August 19

City of Bayfield Common Council • August 19, 2025, Meeting Minutes Page 1 of 3 City of Bayfield Common Council August 19, 2025, Meeting Minutes 4:30 p.m. • Bayfield City Hall, 125 South First Street, Bayfield, WI 54814 Meeting called to order at 4:30 p.m. Present: Council Members: Acting Mayor/Council President Lyn Cornelius; Councilors Bill Bland, Matt Carrier, and Diane Fizell City Staff: City Treasurer Anne Adams, Public Works Staff Roy Bainbridge, Deputy Clerk/Treasurer Ashley Dickey, Harbormaster Nick Hays, Police Chief Josh Novak, City Clerk Grace Stolen, Public Works Director Joel Weber Public: In Person—Carol Fahrenkrog, Jeff Fuller; Online: Laura Lima, John, Caller01 Review/Approve Agenda Cornelius: Items three and five on the original agenda will need to be tabled. Motion by Carrier, seconded by Fizell, to approve the agenda with items three and five on the original draft struck. All ayes. Review/Approve Minutes of July 15, 2025, Common Council Meeting Motion by Fizell, seconded by Carrier, to approve the minutes as drafted. All ayes. Public Comment and Suggestions from Persons Present on Agenda Items None Agenda 1. City Staffing: City Clerk Cornelius introduced the new city clerk, Grace Stolen, who began working for the City on August 7. 2. Special Event Vending Permit Application: Bayfield Chamber & Visitor Bureau Sidewalk sale on Rittenhouse Avenue for downtown businesses on August 30, August 31, and September 1; applicant Carol Fahrenkrog Motion by Carrier, seconded by Fizell, to approve the application as submitted. All ayes. 3. Chamber Annual Room Tax Presentation Chamber Marketing Manager Jeff Fuller outlined how room tax dollars are spent. Informational only. 4. Short-term Rental Policies and Procedures for Infractions The City is starting with short-term rentals but may want to roll this out to other lodging types to standardize things. City of Bayfield Common Council • August 19, 2025, Meeting Minutes Page 2 of 3 Motion by Carrier, seconded by Fizell, to adopt this as the City’s policy and standard operating procedure for handling infractions of the short-term rental ordinance. All ayes. 5. Appointments and Resignations Motion by Carrier, seconded by Bland, to accept Tina Nelson and Heidi Nelson as Zoning Board of Appeals alternates and to accept with regret the resignation of Vydunas Tumas. All ayes. a. Appointment of Alternates: Zoning Board of Appeals The Zoning Board of Appeals requires appointment and confirmation of two alternate members. Acting Mayor Cornelius is appointing Tina Nelson and Heidi Nelson as alternates. b. Parks and Recreation Committee Resignation: Vydunas Tumas Vydunas Tumas resigned from the committee effective July 22, 2025. Committee chair believes there is still a sufficient number of members and that they do not need to seek a new one. 6. Financials a. CLA Connect/Baker Tilly Update City is getting really close to closing out 2024. Some items are going to come in quite low for expenses in 2024 and quite high in 2025, as some bills from 2024 are being paid in 2025. Carrier: Is general fund revenue a lot lower than budgeted/projected revenue? Cornelius: There were a number of expenses paid out of the general fund without funds being transferred back into it from other City accounts. A member of Common Council suggested that it may be helpful for department heads to look at 2023 actuals for preparing new budgets. A question about when to start talking about the next budget was asked; Cornelius said this should probably happen in September. 7. Project Updates a. Harbor Still working to move forward on the big grant. b. Parks and Recreation Committee reached out to the consultant for more detailed construction designs to move closer to calling for bids. Expense for the project is very high, so the committee may look into phasing the project and whether it is possible to use a design-build approach. c. Public Works Manypenny project is still on track for its planned completion date. Xcel’s high-capacity gas line project to Red Cliff is off for 2025. Submarine cable to the island is still on; boring would be in September with cable laying after Apple Fest. d. Planning City of Bayfield Common Council • August 19, 2025, Meeting Minutes Page 3 of 3 Conditional Use Permit appeal is going forward. Parking on 2nd Street going up Washington may be on the next agenda; it was suggested that this be revisited later due to bandwidth. 8. Acting Mayor’s Report 9. File Reports from Committees, Commissions, Boards, and Departments Ambulance: No meeting ARB: June 23 and July 14, 2025 Fire Department: June 2 and July 7, 2025 Harbor: July 7, 2025 Library: June 18, 2025 Parks and Recreation: May 29, 2025 Parks and Rec Playground Subcommittee: May 29 and June 11, 2025 Planning: June 17, 2025 Police Department: July 2025 Public Works: July 9, 2025 Tree Board: Motion by Carrier, seconded by Bland, to put reports on file. All ayes. 10. Correspondence a. Dianne Judd and Connie Monson—Immigration Enforcement Cornelius stated that the Police Department sent a letter in response. Novak stated that City police are not federal agents and would not detain someone solely for their immigration status. Bayfield Police would respond if requested by federal agents for issues of officer safety but would not be there to conduct immigration enforcement themselves. Meeting adjourned at 5:29 p.m. Next Meetings: • Special Meeting: September 9, 2025, at 3 p.m. (Committee of the Whole) • Regular Meeting: September 16, 2025, at 4:30 p.m.