Remote & In-Person Children's COP Advisory Committee Meeting Agenda 09/08/2026 at 10 a.m. in the Lake Michigan Conference Room

Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov FROM: Hayley Weyers DATE: 09/01/2026 RE: MEETING NOTICE The Children’s Community Options Program Advisory Committee (CCOPAC) meeting will be held on Tuesday, September 8, 2026, at 10:00 a.m. An in-person and remote meeting will originate from Lake Michigan Conference Room (formerly Conference Room B), Washburn, Wisconsin. For public participation, remote access is available via Microsoft Teams or by phone using the information below: ________________________________________________________________________________ Microsoft Teams Need help? Join the meeting now Meeting ID: 216 087 299 710 7 Passcode: AJ7QG37y Dial in by phone +1 715-318-2087,,774415723# United States, Eau Claire Find a local number Phone conference ID: 774 415 723# Any person wishing to attend who, because of a disability, requires special accommodations should contact the Department of Human Services at 715-373-6144, extension 83344, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. 1. The agenda includes: Call to order and introductions; public comment; discussion and possible action for review/adoption of the 07/14/2026 meeting minutes; Children’s Long Term Support program enrollment report; other informational items; next meeting information; motion to adjourn meeting. Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)) c: County Board Chair County Administrator County Clerk HS Director and Managers DCS, Rhinelander Health Department Red Cliff Tribe Post (bulletin board and website) Daily Press K:\Agendas and Minutes\CCOP Advisory Committee\Meeting information\2026 CCOP Meeting Information\2026-09- 08_CCOPAC_Meeting_Notice.docx Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov K CHILDREN’S COMMUNITY OPTIONS PROGRAM & COORDINATED SERVICES TEAM ADVISORY COMMITT EE (CCOP & CST AC) Hayley Weyers, Chairperson Michelle Lamps on, Vice Chair Anna Hanson Sherri Paulson Kristin Stark RE: September 8, 2026, CCOP & CST Advisory Committee meeting Dear Committee Members: Please be advised that the upcoming meeting of the Children’s Community Options Program & Coordinated Services Team Advisory Committee will be held on Tuesday, September 8, at 10:00 a.m. An in-person and remote meeting will originate from Lake Michigan Conference Room (formerly Conference Room B), Washburn, Wisconsin. For public participation, remote access is available via Microsoft Teams or by phone using the information below: Microsoft Teams Need help? Join the meeting now Meeting ID: 216 087 299 710 7 Passcode: AJ7QG37y Dial in by phone +1 715-318-2087,,774415723# United States, Eau Claire Find a local number Phone conference ID: 774 415 723# Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)) Any person wishing to attend who, because of a disability, requires special accommodations should contact the Department of Human Services at 715-373-6144, extension 83344, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. :\Agendas and Minutes\CCOP Advisory Committee\Meeting information\2026 CCOP Meeting Information\2026-09-08_CCOP&CST- AC_Meeting_Agenda.docx The agenda for this meeting is as follows: AGENDA 1. Call to order + introductions. 2. Public Comment (limit to 3 minutes) 3. Discussion and possible action for review/adoption of July 14, 2026, meeting minutes 4. Children’s Long Term Support program enrollment report • 59 enrolled + 3 referrals 5. 2027 CCOP Plan due by October 1 • Continue review of CCOP plan questions today. From July meeting, draft responses provided in packet, with questions 5 and 14 needing most feedback for final drafting at this meeting: 5) Does the county plan to prioritize specific groups of individuals for CCOP funds? 14) Does the county have a protocol in place to ensure the full expenditure of the CCOP allocation as outlined in the CCOP Procedures Guide? 6. CST • Children’s System of Care Self-Assessment Tool (instructions here: https://www.dhs.wisconsin.gov/publications/p02093c.pdf), sharing ahead of a more focused look in November. 7. Other informational items from or to the committee • Children Come First Conference, November 16-17, is open for registration: https://www.ccfconference.org/event/ec652757-814a-4d45-9710-5fccf223dc3e/summary-1 • CCOP can be used for families to assist with lodging, meals when not provided by the conference, and mileage to and from, when pre-approved through a Deciding Together conversation between the family and their support and service coordinator. 8. Next meeting November 10, 2026 (Lake Michigan Conference Room) 9. Adjournment. c: email to DHS CCOPAC group K:\Agendas and Minutes\CCOP Advisory Committee\Meeting information\2026 CCOP Meeting Information\2026-09-08_CCOP&CST- AC_Meeting_Agenda.docx BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES Children’s Community Option Program (CCOP) and Coordinated Services Team (CST) Meeting Minutes Courthouse Lake Superior Conference Room & Remote Tuesday, July 14, 2026, at 10 a.m. Draft minutes are subject to change before approval at the next CCOP meeting. Committee Members Present: Hayley Weyers, Anna Hanson (arrived at 10:13 am), Sherri Paulson (virtual), and Kristin Stark (virtual) Members Not Present: Michelle Lampson Others Present: Ann Ehler- Clerk Call to order and introductions: Weyers called the meeting to order at 10:14 am, and brief introductions were made. Public Comment: none. Minute Approval: Hanson motioned, Weyers seconded to approve May 12, 2026, meeting minutes with one correction. All in favor, motion carries. Children’s Long Term Support Program Enrollment Update: 60 enrolled, 4 referrals. Some exits due to families moving out of the area or voluntary disenrollment. 2027 CCOP Plan: due September 30, 2026. This is the start of annual plans renewing, using an online form provided by the State. The Committee worked through the questions as a preliminary effort, before sending additional feedback by email to Weyers (due at the end of August). Weyers will use the email feedback to draft the 2027 CCOP Plan, which will be reviewed and edited during the September 8 meeting. Depending on the edits made during the meeting, final approval could come as an email vote before the deadline. Coordinated Service Team (CST): This is a grant-based program of $60,000 annually. Weyers is working on the application for next year. Children’s System of Care Policy Academy: Location moved from Legendary Waters in Red Cliff to Wausau, which created a logistical barrier to participation. Weyers withdrew from the Academy. She said the State offered to support Bayfield County by sending a state champion to one of our meetings (via Teams) to help understand the results of the self- assessment. Weyers will tentatively plan on a state champion attending the November 10 CCOP+CST Advisory Committee meeting. Additional Information: Unrelated to CCOP, but Bayfield County and Red Cliff’s Cooling Shelters opened yesterday due to the heat wave. 1 K:\Agendas and Minutes\CCOP Advisory Committee\Minutes\2026 CCOPAC minutes\2026-07-14 CCOPAC Minutes-draft.docx K:\Agendas and Minutes\CCOP Advisory Committee\Minutes\2026 CCOPAC minutes\2026-07-14 CCOPAC Minutes-draft.docx 2 2026 Meeting Dates: September 8 and November 10, 10 am in Lake Michigan and virtually. Adjournment: Meeting was adjourned at: 10:45 am. Weyers motioned, Hanson seconded. Minutes respectfully submitted by, Ann Ehler Ann Ehler, Clerk III Children's Community Options Program (CCOP) Plan DHS has provided this downloadable resource that includes all the questions in this survey to aid in the development of the CCOP plan. Email submissions of this resource will not be accepted. CCOP Plans must be submitted through this online survey. 1) County Agency Contact Information* County Agency*: BAYFIELD COUNTY DHS First Name*: HAYLEY Last Name*: WEYERS Email Address*: HAYLEY.WEYERS@BAYFIELDCOUNTY.WI.GOV Is this plan being submitted jointly with another county? * ( ) Yes (X) No Please enter the name of the county. * 2) Date the full CCOP Plan was reviewed and approved by the County CCOP Advisory Committee* _________________________________________________ _________________________________________________ 3) Will the county use the annually allocated CCOP funds to pay for the Children's Long-Term Support (CLTS) Program Maintenance of Effort (MOE) requirement? * ( ) Yes (X ) No If "Yes, " approximate the amount of funds dedicated to CCOP goods and services. * 4) Provide an estimated number of families that will be served utilizing CCOP funds in the upcoming calendar year. * [25+ ( rationalization 23 in 2025 and 22 so far in 2026)] 5) Does the county plan to prioritize specific groups of individuals for CCOP funds? * ( ) Yes ( ) No If "Yes, " provide a summary explaining the plans for prioritization. * 6) Does the county have any local policies limiting available CCOP funds? * (X ) Yes ( ) No If "Yes, " provide a summary of identified limitations. * ALLOWABLE MEAL AND LODGING REIMBURSEMENTS TO FAMILIES DO NOT EXCEED RATES ALLOWABLE TO BAYFIELD COUNTY EMPLOYEES, WHICH FOLLOWS IRS RATES. Attach the local written policy, if applicable. [2026 CCOP REIMBURSEMENT FORM WILL BE INCLUDED.] 7) Does the CCOP program align with the CCOP policy timeframes related to referrals and eligibility as outlined in the CCOP Procedures Guide?* (X ) Yes ( ) No If "No, " share the plan and timeline for aligning with program policy. * 8) Does the CCOP program align with the CCOP policy timeframes related to assessment and service plan development as outlined in the CCOP Procedures Guide?* ( X) Yes ( ) No If "No, " share the plan and timeline for aligning with program policy. * 9) Does the CCOP program follow the Deciding Together process for Individualized Service Plan (ISP) development? * (X ) Yes ( ) No If "No, " describe the service planning process. * 10) Does the CCOP program follow the CLTS policy timeframe for making decisions about participant-requested goods and services as outlined in the CLTS Waiver Manual Section 7.4.1?* (X ) Yes ( ) No If "No, " describe the local process. * 11) Does the CCOP program have an identified method for promoting informal supports and advocacy systems as outlined in the CCOP Procedure Guide* (X) Yes ( ) No If "Yes, " briefly summarize the methods. * COORDINATORS UTILIZE PARTICIPANT- FOCUSED ASSESSMENTS, UPDATED AT LEAST ANNUALLY , THROUGH DECIDING TOGETHER INFORMED DISCUSSIONS WITH FAMILIES TO IDENTIFY INFORMAL SUPPORTS AND ADVOCACY SYSTEMS, TO ENSURE THEY ARE CONSIDERED IN MEETING A CHILD’S NEEDS AND HELPING THEM THRIVE. 12) Does the county have any outreach materials used to educate the public on CCOP? * ( ) Yes (X ) No If "Yes, " provide a webpage where this information can be located or attach a copy to the submission. * 13) Does the CCOP program align with the CCOP policy timeframes for entering services expenses into the Health Engagement and Reporting Tool (HEART) as outlined in the CCOP Procedures Guide? * (X ) Yes ( ) No If "No, " share the plan and timeline for aligning with program policy. * 14) Does the county have a protocol in place to ensure the full expenditure of the CCOP allocation as outlined in the CCOP Procedures Guide?* ( ) Yes (X) No If "No, " share the plan and timeline for aligning with program policy. * IDEA FROM JULY—SUPPORTING FAMILIES TO GET TOGETHER AND MAKE CONNECTIONS, IF CCOP CAN BE USED TO SEED A LOCAL SUPPORT GROUP OR OTHER EVENT OPPORTUNITY . RECOMMENDATION—UTILIZE JANUARY , MARCH, AND MAY 2027 MEETINGS TO CONTINUE EXPLORING / RESEARCHING IDEAS, DRAFTING A PROTOCOL, AND DECIDING ON A FINAL ONE THAT COULD BE TRIALED THE SECOND HALF OF 2027, AND IDEALLY BE ROLLED OUT IN FULL FOR 2028. 15) CCOP Advisory Committees are required to include the following individuals: Parents of children with disabilities Representatives from county departments/divisions of human/social services, community programs, developmental disabilities services, school districts, or local health departments Individuals in the service area who provide other social or educational services to children who have disabilities Does the county’s CCOP Advisory Committee have representation from all three of the above groups of individuals? * ( X) Yes ( ) No If "No, " identify who is currently not represented in the committee and the plan for aligning with program policy regarding committee membership requirements. * 16) How often is the CCOP committee meeting, and where can the public meeting materials be accessed per Public Notice law found in Wis. Stat. § 19.84?* THE COMMITTEE MEETS EVERY OTHER MONTH, THE SECOND TUESDAY OF THE ODD NUMBERED MONTHS. 19.84(1)(b)2. Posting a notice in at least one public place likely to give notice to persons affected and placing a notice electronically on the governmental body’s Internet site. 17) If another committee is designated as the CCOP Advisory Committee, identify which committee is serving that role. THE CCOP ADVISORY COMMITTEE IS A JOINT COMMITTEE, ADVISING BOTH CCOP AND COORDINATED SERVICES TEAM (CST) PROGRAM. 18) How will the county engage the CCOP committee throughout the year for ongoing monitoring and consultation? * THE COMMITTEE WILL CONTINUE TO FIELD FROM THE COUNTY UPDATES FOR MONITORING AND CONSULTATION ON THE LOCAL PROGRAM STATUS THROUGH COMMITTEE MEETINGS. THE COMMITTEE ALSO WOULD LIKE TO INVITE PARENTS ENROLLED, IF THEY ARE WILLING TO BE PART OF MEETINGS, TO ATTEND TO SHARE THEIR PERSPECTIVES FIRSTHAND. 19) Attestation* (X ) As the CCOP Coordinator, I attest that this plan has been reviewed and approved by our county’s local CCOP Advisory Committee and is in accordance with the program plan requirements listed in CCOP policy. 20) Attach a copy of the CCOP Advisory Committee's meeting minutes to attest that the CCOP Plan was developed, reviewed, and approved in collaboration with the CCOP Advisory Committee. * [MINUTES FROM 09/08/2026 AND 07/14/2026 WILL BE INCLUDED.]