHLY F IRE AND EMS REPOR TS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD DPW PUBLIC WORKS MONTHLY REPORT MEETING ADJOURNED 08/08/2022 MINUTES VALDERS VILLAGE SPECIAL BOARD MEETING MINUTES JULY 25, 2022 Followed by the Pledge of Allegiance and roll call; a special meeting of the Valders Village Board was called to order by President Schneider at 6:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, & Devan Schneider. Lyle Schwoerer absent & excused. No one present for public input. Motion by Bartelme, second by Regan to close public input. Motion carried. Discussion regarding an earlier start time for the August 8th regular meeting was requested by Clerk/Treasurer Bruckner, to allow for set up of the August 9th Election in the meeting room after the meeting is finished. Motion by Schneider, second by Regan to schedule the next regular meeting for 4:30PM rather than the regular start time of 7PM. Motion carried. Board reviewed notification letter of employment resignation from Marc Stephanie, Director of Public Works effective August 31st to take another position with another municipality. His last full day of work will be A ugust 12 th and then he will utilize vacation time and will work minimally the remainder of August to recruit and assist with the transition of his successor. The board thanked him for his twenty years of service to the Village of Valders and wished him well in his new position. The Board then reviewed draft copies of an ad for the open position and a job description. Minor corrections and additions were made. The board then discussed an application deadline, which was set for the date of August 9th at 4pm. Schneider stated the applications will be reviewed and those chosen shall be interviewed by a panel of Public Works Chair, John Regan, Bruckner, Stephanie if available and the other two public works employe es. Final interview s will be conducted by the full board. Motion by Schneider, second by Regan to post the ad at the post office, in the Valders Journal , and on the Wiscon sin Rura l Wat er Association and Wisconsin Wastewater Operators Association websites. Motion carried. Motion by Schneider, second by Bartelme to adjourn at 6:21PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer SPECIAL MEETING CONVENED & ROLL CALL PUBLIC INPUT AUGUST 8 TH MEETING WILL START AT 4 :30PM DUE TO THE ELECTION THE FOLLOWING DAY DIRECTOR OF PUBLIC WORKS RESIGNATION NOTIFICATION REVIEWED DPW DRAFT AD & JOB DESCRIPTION APPLICATION DEADLINE IS 8/9/22 BY 4PM MEETING ADJOURNED 07/25/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES SEPTEMBER 12, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:08PM with an announcement of closed session at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Motion by Bartelme, second by Baroun to adopt the agenda. Motion carried. No one present for public input. Motion by Bartelme, second by Schwoerer to close public input. Motion carried. Motion by Regan, second by Baroun to approve minutes from 8/8/2022 presented by Clerk/Treasurer Bruckner. Motion car ried. Motion by Regan, second by Bartelme to approve the August Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Baroun, second by Schwoerer to approve August Village vouchers; check #20240 - #20334 and electronic payments totaling $ 215,263.18 as presen ted by Bruckner. Motion carried. Motion by Bartelme, second by Schneider to approve August Utility vouchers; check #8696 - #8706 and electronic transfers totaling $28,431.15 and #1065 for $3,200.00 as presented by Bruckner. Motion carried. Motion by Baroun, second by Bartelme to set 2022 Halloween Trick-Or-Treat hours for Sunday, October 3 0th from 3:00PM-5:00PM. Motion carried. Schneider announced the Manitowoc County Village Association meeting to be held 10/19/22 at 7 Lakes Golf Course at 6:30PM, with a presentation by Director of Canine Operations Kelly Tiegs. Motion by Schneider, second by Regan to move the November & December regular meeting dates and times. The November Meeting will be held 11/3/22 at 6:30 PM & the December Meeting 12/5 /2022 at 6:30 PM. Motion carried. Motion by Schneider, second by Regan at 7:19PM to convene in closed s ession in accordance with Wisconsin State Statu tes 19.85(1) (c), for consideration of employment, and emp loyee evaluations and compensation of Village/Utility/EMS personnel. Motion carried. Motion by Schneider, se cond by Schwoerer to reconvene in open session in accordance with Wisconsi n State Statutes 19.85(2) at 9:40PM. Motion carried. Motions Resulting from Closed Session: Motion by Schneider, second by Schwoerer to offer Director of Public Works Position to the leading candidate. Motion carri ed. Motion by Schneider, second by Baroun to increase water & sewer incentive rate pay increase from $0.25 to $0.50 per hour after completion of a DNR Certification with passing grade, effective the next pay period the reafter. Motion carried. Motion by Schneider, second by Regan to increase pay rates for public employees. Effective Immediately for Village/Ut ility Staff: Jerry Klingeisen $1.30 per hour for increase of dutie s, Tom Shillcox $0.27 per hour /DNR Certi fication r etroactive increase. Hourly pay increases effective the first pay period after 1/1/2023 as follows: Jerry Klingeisen and Tom Shillcox $0.70, Lori Bruckner $1.05, Bailey Riesterer $0.75, Paul Leonhard $0.50, and Delaine Reis $0.50. Marc Stephanie will c ontinue to provide transition assista nce as necessary at $40.00 per hour. Most EMS staff will receive a $0.75 per hour increase. Their hourly rate of pay with increase will be as follows: Chris Dallas $22.12, Jo nathon Dishinger $19.06, Paige Ku eker $18, Er ic Lauters $18.52, and Sarah Peterik $18, and Dennis Laque an increase from $13.91 to $15.00 per hour. Pay for part time a mbulance paid on call members will be $15/hour. Motion carried. Motion by Schneider, second by Bartelme effective for 2023 paid holidays, Christmas Eve and New Year ’s Eve will be 8 hours as all other paid holidays rather than the current half-day/4 hours for full time employees. Motion carried. The board reviewed the Manitowoc County Sheriff’s patrol logs & invoice for August. Fire/EMS Reports for August were presented by Christopher Dallas , Fire Chief & EMS Director. Fire & EMS had 41 calls for service. The (2) furnaces & AC Units need to be replaced. V endor is working on estimates. Stuart Hammel resigned from the department. The department had an ISO Insurance Service Office Inspection; results should be in by the end of the year. Ambulance #7 front & rear brakes were replaced. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VO UCHERS APPROVED MOTION TO SET 2022 HALLOWEEN TRICK-OR- TREAT HOURS MCVA MEETING O N 10/19/22 AT 7 LAKES GOLF COURSE MOTION TO MOVE TH E NOV & DEC MEETING DATES & TIME CONVENED IN CLOSED SESSION RECONVENED IN OP EN SESSION MOTIONS FROM CLOSED SESSION DPW CANDIDATE TO BE OFFERED POSITION WAGE INCREASES & OFFICIAL HOLIDAYS CHANGED PATROL LOGS/ INVOICE REVIEWED FOR MCSD MONTHLY F IRE AN D EMS REPOR TS AND UPDATES 09/12/2022 MINUTES Notification was received the fire department has been awarded the 2021 American Firefighters Grant (AFG) grant to update the Self-Contained Breathing Apparatus for each firefighter (SCBA). The total grant was written for $110,962.00; the federal award amount is $105,678.09 and t he depar tment is responsible for balance of $5,283.91. Motion by Baroun, second by S chwoerer to accept th e gran t in the amount of $105,678.09 for the purchase of SCBA’S. Motion carried. Dallas explained the departments amount for the equipment will be more than $5,284 as prices have increased si nce the grant was applied fo r. Firehou se Grants LLC applied for the grant for the Fire Department in 2020 & 2021. Dallas presented the proposed 2023 EMS operating budget and 2023 District Due’s to the board which would increase the per capita rate $6 from $25 to $31 this rate increases the overall operating budget, but it does not put funds aside for replacement of equipment. After lengthy discussion by the board and prior input from other districts served at the April joint meeting it was suggested to include funds for replacement in the annual budget which would result in an additional $1.00 to the per capita rate. Dallas amended the worksheets to include the additional $1 which then increases the overall budget from $601,781 in 2022 to $675,529 in 2023. Increases are due to the new ambulance loan, per capita population decrease, health insurance cost increases, increased operational expenses due to Inflation and wage increases, and to begin a replacement fund. The per capita rate will increase $7 from $25 to $32 for 2023. Motion by Baroun, second by Bartelme to approve the 2023 budget and set the district per capita rate at $32. Motion carried. This will be presented at the Joint District Meeting on 9/21/2022 at 6:30 PM at the F ire Station. The board reviewed three options of new chairs for the Valders Community Ce nter. One option thought to be a safety hazard as the back of the chair was vented with a potential hazard to children getting their fingers stuck in the holes. Another option from Krueger International is Maestro Stack Chair at a discounted rate of $90 each; total $9,990. The third option was from Stackchairs4less.com at a cost of $40 each, plus shipping total estimate of $4,938. The V illage set as ide $ 2,300 from 2 021 Budget Balance, and we have received donations from the Valders Lions $1,000, CP Feeds $300, Construction Labor U nion #330 $250, the Valders BP $200, and individuals and families who utilize the facility on annual basis for family event totaling $650 for a total of $4,700 After reviewing the community center chair options, motion by Bartelme, second by Baroun to order 110 Hercules Series 800lb Capacity Gray stacking chairs for an estimated total with shipping for $4,938 from StackChairs4Less.com. Motion carried. Regan volun teered to make dollies to move/store the chairs as there is not enough funds to purchase them based on the estimated shipping cost. The old chairs will be sold Motion by Schneider, second by Bartelme to adjourn at 10:40PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer MOTION T O ACCEPT THE AFG GRANT T O PURCHASE SCBA’S MOTION TO APPROVE 2023 EMS OPERATING BUDGET AND SET 2023 EMS DISTRICT DUE’S APPROVED TO PURCHASE NE W CHAIRS FOR THE COMMUNITY CENTER MEETING ADJOURNED 09/12/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES OCTOBER 10, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Motion by Regan, second by Baroun to adopt the agenda. Motion carried. No one present for public input. Motion by Bartelme, second by Regan to close public input. Motion carried. Motion by Bartelme, second by Regan to approve minutes from 9/12/2022 presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Bartelme to approve the September Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Baroun, second by Regan to approve September Village vouchers; check #20335 - #20429 and electronic payments totaling $ 131,801.88 as presented by Bruckner. Motion carried. Motion by Baroun, second by Bartelme to approve September Utility vouchers; check #8707 - #8716 and electronic transfers totaling $22,231.74 as presented by Bruckner. Motion carried. Fire/EMS Reports for September were presented by Christopher Dallas, Fire Chief & EMS Director. Fire & EMS had 59 calls for service. The fire department was awarded a Wisconsin DNR grant for $8,000. A Utility Task Vehicle was applied for; the grant is 50/50 so the department will be responsible for the balance which will be included in the 2023 budget. SCBA Specifications for the new SCBA’s are under development. Once determined it will be sent out for bid to vendors ; a performance test will determine which vendor will be used. Door locks at the station have been updated. Ambulance #7 had the tip of an injector blow off. Emergen cy service work was required; it was decided at the time to replace all injectors, FCIM, turbo, air filter, and battery while the motor was torn down. This was the best opportunity to make these replacements & will prevent having to tear the motor down again which is costly. Funds to perform this emergency service will come out of ARPA FAP funds received. Ambulance #8 had the alternator go out , which is covered under w arranty. The battery also failed and was replaced at our cost. There is a light flickering issue inside the patient comp artment, the vendor has been notified an d is working with the department to resolve the issue. The FAP Flex Grant has been received in the amount of $33,900. These funds will go towards replacing the Cardiac Monitor which is estimated to be delivered September 2023. Rob Stephens has resigned from the EMS service effective after his scheduled shift 10/19/2022. Dallas presen ted the proposed 2 023 Fire Operating Budget a nd Fire Protection agreements for Valders, Cato , & Liberty for board review which carr ies a total increase of $6,510 over 2022. Regan requested there be a $500 increase for fuel & oil and a $500 decrease in outlay. Motion by Regan, second by Schwoerer to approve the budget with t he changes as requested . The Village contract for fire protection service share is $39,133 and to submit the contracts to Cato for $52,344 and Liberty $54,023 based on 2022 equalized valuations for their respective Town Boards approval. Motion carried. Devan abstained from the discussion as he is a member of the fire department. The fire department reached out to 5 HVAC vendors and 2 quotes were received to replace the HVAC system at the fire station. It was approved to replace the AC Units in June, but the aging furnace units also need replacement as one is 40 years old . The purchase would come out of the fire replacement fund. Lakeshore Heating quoted $34,600 and Port Cities Heating and Cooling LLC quoted $23,347. Both vendors require a 50 % do wn paymen t on the project an d installation would be completed in early 2023. After further discussion by the board motion by Schneider, second by Regan to accept the lower quote, but request to have furnaces installed as soon as possible as the winter season will be here soon and the AC Units in spring of 2023. Motion carried. The board revi ewed t he Manitowoc Cou nty Sheriff’s patrol log s & invoice for September. The board reviewed the proposed contract for police patrol services with Manitowoc County Sheriff’s Department (MCSD) for 2023. There are changes from the prior contract. At the end of th is initial one-year term, the agreement will automatically renew for successive one-year terms unless either party provides the other party with a written notice of non -renewal of at least 60 days before the date the agreement would otherwise automatically renew. Additionally, the Village will pay a monthly fee of $100 for vehicle maintenance and fuel expenses. After discussion m otion by Baroun, second by Bartelme to approve the renewal of the agreement as presented with MCSD. Motion carried. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VO UCHERS APPROVED MONTHLY FIRE AN D EMS REPOR TS AND UPDATES APPROVED 202 3 FIRE BUDGET AND SERVICE CONTRACTS APPROVED TO REPLACE HVAC SYSTEM AT FIRE STATION PATROL LOGS/ INVOICE REVIEWED FOR MCSD APPROVED MCSD CONTRACT RENEWAL FOR 202 3 & 202 4 PATROL SERVICES 10/10/2022 MINUTES The board reviewed the proposed Health Insurance renewal plan and premium costs with Anthem Blue Cross Shield effective 12/1/202 2. There is an 11.5% increase in premium. Our agent advised at this time to remain with our current carrier and plan, as there is not a significant premium saving to increase the deductible. Some savings could potentially be realized with other carriers but only with a higher deductible and it would not be with a comparable provider net work as our current plan. Motion by Schwoerer, second by Regan to approve the plan renewal with the current carrier and plan. Motion carried. The Village does not provide dental or vision insurance for their employees. The new community center chairs have been received and public works staff have unpacked at the center. The board discussed listing the old chairs on marketplace for sale. Motion by Sch neider, sec ond by Baroun to list the chairs for sale on marketplace for $2 each. Motion carried. Motion by Schneider, second by Bartelme to adjourn at 7:57PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer APPROVED TO RENEW HEALTH INSURANCE WITH ANTHEM BCBS APPROVE TO LIST OLD COMMUNITY CENTER CHAIRS ON MARKETPLACE MEETING ADJOURNED 10/10/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES NOVEMBER 3, 2022 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 6:30PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Motion by Regan, second by Bartelme to adopt the agenda. Motion carried. No one was present for public input. Motion by Bartelme, second by Schwoerer to close public input. Motion carried. Motion by Regan, second by Baroun to approve minutes from 10/10/2022 presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Bartelme, second by Regan to approve the October Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Regan, second by Bartelme to approve October Village vouchers; check #20430 - #20505 and electronic payments totaling $ 94,551.63 as presen ted by Bruckner. Motion carried. Motion by Baroun, second by Regan to approve October Utility vouchers; check #8717 - #8724 and electronic transfers totaling $49,583.19 and check #1066 fo r $4,700 as presented by Bruckner. Motion carried. The board discussed approval to submit a written request to Wisconsin Historical Society (WHS) to remove existing Veblen Historical Marker in the Village Park with a plan to replace the marker paid by funds from a private donor with revised verbiage & a new location to be determined. The Village will be responsible for the removal and destruction of the existing marker, installation of the new marker and any future maintenance as r equired. Motion by Schneider, second by Bartelme to approve submittal of request to WHS to remove & replace the Veble n Historical Marker as discussed. Motion carried. Fire/EMS Reports for October were presented by Christopher Dallas, Fire Chief & EMS Director. Fire & EMS had 52 calls for service. The new utility pi ckup truck is completed; but the actual delivery date not yet determined. No EMS updates. The board reviewed the Manitowoc County Sheriff’s patrol logs & invoice for October. Director of Public Works, Austin Shillcox reviewed the October report with the board. The mini park & upper shelter have been winterized. It’s a very busy time of the year at the compost site with fall cleanup. With winter approaching, homeowners are encouraged to install water shutoff valves if needed in their homes as it can be difficult to fin d the curb shutoff valves underneath the snow. WWTP Plant #1 was drained and i nspected; structural defects were observed and repaired around the clarifier and s tilling well. The main issue is the steel that makes up the interior is aging; in the future the interior of both plants will need to be refurbished. CMSD sewage is now flowing; PJ Kortens & Robert E Lee are still working on the transition. Fall sewer flushing has been completed. The 2023 ARPA Project Engineer Don Albright of Kapur Inc. explained to the board to install sidewalk on the North side of Washington Street from US 151 west to the edge of the Village limits it would require the cost of Wisconsin Public Service to move all existing electrical poles. After lengthy discussion, motion by Regan, second by Baroun due to cost factor to only install curb/gutter on the East side, which is paid by special assessment to property owners at this time. Motion carried. Sidewalk and curb/gutter on the South Side of roadway will be replaced and assessed. A special assessment hearing for affected property owners will be held as required for sidewalk and curb/gutter installations. The project is planned to be put out for bid in January and awarded in February. Schneider ga ve a brief update of the Upper Ball Di amond Improvement project progress; planned fund-raising efforts to date; and commitments from vendors to donate time or materials for the project. The committee is also in the progress of submitting eligible possible grants for the project. The board discussed the proposed 2-year term interest only loan for up to $100,000 from Bank First, to be drawn as expenses are incurr ed for t he Upper Ball Diamond improvement p roject as they progress for the first phase . It is the intent that the interest and any remaining principal will be paid by continued donations & fundraising efforts annually. Any loan balance would need to be re-termed at the end of this initial two-year term. Motion by Schwoerer, second by Bartelme to proceed with the loan as presented and discussed from Bank First. Motion carried. Schneider abstained from voting due to his involvement with VASA and this project. MEETING CONVENED & ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOU CHERS APPROVED UTILITY VO UCHERS APPROVED APPROVED REMOVAL & REPLACEMENT OF VEBLEN HISTORICAL MARKER MONTHLY FIRE AN D EMS REPOR TS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD DPW PUBLIC WORKS MONTHLY REPORT 2023 ARPA PROJECT DISCUSSION MOTION PERTAINING T O CURB/GUTTER ON NORTH SIDE OF WASHINGTON APPROVED TO BORROW FUNDS FROM BANK FIRST FOR THE UPPER BALL DIAMOND PROJECT 11/3/2022 MINUTES The board reviewed the 2023 proposed Village Budget as prepared by Bruckner and Shillcox, which carries an increase of total revenue and expenses of $3,140/0.5% from the 2022 budget. The proposed tax levy amount for the 2023 tax bills would increase $4,924/1.4% from the previous year. The Village mill rate is anticipated to increase an estimated $0.06 per thousand which calculates to an increase of $6 on $100,000 of assessed property valuation. The budget has expenditure increases of $9,130/5.3% in public safety and $3,640/2.2% in transportation and san itation. All other expenditure categories r emained the same or decreased from the pr evious year. This proposed mill rate does not incl ude an y County, Public School, or Vocational School tax levies on your tax bill. Motion by Schneider, second by Bartelme to accept the proposed budget as presented and to schedule the 2023 Public Budget Hearing for Thursday, 12/5/22 at 6:30PM. Motion carried. The regular monthly meeting shall immediately follow the close of the hearing to save the cost of a special meeting and to allow tax bills to be prepared and mailed on a timely basis. Motion by Schneider, second by Bartelme to adjourn at 8:16PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer APPROVED VILLAGE PROPOSED BUDGET AS PRESENTED & MOTION TO SET DATE AND TIME FOR BUDGET HEARING MEETING ADJOURNED 11/3/2022 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES DECEMBER 5, 2022 Followed by the Pledge of Allegiance and roll call; the Public Hearing for the Valders Village 2023 Budget was opened by President Schneider at 6:32PM at the Valders Village Office 207 S. Liberty Street. No one appeared for the hearing. Motion by Schneider, second by Regan to close the hearing at 6: 40PM. Motion carried. The regular monthly meeting of the Valders Village Board was then convened by President Schneider at 6:40PM. Trustees present: Paul Baroun, Marcus Bartelme, John Regan, Devan Schneider & Lyle Schwoerer. Motion by Regan, second by Baroun to adopt the agenda. Motion carried. Motion by Baroun, second by Bartelme to adopt the proposed 2023 Village Budget as presented and to set the 2022 levy at $363,936, an increase of 1.4% ($4,924 from the 2021 levy). This levy creates a rounded mill rate of $6.77 per thousand dollars of assessed property valuation, an increase of $0.06 over last year for the 2022 tax roll, which inclu des TID Increment. Motion carried . The overall mill rate for all taxing entities increased $0.82 to $ 21.87 per thousand dollars of assessed property valuation from $21.05 last year. Bruckner explained in addition, if a property parcel is eligible the First Dollar Credit increased $5.05 and Lottery Credit increased $0.87 from the 2021 credit amounts and will be applied to the 2022 tax bills. No one was present for public input. Motion by Schneider, second by Bartelme to close public input. Motion carried. Motion by Regan, second b y Bartelme to approve minutes from 11/03/22 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Bartelme to approve the November Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Bartelme, second by Regan to approve November Village vouchers; check #20506 - #20594 and electronic payments totaling $ 198,673.79 as presented by Bruckner. Motion carried. Motion Schneider, second by Baroun to approve November Utility vouchers; check #8725 - #8738 and transfers totaling $40,656.89 as presented by Bruckner. Motion carried. Schneider announced the quarterly Manitowoc County Village Association meeting to be held 1/18/2023 at Ric’s Bar, 231 E Menasha Ave, Whitelaw at 6:30PM, with a presentation by Bob Ziegelbauer, Manitowoc County Executive, on the Dome Project. Fire/EMS Reports for November were presented by Christopher Dallas, Fire Chief & EMS Director. There were 50 Fire & EMS calls, 1 cancelled enroute. The new utility pickup truck has been delivered; the lights, radios, and pump will be installed over the next few weeks. The HVAC installation of the furnaces will take place in January, the air conditioning will be installed in spring. The door on Engine 33 was repainted and submitted for reimbursement from Pierce; they will cover 10% of the bill. The air pack replacement process is moving along. Two different air packs have been presented by vendors; the committee will now submit an RFP from each vendor. When these are returned the bid will be awarded. The entire process could take anywhere from 60 days to 6 months. The fire department is finalizing the purchase of a UTV utilizing the $8,000 grant received from the DNR. It was required for the department to obtain 3 bids and accept the lowest bid. This is a capital outlay item in the 2023 budget. All EMS contracts have been signed and returned. The cardiac monito r was ordered utilizing flex grant funds and with an estimated delivery in 45 weeks. Due t o the early me eting t he Manitowoc County Sher iff’s P atrol reports are not available and will be included in the January packets. The contract for stray animal housing with Eastshore Humane Society for 2023 was not yet available due to the early meeting. Motion by Schneider, second by Regan to renew the contract as long as there is not a significant cost increase to the Village. Motion carried. The Village received a letter from the Wisconsin State H istorical Society granting permission to remove and replace Wisconsin Historical Marker 176: Thorstein Veblen. State Historic Preservation Staff have no concerns and approved the request due to the markers current condition and problematic text. Proof of destruction of existing sign must be sent to the State Historical Markers Program Coordinator. The replacement marker will highlight Thorstein Veblen ’s contributions to the Theory of Economics nearly 100 years ago and is proposed to be relocated to the North side of the Valders Memorial Park parking lot entrance. The new location and verbiage on the marker will need to first be approved by the state. 2023 BUDGET HEARING CONVENE REGU LAR MEETING & ROLL CALL AGENDA APPROVED 2023 BUDGET ADOPTED 2022 LEVY $ 363,936 & SET VILLAGE MILL RATE $6.77 NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUC HERS APPROVED UTILITY VOUCHERS APPROVED MCVA MEETING ON 1/18/2023 IN WHITELAW MONTHLY FIRE AND EMS REPORTS AND UPDATES MCSD PATROL L OGS/ INVOICE NOT YET AVAILABLE APPROVED CONTRACT EASTSHORE HUMANE SOCIETY FOR 2023 NOTIFICATION FROM WISCONSIN HISTORICAL SOCIETY - VEBLEN MARKER 12/05/2022 MINUTES Shillcox reviewed the November report with the board. All park restrooms are now winterized and closed for the season. A Village Residents Only sign was installed at the compost center to deter nonresidents from dumping waste & brush. Other options for garbage/recycling collection are currently being researched; feedback from other surrounding communities will also be taken into consideration. The garbage truck needs certain hydraulic repairs to reduce oil usage which is being investigated. Christmas decorations have been hung throughout the village. Staff are working on replacing old shop lights with LED’s as they burn out. Strobe lights were installed on the 2021 dump truck. Staff have and will continue to sweep street/curb & gutters as needed. The annual water tower inspection was completed by Lane Tank Co. No issues were observe d. Sludge hauling was completed for the year by Right Way Applications; pump ing was much more efficient with the change f rom 4 ” to 8 ” discharge pipe. CMSD sewage is flowing and monitored daily . Rober t E Lee is finalizing some things and expects full transition in December with Valders staff. The Clarks Mills main lift station na tural gas backup generator won ’t be installed until Spring/Summer of 2023. According to the DNR permit, ch loride in effluent will no longer be a required test in 2023. Will be meeting with Northern Pipe soon to review & prepare for 2023 collection system maintenance including televising, jetting, etc. Motion by Regan, second by Bartelme to adopt Resolution 2022-5 for North Adams and West Washington Street 2023 Reconstruction Project declaring an intent to Levy Special Assessments (Curb/Gutter/Sidewalk) under Municipal Authority Pursuant to Village Ordinances and WI State Statutes, & a public hearing is schedule for 1/9/2023 at 6:00 PM. Motion carried. The Valders Public Utility Operational budgets were presented with minimal changes. There is an overall net increase of $7,795 for Water and an increase of $26,600 for Sewer from 2022 due to increased revenues. More of the additional revenue would be going into Water Main, WWTP, and Sewer Main Replacement Fun ds for future asset expenditures, however there are several additional expenses in 2023. Primarily for Water Testing requirements for Safe Drinking Water & PFA ’s, also new DNR Required plans need to be prepared by ou r engineer for Phosphorus and E ffluent Monitoring, al so increases for po wer, fuel, property & liability coverage, and continued maintenance of Water Mains and WWTP operating system equipment. Motion by Schwoerer, second by Bartelme to approve the 2023 utility budgets as presented and recommended by the Public Works Committee. Motion carried. The board reviewed the renewal of auto, liability, public official’s errors & omissions, workers comp ensation, crime, no -fault sewer back up, and property insurance coverages with the League of Wisconsin Municipalities Mutual Insurance. The total 2023 renewal premium is $54,161. Motion by Schneider, second by Baroun to renew coverages with LWMMI effective 1/1/2023. Motion carried. The board reviewed to the proposed 2023 TID Budget & Balance Sheet Projections as presented by Bruckner. Motion by Schneider, second by Bartelme to approve as presented. Motion carried. A motion was made to adjourn the meeting at 7:35PM, however, Schneider then decided to give a brief update on the Upper Ball Di amond Improvement project progress to the board prior to adjournment. Motion by Schneider, second by Bartelme to adjourn meeting at 7:41PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer DPW PUBLIC WORKS MONTHLY REPORT APPROVED RES 2022-5 N ADAMS & W WASHINGTON 2023 RECONSTRUCTION PROJECT APPROVED 2023 PROPOSED UTILITY BUDGETS APPROVED TO RENEW INSURANCE POLICY FOR 2023 WITH LWMMI 2023 TID BUDGET & BALANCE SHEET PROJECTIONS UPPER BALL DIAMOND IMPROVEMENT PROJECT UPDATE MEETING ADJOURNED 12/05/2022 MINUTES