Remote & In-Person Children's COP Advisory Committee Meeting Agenda 09/08/2026 at 10 a.m. in the Lake Michigan Conference Room

K:\Agendas and Minutes\CCOP Advisory Committee\Meeting information\2026-03/10_CCOPAC_Meeting_Notice.docx Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov FROM: Hayley Weyers DATE: 3/3/2026 RE: MEETING NOTICE The Children’s Community Options Program Advisory Committee (CCOPAC) meeting will be held on Tuesday March 10, at 10:00 a.m. An in-person and remote meeting will originate from Lake Superior Conference Room (formerly Conference Room A), Washburn, Wisconsin. For public participation, remote access is available via Microsoft Teams or by phone using the information below: ________________________________________________________________________________ Microsoft Teams Need help? Join the meeting now Meeting ID: 288 578 956 044 5 Passcode: gs6r7Ej2 Dial in by phone +1 715-318-2087,,521097672# United States, Eau Claire Find a local number Phone conference ID: 521 097 672# 1. The agenda includes: Call to Order; Discussion and possible action for review/adoption of the 1/13/2026 meeting minutes; Children’s Long Term Support program enrollment report; other informational items; review and discussion of purpose of the CCOP Advisory Committee; and motion to adjourn meeting. Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)) c: County Board Chair County Administrator County Clerk HS Director and Managers DCS, Rhinelander Health Department Red Cliff Tribe Post (bulletin board and website) Daily Press Any person wishing to attend who, because of a disability, requires special accommodations, should contact the Department of Human Services at 715-373-6144, extension 83344, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. K:\Agendas and Minutes\CCOP Advisory Committee\Meeting information\2026-03-10_CCOPAC_Meeting_Agenda.docx Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov CHILDREN’S COMMUNITY OPTIONS PROGRAM ADVISORY COMMITTEE (CCOPAC) RE: March 10, 2026, CCOP Advisory Committee meeting Dear Committee Members: Please be advised that the upcoming meeting of the Children’s Community Options Advisory Committee will be held on Tuesday, March 10, at 10:00 a.m. An in-person and remote meeting will originate from Lake Superior Conference Room (formerly Conference Room A), Washburn, Wisconsin. For public participation, remote access is available via Microsoft Teams or by phone using the information below: Microsoft Teams Need help? Join the meeting now Meeting ID: 288 578 956 044 5 Passcode: gs6r7Ej2 Dial in by phone +1 715-318-2087,,521097672# United States, Eau Claire Find a local number Phone conference ID: 521 097 672# _________________________________________________________________________ Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)) Hayley Weyers, Chairperson Michelle Lampson, Vice chair Anna Hanson Sherri Paulson Any person wishing to attend who, because of a disability, requires special accommodations, should contact the Department of Human Services at 715-373-6144, extension 83344, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. K:\Agendas and Minutes\CCOP Advisory Committee\Meeting information\2026-03-10_CCOPAC_Meeting_Agenda.docx Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov The agenda for this meeting is as follows: AGENDA 1. Call to order + introductions. 2. Discussion and possible action for review/adoption of January 13, 2026, meeting minutes 3. Citizen member to the CCOP Advisory Committee • Kristin Stark - Parent 4. Children’s Long Term Support program enrollment report • 61 enrolled + 1 eligible and being enrolled + 2 referrals 5. Other informational items from or to the committee • Announcements: (a) leadership changes ; (b) Coordinated Services Teams in the future • Reviewing and discussing purpose of the CCOP Advisory Committee a. See the CCOP Procedures Guide p. 8-9, https://www.dhs.wisconsin.gov/library/collection/p-01780 b. Most recent CCOP Plan provided to committee members for review. c. Submission of CCOP Plans are only required if significant program changes are planned by the committee, but current guidance from the State has been sought. 6. Next meeting May 12, 2026 (back in the Lake Michigan Conference Room for rest of 2026) 7. Adjournment. c: email to DHS CCOPAC group K:\Agendas and Minutes\CCOP Advisory Committee\Minutes\2026 CCOPAC minutes\2026-01-13 CCOPAC Minutes-draft.docx BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES CHILDREN’S COMMUNITY OPTIONS PROGRAM ADVISORY COMMITTEE MEETING MINUTES Bayfield County Courthouse Lake Michigan Conference Room & Remote via Teams Meeting or Phone Tuesday, January 13, 2026, at 10:00 a.m. Committee Members Present: Hayley Weyers, Anna Hanson (arrived at 10:13), and Michelle Lampson (virtual) Committee Members Not Present: Sherri Paulson- Tamarack/Behavioral Health Others Present: Sarah Traaholt - Clerk, Jo Beth Gonzalez – Family Services Manager Call to order and Introductions: Weyers called the meeting to order at 10:14 am, and introductions were made. Discussion and Possible Action - Review/adoption of minutes from November 4, 2025, meeting: Motion by Lampson, seconded by Hanson, to approve November 4, 2025, meeting minutes. All in favor, motion carried. Program Participants: Enrollment Report: The CLTS/CCOP program has 60 active enrollments + 1 eligible about to be enrolled, and 4 active referrals. Committee discussion • Weyers initiated a discussion about the saturation point of Bayfield County’s CLTS program. Lampson pointed out that there is no way to predict the peak number, but both Weyers and Lampson agree that it probably hasn’t been reached yet. Lampson also noted that as the economy struggles, more parents who were managing earlier might seek help, leading to a further rise in program participants. • Further discussion focused on CLTS federal funding, with the committee expressing concerns about the program's budget for 2027-2031 and the impacts of funding cuts to the Department of Education. • Weyers also expressed concern about the ongoing gap between state Medicaid funds and CCOP being garnished to offset those costs. • Hanson and Lampson agreed with Weyers that reviewing the committee portion of the CCOP Procedure Guide and redefining the committee’s focus and values would help the group protect the core needs of the program and help to prepare for any changes or challenges that may arise. The committee agreed that planning ahead for future scenarios would be useful. Weyers will include this as an agenda item in the upcoming meetings. Other informational items from or to the committee • November meeting follow-up from the 2025 Government shutdown/reopening occurred 11/12/25 (Dept of Education, Dept of Housing and Urban Development, and others, RIF reversal through H.R. 5371 https://www.congress.gov/bill/119th-congress/house-bill/5371). • Weyers reviewed a few examples of upcoming conferences this year, for which CCOP often can be used to help with select travel and accommodation expenses for families attending in person: ▪ Raising Wisconsin’s Children Conference, February 4 (free, online only) https://parenting.extension.wisc.edu/raising-wisconsins-children-conference-2026/ Draft minutes, scheduled for final approval at the next regular CCOPAC meeting. K:\Agendas and Minutes\CCOP Advisory Committee\Minutes\2026 CCOPAC minutes\2026-01-13 CCOPAC Minutes-draft.docx ▪ Wisconsin Autism Conference, April 23-25, https://www.autismgreaterwi.org/2026- annual-conference/ ▪ Circles of Life, May 14-15, https://familyvoiceswi.org/circles-of-life-conference/ • CLTS providers offering camps are starting to open registrations for 2026. Future Meeting Dates: Due to remodeling, the next meeting has been moved to the Lake Superior Conference room (formerly Conference Room A) • March 10, 2026 All other 2026 meetings will be held in the Lake Michigan Conference Room (formerly Conference Room B) • May 12, 2026 • July 14, 2026 • September 8, 2026 • November 10, 2026 Adjournment: Weyers adjourned the meeting at 10:34 a.m. [Moved by Lampson and seconded by Hanson] Minutes respectfully submitted by Sarah Traaholt, Clerk III. DEPARTMENT OF HEALTH SERVICES Division of Medicaid Services F-02230 (09/2018) STATE OF WISCONSIN Wis. Stat. § 46.272 Page 1 of 4 COUNTY AGENCY CHILDREN’S COMMUNITY OPTION PROGRAM (CCOP) ANNUAL PLAN UPDATE The County Agency Children’s Community Options Program (CCOP) Annual Plan Update form must be submitted to the Department of Health Services, Division of Medicaid Services, Bureau of Children’s Services, for review and approval by the deadline date established by DHS. DHS will review and approve or disapprove each county’s CCOP Plan. Please complete the step-by-step CCOP Annual Plan Update for 2020 calendar year (CY), according to the instructions detailed below: A. County Agency Contact Information Please provide your County Agency CCOP Coordinator’s contact information, as indicated below: County Agency Bayfield County DHS Name of CCOP Coordinator Kristin Opperman CCOP Coordinator Phone Number 715-373-6144 x3356 CCOP Coordinator Fax Number 715-373-6128 CCOP Coordinator Email kopperman@bayfieldcounty.org CCOP Coordinator Street Address 117 E. 5th St., Washburn, WI 54891 Mailing Address PO Box 100, Washburn State WI ZIP Code 54981 Date the Annual Plan Update was Approved by the County CCOP Advisory Committee* (MM/DD/YYYY) 09/10/2019 B. County CCOP Administration For each numbered item below, please check the box to indicate if a change or update to the CCOP Five-Year Plan has occurred, and provide brief summary of the change. 1. County CCOP Operations Describe any changes to your county’s operations from your CCOP Five-Year Plan, including the following activities: • Access • Intake • Assessments Brief summary: Bayfield County Department of Human Services continues to administer the Children’s Community Options Program and the Children’s Waiver. The programs are supervised by the manager in the Aging and Disability Services Section. One coordinator oversees and coordinates both programs. She collaborates well with Family Services Section staff, who provides child welfare, Child Protective Services, Foster Care and other services to youth and families and the Northern IM Consortium staff who determine the eligi bility for public assistance programs. The coordinator has degrees in psychology and special education , and she has worked with children and adults with disabilities in day treatment, recreation, group homes, and public school settings. The coordinator's previous experience in case management, writing Individualized Education Plans (IEPs), and administering assessments for special education services have helped her to learn similar skills for this current work. The coordinator continues to gain referrals for possible CLTS/CCOP participants from local school districts, Red Cliff ICW, and parents of current program participants. 2. Updated estimated number of families that will be assessed and served Provide an updated estimate of the number of families that will be assessed and served utilizing CCOP funds during calendar year 2020. Brief summary: DEPARTMENT OF HEALTH SERVICES Division of Medicaid Services F-02230 (09/2018) STATE OF WISCONSIN Wis. Stat. § 46.272 Page 2 of 4 The Waitlist Elimination Project has had a significant impact on the number of children found eligible and enrolled into CLTS. The Aging and Disability Services Manager is researching options for increasing the capacity of support and services coordination, as the case load may continue to grow. A total of 31 children are enrolled in CLTS, and 26 children are currently enrolled in CCOP. There are 5 children enrolled in the CLTS who don't currently utilize the CCOP; if one of these children has a need that cannot be met through the CLTS, then CCOP may be explored as a funding option. The coordinator is also assessing seven children for eligibility; they, along with other children referred, may be found eligible and enrolled in CCOP and CLTS by 2020. 3. Outreach procedures changes for children with disabilities Describe any changes to your county’s outreach procedures to ensure families are aware of the CCOP funds, and their availability to children with physical, emotional and developmental disabilities . Brief summary: No changes DEPARTMENT OF HEALTH SERVICES Division of Medicaid Services F-02230 (09/2018) STATE OF WISCONSIN Wis. Stat. § 46.272 Page 3 of 4 4. Other County CCOP Plan Changes Describe any other changes to your county’s CCOP Five-Year Plan, including updates to the county’s program operations, outreach efforts, assessment to determine family needs, or monitoring protocols . Brief summary: The CLTS Program will soon require that coordinators/facilitators utilize the Deciding Together Guide to help assess the child and family's needs and determine possible resources to meet these needs. Bayfield County DHS anticipates that this formalized approach to determining services and supports will allow for consistent application of programatic goals and objectives for both CLTS and CCOP. 5. County CCOP Advisory Committee State law requires that the county CCOP Advisory Committee consist of following defined members; Wis. Stat. § 46.272(4)(a): • Parents of children with disabilities, including, if possible, parents from families participating in CCOP. To the maximum extent possible, parents must be representative of the various disability, racial, and ethnic groups in the service area. • Representatives from the following list (at least one person from this list must represent community, human, social services departments delivering services to CCOP participants): o County departments or divisions of human services, community programs, or developmental disabilities services o County departments of social services o School districts o Local health departments • Individuals in the service area who provide other social or educational services to children who have disabilities. Please provide a brief summary of any changes to your county’s CCOP Advisory Committee since the last plan approval, including a description of the following details: • Role of the county’s CCOP Advisory Committee and its members • Frequency of the CCOP Advisory Committee meetings • Information about the activities of the Advisory Committee If you have attached separate documentation or materials that provides this information, please indicate “Attached” in the box below. Brief summary: No changes Complete the county’s CCOP Advisory Committee Membership Roster, listed on page 3, item 7. 6. CCOP Annual Plan Update Submission The County CCOP Coordinator must submit the completed CCOP Annual Plan Update form to the Department of Health Services (DHS) by the established date. Please submit this completed CCOP Annual Plan Update and any supporting documentation via email to the Bureau of Children’s Services at: dhsccop@dhs.wisconsin.gov. Please include the following information in the subject line of your email message: “CCOP Annual Plan Update for <INSERT YOUR COUNTY’S NAME>” DEPARTMENT OF HEALTH SERVICES Division of Medicaid Services F-02230 (09/2018) STATE OF WISCONSIN Wis. Stat. § 46.272 Page 4 of 4 7. County Children’s Community Options Program Advisory Committee Membership Roster Complete the County CCOP Advisory Committee Roster below. Identify the CCOP Advisory Committee Chairperson and include each member’s name and affiliation. You may attach your local County CCOP Advisory Committee roster, if it contains all the information listed below. Name Affiliation Lona Schmidt Chairperson Barbara Gadbois parent of child currently enrolled in CLTS/CCOP Robyn Klobucher parent of adult children with disabilities Mary Lou Jahr retired nurse Shelli Listing parent of adult child with Asperger's Syndrome Sara Wartman Bayfield County Health Department Jamie Goodlet Red Cliff Early Childhood Center John Knight Drummond Area School District Kristin Opperman Youth Services Coordinator/CCOP Facilitator for Bayfield County DHS