An in person meeting of the Joint Regional & Bayfield County Comprehensive Community Services Coordination Committees with remote option will take place in Ashland on July 14th, 2025 at 12:30 pm. See Agenda for details.

Meeting of: Regional Comprehensive Community Services (CCS) Coordination Committee of Ashland & Bayfield Counties Date / Time: Tuesday, July 14th , 2026 at 12:30 – 2:00 pm Virtual Microsoft Teams Link: https://teams.microsoft.com/meet/228655461773190?p=bXC14unOpmJR1upCpq Microsoft Teams Meeting ID: 228 655 461 773 190 Microsoft Teams Passcode: eg9uj36d In-Person Meeting Option: Oredock Conference Room Ashland County / Department of Human Services 630 Sanborn Ave, Ashland, WI 54806 Name Committee Member Position(s) Ashland Representative Bayfield Representative Term Appointment Renewal Date Jan Kupczyk Committee Vice Chairperson Community Member X July, 2027 Andy Austin Participant Member X July, 2027 Tanya Yeazle Participant Member X January, 2028 Pam Stanny Community Member X July, 2027 Anna Hanson Participant Member / Tribal Representative X January, 2028 Shannon Esala *V Community Member X July, 2027 Dana Churness ** Community Member X April, 2028 Jo Beth Gonzalez County Representative Bayfield County Behavioral Health and Community Programs Manager X July, 2026 *appointed July, 2029 *renewal Julie Winter County Representative Ashland / Bayfield CCS Quality Assurance Coordinator X X July, 2026 *appointed July, 2029 *renewal Teri Ovaska County Representative CCS Program Administrator ACCS Mental Health Professional X X July, 2027 • Committee members who plan to attend this meeting virtually have been marked (*V) • Committee members who have indicated planned absence from this meeting have been marked (**) • Number of voting members needed to meet quorum (more than 50%): 6 out of 10 • DHS 36.09(2): At least one-third of the total membership of the coordination committee shall be consumers. No more than one- third of the total membership of the coordination committee may be county employees or providers of mental health or substance abuse services. Standing Note: Topics and discussions included in this meeting are specific to the overall quality of the CCS program, and programmatic-level input and feedback that inform it. Examples include review of the CCS plan and policies applicable to how services impact all CCS participants. Individual grievances, staffing, or other concerns not applicable to all participants s hould be addressed through the most appropriate alternative channels based on policy. pg. 1 Regional CCS Coordination Committee of Ashland and Bayfield Counties Location of this Meeting : Ashland County Human Services Department 630 Sanborn Ave - Ashland , WI ccs ~ OMPREHENSIVE t..OMMUNITY U RVICES Agenda 1. Call to Order / Roll Call – Completed by CCS QA&I Coordinator A. Roll Call B. Membership Updates 1.Memberships ended: 1. Tom Mittelstaedt, Participant Member & former Chairperson (ended: 4/16/26) 2. Jon Michels, Participant Member (ended: 4/30/26) 3. Tom Croteau, Bayfield County Human Services Director (ended: 4/15/26) 4. Terry Barningham, Ashland County Human Services Director (ended: 4/15/26) 2.Newly appointed members: 1. Jo Beth Gonzalez, Bayfield County Behavioral Health and Community Programs Manager (effective: 7/14/26) 2. Julie Winter, Ashland/Bayfield CCS Quality Assurance Coordinator (effective: 7/14/26) 3.Outreach is being conducted to attract additional Bayfield Participant Member Applications 1. New application received 7/2/26. 2. Approval of Minutes - Completed by CCS QA&I Coordinator A. ACTION ITEM: Review and vote on approval or corrections of April Meeting Minutes. 1. Hand-out: Regional CCS Coordination Minutes – 4.14.26 - DRAFT (p.5-7) 3. CCS Policy Updates – Provided by QA&I Coordinator A. New Policies added to CCS Plan this Quarter: 1.Communication Policy 1. Newly Created Policy. Specifies the types of communication approved or not allowable for Ashland vs Bayfield internal CCS staff (text / email), and the same for 3rd party contracted providers. i. Hand-out: Communication Policy – DRAFT (p.8-9) 2.Differences Between Ashland / Bayfield Programs Resource 1. Newly Created Resource. Specifies notable differences between policies and procedures, and identifies context about the reason for some differences. This resource will be used when training 3rd party providers who are delivering services in both programs. i. Hand-out: Differences Between Programs – DRAFT (p. 10-13) B. Policy Updates / Changes made to CCS Plan this Quarter: 1.Admission Policy 1. Added review of notable program rules as part of the process completed during a participant intake / admission. i. Hand-out: CCS Policy Updates July 2026 (p. 14) 2.Application for Services 1. Removed secondary Service Facilitator option line due to choice of providers being offered throughout the application process on the whole and not limited to this form. i. Hand-out: CCS Policy Updates July 2026 (p. 14) 3.Contract Addendum 1. Updated to included specific insurance requirements for group / family homes. i. Hand-out: CCS Policy Updates July 2026 (p. 14) pg. 2 Regional CCS Coordination Committee of Ashland and Bayfield Counties Location of this Meeting : Ashland County Human Services Department 630 Sanborn Ave - Ashland , WI - 1111 1111 1111 ccs ~ OMPREHENSIVE t..OMMUNITY U RVICES - - 4.Coordination Committee Policy 1. Updated to specify one-year timeframe must elapse before a member can be reconsidered for appointment to the committee if their term was administratively ended due to missing three meetings within a term. Also specifies definition of a participant member includes past participants in addition to current ones. i. Hand-out: CCS Policy Updates July 2026 (p. 15) 5.Participant Coordination Committee Member Information Disclosure Form 1. Added written consent for receiving email communications about the committee work to comply with new Communication Policy. i. Hand-out: CCS Policy Updates July 2026 (p. 16) 6.Ethics and Boundaries Policy 1. Added specific notation that the level of need for a person’s support is reflected via their CCS service authorization. i. Hand-out: CCS Policy Updates July 2026 (p. 17) 7.HIPAA Participant Rights Policy and Acknowledgement 1. Included reference to participants being made aware of the approved communication methods with CCS internal / contracted staff via their admission and annually thereafter. i. Hand-out: CCS Policy Updates July 2026 (p. 17) 8.Program Referral Procedure (Ashland CCS) 1. Specifies Service Facilitators are now assigned to complete follow-up needed associated with processing new referrals as they’re received for the Ashland CCS program. This update is not applicable for the Bayfield CCS policy. Title of this procedure was updated accordingly. i. Hand-out: CCS Policy Updates July 2026 (p. 18) 9.Initial Orientation and Training Policy for CCS Providers 10. Service Provider Recruitment and Contracting Policy 1. Both of these now refer to the type of previous work experience that our CCS programs consider as qualifying under the DHS 36-defined psychosocial rehabilitation services. This informs whether a new CCS provider needs to complete a minimum of 20 vs 40 hours of initial CCS training before they are approved to work with participants. i. Hand-out: CCS Policy Updates July 2026 (p. 19) 11. Vendor Listing 1. The format of this listing has been updated to comply with accessibility requirements for the blind. 2. Additions / Changes: i. Ashland Program: Rainbow Marifrog, LMFT (Wild Roots Healing Collective), Steven Kassof, LCSW (Birchtree Counseling) ii. Bayfield Program: Jo Beth Gonzalez, APSW (Bayfield County Internal Staff), iii. Both Programs: Kelsey Rothe, LMFT (Northlakes Clinic), Jennifer Granger (Christian Servants Home Care), Robin Kemkes, LPC (Upland Psychotherapy), Empower Recovery telehealth psychotherapists: Kimberly Riley, LMFT, Jamarri Rollocks, LPC, Kailey Drennon, LPC-IT. 3. Deletions: i. Both Programs: Alexander Nerad (Christian Servants Home Care), Jennifer Lutz, (Gritty Fish Crossfit) pg. 3 Regional CCS Coordination Committee of Ashland and Bayfield Counties Location of this Meeting : Ashland County Human Services Department 630 Sanborn Ave - Ashland , WI 1111 1111 1111 1111 1111 1111 ccs ~ OMPREHENSIVE t..OMMUNITY U RVICES ii. Bayfield Program: Melissa Grooms, LPC (Red Cliff Health Center) i. Hand-out: ACCS Vendor List – July, 2026 Update (p.20-27) ii. Hand-out: BCCS Vendor List – July, 2026 Update (p.28-36) 4. Reports and Program Updates - Provided by CCS Administrator A. CCS Program Report – Services specific to children, adults and elderly 1.Outreach 2.Enrollment Information - Participant and Referral information 1. Hand-out: CCS Administrator Program Report (p.37) 5. Discussion and Action Items – Completed by CCS QA&I Coordinator A. Discuss / identify new Committee Chairperson appointment. 1.Potential option: Julie Winter, Ashland / Bayfield CCS Quality Assurance Coordinator 2.Other options / discussion 3.ACTION ITEM: Recommend and vote to confirm appointment of new Regional Coordination Committee Chairperson, effective as of today’s date. B. New Bayfield Representative Committee Member applicant; Holly Tourdot 1.Introduction to Holly / review of committee application 2.ACTION ITEM: Vote for potential recommendation to the Bayfield County Human Services Board to confirm appointment as a Regional Coordination Committee; Participant Member representative. 1. Hand-out: Holly Tourdot Coordination Committee Application (p.38) 6. Public Comment Pertinent to Agenda Items, Resolutions, Ordinance of the Day (3 minutes per speaker / 30- minutes limit total) – Completed by CCS QA&I Coordinator 7. Future Meeting Dates – Completed by CCS QA&I Coordinator Upcoming Dates Start Time In-Person Meeting Location Tuesday, October 13th , 2026 12:30 pm Bayfield County Courthouse, Lake Superior Conference Room Tuesday, January 12th , 2027 12:30 pm Ashland County Human Services Building, Oredock Room Tuesday, April 13th , 2027 12:30 pm Bayfield County Courthouse, Lake Superior Conference Room Tuesday, July 13th , 2027 12:30 pm Ashland County Human Services Building, Oredock Room Bayfield County Notification: Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)) Any person wishing to attend whom, because of a disability, requires special accommodations, should contact the Department of Human Services at 715-373-6144 at least 24 hours before the scheduled meeting time, so appropriate arrangement cans be made. pg. 4 Regional CCS Coordination Committee of Ashland and Bayfield Counties Location of this Meeting : Ashland County Human Services Department 630 Sanborn Ave - Ashland , WI OHS 36.09 CCS coor dination comm ittee. (1 ) 1111 ccs ~ OMPREHENS I VE t..O MM UNITY U RV IC ES 1111 (a) The CCS shall appoint a coordination committee that includes representatives from various county or tribal depa1tments, including individuals who are responsible for mental health and substance abuse services, service providers, community mental health and substance abuse advocates1 consumers, family member s and interested citizens. (b) An existing committee within the county or tribe may serve as the coordina ting conuuittee if it has the membership required and agrees to unde1t ake the responsibilities in sub. (3). (2) At least one-third of the total membership of the coordination committee shall be consumer s. No more than one-third of the total member ship of the coordination committee may be county employees or providers of mental health or substance: abuse services. (3) The coordinating committee shall do all oft.he following: (a) Review and make recommenda tions regarding the initial and any revised CCS plan required under s. DHS 36.07, the CCS quality impm vement plan, personnel policies, and other policie s, practices, or infonua tion that the conuuittc:c: deems relevant to dc:tenuining the quality of the CCS program and protection of consumer rights. (b) Maintain written minute s of meetings and a membe rship list. (c) Meet at least qmuterly. History : CR 04-025 : er. Register October 2004 No. 586, eff. 11-1-04.