Town Board Meeting — Minutes

Summary of Town Board July 2025 Meeting Created on July 15, 2025 by Summary AI In Attendance: Wayne Vetting Jean Vetting Joe Stanzel Bernie Wazny Barb Hockammer Rich Brey Carol Brey Kathy Szymczyk Al Szymczyk Randy Wagner Overview Roll call: Geri Gilbert (clerk/treasurer) and Matt DiMarco (supervisor) absent; all others present. Agenda and previous minutes approved with minor corrections, especially regarding IT/QuickBooks and posting requirements. Motion made by Supervisor Thiel 2nd by Chairman Blahnik Discussion on public comment procedures and use of Robert's Rules of Order to keep meetings on track. Road maintenance updates: striping, ditch cutting, potholes, and tree overgrowth addressed. Website and documentation: all meeting minutes and agendas updated online; new computer for clerk/treasurer. Upcoming events: Water main meeting July 22, .gov email webinar July 23, and various association meetings. Fire/EMS report: Silver Creek responded to 24 fire calls and 45 EMS calls (Jan–June 2025). Constable report: handled noise complaints, garbage, and fireworks issues. Ongoing training for clerk/treasurer; discussion on succession planning and job requirements. Roll Call and Attendance Geri Gilbert (clerk treasurer) and Matt DiMarco (supervisor) absent. All other members present. Agenda distributed to all attendees. Motion made by Supervisor Thiel and seconded by Chairman Blahnik to approve agenda and May minutes. Agenda and Minutes Approval State statute 19.84(1)(b) requires board agendas to be posted in three physical locations or online with one physical posting. Physical posting location can be chosen; current location has maintenance issues (leakage, fading). No state law requires posting of meeting minutes, only agendas. Minutes serve as internal reference for follow-up and clarification. Motion made by Supervisor Thiel and seconded by Chairman Blahnik to approve minutes with corrections. Public Comment Procedures and Meeting Order Discussed adherence to Robert's Rules of Order for meeting structure. Emphasized staying on agenda; off-topic items require 'point of order' to refocus discussion. Agendas to be posted monthly; technical issues with website access noted. Considered moving public comment to end or addressing off-agenda topics after meeting. Repeated discussions on certain topics (e.g., water main) identified as inefficient; preference to handle business first. Website, Documentation, and IT Updates Agenda must be posted on website at least 24 hours before meeting and one other location. Decision was made to hang on the outside of the firehouse. Printed agendas often unused; 90% of attendees do not take copies. Rules for agenda and public comment procedures should be written and followed. Public comment can be scheduled at beginning or end; after public comment, no further comments allowed during meeting. Detailed meeting minutes available on website; public referred to minutes for past discussions. Roads, Maintenance, and Infrastructure Counties consolidated striping duties, sold unused equipment, and designated specific counties for certain tasks to improve equipment utilization and maintenance. Ditch cutting completed; pothole on Jenny Road and Cimmeron Road addressed, but status of Koeppel Lane scheduling pending. Crushed lime on 3028 S 15th hill washed out; considering larger gravel or ground asphalt as a fix; awaiting follow-up from Greg Grotegut. All meeting minutes and agendas now posted on new website; documentation for public reference added. New computers purchased for staff; upcoming July 23 webinar on .gov email setup; plan to transition to dedicated town laptops and emails for continuity. Water Main Project and Intergovernmental Issues Water main meeting scheduled for July 22, 4 p.m., City Hall, Common Council Chambers, 900 Quay Street. Agenda includes: project status, future plans, Public Service Commission's role, grant/funding support, safety issues, and Jenny Road water main details. Safety concerns raised: road blockages, lack of authority notification, and unsafe conditions for children. Discussion on coordinating road work with water main installation to avoid redundant construction. Meeting is public, limited to 1 hour, minimal time for public questions; focus on resolving issues and moving forward. Fire, EMS, and Constable Reports Silver Creek responded to 24 fire calls and 45 EMS calls from January to June 2025. Rockwood's call data not yet received Fire departments to be contacted every six months for reports; annual reporting required. Permits, Training, and Succession Planning No new permit submissions from county. Received road work bill (~$300-$400); ditch cutting bill expected soon. Ditch cutting completed; no public complaints reported. Safety concerns raised over overgrown trees/bushes and dead ash trees on 15th Street, especially northbound; potential need for trimming or removal. Clerk/treasurer positions require increased qualifications; state and universities now offer training programs (3-year completion). Current clerks (Kristy, Geri) in training through UWGB, 8 a.m.–5 p.m. this week; weekly meetings ongoing. Reports, Ongoing Issues, and Miscellaneous Maintenance of effort reports submitted by June 16. Constable reported a quiet month; ongoing work on oil incident at Goodwin. Noise complaint on June 14 at fire station graduation party; music volume reduced. June 20: garbage bags removed from middle of Pheasant Lane; noise complaint about fireworks investigated, no source found. Supervisor following up with ball club on parking issues; awaiting response from DNR/county zoning. Upcoming Events and Adjournment Wisconsin Town Association meeting scheduled for August 8-9 in Stevens Point to discuss annual agenda and legislative priorities. Key topics expected: roads, fire, and EMS funding. Town Association annual convention and training set for October 12-14. Meeting adjourned at 7:41 p.m. by Supervisor Cody.