The Ashland-Bayfield Counties 9-1-1 PSAP Commission will meet at 1:00 p.m. Tuesday, August 18, 2026 in the Bayfield County EOC.

ASHLAND – BAYFIELD COUNTIES 9-1-1 PSAP COMMISSION BOARD OF DIRECTORS ***AMENDED 8-13-26 TO REFLECT UPDATED MEETING ROOM AND BUDGET*** Dear Commission Members: This letter is written to inform you of the Ashland-Bayfield Counties 9-1-1 PSAP Commission Board of Directors meeting scheduled for 1:00 p.m. Tuesday, August 18, 2026, in the Bayfield County EOC. This meeting will be held in-person and remotely. Directors and the public will be able to participate in the Meeting in person or via the internet link or phone number below. ______________________________________________________________________________ Microsoft Teams meeting Join: https://teams.microsoft.com/meet/232081886331825?p=JwPE4zq6GVS1S21xAW Meeting ID: 232 081 886 331 825 Passcode: hz6s4L6M Need help? | System reference Dial in by phone +1 715-318-2087,,785653041# United States, Eau Claire Find a local number Phone conference ID: 785 653 041# For organizers: Meeting options | Reset dial-in PIN ______________________________________________________________________________ Any persons wishing to attend who, because of a disability, requires special accommodations, should contact the Bayfield County clerk’s office at (715) 373-6100, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. Any other questions may be directed to Dispatch Coordinator Ryan Matthews at (715) 209-5113 or ryan.matthews@bayfieldcounty.wi.gov. ASHLAND – BAYFIELD COUNTIES 9-1-1 PSAP COMMISSION BOARD OF DIRECTORS Ron Sztyndor—chair Larry Fickbohm—vice-chair Dan Grady Mark Abeles-Allison Brian Zupke Tony Williams Bayfield County EOC 1:00 p.m. Tuesday, August 18, 2026 *** AGENDA *** 1. Call to Order 2. Public Comment: Limited to 3 minutes per person, 15 minutes maximum 3. Approval of July 23, 2026 meeting minutes 4. Call statistics report 5. CAD 911 GIS update 6. Discussion and possible action regarding IT labor tracking. 7. Discussion and possible action regarding the 2027 PSAP Grant from the Wisconsin Office of Emergency Communications. 8. Discussion and possible action regarding the 2027 PSAP budget. 9. Adjournment ASHLAND – BAYFIELD COUNTIES 9-1-1 PSAP COMMISSION BOARD OF DIRECTORS Agenda Narrative Agenda Item No. 5: CAD 911 GIS update At a previous PSAP meeting, Ashland and Bayfield County Land Records departments identified a need for a working governance group to establish protocols and expectations. Motorola and DSC will be hosting a demo on Vesta911, a NG911 provider, on Tuesday, August 25 in the Bayfield County EOC. Agenda Item No. 6: Discussion and possible action regarding IT labor tracking. Paul Houch is gathering information on a time tracking system for respective county contributions. Stakeholders participated in demos from Monday and ConnectWise. ASHLAND – BAYFIELD COUNTIES 9-1-1 PSAP COMMISSION BOARD OF DIRECTORS *** MINUTES *** Bayfield County Emergency Operations Center 1:00 p.m. Thursday, July 23, 2026 1. Call to Order Board chair Ron Sztyndor called the meeting to order at 1:01 pm on Thursday, July 23, 2026. Roll Call • Ron Sztyndor—Board Chair, Ashland County Supervisor • Dan Grady—Ashland County Administrator • Mark Abeles-Allison—Bayfield County Administrator • Tony Williams—Bayfield County Sheriff • Brian Zupke—Ashland County Sheriff Other attendees • Kelly Westlund, Bayfield County Deputy Administrator • Scott Galetka, Bayfield County Land Records Administrator • Ayris Kirschbaum, Bayfield County GIS/911 Public Safety Specialist • Brittany Goudos-Weisbecker, Ashland County GIS Coordinator & Land Information Officer • Paul Houck, Bayfield County IT Director • Caroline Twombly, Ashland County Finance Supervisor • Kris Kavajecz, Bayfield County HR Director • Kim Mattson, Bayfield County Finance Director 2. Public Comment: Limited to 3 minutes per person, 15 minutes maximum No public comments were made. 3. Approval of June 18, 2026 meeting minutes • Abeles-Allison made a motion to approve the meeting minutes from the Juny 18 regular meeting of the PSAP Board of Commissioners. Grady seconded. The motion passed. 4. Call statistics report • Quaderer said EMD went live in June. There has been positive community feedback. ASHLAND – BAYFIELD COUNTIES 9-1-1 PSAP COMMISSION BOARD OF DIRECTORS • Quaderer presented June call statistics that showed elevated June numbers compared to May. She anticipates a spike in numbers during July and August. In June, there were 1,006 911 calls and 3,000 admin calls. 5. Discussion and possible action regarding labor tracking • Grady wondered why the commission cannot use Microsoft Forms to track labor. Houck said Microsoft Forms is not robust enough to meet the needs. • Houck presented several possible labor tracking and knowledge base solutions. The ideal solution would streamline processes and communications for everyone working within the PSAP IT space. Currently, approximately 10 people are doing that work, so 10 licenses will be required. Houck will be scheduling demos for each of the solutions. • Abeles-Allison asked if Bayfield County’s new internal tracking system could handle this work. Mattson and Kavajecz said it could potentially handle some time tracking aspects. • Houck presented Bayfield County’s ConnectWise system. He suggested individual dispatchers and users would not create tickets; instead, they would relay specific needs and ConnectWise users would create tickets. ConnectWise can create specific types of tickets. For example: IT, GIS, mapping, Flex, 911, etc. ConnectWise can also create subtypes within those ticket types and can set due dates and time. • Abeles-Allison asked why the PSAP can’t use existing system. Houck said any admin can see anything in the Bayfield County IT environment and change tickets. • Twombly asked how people are currently submitting tickets. Houck said people email helpdesk@bayfieldcounty.wi.gov. • Williams made a motion to table the topic until next meeting. Grady seconded. After additional discussion, the motion passed by verbal vote. 6. Discussion and possible action, 2026 budget amendment • Quaderer said budget amendment may not be needed under the Wisconsin Dept. of Revenue’s (DOR) Innovation Grant budget requirements. She suggests waiting until the end of the year to determine if an amendment will be needed. • Abeles-Allison informed the Commission that the DOR will only consider the 9 months of 2026 expenses that were incurred after the Commission was created March 31, 2026. • Twombly said, short of unforeseen large costs at the end of the year, she is not worried about exceeding the stated expenses threshold. Quaderer confirmed the PSAP is expected to be under budget for 2026. ASHLAND – BAYFIELD COUNTIES 9-1-1 PSAP COMMISSION BOARD OF DIRECTORS • Abeles-Allison asked Quaderer if she still intends to move some expenses out of the PSAP budget and onto the Bayfield and Ashland County Emergency Management budgets. Quaderer confirmed that was still the plan and that the two counties would need to create an MOU between the two Emergency Management departments. 7. Discussion regarding CAD updates • Quaderer gave the Commission a brief overview of GIS mapping needs. Galetka presented a possible model for governing GIS roles and responsibilities that would include a collaborative production environment and promote greater clarity between the two county GIS departments. • Quaderer suggested a meeting with Motorola tech support, Kirschbaum, and Goudos- Weisbecker to create a working group and come back to the Commission with an update. 8. 2027 budget topics • Quaderer said challenges remain with the 2027 budget. The Innovation Grant limits PSAP expenses. Currently, the 2027 budget exceeds allowable expenses by approximately $100,000. In 2027, the PSAP can operate with 13 full time dispatchers, not 14, which might help with that cost. That plan would require the Emergency Communications Center (ECC) to drop down to 2 dispatchers during low call volume periods. 9. Discussion and possible action authorizing PSAP Director search. • Williams made motion to post the PSAP Director position. Grady seconded. Quaderer stated the importance of a full-time director to meet the needs of the PSAP. Grady said the Commission would keep the position open until filled. Abeles-Allison asked about a requirement for dispatch experience. Quaderer reminded the Commission that the body had voted to amend the job description in the past to reflect relative Public Safety experience after the hiring process at first failed to select a candidate. Abeles-Allison asked if it was realistic that a new director become EMD certified within a year, and Quaderer said it was. The motion carried by verbal vote. 10. Adjournment Grady made a motion to adjourn the meeting at 2:36 p.m. Williams seconded. The motion passed. DRAFT Meeting Minutes by Ryan Matthews, Dispatch Coordinator Ashland-Bayfield Consolidated 9-1-1 PSAP Commission PSAP Budget Report Fiscal Year to Date 07/31/26 Include Rollup Account and Rollup to Account & Sub Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 100 - General REVENUE Department 16 - PSAP Consortium (Joint Dispatch) 41110 General Property Taxes 131,840.00 .00 131,840.00 .00 .00 131,840.00 .00 100 128,000.00 47325 Ashland Reimbursement for PSAP (Joint Dispatch) 820,435.00 .00 820,435.00 .00 .00 369,310.79 451,124.21 45 462,083.63 Department 16 - PSAP Consortium (Joint Dispatch) Totals $952,275.00 $0.00 $952,275.00 $0.00 $0.00 $501,150.79 $451,124.21 53% $590,083.63 REVENUE TOTALS $952,275.00 $0.00 $952,275.00 $0.00 $0.00 $501,150.79 $451,124.21 53% $590,083.63 EXPENSE Department 16 - PSAP Consortium (Joint Dispatch) 50111 Department Head 50,920.00 .00 50,920.00 1,915.20 .00 22,780.80 28,139.20 45 73,281.12 50121 Full Time 749,765.00 .00 749,765.00 54,588.66 .00 379,074.67 370,690.33 51 594,937.47 50122 Part Time 104,188.00 .00 104,188.00 3,415.49 .00 19,107.25 85,080.75 18 45,432.63 50123 Temporary Employee .00 .00 .00 3,925.98 .00 24,265.30 (24,265.30) +++ 25,134.54 50130 Funeral Leave .00 .00 .00 307.92 .00 1,281.72 (1,281.72) +++ 2,297.28 50131 Sick Leave Pay .00 .00 .00 .00 .00 923.75 (923.75) +++ 18,349.02 50132 Vacation Pay .00 .00 .00 .00 .00 .00 .00 +++ 48,065.65 50133 PTO .00 .00 .00 5,543.92 .00 33,008.12 (33,008.12) +++ .00 50135 Overtime 45,000.00 .00 45,000.00 14,353.35 .00 87,198.37 (42,198.37) 194 151,535.61 50138 Holiday Pay .00 .00 .00 100.80 .00 604.80 (604.80) +++ 2,652.72 50151 Fica/Medicare 76,135.00 .00 76,135.00 5,941.15 .00 40,027.13 36,107.87 53 70,397.70 50152 Co. Share Retirement 81,758.00 .00 81,758.00 6,058.88 .00 40,891.28 40,866.72 50 64,440.66 50154 Health Insurance 215,345.00 .00 215,345.00 18,479.94 .00 121,302.06 94,042.94 56 162,723.27 50155 Life Insurance 150.00 .00 150.00 16.35 .00 98.85 51.15 66 143.20 50199 Direct Service Offset 30,192.00 .00 30,192.00 .00 .00 .00 30,192.00 0 29,788.00 50212 Legal Fees .00 .00 .00 .00 .00 .00 .00 +++ 474.50 50225 50225 Telephone 11,078.00 .00 11,078.00 103.20 .00 3,944.98 7,133.02 36 13,046.10 50225-001 Wireless 911 .00 .00 .00 .00 .00 .00 .00 +++ 307.94 50225 - Totals $11,078.00 $0.00 $11,078.00 $103.20 $0.00 $3,944.98 $7,133.02 36% $13,354.04 50226 Computer/Internet Access/Fax 1,360.00 .00 1,360.00 10.00 .00 70.00 1,290.00 5 178.59 50240 Repair & Maintenance 3,000.00 .00 3,000.00 55.94 .00 2,514.08 485.92 84 8,302.61 50290 Contractual Services 189,285.00 .00 189,285.00 46,210.13 .00 103,905.47 85,379.53 55 59,616.60 50310 Office Supplies 1,740.00 .00 1,740.00 96.90 .00 805.88 934.12 46 3,041.73 50311 Postage 300.00 .00 300.00 .00 .00 123.11 176.89 41 139.71 50325 Registration Fees & Tuition 7,010.00 .00 7,010.00 .00 .00 (225.00) 7,235.00 -3 2,680.43 50330 Marketing and Outreach 500.00 .00 500.00 .00 .00 .00 500.00 0 511.71 50331 Travel .00 .00 .00 .00 .00 60.29 (60.29) +++ 25.20 50332 Mileage 1,778.00 .00 1,778.00 .00 .00 1,006.66 771.34 57 3,791.28 50335 Meals 2,438.00 .00 2,438.00 .00 .00 207.04 2,230.96 8 1,381.99 50336 Lodging 6,880.00 .00 6,880.00 .00 .00 2,811.80 4,068.20 41 4,274.95 Run by Paige Terry on 08/10/2026 02:43:31 PM Page 1 of 2 PSAP Budget Report Fiscal Year to Date 07/31/26 Include Rollup Account and Rollup to Account & Sub Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 100 - General EXPENSE Department 16 - PSAP Consortium (Joint Dispatch) 50340 50340 Operating Supplies 2,220.00 .00 2,220.00 .00 .00 921.44 1,298.56 42 1,589.13 50340-001 Promotional Items 900.00 .00 900.00 .00 .00 807.67 92.33 90 1,335.56 50340 - Totals $3,120.00 $0.00 $3,120.00 $0.00 $0.00 $1,729.11 $1,390.89 55% $2,924.69 50343 Computer Software 720.00 .00 720.00 .00 .00 .00 720.00 0 3,015.00 50397 Software Maintenance 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 5,239.17 50810 Capital Equipment 53,207.00 .00 53,207.00 .00 .00 .00 53,207.00 0 .00 Department 16 - PSAP Consortium (Joint Dispatch) Totals $1,640,869.00 $0.00 $1,640,869.00 $161,123.81 $0.00 $887,517.52 $753,351.48 54% $1,398,131.07 EXPENSE TOTALS $1,640,869.00 $0.00 $1,640,869.00 $161,123.81 $0.00 $887,517.52 $753,351.48 54% $1,398,131.07 Fund 100 - General Totals REVENUE TOTALS 952,275.00 .00 952,275.00 .00 .00 501,150.79 451,124.21 53% 590,083.63 EXPENSE TOTALS 1,640,869.00 .00 1,640,869.00 161,123.81 .00 887,517.52 753,351.48 54% 1,398,131.07 Fund 100 - General Totals ($688,594.00) $0.00 ($688,594.00) ($161,123.81) $0.00 ($386,366.73) ($302,227.27) ($808,047.44) Grand Totals REVENUE TOTALS 952,275.00 .00 952,275.00 .00 .00 501,150.79 451,124.21 53% 590,083.63 EXPENSE TOTALS 1,640,869.00 .00 1,640,869.00 161,123.81 .00 887,517.52 753,351.48 54% 1,398,131.07 Grand Totals ($688,594.00) $0.00 ($688,594.00) ($161,123.81) $0.00 ($386,366.73) ($302,227.27) ($808,047.44) Run by Paige Terry on 08/10/2026 02:43:31 PM Page 2 of 2 Budget Worksheet Report Budget Year 2027 Account Account Description 2026 Adopted Budget 2026 Amended Budget 2026 Actual Amount 2026 Estimated Amount 2027 Department 2027 v 2026 Fund 100 - General REVENUE Department 16 - PSAP Consortium (Joint Dispatch) Taxes Property General Property Taxes 41110 General Property Taxes 131,840.00 131,840.00 131,840.00 131,840.00 233,626.00 177 General Property Taxes Totals $131,840.00 $131,840.00 $131,840.00 $131,840.00 $233,626.00 177% Property Totals $131,840.00 $131,840.00 $131,840.00 $131,840.00 $233,626.00 177% Taxes Totals $131,840.00 $131,840.00 $131,840.00 $131,840.00 $233,626.00 177% Intergovmt Revenues State grants Public Safety 43520-520 Innovation Grant .00 .00 177,378.00 177,378.00 177,348.00 Public Safety Totals $0.00 $0.00 $177,378.00 $177,378.00 $177,348.00 +++ State grants Totals $0.00 $0.00 $177,378.00 $177,378.00 $177,348.00 +++ Intergovmt Revenues Totals $0.00 $0.00 $177,378.00 $177,378.00 $177,348.00 +++ Intergovmt Charges for Services Other local governments Public Safety 47325 Ashland Reimbursement for PSAP (Joint Dispatch) 820,435.00 820,435.00 369,310.79 820,435.00 838,858.00 102 Public Safety Totals $820,435.00 $820,435.00 $369,310.79 $820,435.00 $838,858.00 102% Other local governments Totals $820,435.00 $820,435.00 $369,310.79 $820,435.00 $838,858.00 102% Intergovmt Charges for Services Totals $820,435.00 $820,435.00 $369,310.79 $820,435.00 $838,858.00 102% Department 16 - PSAP Consortium (Joint Dispatch) Totals $952,275.00 $952,275.00 $678,528.79 $1,129,653.00 $1,249,832.00 131% REVENUE TOTALS $952,275.00 $952,275.00 $678,528.79 $1,129,653.00 $1,249,832.00 131% EXPENSE Department 16 - PSAP Consortium (Joint Dispatch) State Account 52606 - PSAP Consortium (Joint Dispatch) Personal Services 50111 Department Head 50,920.00 50,920.00 23,788.80 52,416.00 80,331.00 158 50121 Full Time 749,765.00 749,765.00 406,367.87 735,899.00 752,770.00 100 50122 Part Time 104,188.00 104,188.00 21,748.78 135,655.00 110,765.00 106 50123 Temporary Employee .00 .00 26,882.62 .00 .00 50130 Funeral Leave .00 .00 1,281.72 .00 .00 50131 Sick Leave Pay .00 .00 923.75 .00 .00 50133 PTO .00 .00 34,585.40 .00 .00 50135 Overtime 45,000.00 45,000.00 91,351.03 133,526.00 80,000.00 178 50138 Holiday Pay .00 .00 604.80 .00 .00 50151 Fica/Medicare 76,135.00 76,135.00 42,779.29 82,370.00 78,326.00 103 Run by Paige Terry on 08/13/2026 08:23:59 AM Page 1 of 3 Budget Worksheet Report Budget Year 2027 Account Account Description 2026 Adopted Budget 2026 Amended Budget 2026 Actual Amount 2026 Estimated Amount 2027 Department 2027 v 2026 Fund 100 - General EXPENSE Department 16 - PSAP Consortium (Joint Dispatch) State Account 52606 - PSAP Consortium (Joint Dispatch) Personal Services 50152 Co. Share Retirement 81,758.00 81,758.00 43,720.16 89,709.00 70,197.00 86 50154 Health Insurance 215,345.00 215,345.00 130,797.20 210,638.00 253,199.00 118 50155 Life Insurance 150.00 150.00 115.20 153.00 156.00 104 50199 Direct Service Offset 30,192.00 30,192.00 .00 30,192.00 123,344.00 409 Personal Services Totals $1,353,453.00 $1,353,453.00 $824,946.62 $1,470,558.00 $1,549,088.00 114% Contractual Services 50225 Telephone 11,078.00 11,078.00 4,882.91 8,000.00 10,644.00 96 50226 Computer/Internet Access/Fax 1,360.00 1,360.00 70.00 .00 1,000.00 74 50240 Repair & Maintenance 3,000.00 3,000.00 2,514.08 3,000.00 3,000.00 100 50290 Contractual Services 189,285.00 189,285.00 103,942.31 136,000.00 65,113.00 34 Contractual Services Totals $204,723.00 $204,723.00 $111,409.30 $147,000.00 $79,757.00 39% Supplies and Expense 50310 Office Supplies 1,740.00 1,740.00 1,103.91 1,500.00 1,750.00 101 50311 Postage 300.00 300.00 123.11 300.00 300.00 100 50325 Registration Fees & Tuition 7,010.00 7,010.00 (225.00) 7,010.00 .00 50330 Marketing and Outreach 500.00 500.00 .00 500.00 500.00 100 50331 Travel .00 .00 60.29 60.00 2,500.00 50332 Mileage 1,778.00 1,778.00 1,006.66 1,500.00 1,800.00 101 50335 Meals 2,438.00 2,438.00 207.04 800.00 2,000.00 82 50336 Lodging 6,880.00 6,880.00 2,811.80 4,000.00 4,500.00 65 50340 Operating Supplies 2,220.00 2,220.00 1,025.12 2,000.00 1,800.00 81 50340-001 Promotional Items 900.00 900.00 807.67 900.00 900.00 100 50343 Computer Software 720.00 720.00 .00 720.00 720.00 100 50397 Software Maintenance 5,000.00 5,000.00 .00 5,000.00 .00 Supplies and Expense Totals $29,486.00 $29,486.00 $6,920.60 $24,290.00 $16,770.00 57% Capital Outlay 50810 Capital Equipment 53,207.00 53,207.00 .00 53,207.00 .00 Capital Outlay Totals $53,207.00 $53,207.00 $0.00 $53,207.00 $0.00 0% State Account 52606 - PSAP Consortium (Joint Dispatch) Totals $1,640,869.00 $1,640,869.00 $943,276.52 $1,695,055.00 $1,645,615.00 100% Department 16 - PSAP Consortium (Joint Dispatch) Totals $1,640,869.00 $1,640,869.00 $943,276.52 $1,695,055.00 $1,645,615.00 100% EXPENSE TOTALS $1,640,869.00 $1,640,869.00 $943,276.52 $1,695,055.00 $1,645,615.00 100% Fund 100 - General Totals REVENUE TOTALS $952,275.00 $952,275.00 $678,528.79 $1,129,653.00 $1,249,832.00 131% Run by Paige Terry on 08/13/2026 08:23:59 AM Page 2 of 3 Budget Worksheet Report Budget Year 2027 Account Account Description 2026 Adopted Budget 2026 Amended Budget 2026 Actual Amount 2026 Estimated Amount 2027 Department 2027 v 2026 EXPENSE TOTALS $1,640,869.00 $1,640,869.00 $943,276.52 $1,695,055.00 $1,645,615.00 100% Fund 100 - General Totals ($688,594.00) ($688,594.00) ($264,747.73) ($565,402.00) ($395,783.00) 57% Fund 242 - PSAP EXPENSE Department 16 - PSAP Consortium (Joint Dispatch) State Account 52606 - PSAP Consortium (Joint Dispatch) Capital Outlay 50815 Non-Depreciated Asset .00 .00 2,668.00 .00 .00 50820 Capital Improvements .00 .00 41,754.94 .00 36,472.00 Capital Outlay Totals $0.00 $0.00 $44,422.94 $0.00 $36,472.00 +++ State Account 52606 - PSAP Consortium (Joint Dispatch) Totals $0.00 $0.00 $44,422.94 $0.00 $36,472.00 +++ Department 16 - PSAP Consortium (Joint Dispatch) Totals $0.00 $0.00 $44,422.94 $0.00 $36,472.00 +++ EXPENSE TOTALS $0.00 $0.00 $44,422.94 $0.00 $36,472.00 +++ Fund 242 - PSAP Totals EXPENSE TOTALS $0.00 $0.00 $44,422.94 $0.00 $36,472.00 +++ Fund 242 - PSAP Totals $0.00 $0.00 ($44,422.94) $0.00 ($36,472.00) +++ Net Grand Totals REVENUE GRAND TOTALS $952,275.00 $952,275.00 $678,528.79 $1,129,653.00 $1,249,832.00 131% EXPENSE GRAND TOTALS $1,640,869.00 $1,640,869.00 $987,699.46 $1,695,055.00 $1,682,087.00 103% Net Grand Totals ($688,594.00) ($688,594.00) ($309,170.67) ($565,402.00) ($432,255.00) 63% Run by Paige Terry on 08/13/2026 08:23:59 AM Page 3 of 3