Town Board Meeting — Agenda

Town of Bayfield 85450 County Highway J Bayfield, WI 54814 Telephone (715)779-5671 Website www.townofbayfieldwi.gov E-mail clerk@townofbayfieldwi.gov Craig Hoopman-Chairman Ke lly Faye-Clerk Billie Hoopman-Treasurer Robert Meierotto-Vice-Chairman Dave Good -Deputy Clerk Larry Weber-Deputy Treasurer 2024 Annual Meeting Tuesday, April 16th, 2024- 6:00PM Bayfield Town Hall, 85450 County Hwy J To Join By Zoom: https://us06web.zoom.us/j/8850451355?pwd=S0FMQStjNjVYeVd6YUVvTG14cE4rdz09&omn=82272276903 Meeting ID: 885 045 1355 Passcode: 1234 By Phone: 1(305)224-1968 1. Call to order and roll call. 2. Pledge of Allegiance. 3. Approve past elector’s meeting minutes. 4. 2023 Financial Summary. a. 2023 Income and Expenditures. b. Current Indebtedness. 5. Committee/Project Reports from any of the following: a. Plan Commission and/or Plan Commission Sub-Committees. b. Community Ambulance Committee. c. Fire & Safety Committee. d. BRB Recycling Committee. e. Salmo Lakewalk Trail. f. Bayfield Area Trails System Committee. 6. Pikes Bay Sanitary District Update. 7. Determine wages for Town Board members with terms starting in April 2025. 8. Any other business that may legally come before the Electors at the Annual Meeting (WI Statute 60.10). 9. Set Date and Time for 2025 Annual Meeting, Third Tuesday in April per state statute, April 15th, 2025 - 6:00 PM 10. Adjourn. 2024 Board of Audit Immediately following Annual Meeting Agenda 1. Call to order and roll call. 2. Treasurer’s report of financial accounts. a. Balance confirmation of bank statement(s). 3. Clerk’s report of financial records. a. Monthly reconciliations of bank statements between Clerk & Treasurer. b. Year end 2023 revenue and expenses match with Treasurer. 4. Reconciliation by Board of Audit of Clerk and Treasurer records. a. Clerk and Treasurer records reconcile as of 1/1/2023 and 12/31/2023. 5. Findings of action required by the Clerk and/or the Treasurer regarding Town Accounts. 6. Adjourn. Regular April Town Board Meeting Immediately following Annual Meeting and Board of Audit Agenda 1. Call to Order and Roll Call. 2. Public Comment. 3. Items for Future Agendas. 4. Discussion and possible approval of minutes of the Regular March 11 th Town Board Meeting. 5. Receive and Place on File Treasurer’s Report. 6. Update on Star Route Road TRIS Reconstructi on Project: Notice of date and time of pre- construction meeting, Authorization for Chairman Hoopman to issue Notice to Proceed with the project at some future date (either at pre-construction meeting or after the road restrictions have been lifted), and Discussion and Possible Action on Plan for Route to Haul Gravel. 7. Report from Pikes Bay Sanitary District. OLD BUSINESS 8. Discussion and possible action on Pikes Creek Trail land dispute and current trail closure. 9. Discussion and possible action on hiring of replacement of Town Garage employee Arthur Pratt, including determining work hours, wage, and other aspects of the position. NEW BUSINESS 10. Open gravel bids received as of 3PM Friday, April 12th, 2024 for the following: hauling, furnishing, and spreading on various town roads, approximately 2,500 tons of ¾” Base Aggregate Dense conforming to WDOT spec 305.2.2.1. 11. Discussion and possible award of gravel bid. 12. Notice of Driveway Applications Approved since the March Town Board Meeting. 13. Discussion of driveway application for location off of Meyers Olson Road, legal input received as to legality of the location for a driveway, and requests made to applicant to place stakes at exact location. 14. Receive and place on file the Correspondence for April 2022. 15. Receive and place on file the Clerk’s Financial and Budget Report for July 2023. 16. Chair, Supervisor, and Committee Reports. 17. Set date and time for September Town Board Meeting: Monday, May 13 th, 6:00PM. 18. Discussion of possible 2024 Road Inspection. 19. Reminder of Upcoming Meetings/Events: Board of Review-Tuesday, April 23rd, 4:00PM-6:00PM. Dumpster Day- Saturday, May 18th, 7:00AM-1:00PM. 20. Adjourn. Posted: Thursday, April 11th, 2024. Kelly Faye, Clerk