2019 Meeting Minutes

VALDERS VILLAGE BOARD MEETING MINUTES JANUARY 14, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. L iberty Street. T rustees present: Devan Schneider, Donald Schuh & Lyle Schwoerer . Marcus Bartelme and John Regan absent and excused. Motion by Schwoerer , second by Schuh to adopt the agenda as presented. Motion carried. No one was present for public inp ut. Motion by Schuh, second by Schwoerer to close. Motion carried. Motion by Schneider, second by Schuh to approve minutes from 12/03/18 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Schwoerer, second by Schuh to approve the December Treasurer's report as presented by Bruckner. Motion carried. Motion by Schuh, second by Schwoerer to approve December Village vouchers; check #15 975 - #16096 and electronic payments totaling $ 93,189.40 as presented by Bruckner. Motion carried. Motion by Schwoerer, second by Schuh to approve December utility vouchers; check # 8112 - #8124 and transfers totaling $ 51,139.86 and check #10 33 for $2,000 as presented by Bruckner. Motion carried. Notification of Manitowoc County Village Association meeting t o be held on 01/16/19 in Cleveland, Topic Duties of Clerks and Treasurers. Motion by Schneider, second by Schuh at 7:04PM to convene in closed session in accordance with WI State Statutes 19.85(1)(c), public employee employment, evaluations and compensat ion. Motion carried. Motion by Schneider, second by Schwoerer to reconvene in open session at 8:04 PM in accordance with WI State Statutes 19.85(2). Motion carried. Motions or s tatements resulting from closed session. Motion by Schneider, second by Sch woerer to approve EMS Director to hire one full time EMS Paramedic at this time, from the five applicants all which were interviewed. Motion carried. Candidates have been ranked and will be placed on a future open position candidate list for a period of o ne y ear. Pay rate to be based on experience. The position will be offered to candidate, if position not accepted will then be offered to the remaining respective applicants in succession. Fire Chief and EMS Director Chris Dallas reviewed the December Fire and EMS Reports with the Board. Fire had 5 calls for service and EMS had 45 calls, 13 of which were no transports. The Joint EMS Advisory Committee meeting is scheduled for 5/1/19, 6:30pm at the Fire Station. EMS monthly reports will continue to be provided to the EMS districts. The fire department continues its fundraising efforts for a Zodiac inflatable boat. In 2019 they will also be bringing forth plans for 30 x 50 building to be constructed on fire station property for training and storage. The cost will come from fund raising events in 2018/2019. All fire inspections have been completed for 2018. Motion by Schuh, second by Schneider to approve the renewal of the Joint Powers Agreement between Manitowoc County Joint Dispatch and the Village of Valders effective 3/1/19. Motion carried. The board reviewed the Manitowoc County patrol log and invoices for November and December of 2018 . DPW Marc Stephanie reviewed his monthly report and updates of projects/repairs completed during the past m onth and those upcoming for the parks, streets & storm sewers, water, and sanitary sewers & wastewater and TID #2 project. Dean LaFleur, Engineer for Robert E Lee & Associates reported on the first phase of the power savings and phosphorous reduction pilot which proved even more successful than anticipated. He then presented a $60,000 budget estimate for phase two in 2019 at plant 2. These measures being taken now should significantly reduce required plant upgrade costs later for the DNR future mandated required reduced levels of parts per million of phosphorous. Motion by Schneider, second by Schuh to approve to proceed with Phase 2 of the project, utilizing funds from the WWTP replacement fund. Motion carried. MEETING CONVENED AND ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED ANNOUNCEMENT OF MCVA MEETING 1/19/19 MOTION TO CONVENE IN CLOSED SESSION MOTION TO RECONVENE IN OPEN SESSION ONE FULL TIME EMS MEDIC TO BE HIRED FROM CANDIDATE LIST MONTHLY FIRE AND EMS REPORTS AND UPDATES APPROVED RENEWAL OF MCJD AGREEMENT FOR 2019 PATROL LOGS/ INVOICE REVIEWED FOR MCSD PUBLIC WORKS UPDATES APPROVED PHASE 2 OF PHOSPHOROUS REDUCTION PILOT 1/14/2019 MINUTES The board then reviewed report from Northern Pipe for the 2018 sewer televising results and the ir recommended and necessary repairs to specific sections of sanitary sewer mains located on Calumet Drive and Lincoln Street for $22,605. Stephanie explained there will be no road opening for the repairs and if completed all at one time there will be a 10% discount of $2,260. In addition, if we have our annual sewer inspection/televising done at the same time the repairs are made we will save part of the equipment mobilization fee. Motion by Schneider, second by Schwoerer to approve with the sanitary sewer maintenance as presented, utilizing funds from the Sewer Repair Fund. Motion carried. Marc provided an update of the TID #2 infrastructure project progress to date and the issue with sewer/storm water back up from the unseasonal heavy rains in January; into two basements on Christel Drive resulting from the construction in the TID. The matter is now in the hands of t he Village and Kruczek Construction’s insurance companies. Bruckner presented an updated Official Zoning Map as prepared by Robert E. Lee & Associates. The current map was last updated in 2002. The new map reflects zoning and parcel lot line changes sinc e then and also added the new plat for TID #2. Motion by Schneider, second by Schuh to approve the updated map as presented. Motion carried. Motion by Schwoerer, second by Schuh to approve B everage Operator’s applications for Tammy M. Wallander and Lucu s M. Mueller. Motion carried. Motion by Schwoerer, second by Schneider to approve purchase of nursery tree stock by the Fire Department to replenish trees for future planting in the parks . Many trees were removed in the park for the installation of the pulling track and the shelter addition in the past two years. Motion carried. Motion by Schneider, second by Schuh to adjourn the meeting at 8:42PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer APPROVED REPAIRS TO SANITARY SEWER MAINS IN 2019 TID #2 INFRASTURE PROJECT UPDATES APPROVED UPDATED OFFICIAL ZONING MAP LICENSES APPROVED APPROVED PURCHASE OF NURSERY TREE STOCK FOR FUTUE R PLANTING IN PARKS MEETING ADJOURNED 01/14/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES FEBRUARY 11, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Bartelme , second by Regan to adopt the agenda as presented. Motion carried. No one was present for public input. Motion by Bartelme, second by Schwoerer to close. Motion carried. Motion by Schuh, second by Bartelme to approve minutes from 1/14/19 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Schwoerer to approve the January Treasurer's reports as presented by Bruckner. Motion carried. Motion by Regan, second by Bartelme to approve January Village vouchers; check #16097 - #16220 and electronic payments totaling $ 700,261.93 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Regan to approve January utility vouchers; check #8125 - #8143 and transfers totaling $ 65,305.80 and check #10 34 for $4,000 as presented by Bruckner. Motion carried. Fire Chief and EMS Director, Christopher Dallas, reviewed the January Fire and EMS Reports with the Board. Fire had 7 calls and EMS had 45 calls, 13 of which were no transports. The fire department continues its fundraising efforts for a Zodiac inflatable boat and is in the beginning phases of designing a proposed command vehicle to be utilized as a n incident command post, for fire inspections and general department business. The EMS monthly reports will continue to be provided to the EMS districts. The Paid On Call Staff has 18 members, with ongoing recruitment efforts. Dallas reported the EMS Medic position was offered to and accepted by Eric Lauters with a start date of 2/18/19. The remaining four candidates will remain on a hire list for any future open positions wit h the department for a one-year period. The board reviewed the Manitowoc County patrol log and invoice for January. Valders High School Principal, Julie Laabs and Educator, Connie Schwantes Denk presented information to the B oard to open discussions on the need to update the Village’s Municipal Code Chapter 9 as it relates to Smoking & Tobacco “E-Cigarettes and Vaping” nicotine products for minors/students at the Valders Area School District and at the Valders Memorial Park which is utilized for school events and parking . Bruckner noted Code Chapter 10 also needs to be updated to include our Municipal Buildings and Vehicles as it relates to these “new” nicotine products. After much discussion the board agreed in order to be able to provide enforcement and to act as a deterrent to pr oceed to work diligently to dra ft updated and/ or new code as necessary and adopt as soon as possible. Bruckner will contact Manitowoc County Sheriff, Daniel Hartwig to schedule a joint meeting with Laabs and herself to work on creating the proposed ordinances, utilizing verbiage from r ecently adopted codes obtained from other municipalities as a model. DPW Marc Stephanie reviewed his monthly report and updates of projects/repairs completed during the past month and those upcoming for the parks, streets & storm sewers, water, and sani tary sewers & wastewater. Stephanie reported the sewer and water main installations are complete in the TID#2 street extension project. The frost is too deep; so, the laterals and storm sewers will be installed as soon as possible in the spring prior to the start of road construction. Schneider stated we are in the process of meeting with a few developers and hope to have signed agreements on some of the duplex and business lots in the near future. Motion by Schwoerer, second by Bartelme to approve Be verage Operator’s applications for Stacy L. Bautista, Vanessa L. Bratz & Ricki J. Pankratz . Motion carried. Bruckner presented an explanation and calculation from the Village Auditor for the annual Utility Tax Equivalent. Motion by Schwoerer, second by Schuh to forgive the 2018 Utility Tax Equivalent in the amount of $42,958. Motion carried. Motion by Schneider, second by Bartelme to adjourn the meeting at 8:05PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer MEETING CONVENED AND ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED MONTHLY FIRE AND EMS REPORTS AND UPDATES FULL TIME EMS MEDIC ACCEPTED POSITION PATROL LOGS/ INVOICE REVIEWED FOR MCSD VILLAGE PROPOSED CODE TO BE DRAFTED AS IT RELATES TO “E - CIGARETTES & VAPING” PUBLIC WORKS UPDATES TID #2 INFRASTURE PROJECT UPDATES LICENSES APPROVED ANNUAL UTILITY TAX FORGIVEN MEETING ADJOURNED 2/11/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES MARCH 11, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Schwoerer, second by Schuh to adopt the agenda as presented. Motion carried. No one was present for public input. Motion by Bartelme, second by Regan to close. Motion carried. Motion by Regan, second by Bartelme to approve minutes from 2/11/19 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Schwoerer to approve the February Treasurer's reports as presented by Bruckner. Motion carried. Motion by Schuh, second by Bartelme to approve February Village vouchers; check #16221 - #16310 and electronic payments totaling $ 432,516.76 as presented by Bruckner. Motion carried. Motion by Regan, second by Bartelme to approve February Utility vouchers; check #8144 - #8153 totaling $ 17,773.62 and check #10 35 for $3,900 as prese nted by Bruckner. Motion carried. Schneider announced the quarterly Village Association meeting will be on 4/17/19 in Francis Creek, with a presentation on human trafficking by the Sherriff’s Department. Fire Chief and EMS Direct or, Christopher Dallas, reviewed the Febr uary Fire and EMS Reports with the Board. Fire had 5 calls and EMS had 40 calls, 11 of which were no transports. The Fire Department received a $5,000 foundation grant through a local family. The station furnace system recently had its copper piping replaced with Pex Tubing. Engine #33 interior cabin fogging issues may finally have been resolved and is in for the warrantee repair. The department has updated minimum requirements to be a department member; as well as specified training for tier levels of Driver/Operator, Interior or Exterior Firefighter and Officers. Ambulance #8 during the past month has had ongoing engine issues. Several fuel injectors were replaced, and the rig has been out of service many times . The board reviewed the Manitowoc County patrol log and invoice for February. Schneider updated the board a meeting was held with himself, Bruckner , Valders High School Principal Julie Laabs and Manitowoc County Sheriff Daniel Hartwig. They advised us the State has pending statute changes relating to Smoking & Tobacco “E-Cigarettes and Vaping” nicotine products for minors . Once adopted by the State, the County would adopt the State Code as part of the County C ode. The County officers would then be able to provide enforcement on the matter when on patrol time for the Village or per the request of the School District through the County at any time. The Village will be amending its Municipal Code Chapter 9.20 Regulation of Smoking and Tobacco Products in Public Places to provide expanded definitions to include these types of products for any future enforcement issues with in our municipal facilities. DPW Ma rc Stepha nie reviewed his monthly report of projects/repairs completed during the past month and those upcoming for parks, streets & storm sewers, water, and sanitary sewers & wastewater. Weather permitting the Phosphorus Pilot #2 will begin in April and Northern Pipe will have its televising report for review next month. Stephanie reported weather permitting the TID#2 infrastructure and street extension project will continue. Schneider stated we are waiting on our Attorney for review of the first Offer to Purchase and Developer Agreement with AJR Construction to build his business office and shop and one duplex in 2019 and another duplex in 2020. Motion by Schwoerer, second by Bartelme to approve Beverage Operator’s applications for Ariel Y Day. Motion carried. Motion by Schwoerer, second by Bartelme to approve Temporary Class B Beer License for the Valders Fire Lions Fish Boil on 3/22/19 at the Fire Station. Motion Carried. Motion by Schwoerer, second by Schuh to approve Temporary Beverage Operators Licenses for Robert Ebert & Devan Schneider for the event. Motion Carried. Schneider abstained due to his involvement with the event. Motion by Schneider, second by Bartelme to adjourn the meeting at 7:28PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer MEETING CONVENED AND ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED MCVA MEETING 4/17/19 MONTHLY FIRE AND EMS REPORTS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD UPDATE FOR CODE TO AS IT RELATES TO “E - CIGARETTES & VAPING” PUBLIC WORKS UPDATES TID #2 UPDATES LICENSES APPROVED MEETING ADJOURNED 3/11/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES MARCH 21, 2019 Followed by the Pledge of Alleg iance and roll call; a special meeting of the Valders Village Board was called to o rder by President Schneider at 5:3 0PM at the Valders Village Office 207 S. Liberty Stre et. Trustees present: Marcus Bartelme, Devan Schneider, Donald Schuh & Lyle Schwoerer. John Regan absent & excused. Motion by Bartelme , second by Schuh to adopt the agenda as presented. Motion carried. Schneider opened the Public Hearing for a petition for Conditional Use Permit under Valders Zoning Code 17.15. The petition is for the existing property 315/319 South Adams Street, owned by Robert & Michelle Schwoerer ; and proposed buyers AJK Investment currently under Zoning Code 17.07, Single and Two Fa mily Residence District (R2), under the conditional use qualification sub section 17.07(2)(j) Family Daycare, to allow the future operation of a day care/learning center. Jackie & Andrew Kiesow, spoke as the petitioners of AJK Investment Properties. Jackie currently leases and operates a center in Manitowoc and would like to purchase a facility and feels this location is an ideal fit; as it was previously a daycare/learning center in 1999 through 2007. Since 2008 only the living quarters of the building ha s been rented out and the daycare portion of the building has been vacant. They would like to utilize the entire building using the current living quarters for staff and office areas, storage and additi onal daycare rooms. They also plan to make the current parking area along side of the building for staff parking larger and create a better area for parent/child drop off and pick up in the front yard of the building for better safety of the children. The facility would be a licensed for up to fifty children. They currently have infants through 4 year old preschool. The hours of operation would be about 4:45AM – 7PM, Monday through Friday. Michael Siewert, owner of Valders Buses, which is adjacent to the proposed daycare center, posed various questions relating to safety of the children and hours of operation due to the bus traffic at specific hours of the day. Siewert’s questions were addressed with the plans to expand staff parking and improve parent drop off/pick up areas. Being no one else present for the hearing motion by Schuh, second by Bartelme to close the hearing. Motion carried. The Board discussed and utilized the following to determine to allow or disallow the petition: 1) Unique Property Limitations: Physical characteristics of the existing building design and layout were originally constructed and utilized as an owner occupied living quarters and daycare/learning center which occupies more than 65% of the building. The daycare /learning center has not been utilized since 2008 and only the living quarters have been rented since then. To allow a conditional use permit utilizes the property as originally intended when it was constructed under the R2 zoning code. 2) No Harm to Public Interests: Granting of this conditional use permit does not harm public interest. This building is a buffer zone between business and single family residential homes. A zoning change to business zoning code rather than a conditional use permit granted under the R2 zoning code could provide future permitted uses for another type of business that could potentially be undesirable to neighboring single family residences. 3) Unnecessary Hardship : Unnecessary hardship is present because the physical characteristics of the existing property do not allow for use under the R2 code without major remodeling of the daycare portion of the existing facility . The board then reviewed if approved ; would any special conditions need to be applied. It was found that none of the Board felt anything should be applied. Motion by Schneider, second by Schwoerer to approve a Conditional Use Permit to operate a day care & learning center to AJK Investment Propert ies, Andrew and Jackie Kiesow, should they purchase the aforementioned property. Motion carried. The approved permit would r emain effective until said center would no longer be in operation under the aforementioned applicant. Motion by Schneider, second by Bartelme to adjourn the meeting at 5:59PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer MEETING CONVENED AND ROLL CALL AGENDA APPROVED PUBLIC HEARING FOR CONDITIONAL USE PERMIT PETITION CONDITIONAL USED PERMIT APPROVED MEETING ADJOURNED 3/21/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES APRIL 8, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Schneider presented last minute addition to agenda to adopt Resolutions drafted by the League of Wisconsin Municipalities as prepared by Bruckner, regarding items to support included in the State Budget proposal. Motion by Schneider, second by Bartelme to amend the agenda to take action on the Resolutions. Motion carried. Motion by Bartelme , second by Regan to adopt the agenda as presented , with the addition of the Resolutions . Motion carried. No one was present for public input. Motion by Schuh, second by Bartelme to close. Motion carried. Motion by Schwoerer, second by Schuh to approve minutes from 3/11/19 & 3/21/19 as presented by Clerk/Treas urer Bruckner. Motion carried. Motion by Regan, second by Bartelme to approve the March Treasurer’s reports as presented by Bruckner for all funds. Motion carried. Motion by Regan, second by Bartelme to approve March Village vouchers; check #16311 - #16427 and electronic payments totaling $ 236,565.19 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Schuh to approve March Utility vouchers; check #8154 - #8167 totaling $ 96,212.88 and check #10 36 for $1,200 as prese nted by Bruckner. Motion carried. Motion by Bartelme, second by Regan to adopt Ordinance 1-2019, Annual Appointment of Alternate Members for Board of Review to be held April 22, 2019 . Motion carried. The board reviewed proposed Draft Ordinance 2 -2019, w hich defines p roposed amendments to the Valders Municipal Code, Chapter 9 -Public Peace & Good Order, specifically Section 9.20(1)(e) Regulation of Smoking and Tobacco Products in Public Places, Chapter 10 -Public Nuisances, specifically Section (11)(a) & (b) Tobacco Regulation of Smoking in Municipal Buildings Chapter 13 -Water Utility, specifically Section 13.07 Introduction of Fluoride in Water System and Section 13.08 Well Abandonment and Chapter 15 Plumbing Code, specifically Section 15.09 Water System Cross Connection Control. The proposed changes result from meetings with the School District and the County Sheriff’s Department relating to growing issues with the use of “e- cigarettes and vapor products and the definition and enforcement thereof as it relates to use in municipal buildings. The proposed changes in Utility Codes result from suggested changes per the DNR as they relate to specific operations and changes in State Statutes and Administrative Code numbers and chapters. Motion by Schneider, second by Bartelme to adopt Resolution 2019-1 Notice to be Posted for Revisions to the Municipal Code of the Village of Valders and public availability for review prior to adoption at the May meeting. Motion carried. Fire and EMS March Reports with the Board. Fire had 19 calls and EMS had 59 calls, 12 of which were no transports. The Fire Department is replacing a chain saw for $1,500 from Valu Pro and utilizing money in the Mike Knier Fund . Both Fire & EMS older style Motorola Radios will no longer be serviceable and will need to be replaced as necessitated, when in need of repair. It appears that Ambulance #8 repairs have the rig now running well. Dallas reported during the past month it has had ongoing engine issues. Several fuel injectors were replaced, and the rig has been out of service many times . Dallas noted corrections to past articles in Valders Journal related to the rig as well. The board reviewed the Manitowoc County patrol log and invoice for March. DPW Marc Stepha nie reviewed his monthly report of p rojects/repairs completed during the past month and those upcoming for parks, streets & storm sewers, water, and sanitary sewers & wastewater. The Year Two Phosphorus Compliance Report has been submitted to the DNR. Northern Pipe was not able to repair a section of sewer main on Lincoln Street due to excessive cracking and has recommended slip lining as an alternative to total replacement. Necessitated repairs/maintenance will be made to both end loaders. Park restrooms will be opened this month , as well as spring cleanup. Most of Ash trees in the parks are infested with Emerald Ash Bo rer and will need to be removed in the future by Village staff or by a tree removal service. Heavy Rains & Rapid Snow Melt on 3/14 & 3/15 created extensive damage to the lift station housing cavity on Christel Drive. Stephanie thanked the Valders and St. Nazianz Fire Departments for to coming to our aid to pump water to prevent equipment damage and potential sewer backup s in homes . The water had to be diverted resulting in required DNR Sanitary Sewage Overflow Notification and publishing of the event as well. All emergent required repairs were made to the lift station on 3/15. MEETING CONVENED AND ROLL CALL AMENDED AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED ADOPTED ORD 1-2019/ BOARD OF REVIEW ALTERNATE MEMBERS ADOPTED RES 2019-1/ NOTICE TO BE POSTED REVISION TO CODE PRIOR TO ADOPTION MONTHLY FIRE AND EMS R EPORTS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD PUBLIC WORKS UPDATES 4/8/2019 MINUTES The Board discussed future replacement of 1999 Jeep. Motion by Schneider, second by Schuh to obtain estimates with Fleet Discounts for a crew cab, Ford F150 or Ranger, with work package and bed liner, cost to be split with utilities. Motion carried. The Board reviewed quotes obtained from Eis Implement & USA BlueBook for a 4” pump, hoses with wheel kit for storm water/water or wastewater pumping needs. After lengthy discussion, m otion by Bartelme, second by Regan to purchase the equipment from Eis Implement estimated at $3,835, utilizing Utility Operating and Maintenance funds. Motion carried. Stephanie reported weather permitting the TID#2 infrastructure and street extension project will continue soon. Schneider reported Lot #4, #7 & #8 are scheduled to close on April 26 th. The purchaser is Alex Rathsack of AJR Construction to build the business office and shop and one duplex in 2019 and another duplex in 2020. Village Officials will continue to seek interest from other developers for future construction in the TID. Motion by Schwoerer, second by Schuh to approve Beverage Operator’s application for Dana A. Dombrowski . Motion carried. The board reviewed three Resolutions prepared by Bruckner, from the draft samples received this morning from the League of Wisconsin Municipalities, pertaining to items proposed in the Governor’s State Budget which could financially aid the Village. Schneider noted all of these issues have been relayed to our State Officials to change for the past several years. Adoption of these Resolutions presented is a way to show our support for our elected State Officials to take action on and adopt the proposed changes. Motion by Schneider, second by Bartelme to Adopt Resolution 2019-2 Support for Increase Levy Limit Flexibility, Resolution 2019 -3 Support for Shared Revenue Funding Increase, and Resolution 2019 -4, Support for Fixing the State’s Transportation Fundi ng Shortfall and Increasing Local Transportation Aids. Motion Carried. Bruckner shall submit the resolutions to our state legislators , the Governor and League. The board reviewed the proposed renewal of our existing five-year contracts for a fifteen-year term with Manitowoc County for Solid Waste Disposal and Recycling Cooperative Agreements effective May 1, 2019 through April 30, 2034. Motion carried. Stephanie and Schuh discussed with the board the need to create some type of discretionary fee schedule for residents which currently pile excessive amount s of refuse curbside or refuse brought to the recycle center and placed in the dumpsters at the center. The additional staff time to pick up curbside or people unloading entire truck loads of refuse in to the dumpsters at the center and the additional cost of disposal tonnage fees charged to the village is being abused by some. These people should be calling the Village office to rent a dumpster from the village or take eligible items to a charity resale store or if taken to the recycle center a small fee should be charged for a large item/or large quantity of items for disposal. The primary purpose of the dumpsters at the center is if you miss putting out your garbage on Tuesday you may bring your bags there, or if items b rought to the center are not able to be recycled they can be put in the dumpster for proper disposal. After much discussion the matter is postponed until the next meeting to give Schuh and Stephanie time to come up with a draft fee schedule and suggested guidelines for these refuse disposal issues. Schneider stated there is a vacant position on the Valders Zoning Board of Appeals. Any resident interested in serving on this board; which meets on a very limited as necessitated basis, should contact the Village Office . Motion by Schneider, second by Schwoerer to adjourn the meeting at 8:11 PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer APPROVED TO OBTAIN ESTIMATES F OR PICK UP TRUCK TO REPLACE 1999 JEEP APPROVED TO PURCHSE PUMP FROM EIS IMPLEMENT TID #2 UPDATES LICENSES APPROVED RESOLUTIONS 2019 -2, 2019-3 & 2019 -4 ADOPTED, SUPPORT OF PROPOSED CHANGES IN GOVERNOR’S BUDGET RENEWED CONTRACTS WITH MANITOWOC COUNTY FOR SOLID WASTE DISPOSAL AND RECYCLING REFUSE DISPOSAL GUIDELINES AND FEE SCHEDULE TO BE DRAFTED FOR FUTHER BOARD REVIEW VACANCY ON ZONING BOARD MEETING ADJOURNED 4/8/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES MAY 13, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Bartelme, second by Schuh to adopt the agenda as presented . Motion carried. No one was present for public input. Motion by Bartelme, second by Schwoerer to close. Motion carried. Motion by Regan, second by Schuh to approve minutes from 4/8/19 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Bartelme to approve the April Treasurer’s reports as presented by Bruckner for all funds. Motion carried. Motion by Regan, second by Schuh to approve April Village vouchers; check #16428 - #16545 and electronic payments totaling $ 154,581.05 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Schwoerer to approve April Utility vouchers; check #8168 - #8180 and transfer totaling $60,625.15 as presented by Bruckner. Motion carried. Motion by Schneider, second by Schuh to adopt Ordinance 2-2019, which amends the Valders Municipal Code, Chapter 9-Public Peace & Good Order, specifically Section 9.20(1)(e) Regulation of Smoking and Tobacco Products in Public Places, Chapter 10 - Public Nuisances, specifically Section 10.03(11)(a) & (b) Tobacco Regulation of Smoking in Municipal Buildings Chapter 13-Water Utility, specifically Section 13.07 Introduction of Fluoride in Water System and Section 13.08 Well Abandonment and Chapter 15 Plumbing Code, specifically Section 15.09 Water System Cross Connection Control. Motion carried. Fire and EMS April Reports were presented to the Board. Fire had 8 calls, 42 year to date and EMS had 31 calls, 175 year to date, 162 billable calls and 25% of which were no transports . The Fire Department has finished its fund-raising efforts for a rescue boat. The boat/trailer and motor were purchased through the Manitowoc Marina for a total of $7,944 . Members will begin training with the new equipment. The Fire Department is in the final phases of working out an arrangement with St. Nazianz Fire Department to be dispatched together for calls, known as dual dispatch, due to shortage of members available for calls on both departments. The ladders and SCBA Units testing were completed with no issue s noted. The board reviewed the Manitowoc County patrol log and invoice for April. DPW Marc Stepha nie reviewed his monthly report of projects/repairs completed during the past month and those upcoming for parks, streets & storm sewers, water, and sanitary sewers & wastewater. Trees have been removed from the parks and stumps were ground today. The curb stop valve at the Upper Ball Diamond had to be replaced. The 2009 Loader has been repaired as well as t he 2008 Dump Box Cylinder, and now the power steering pump is leaking and will need to be repaired on the truck as well. Water Valves will be exercised and Sanitary Sewers will be flushed as weather and staff time permits. The Emergency Action Plan for Water has been updated per the DNR and will be included in our Master Emergency Plan for the Village. The Phosphorus Pilot #2 equipment has been installed at the treatment plant. The large backup generator for the treatment plant, had to lifted by crane and trucked to Green Bay for repairs to the motor and bearings and is now back in service. Stephanie presented a quote from Municipal Well & Pump to remove and inspect the Well Pump at Well #1, for $4,310, any necessary repairs found will be made while the equipment is pulled. The cost of services and repairs will be transferred out of the Water Repair fund as it is a non budgeted item . Motion by Regan, second by Schwoerer to approve to proceed with the equipment inspection and repairs at Well #1. Motion carried. Stephanie noted that Well #2, will need to be completed in 2023 or 2024. The board reviewed with Stephanie quotes received to replace the 1999 Jeep with a 2020 pickup truck. It would be purchased through the state contract . Quotes were received for a Chevy Silverado, a Ford F150, a Chevy Colorado or a Ford Ranger. After lengthy discussion motion by Regan, second by Schneider to purchase a Chevy Silverado, Crew Cab in red to match the other trucks for an estimated cost of $30,200, with delivery anticipated in late fall or early 2020. The cost of the truck is to be split by the Village and the Utilities as it is utilized by all departments, coming out of Village Equipment and Utility Replacement Funds. Motion carried. MEETING CONVENED AND ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOU CHERS APPROVED ADOPTED ORD 2-2019/ AMEND MUNICIPAL CODE SECTIONS 9.20, 10.03, 13.07, 13.08 & 15.09 MONTHLY FIRE AND EMS REPORTS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD PUBLIC WORKS UPDATES APPROVED WELL #1 PUMP TO BE REMOVED/INSPECTED AND PROCEED WITH NECESSARY REPAIRS MOTION TO APPROVE TO PURCHASE A 2020 CHEVY SILVERADO TO REPLACE 1999 JEEP 5/13/2019 MINUTES Stephanie, Schuh and Bruckner met to create refuse policy and a discretionary fee schedule for re sidents. C urrently some people pile excessive amounts of refuse curbside or it is brought to the recycle center and placed in the dumpsters at the center. The additional staff time to pick up curbside or people unloading entire truck loads of refuse into t he dumpsters at the center and the additional cost of disposal tonnage fees charged to the village is being abused by some. Residents should call the Village office to rent a dumpster from the village or take eligible items to a charity resale store or if taken to the recycle center a small fee should be charged for a large item/or large quantity of items for disposal. The primary purpose of the dumpsters at the center is if you miss putting out your garbage on Tuesday you may bring your bags there, or if items brought to the center are not able to be recycled they can be put in the dumpster for proper disposal. The board reviewed the proposed policy as drafted, which would limit refuse to (2) 40 gallon cans or the equivalent of (6) 33 gallon bags of refuse to be placed curbside, or if a truck load is taken to the recycle center there will be charge of a minimum fee dependant on weight or amount of items. If recyclable items are found to be placed curbside, and if the items are taken to the center by staff a minimum fee of $20 will also be charged. Should a resident invoice remain unpaid by the property owner/resident, the fee shall be placed on the tax roll as a special charge. Motion by Schuh, second by Regan to adopt the Refuse Policy and Fee Schedule as presented. Motion carried. The policy will be in effect after it is posted. The policy will also be inserted in with tax bills in December , any resident may request a copy by stopping at the office and it may also be viewed on our website. Motion by Schwoerer, second by Schuh to approve an application for renewal of a Six-Month Class B Beer License for the Valders Area Sports Association, Brian Ulness, Agent for the period of 5/15/2019 – 11/15/2019 for the ball diamonds in the Valders Memorial Park. Motion carried. Stephanie reported the TID#2 water main has passed inspection, storm sewers are currently being installed and street extension work will begin soon thereafter weather permitting. Schneider reported L ot #4, #7 & #8 closed on May 6th. The purchaser, Alex Rathsack of AJR Construction , will begin construction as soon as the site is ready. His plans for his businesses office and shop have been submitted to the state for approval. He will also construct a duplex in 2019 and another duplex in 2020 . Schneider stated at the closing Rathsack stated he has already been getting several calls to rent the duplex , not yet constructed . Village Officials will continue to seek interest from other developers for future construction in the TID . Motion by Schneider, second by Bartelme to adjourn the meeting at 7:38PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer APPROVED REFUSE POLICY & TO IMPLEMENT AN EXCESSIVE REFUS E FEE LICENSES APPROVED TID #2 UPDATES MEETING ADJOURNED 5/13/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES JUNE 10, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Regan, second by Bartelme to adopt the agenda as presented . Motion carried. No one was present for public input. Motion by Bartelme, second by Schwoerer to close. Motion carried. Motion by Regan, second by Bartelme to approve minutes from 5/13/19 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Schuh to approve the May Treasurer’s reports as presented by Bruckner for all funds. Motion carried. Motion by Regan, second by Schuh to approve May Village vouchers; check #16546 - #16671 and electronic payments totaling $ 222,726.61 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Schwoerer to approve May Utility vouchers; check #8181 - #8198 and transfer totaling $63,074.73 and check #1037 for $6,500 .00 as presented by Bruckner. Motion carried. Fire and EMS May Reports were presented to the Board. Fire had 6 calls and EMS had 39 calls, 8 of which were no transports . On a recommendation from our billing company the fees for services were raised, but will no longer bill for supplies, which provides better results from insurance companies claim processing. The EMS purchased a Video Laryngoscope, paid for with donations and brat fry proceeds. This will decrease intubation time and provide visualization of airways. Chief Dallas presented the board with a proposed agre ement with the St. Nazianz Fire Department . The agreement, known as “dual dispatch”, allows both fire departments to be dispatched together for calls. It provides for faster response due to the shortage of members available for calls. Motion by Bartelme, second by Regan to approve the Memorandum of Understanding Agreement for Collaboration Between the Valders Fire Department and St. Nazianz Fire Department - Dual Paging for Incidents. Motion carried. The board reviewed the Manitowoc County patrol log s and invoice for May. DPW Marc Stepha nie reviewed his monthly report of projects/repairs completed during the past month and those upcoming for parks, streets & storm sewers, water, and sanitary sewers & wastewater. Trees have been removed from the parks and stumps were ground today. A driveway was installed in the upper p ark to aid the tractor pull and provide for better run off control from the north parking lot. The 2008 Truck has to have the steering pump replaced. Sanitary Sewer flushing will be done this month. Schneider added the Fire Department will be constructing an announcer stand and install additional lighting for the Pull Track prior to this year’ s event in the park. The board reviewed with Stephanie, the 2018 WI DNR Compliance Maintenance Annual Report; an “A” grade was received in all categories resulting in a G.P.A. of 4.0. Stephanie then reviewed the CMAR Resolution #2019 -5, which lists actions to continue to maintain our high level of maintenance practices, maintain operators at the highest level of operation and maintenance training, explore collection system flow monitoring to help identify I/I trouble spots, and continue to optimize the treatment plant to achieve greater phosphorous removal results. Motion by Regan, second by Schuh to adopt the CMAR resolution. Motion carried. Bruckner presented th e list of 8 applicants for Class “A & B” Beer & Liquor License renewals. Motion by Schwoerer, second by Schuh to approve renewal of Alcohol Beverage License applications for the period of 7/1/19 to 6/30/20. Motion carried for the following premises and th eir respective agents/proprietors. Class A Beer & Liquor: 1)Christel’s Foods Inc.; dba Piggly Wiggly, Scott A. Christel 2)Weber Family Station LLP; dba Weber’s BP Gas Station, Dennis K. Weber 3)Country Visions Co operative Gas Station & C Store; dba Cenex, Steven R Zutz Class B Beer & Liquor 1) Jaybirds Sports Bar LLC ; dba Jaybirds Sports Bar, Jay A. Christel 2) Wiegand’s Lanes LLC ; dba Bruce’s Bar & Bowl, Penny L. Wiegand 3) The Schuh Factory LLC; dba The Schuh Factory, Jolene M. Schuh (including addendum special events to be held in parking lot) 4) The Willows of Manitowoc LLC; dba Willow Supper Club, Lee R. Waites 5) D&M Establishments LLC; dba Dizzy’s Pub, Dale R. Folz. MEETING CONVENED AND ROLL CALL AGENDA APPROVED PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED MONTHLY FIRE AND EMS REPORTS AND UPDATES APPROVED FIRE DUAL DISPATCH AGREEMENT VALDERS & ST NAZIANZ PATROL LOGS/ INVOICE REVIEWED FOR MCSD PUBLIC WORKS UPDATES APPROVED CMAR RESOLUTION 2019 -5 FOR 2018 REPORT APPROVED RENEWAL AND ISSUANCE OF NEW LICENSES 6/10/2019 MINUTES Motion by Schwoerer, second by Bartelme t o approve renewal of Cigarette License applications for period of 7/1/19 to 6/30/20. Motion carried for the following premises: 1) Christel’s Foods Inc.; dba Piggly Wiggly 2) Weber Family Station LLP; dba Weber’s BP Gas Station 3) Country Visions Cooperative Gas Station & C Store; dba Cenex Motion by Schwoerer, second by Schuh to approve an Amplifying Devices Permit for Schuh Factory LLC, for Special Events to be held in their parking lot on various dates August 2019-June 2020 as defined on the permit. Motion carried. Motion by Regan , second by Bartelme to approve Beverage Operator License applications for the period of 7/1/19 to 6/30/20 . Motion carried. Licenses approved are as follows: Brenda L. Hoppmann Justin J. Zipperer Stacy A. Kurtz Amanda L. Lewis Joanne M. Christel Ariel Y. Day Jennifer A. Pankratz Jill A. Rolf Jonathon R. Theys Lori M. Evenson-Christel Scott P. Backhaus Ryan J. Isselmann Monica L. Schwartz Shelly A. Leonard Ashley R. Schuh Marie F. Hickman Ian J. Gauger Ricki J. Pankratz Jeanine R. Pankratz Helen H. Wang Monica A. Jones Kayla L. Christel Patricia A. Christianson Julie A. Koenig Tammy M. Wallander Laurie A. Lutzke Brianna M. LaVora Holly A. Rodgers Sarah N. Becker Andrew J. Oswald Stacy L. Bautista Vanessa L. Bratz Dana M. Dombrowski Tiffany L. Neumann Michele L. Kaiser Melissa M. Bruechert Robert C. Wigen Charles N. Schuh Christopher T. Dallas Dylan D. Hammel Motion by Schwoerer, second by Schuh to approve license renewal for the Nordic Lands LLC Mobile Home Park f or period of 7/1/19 -6/30/20. Motion carried. 2019 Inspection completed and approved by Fire Chief Dallas. Permit issuance pending completion of annual inspection by the Village Building Inspector. Regan noted items which will need attention: Future Shed R eplacements, Dirt Pile Removal, Lawn Cutting and Tarp on Roof of a Trailer. Time will b e given to complete items noted and/or resulting from inspection . The Manitowoc County Health Department also performs inspections on a bi-annual basis of the mobile home park. Bruckner noted the owner of the par k informed the Village two to three new mobile homes will be installed on vacant lots over the next few months. The Board reviewed the 2018 Village Budget Comparison Detail Report as prepared by Bruckner, which r esulted in a net budget balance of $57,609. However, these funds are not available to be utilized for specific Village purposes; as the funds were utilized for part of the 2018 EMS budget deficit. Motion by Schwoerer, second by Schneider to approve the 201 8 audited financial statements as prepared and presented by Ihlenfeld, Skatrud & Anderson. Motion carried. Stephanie reported the TID#2 sanitary sewer mains passed inspection and tests; storm sewer installations are now complete. The continuing rainy wea ther has delayed the road base proof roll compaction tests to be completed. Upon completion then the gas, electric, cable and data s ervices utilities can be installed followed by curb and gutter installation, prior to asphalt paving of the street extensions. Schneider reported there is a pending offer/sale of Duplex Lot #9. Village Officials will continue to seek interest from other developers for future construction in the TID . Motion by Schneider, second by Bartelme to adjourn the meeting at 7:35PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer APPROVED RENEWAL AND ISSUANCE OF NEW LICENSES APPROVED 2018 AUDITED FINANCIAL STATEMENTS TID #2 UPDATES MEETING ADJOURNED 6/10/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES JULY 8, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Regan, second by Bartelme to adopt the agenda as presented . Motion carried. Ron Middleton of Nordic Lands Mobile Home Park discussed with the board concerns mentioned at the last meeting when approving the renewal of their annual park license. They want to continue to work with Village on any issues and keep everything on good terms. In regards to the drainage issue resulting from ditch f low from US 151 to the park and to the west , there is little which can be done unless other land owners make improvements as well . They will continue to repair/replace storage sheds on lots they own and rent out; noting that privately owned sheds, only the Village can handle within the confines of municipal code and applicable citations if warranted. Middleton reported mobile homes will be installed on three vacant lots in the park by the end of year. The board thank ed him for coming to the meeting and continuing to improve the park. Motion by Schneider, second by Bartelme to close public input. Motion carried. Motion by Regan, second by Schwoerer to approve minutes from 6/10 /19 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Bartelme to approve the June Treasurer’s reports as presented by Bruckner for all funds. Motion carried. Motion by Regan, second by Schuh to approve June Village vouchers; check #16672 - #16770 and electronic payments totaling $ 104,121.63 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Schwoerer to approve June Utility vouchers; check #8199 - #8219 totaling $42,441.63 as presented by Bruckner. Motion carried. Fire and EMS June Reports were presented to the Board. Fire had 8 calls and EMS had 52 calls, 8 of which were no transports . A member of EMS Paid On Call staff resigned as they took a full time position for City of Sheboygan. The Fire Department is continuing to work on park pull track area i mprovements prior to the picnic. The board reviewed the Manitowoc County patrol log s and invoice for June. DPW Marc Stepha nie reviewed his monthly report of projects/repairs completed during the past month and those upcoming for parks, streets & storm sewers, water, and sanitary sewers & wastewater. Ten Autumn Blaze Maple Trees donated by the Lions Club have been planted in the parks. The Lions Club is seeking donations to pay for a gate to be installed in the outfield of the hardball diamond to allow the cross- country team to move their starting point back to its original location . There will be upcoming repairs/maintenance to Well #1, the Water Tower, a manhole flow line, and sanitary sewer spot repairs. Stephanie presented Mutual Aid Agreements to be presented to area communities should we need aid/assistance in manpower or equipment to maintain or restore normal operations of our water/sewer or public areas serving the Village of Valders. To enter into these agreements was suggested by the Department of Natural Resources. Motion by Regan, second by Bartelme to approve Stephanie to execute the Agreements on behalf of the Village with area communities; as it is a mutual benefit to all entities to work together when in need. Motion carried. Motion by Regan, second by Schneider to adopt Resolution 2019-6, Annual Required Rebuilding or Repairing of Sidewalks for 2019. Motion carried. Motion by Bartelme, second by Schwoerer to approve a Temporary Class “B” Beer License for the Valders Lions Club for the Valders Commu nity Picnic held at the Valders Memorial Park on 8/3/19 & 8/4/19 . Motion carried. Motion by Schwoerer, second by Schuh to approve Temporary Beverage Operator License applications for the picnic for Roger W. Hallberg, Kelly A. Ratsch, Donald J. Schreiner and Debbra F. Schreiner for the period 8/3/19 & 8/4/19 . Motion carried. Motion by Schwoerer , second by Bartelme to approve Beverage Operator License application for Emily M. Faber for the period ending 6/30/20 . Motion carried. Schneider reported the a nnual TID #2 Joint Review Board was held June for a progress update and to provide financial data as required to the members. Duplex Lot #9 sale is pending, as well as the CSM Lot #1 and they are anticipated close in late August to mid September, both wou ld be building in 2020. Marc provided an update on infrastructure progress which should progress quickly if the rain holds off. MEETING CONVENED AND ROLL CALL AGENDA APPROVED PUBLIC INPUT NORDIC LANDS MOBILE HOME PARK MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED MONTHLY FIRE AND EMS REPORTS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD PUBLIC WORKS UPDATES APPROVED TO ENTER INTO UTILITY & DPW MUTUAL AID AGREEMENTS WITH AREA COMMUNITIES ADOPTED RESOLUTION 2019-6 ANNUAL SIDEWALKS REPAIRS APPROVED ISSUANCE OF VARIOUS LICENSES TID #2 UPDATES 7/08/2019 MINUTES Motion by Schneider, second by Regan at 7:31PM to convene in closed session in accordance with WI State Statutes 19.85(1)(c), public employee compensation and performance evaluations of EMS personnel. Motion carried. Motion by Schneider, second by Bartelme at 8:43PM to reconvene in open session in accordance with WI State Statut es 19.85(2). Motion carried. Motion by Schneider, second by Bartelme to approve the following hourly wage increases effective 8/4/19 as follows. Paramedic Julie Dehne $0.50 to $16.26/hour; Paramedic Jonathan Dishinger $0.75 to $14.50/hour ; and Advanced E MT Dennis Laque $1.00 to $13.00/Hour. Motion carried. Schneider and Dallas noted these raises were included in the 2019 EMS Budget but were delayed to ensure the service was in better financial condition prior to the consideration of approval. Motion by Schneider, second by Bartelme to adjourn the meeting at 8:45PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer MOTION TO CONVENE IN CLOSED SESSION MOTION TO RECONVENE IN OPEN SESSION APPROVED WAGE INCREASES FOR EMS PERSONNEL MEETING ADJOURNED 7/8/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES AUGUST 12, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Bartelme, second by Schuh to adopt the agenda as presented . Motion carried. No one present for public input. Motion by Bartelme, second by Schwoerer to close public input. Motion carried. Motion by Regan, second by Schuh to approve minutes from 7/08/19 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Bartelme to approve the July Treasurer’s reports as presented by Bruckner for all department funds . Motion carried. Motion by Regan, second by Schuh to approve July Village vouchers; check #16771 - #16868 and electronic payments totaling $ 122,451.10 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Schwoerer to approve July Utility vouchers; check #8220 - #8229 and transfers totaling $60,257.16 as presented by Bruckner. Motion carried. Notification from Shannon and Sawyer Schmidtman of Twin Stunts LLC they plan to open a CBD product retail store at 336 North Liberty Street in the near future, the name of the retail store yet to be determined. The Manitowoc County Sheriff’s Department was contacted to advise the Village and the proprietors of any necessary criteria to be followed as it may relate to State of Wisconsin laws to the sale of these products, which are being supplied by a distributor from California. Fire/EMS July Reports were presented to the Board, Christopher Dallas, Fire Chief & EMS Director. Fire had 6 calls & EMS had 63 calls, 9 of which were no transports . A valve was replaced on Engine 34, with a second one to be done in the future. The Zodiac boat will be put into service this month, post initial training by the volunteer firefighters. The high-pressure pump on Utility #30 was upgraded. One firefighter resigned due to a move and available time. One firefighter has completed and passed WI State FF Certification. Ambulance #7, the 2016 Braun is out of service for warranty repairs and we have a yellow loaner until #7 back in service. The next group EMS meeting is 9/4/19 at 6:30PM at the fire station. Two members of EMS Paid On Call staff currently not actively filling shift hours resigned, due to moves or other employment . Dallas discussed with th e board to be able to look into implementing a requirement for occupational health physicals for firefighters and ambulance volunteers and employees. It is a way to determine if in a physically fit condition to have the ability to perform minimum job tasks of the departments . This plan would help prote ct the health and safety of department members, the public they are aiding, and the liability of the Village. The board after minimal discussion on the topic, motion by Bartelme, second by Schuh for Dallas to proceed to research the details of implementing the program and costs and bring back to the next meeting. Motion carried. Schneider abstained from the discussion or motions as he is a member of the fire department. The board reviewed the Manitowoc County patrol logs and invoice for July. Notification from Paul Birschbach of Birschbach Inspection S ervice Inc. he will be entering into semi retirement and will be discontinuing his service for building inspections effective 9/1/19. He is recommending Jonathan Schulz of JK Inspections LLC who has been subcontracting as an inspector and working with Paul during the past year, to become our new inspector for the Village of Valders. He has all his required credentials, including UDC electrical commercial in spector under contract. Jon will be moving his office from New London to the same building in Chilton which Paul utilized. Paul would be subcontracting through Jon if he is on vacation or for commercial building and plumbing inspections which may be requ ired from time to time. Bruckner has met with Jon and has reviewed the contract and his credentials from the State. Motion by Bartelme, second by Schuh to approve a one-year contract effective 9/1/19. Motion carried. MEETING CONVENED AND ROLL CALL AGENDA APPROVED NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED NOTIFICATION RETAIL BUSINESS TO OPEN 336 N LIBERTY FOR CBD PRODUCT SALES MONTHLY FIRE AND EMS REPORTS AND UPDATES MOTION TO PROCEED TO RESEARCH THE IMPLEMENTATION OF OCCUPATION HEALTH PHYSICALS FOR FIRE/EMS VOLUNTEERS AND EMPLOYEES PATROL LOGS/ INVOICE REVIEWED FOR MCSD NOTIFICATION CURRENT BUILDING INSPECTOR TO RETIRE 9/1/19. MOTION APPROVED TO ENTER INTO ONE YEAR CONTRACT WITH JK INSPECTIONS LLC 8/12/2019 MINUTES Bruckner informed the board in re view of the new contract and our building code fees; since 2011 Plan Review Fees were being charged in the contract with Birschbach but were not formally added in our code book. Bruckner recommends these fees be listed as well to provide clarification for the total fee structure for any new dwellings. Motion by Schuh, second by Regan to add the Plan Review Fees to 14.03(7) Buil ding Permit Fees as follows: Single Family $100.00, Two Family $150.00 and Multi Family $150.00. All other permit fees listed remain the same . Motion carried. Director of Public Works, Marc Stephanie presented his monthly report. The Village and VASD shared parking lot will be crack filled, sealed and stripped 3 rd week of August. A 24’ gate will be installed in the hardball diamond outfield fence for cross county to be reimbursed to the Village through donations. Asphalt street patches from utility repairs have been completed. Street painting is completed , however the 20-year-old paint sprayer had to be replaced. The cost to repair was 2/3 of what new painter cost. Committee chair was contacted prior to this emergency replacement to get work completed prior to the picnic. The water tower repairs will finally be scheduled after meeting held with Verizon and Mercury Net. The tower will be out of service for a week to process repairs and inspections. Our share of the cost will be taken from the Water Repair Fund. Stephanie then reported to the board th e status of Well #1 after pump pulled, inspected and televised. It was determined the pump was in no condition to be placed back into service, as well as piping from the pu mp to the surfa ce. The c ost of the entire process is $29,300. Well #1 is anticipated to be back in service by the end the week. The funds to cover these expenses will be taken from the Water Repair Fund. The board reviewed a thank you letter sent to the Valders Lions Club for ten mature maple trees donated and planted in the park. The success of the picnic was discussed. A suggestion was made to look into shuttling people from various parking lots to the park next year for overflow of attendees . Schneider and Dallas than ked the Village staff for their preparations of the park. Schneider st ated he is going to spear head to fund raise for a new outfield fe nce for the upper diamond. Stephanie informed the board the installation of the curb/gutter and asphalt are completed on t he extensions of Melody Lane and Johnson Street in TID #2. Wisconsin Public Service, Charter Communications/Spectrum and TDS are still installing the ir utilities in the right -of-way. Upon completion final restorative landscaping along on the streets will be done. The final step is for all of the lots to be staked by our engineers. Schneider stated Duplex Lot #9 closing is scheduled for 9/18/19 and the buyers are Dale & Lisa Patek. T he CSM Lot #1 is close to having a Developer Agreement and Offer to Purchase executed and is anticipated to close in fall as well. Bruckner and Schneider stated interest in lot inquiries is picking up now that the infrastructure is completed, and potential developers can actually drive into the newly developed area. Motion by Schneider, second by Bartelme to adjourn the meeting at 7:45PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer MOTION TO ADD EXISTING PLAN REVIEW FEES FOR NEW DWELLINGS TO BUILDING CODE PERMIT FEES 14.03(7) FOR CLARIFICATION OF TOTAL FEE STRUCTURE DPW PUBLIC WORKS MONTHLY REPORT WELL #1 REPORT OF INSPECTION RESULTS AND NECESSARY REPAIRS PARKS & PICNIC UPDATE TID #2 UPDATES MEETING ADJOURNED 8/12/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES SEPTEMBER 9, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Regan, second by Bartelme to adopt the agenda as presented . Motion carried. No one present for public input. Motion by Schuh, second by Bartelme to close public input. Motion carried. Motion by Regan, second by Schwoerer to approve minutes from 8/12/19 as presented by Clerk/Treasurer Bruckner. Motion carried. Motion by Regan, second by Schuh to approve the August Treasurer’s reports as presented by Bruckner for all department funds . Motion carried. Motion by Regan, second by Bartelme to approve August Village vouchers; check #16869 - #16972 and electronic payments totaling $ 193,146.74 as presented by Bruckner. Motion carried. Motion by Regan, second by Schuh to approve August Utility vouchers; check #8230 - #8243 totaling $ 38,170.10 and check #1039 for $3,000.00 as prese nted by Bruckner. Motion carried. Motion by Schneider, second by Schuh to set the 2019 Halloween Trick-or-Treat hours on Sunday, 10/27/19 from 3-5PM. Motion carried. Announcement of the Manitowoc County Village Association mee ting to be held 10/16/19 at Kellnersville Bar & Banquet at 6:30PM. Presentation by Manitowoc County Clerk, Jessica Backus. Fire/EMS August Reports were presented to the Board, by Christopher Dallas, Fire Chief & EMS Director . Fire ha d 7 calls & EMS had 42 calls, 5 of which were no transports. The department has a new firefighter on the r oster. Pump tes ts and annual maintenance and repairs were conducted on both of our engines. The shed project is still ongoing. Blu eprints are in review, with a goal to pour slab in late October. Ambulance #7, the 2016 Braun is back in service after warranty repairs completed. Discussion & motion on requirement for occupational health phy sicals of current & future EMS staff/Volunteer firefi ghters is post poned until an Aurora O ccupational Specialist completes an onsite assessment based on daily ope rations. These additional costs have been buil t into the proposed 2020 operating budgets. The board reviewed the Manitowoc County patrol logs and invoice for August. Dallas presented the preliminary 2020 EMS operating budget which was presented to the to the EMS District Subcommittee at the fire station on 9/4/19. The only additional changes would be for increases/decreases to the estimated insurance categories as those numbers a re not all finalized until the end of Oc tober. The per capita rate is to remain at $21.00 for 2020. Motion by Bartelme, second by Regan to approve the budget as presented and discussed and to submit the budgets and 2020 service contracts to the districts served. Motion carried. Dallas presented the proposed 2020 Fire operating budget which carries an increase of $4,546 over 2019. There has not been an increase since 2017. Category increases are as follows: Training and seminars by members (including lodging and mileage); Employment health phys icals; SCBA Equipment Maintenance service contract fee increase; Fire Department Outlay purchases - Water rescue suits/equipment, Nozzles & Hoses for the trucks . Motion by Bartelme, second by Schwoerer to approve the 2020 Budget as presented a s discussed; and to submit budgets and 2020 service contracts to Cato & Liberty. Motion carried. Discussed need to explore suggested amendments to municipal code as it may relate to public nuisance and safety for vicious animal attacks of other animals. The matter is postponed; to allow Bruckner to check with larger municipalities as others nearby only reference attacks of a person as well, like our current code. Director of Public Works, Marc Stephanie presented his monthly report . The Village and VASD shared parking lot crack fill/seal/strip project is completed. The installation of the 24’ gate in the hardball diamond was installed prior to the start of Cross Country. The water tower repairs are now on the fall schedule for Lane Tank to complete. The tower will be out of service for a week to pr ocess repairs and inspections. Our share of the cost wi ll be transferred from the Water Repair Fund. MEETING CONVENED AND ROLL CALL AGENDA APPROVED NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUCHERS APPROVED UTILITY VOUCHERS APPROVED 2019 TRICK-OR-TREAT HOURS SCHEDULED MCVA MEETING ON 10/16/19 IN KELLNERSVILLE MONTHLY FIRE AND EMS REPORTS AND UPDATES POSTPONED THE IMPLEMENTATION OF OCCUPATION HEALTH PHYSICALS-FIRE/EMS VOLUNTEERS AND EMPLOYEES PATROL LOGS/ INVOICE REVIEWED FOR MCSD 2020 FIRE & EMS OPERATION BUDGETS APPROVED AND TO SUBMIT THE BUDGETS AND CONTRACTS TO DISTRICTS SERVED POSTPONED DISCUSSION ON VICIOUS ANIMAL CODE CHANGES DPW PUBLIC WORKS MONTHLY REPORT 9/9/2019 MINUTES Well #1 is back in service after being pulled inspec ted and repaired. During 2019 televising of sanitary sewer mains it was discovered a section of the main will have to be replaced on Melody Lane before it collapses. Several residents have ei ther called or stopped at the Village Office to request that the intersection of Melody Lane and Torrison Drive be changed to a 4-way stop, due to the street extension to the highway people are utilizing it as a “speedway”. The board discussed the matter with Stephanie whether to make a 4 way stop. There is a 4-way on the intersection of Roosevelt and N. Adams from the onset of US 151. Motion by Regan, second by Bart elme to make the intersection a 4 -way stop intersection. Motion carried. A request from a Village resident after meeting with Regan; is for the board t o consider allowing ATV/UTV’s on Village Streets. The resident was unable to attend the meeting. It was suggested by Regan to possibly do an advisory questionnaire or referendum question to see if the residents want to allow or not. Schneider stated he felt the residents elect ed us to make these types of d ecisions. The matter will be postponed until the October meeting and to invite any residents for or opposed to the matter to attend and provide their input, before the board will take into consideration to proceed to create new ordinances, the policing of users, and the cost for signage. Stephanie presented a proposal to continue our efforts to reach permit compliance on phosphorous, to schedule several fu ll-scale chemical addition pilots to obtain actual/real data results to determine what future direction to take the wastewater plant for phosphorous reduction. The p ilot cost of the chemicals and set up is estimated at $4,500 from three vendors with 4 different chemical applications. Motion by Schneider, second by Schuh to proceed with the chemical pilots. Motion carried. Motion by Schwoerer, second by Schuh to approve Beverage Operator License applications to be issued to Shane M . Noss & Patricia L. Bratz. Motion carried. Stephanie informed the board the installation of the new streetlights was completed by Wisconsin Public Service on the new street extensions , but they are not yet in service. Rain has delayed engineer new lot staking. Schneider stated Duplex Lot #9 closing is still scheduled for 9/18/19. The CSM Lot #1 is close to having a Developer Agreement and Offer to Purch ase executed . Schneider reported he will borrow equipment from a ne arby area farm to cut all the wee d/tall grass areas as the weather allows now that the construction is complete. Schneider reported the board and staff will be working will Valders Stone & Marble t o create a new “Welcome to Valders” sign on the retention pond lot in the future. Placement of a new sign was suggested by Regan. Bruckner then reached out to Valders Stone and Marble about the idea and they have graciously committed to donate the stone and design of a new sign. Schwoerer reported there is a Joint Cable Committee meeting at the high school on 9/11/19 at 4:30pm. Motion by Schneider, second by Bartelme to adjourn the meeting at 8:18PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasur er APPROVED TO CHANGE THE INTERSECTION OF MELODY LANE A ND TORRISON DRIVE A 4 - WAY STOP POSTPONED ATV/UTV ALLOWANCE ON VILLAGE STREETS UNITL NEXT MEETING APPROVED TO PROCEED WITH PHOSPHUROUS REDUCTION CHEMICAL PILOTS AT WWTP APPROVED LICENSES TID #2 UPDATES MEETING ADJOURNED 9/9/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES OCTOBER 14, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Schuh, second by Bartelme to adopt the agenda. Motion carried. Public input. Resident Tom Shillcox requested the Village Board to consider the use of ATV/UTV’s on Village Streets like many other area communities recently have or are in the process of allowing . Fire Chief and resident Christopher Dall as and resident Brandon Sy voiced their support to allow ATV/UTV ’s as well. Schneider, Bartelme, Regan, Schneider stated over the past several years several residents and non-residents have asked why the Village does not allow and would like to see it allowed. The board will d iscuss the matter further later in the meeting . Schneider called for further input on other iss ues being none; motion by Bartelme, second by Regan to close public input. Motion carried. Motion by Bartelme, second by Regan to approve minutes from 9/09/19 as presented by Clerk/Treasurer Bruckner. Motion car ried. Motion by Regan, second by Schuh to approve the September Treasurer’s reports as presented by Bruckner for all department funds . Motion carried. Motion by Regan, second by Bartelme to approve September Village vouchers; check #16973 - #17070 and electronic payments totaling $384,464.97 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Regan to approve September Utility vouchers; check #8244 - #8258 totaling $51,110.90 as presented by Bruckner. Motion carried. Fire/EMS September Reports were presented by Christopher Dallas, Fire Chief & EMS Director. Fire had 11 calls & EMS had 45 calls, 8 of which were no transports. The department has a new firefighter on the r oster. Nine used radios were purchased which are now obsolete; to address interim department needs. New radios will need to be replaced over time; which are $2,500 each. The department is getting a quote on a station radio/paging syste m at the fire station . The shed project is postponed till 2020 . Plans have not yet been finalized and is getting to late in the season to pour the slab. The board reviewed the Manitowoc County patrol logs and invoice for September. Regan reported Bruckner obtained code from only one other municipality which has enacted municipal code relating to public nuisance and safety for vi cious animal attacks of other animals. Bruckner with work with Regan to prepare a draft ordinance amendment to present to the full board in the future. Schneider presented the idea to the board to meet with the Valders A rea School District to entertain the idea of shared police services and a liaison officer perhaps in cooperation with the Manitowoc County Sheriff’s Department. The board discussed the past history; in 2015 when the Village approached the school board they would have no part of a proposed shared position; prior to retirement of Police Chief William Riesterer in January 2016, which ultimately lead to the Village contracting with the county for patrol services, rather than an on-staff officer. After further discussion and reluctance by some trustees, motion Bartelme, second by Schneider to schedule a future joint special meeting, rather than at a regu lar meeting to discuss the idea of possibly working together for joint police/liaison services. Motion carried. Director of Public Works, Marc Stepha nie presented his monthly report . Spancrete has donated (23) 10 ’ x 4 ’ panels to place under the paper and si ngle str eam compactor at the recycle center to make it easier for the haulers to empty the bins and provide a safer walking surface for residents and employees as well. An 18’ x 30’ section of the intersection of Washington and Adams will be removed and r eplaced which is s everely broken from heavy truck , bus and school traffic use. The water tower repairs are still on the fall schedule for Lane Tank, but not yet completed due to continual inclement weather. The Phosphorus removal chemical pilots have started to gather data which method proves to be the most effective . The second sanitary sewer r epair on M elody Lane i s complete . After further televising of additional sections in this area another section will need to be slip lined in 2020; due to the poor installation practices when it was first put into service. The board discussed the request to allow the use of ATV/UTV’s on Village Streets. Questions posed about liability, licensure, ordinance creation and adoption as well as enforcement, and signage. The matter was considered in the past ; but State laws then made it impractical to allow due t o US Hwy 1 51. State laws have recently change and now make it more feas ible and practical to allow their use within the Village limits. Several trustees felt as it is allowed in the surrounding communities MEETING CONVENED AND ROLL CALL AGENDA APPROVED PUBLIC INPUT-ATV/UTV MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUC HERS APPROVED UTILITY VOUCHERS APPROVED MONTHLY FIRE AND EMS REPORTS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD AMENDED CODE TO BE DRA FTED FOR VISCIOUS ANIMAL ATTACKS APPROVED TO MEET WITH SCHOOL BOARD TO DISCUSS POSSIBLE JOINT POLICE SERVICES IN THE FUTURE DPW PUBLIC WORKS MONTHLY REPORT 10/14/2019 MINUTES we should proceed with procedures to allow in the future. Once an ordinance would be drafted and adopted there is a grant available through the Department of Natural Resources to help pay for t he cost of proper signage , which has an application deadline of April 15th. Bruckner advised it would take a minimum of three months to draft/review/post and adopt an o rdinance. Motion by Regan, second by Schuh to have Bruckner proceed with creation of draft ordinance for presentation at a future meeting. Motion carried. Stephanie informed the Board the Village can apply for two State Road Grants. The Local Road Improvement Program (LRIP) for an amount of $ 9,873 deadline is November 1st; which would be for a smaller scale project. There is also a new one- time grant; the Multimodal Local Supplement (MLS) which is for larger projects the with a minimum project cost of $ 250,000 and is a 90/10 grant with a deadline of December 6th. The project picked for this grant would be a portion of North Adams Street to the intersection of West Washington Street and then east to US Hwy 151. Engineer Project est imates, Maps and a Five-Year Road Improvement Plan are required for submittal. Schneider asked if we would like t o continue to work with Kapur & Associat es for these pr ojects and all agreed based on our recent TID project. There are no guarantees of award but is it worth the efforts of pursuing. Both grants; if awarded have a six-year project compl etion, which does allow us to continue to set aside additional funds annually toward a future street project. Motion by Regan, seco nd by Sc huh t o work with our e ngineer and submit the grant applications prior to the deadlines. Motion carr ied. Schneider stated he has observed and had complaint s regarding some properties which may be in non-compliance with municipal code s 10.07, 10.08 and 10.13 as they may relate to premises w hich may need to be cleaned up or have inoperable/unregistered vehicles. Motion by Schuh, second by Schneider to inspect properties and send notification non-compliance letters as necessitated by Village officials. Motion carried. Motion by Schwoerer, second by Schuh to approve to use the adjustment for Prior Year’s Unused Levy Limit Carryforward in the amount of $122 for the 2019 levy/2020 budget. Bruckner then noted that the allowable levy limit for the 2020 budget may only increase $1,479 from 2019. Bruckner presented health insurance renewal quotes f rom United Healthcare which carries a 5% increase in premium ($3,753 village/utilities employees and $3,128 ems employees) . It also has a plan change which increases the out of pocket maximum cost to the employee of $900 per year per person or $1,800 per family. Motion by Schneider, second by Regan to approve the renewal plan with United as presented, which is effective 12/1/19 . Motion carried. The board reviewed renewal quotes for 2020 auto, liability, workers compensation, crime and property coverage with the League of Wisconsin Municipalities Insurance Fund and Municipal Property Insurance Fund. The overall premium for all coverages decreased $7 15 from 201 9, rates set by the state for workers compensation decreased from the previous year. Motion by Bartelme, second by Schuh to approve to renew the coverages as presented . Motion carried. The board reviewed with Schneider and Stephanie the final pay request from Kruczek excluding the final retainage amount due on project close out of $13,850. The total project exceeded the original bid amount of $38,960 due to a change order of $9,103 and the cost of additional asphalt and base aggregate needed to install the roadway and connection area US Hwy 151 per State additional specifications, and the cost of moving top soil pil es. Schneider r eported Lot #9 closed in September and it is anticipated to close on CSM Lot #1 in December. WPS still has not hooked up the streetlights which have been installed for several weeks. Motion by Schneider, second by Bartelme at 8:00PM to convene in closed session in accordance with Wisconsin State Statutes 19.85(1) (c), for public employee evaluations and compensation. Motion carried. Motion by Schneider, second by Bartelme to reconvene in open session in accordance with Wisconsi n State Statutes 19.85(2) at 8:50PM. Motion carrie d. Motion by Schneider, second by Bartelme effective with the first pay in January 2020, the following employees will receive a $0.75 per hour wage increase: Marc Stephanie, Gerald Klingeisen, Abe Hoogstra, Lori Bruckner, Christopher Dallas and Eric Lauters. The following employees will receive a $0.50 per hour wage increase: Delaine Reis, Paul Leonard and Bailey Riesterer. Motion carried. The other EMS staff to be evaluated in June 2020. Motion by Schneider, second by Bartelme to adjourn the meeting at 8:53PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer APPROVED TO PROCEED TO DRA FT PROPOSED ORDIANCE TO ALLOW ATV/UTV’S ON VILLAGE STREETS APPROVED TO APPLY FOR LRIP AND MLS ROAD GRANTS NON- COMPLIANCE LETTERS TO BE SENT TO PREMISE OWNERS FOR CODE 10.07, 10.08, 10.13 APPROVED T O U SE ALLOWABLE PRIOR YEARS UNUSED LEVY CARRYFOWARD FOR 2019 LEVY APPROVED EMPLOYEE HEALTH INSURANCE PLAN RENEWAL APPROVED INSURANCE POLICY RENEWALS FOR 2020 TID #2 PROJECT COST UPDATE AND LOT SALES CLOSED SESSION RECONVENED IN OPEN SESSION 2020 W AGE INCREASE APPROVED MEETING ADJOURNED 10/14/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES NOVEMBER 11, 2019 Followed by the Pledge of Allegiance and roll call; the regular monthly meeting of the Valders Village Board was called to order by President Schneider at 7:00PM at the Valders Village Office 207 S. Liberty Street. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Schwoerer, second by Regan to adopt the agenda. Motion carried. No one present for public input. Motion by Bartelme, second by Schuh to close public input. Motion carried. Motion by Regan, second by Bartelme to approve minutes from 10/14/19 as presented by Clerk/Treasurer Bruckner. Motion car ried. Motion by Regan, second by Schuh to approve the October Treasurer’s reports as presented by Bruckner for all department funds . Motion carried. Motion by Bartelme, second by Regan to approve October Village vouchers; chec k #17071 - #17171 and electronic payments totaling $ 94,531.87 as presented by Bruckner. Motion carried. Motion by Regan, second by Schuh to approve October Utility vouchers; check #8259 - #8265 and transfers totaling $65,860.53 and check #1040 for $3,600.00 as presented by Bruckner. Motion carried. Fire/EMS October Reports were presented by Christopher Dallas, Fire Chief & EMS Director. Fire ha d 7 calls & EMS had 37 calls, 10 of which were no transports . A butterfly valve was replaced on Engine 35. All 2020 Fire Contracts for Service have been approved and returned . Ambulance 8 had its alternator & belts replaced. All 2020 Contracts for EMS Service have been approved , except for the Village of Reedsville; which did not make any motion on the contract at their October meeting. The board reviewed the Manitowoc County patrol logs and invoice for October. Stephanie reviewed the October report with the board. Leaf pickup is postponed or may not be completed due to the unusual early snow falls. The Street Lights are now in service on the Melody Lane street extension. The intersection of Melody Lane and Torrison Drive is now an active 4 -way stop with warn ing flags. A drain valve on the larger of the two ponds at the treatment plant is not functioning property and will need to be replaced. The estimated co st of the project is $8 ,300. Stephanie reported he was informed today the 2020 Silverado Truck will be delivered tomorrow. The board will determine what to do with the 199 9 Jeep at the December meet ing. The board reviewed the proposed 2020 Utility Budgets as prepared by Bruckner and Stephanie and recommended by the Utility Committee. The Water budget increased by $1,126 and the Sewer budget increased by $10,400 from 2019 in anticip ated revenues and expenses. Stephanie advised the board the DNR has mandat ed the water utility to initiate a PSC water rate case study in 2020, which will probably result in a rate increase in 2021. Water rates have not increased since the water tower was built in 20 01/2002. There will be additional time /expense for B ruckner and our municipal auditor to complete all the financial reports and documents required for this process next year . The Wastewater Treatment plant is in year three of the Preliminary Compliance Alternative Plan for Phosphorus reduction as required by the DNR, which is an increased expense in the Sewer budget for engineering. Motion by Regan, second by S chwoerer to appro ve the 2020 Utility Budgets as presented. Motion carried. Stephanie presented contract from our engineers, Robert E. Lee & Associates for the preparation of the Year 3 Compliance Alternative Plan Report as required DNR in 2020 for $10,995. Motion by Bartelme, second by Regan to approve. Motion carried. Motion by Schuh, second by Rega n to approve renewal of contract for 2020 Stray Animal Services with Eastshore Huma ne Society with changes. Motion carried. Motion by S chwoerer, second by Schu h t o approve bevera ge o perator license application for Paul E. Pan kratz. Motion carried. The board reviewed the 2020 proposed Village Budget as prepared by Bruckner and Stephanie, which carrie s a minimal increase for revenue and expenses of $1,505; 0.2%, and an increase of $1,479 in the tax levy; 0.4% from 2019. The mill rate is anticipated to incr ease $0.13 per thou sand the equivalent of $13 on $100, 000 of assessed property valuation. Department areas increases or decreases as anticipated within the con fines of the State mandated levy li mit rules. Motion by Schneider, second by Schwoerer to set the 2020 Public Budget Hearing for 12/2/19 at 6PM, with the regu lar monthly m eeting to immediat ely follow the close of the hearing, to save the cost of a special meeting and to allow tax bills to be prepared and mailed on a timely basis. Motion carried. MEETING CONVENED AND ROLL CALL AGENDA APPROVED NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUC HERS APPROVED UTILITY VOUCHERS APPROVED MONTHLY FIRE AND EMS REPORTS AND UPDATES PATROL LOGS/ INVOICE REVIEWED FOR MCSD DPW PUBLIC WORKS MONTHLY REPORT APPROVED 2020 PROPOSED UTILITY BUDGETS APPROVED CONTRACT WITH ROBERT E LEE YEAR 3 COMPLIANCE PLAN DNR REPORTS APPROVED 2020 STRAY ANIMAL SERVICE CONTRACT LICENSE APPROVED 2020 PRO POSED VILLAGE BUGET REVIEWED AND BUDGET HEARING SET FOR 12/2/19 AT 6PM 11/11/2019 MINUTES Schneider reported the first duplex to be built in the TID broke ground this month by AJR Construction on Lot #8 . The Developers Agreement and Offer to Pu rchase documents wer e signed this month and closing is scheduled in early Decembe r. The purchaser will be Chad Vetting of Vetting Transport LLC; they plan to build a division of the business and office on the site in late spring or early summer in 2020. The final retain age will be pai d to Kruczek Construction upon receipt of all the contractor lien waivers involved with the infrastructure projects. Motion by Schneider, second by Bartelme to adjourn the meeting at 7:30PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner Village Clerk/Treasurer TID #2 UPDATE MEETING ADJOURNED 11/11/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES DECEMBER 2, 2019 Followed by the Pledge of Allegiance and roll call; the Public Hearing for the Valders Village 2020 Budget was opened by President Schneider at 6 :00PM at the Valders Village Office 207 S. Liberty Stre et. No one appeared for the hearing. Motion by Schneider, second by Bartelme to close the hearing at 6:15PM. Motion carried. The regular monthly meeting of the Valders Village Board was then convened by President Schneider at 6:15PM. Trustees present: Marcus Bartelme, John Regan, Devan Schneider, Donald Schuh & Lyle Schwoerer. Motion by Schneider, second by Schuh to adopt the agenda. Motion carried. No one present for public input. Motion by Schuh, second by Bartelme to close public input. Motion carried. Motion by Regan, second by Bartelme to approve minutes from 11/11/19 as presented by Clerk/Treasurer Bruckner. Motion car ried. Motion by Schwoerer, second by Regan to approve the November Treasurer’s reports as presented by Bruckner for all department funds. Motion carried. Motion by Regan, second by Bartelme to approve November Village vouchers; check #17172 - #17284 and electronic payments totaling $ 145,437.51 as presented by Bruckner. Motion carried. Motion by Bartelme, second by Regan to approve November Utility vouchers; check #8266 - #8276 and transfers totaling $36,057.23 and check #1041 for $3,000.00 as presented by Bruckner. Motion carried. Motion by Schneider, second by Regan to adopt the proposed 2020 Village Budget as presented and to set the 2019 levy at $353,462; an increase of 0.4%- $1,479 from the 2018 levy. This levy creates a rounded mill rate of $6.61 per thousand dollars of assessed property valuation for the 201 9 tax roll , with TID Inc rement included an increase of $0.13 per thousand over last year. Motion carried. The overall mill rate for all taxing entities increased from $0.39 per thousand dollars of assessed property valuation; from $21.00 last year to $21.39. Motion by Schneider, second by B artelme to set a join t m eeting with the VASD School Board on 12/9 at 6:30P M at the CE Bray Library to discuss possible joint police/resource officer position in the future. Motion carried. Fire/EMS November Reports were prepared by Christopher Dallas, Fire Chief & EMS Director, who could not be present as he had other meeting s to attend . Fire had 6 calls & EMS had 43 calls, 16 of which were no transports . Motion by Bartelme, second by Regan to approve Paul H ermes as interim Building Inspector as recommended by our previous Inspector Paul Birschbach, due to the unexpected passing of our Inspector, Jonathan Schulz. Motion carried. Stephanie reviewed the November report with the board. Leaf pickup was done as weather allowed in the park and in problem gutter/storm sewer area s. Stephanie reminds residents we do not do curbside leave pick up. Individuals shall be invoiced for the service if found to be necessary and remov ed by our staff . Christmas Decorations were put up. A new tree was built by our staff and placed at the Welcome Sign on the east side of the Village. Sludge has been land applied for 2019. Three of the four chemical additive pilots for phosphorus red uction are completed. Final repairs of a section of Melody Lane sanitary sewer is schedule d to be done in January 2020, as well as manhole rehabilitation to reduce I/I into the sanitary system. Motion by Schneider, second by Regan, to place a for sale sign in the 1999 Jeep for $500 and sell to the first interested party. Motion carried. Motion by Sch woerer, second by Bartelme to approve Resol ution 201 9-7, Appointment of 20 20 & 20 21 election officials for the Village of Valders. Moti on carried. The election officials have or will be attending r equired training prior to working any election for the new two-year term. Schneider announced the CSM Lot #1 in the TID is anticipated to close on 12/9/19. The board then reviewed the projected 2019/2020 TID #2 fund balances, revenues and expense budgets as prepar ed by Bruckner. Motion by Schneider, second by Bartelme to approve the 2020 budget as presented. Motion carried. A joint Cable meeting will be held 12/11/19 at 4:30PM at the CE Bray Library. Motion by Bartelme, second by Schneider to adjourn meeting at 6:42PM. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer 2020 BUDGET HEARING ROLL CALL & CONVENE REGULAR MEETING AGENDA APPROVED NO PUBLIC INPUT MINUTES APPROVED TREASURER REPORT APPROVED VILLAGE VOUC HERS APPROVED UTILITY VOUCHERS APPROVED 2020 BUDGET ADOPTED 2019 LEVY $ 353,462 & SET MILL RATE $6.61 JOINT MEETING WITH SCHOOL 12/9/19 MONTHLY FIRE AND EMS REPORTS AND UPDATES APPROVED PAUL HERMES A S BUILDING INSPECTOR DPW PUBLIC WORKS MONTHLY REPORT APPROVED TO SELL 1999 JEEP FOR $500 APPROVED 2020 PROPOSED UTILITY BUDGETS APPROVED RES 201 9-7 BI-ANNUAL APPOINTMENT OF ELECTION OFFICIALS MEETING ADJOURNED 12/02/2019 MINUTES VALDERS VILLAGE BOARD MEETING MINUTES DECEMBER 9, 2019 Followed by the Pledge of Allegianc e and roll call a special joint meeting with the Valders Area School District Infrastructure Committee at the C.E. Bray Library, 138 E. Wilson Street, at 6:30PM. Trustees present: Marcus Bartelme, John Regan, Donald Schuh & Lyle Schwoerer , Devan Schneider arrived a few minutes late. The board held a joint discussion with the Valders Area School Board regarding the Valders Area School Districts need for a School Resource Officer (SRO). The school met with the Manitowoc County Sheriff’s Department (MCSD) to possibly contract for an SRO and the cost of the service is $120,000 annually to provide for enhanced school safety for students and staff. The school is looking for a partnership to reduce their cost. The Valders Village Board approached the School Board twice prior to the retirement of the Valders Police D epartment, Police Chief Riesterer in January of 2016 about working together/cost sharing to provide police services to the School District. The School Boar d declined t he offers. Schneider ex plained t he board interviewed potential police candidates for the open position and those offered the position did not accept it for various reasons. Due to financial constraints and no acceptors of the position the Valders Police Departmen t was disbanded. Since then Valders has contracted with the (MCSD) for patrol services. Bartelme stated it has been working out very well for the Village. Lengthy discussions took place by all board members on the possibility of looking into a possible future joint venture for a single person position that would be a minimal part time police officer for the Village of Valders and possibly the Village of St. Nazianz and up to a three-quarter time (SRO) for the School District . Schneider stated the Village budgets are set fo r 2020 and if after researched additional funds are needed it would need to be put to referendum to increase future budgets; due to State levy limit restrictions. To draft and get all parties to agree on all stipulations of a possible joint venture agreement which would need review by insurance carriers and legal counsel of all entities, it would be a lengthy process and not feasible for 2020. Bruckner input that this ideal and the potential liabilities and insurances would place all the burden to the Village(s). The position would have to be their employee and costs reimbursed to that Village. Additionally, there is a potential financial impact of increased insurance cost s for all the other municipal departments covered by the various Village insurance policies and referendums have no guarantee of passage. Debra Hun t, School B oard Superintendent stated the school is l ooking to do something sooner than 2021. Gene Radder, Village President of St. Nazianz who was invited to the meeting by the School District, stated he would like to see the communi ties possibly work together and provide better s afety for children . However, he can ’t speak for the rest of the Village Board and will take the matter to their full board at next St. Nazianz meeting. Schneider expressed he feels the Village should further research the feasibility of the idea, but in the end; it may not work out. Motion by Schneider, second by Schuh to have the Village Board Public Safety Committee schedule a joint meeting in January with the School Board I nfrastructure Co mmittee a nd possibly with St. Nazianz representatives to further discuss and research the feasibility of a joint safety services venture. Motion carried. Motion by Schneider, second by Rega n at 7:36PM to adjourn. Motion carried. Respectfully submitted, VILLAGE OF VALDERS Lori Bruckner, Village Clerk/Treasurer MEETING CONVENED AND ROLL CALL JOINT DISCUSSION WITH VASD REGARDING POSSIBLE JOINT SAFETY SERVICES MEETING ADJOURNED 12/09/2019 MINUTES