Regular Board — Minutes

VILLAGE OF CAMERON REGULAR BOARD MEETING MINUTES Monday, August 11, 2025 | 6:00 P.M. 300 N 1st Street, Cameron, WI 54822 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL Meeting called to order by Village President Russell Hulback at 6:00 p.m. Answering roll call were: Trustees Randy Hill; Dave Ebner; Village President Russell Hulback; Trustees Denise Paddock; Steve Johnson; and Jessica Larson. Absent: Kathy Krug. Staff presen t were: DPW Jaden Ebert; C -T Ardith Story; Chief Tony Engel; Patrol Officer Luke Schroeder. Others Present: Brad Volker, Cooper Engineering; Chris Gierhart, Weld Riley; Joe Atwood; Randy Prochnow, Prochnow Assessing; Anthonie Draajer, Prochnow Assessing; Steve Folkman, Bobcats Plus; Citizen Jenny Brion and Chuck Bellows; 2. PUBLIC COMMENTS Village President Russell Hulback announced public comments. No one approached the pulpit. 3. CONSENT AGENDA a. Treasurer’s Report; b. Minutes of Meetings for July 11, 2025 Regular Board Meeting; President Hulback asked Trustees if they had any questions on the consent agenda. No questions. Motion by Trustee Johnson/Ebner to approve the consent agenda as presented. All aye. None opposed. Motion carried. 6-0. 4. STAFF REPORTS & COMMITTEE UPDATES a. Building Inspector Report: None Provided. b. Public Works Report : Full report provided by DPW Ebert along with a Guy Spiers Park Playground Equipment Design from Lee Recreation, LLC. Playground equipment has been ordered and it will be delivered and installed by the company most likely this Fall. c. Law Enforcement Report: Full report provided by Chief Engel. There were 36 calls received into the Cameron Police Department for the month from July 14 – August 11. A. Swearing in of Luke Schroeder to Cameron Police Department; Officer Luke Schroeder was sworn in for his Official Oath by Clerk -Treasurer Ardith Story and Signed by Russell Hulback, Village President with Chief Anthony Engel as witness. d. Clerk Report: Full report provided by C-T Story. 5. OLD BUSINESS a. None 6. NEW BUSINESS a. Consider/Act on Developer’s Agreement with Bobcats Plus; Developers Agreement was reviewed by all parties. Bids will be reviewed by developer and if everyone is in agreement then the agreement can be signed. Village will maintain Bayer Road. Built to specs. Consensus of the board to go to bid immediately. Motion by Trustee Johnson/Ebner to approve the developer agreement with execution contingent upon acceptance of the construction of a bid. All aye. None opposed. Motion carried. 6-0. b. Consider/Act on the Purchase of a 2026 International HV507 Dump Truck in the Amount of $225,883.54 from Ascendance Trucks Central, LLC. using the 2024 G.O. Bond; Motion by Trustees Ebner/Paddock to purchase the 2026 International for $225,883.54 from Ascendence Trucks Central. All aye. None opposed. Motion carried. 6-0. c. Consider/Act on repaving project for the Village Hall parking lot and extending parking lot to the Food Pantry using the 2024 G.O. Bond; Property Committee recommended extending parking lot. Will be reviewed further by committee action to review quotes or bids. Project planned for 2026. No action. d. Closed Session pursuant to Wis. Stat. 19.85(1)(c)&(f) e. No action. f. Reconvene into open session; No action. g. Consider/Act on Assessor Contract with Prochnow Assessing; Randy Prochnow, owner of Prochnow Assessing presented and reviewed the assessing process, his history, state requirements, actions that he as an assessor will need to take for the Village indicating the village was in compliance in 2024 but will be out of compliance in 2025. Will need to complete a full re-evaluation and would start from scratch. There are over 800 properties plus two mobile home parks so data and exterior photos will be obtained after sending notices out to each property owner in the village. Front and rear photos of exterior buildings on properties as well as measuring buildings and decks. All his re-evaluations are within 2-3%. Contract includes the total cost of obtaining the data necessary for assessment, open book, board of review, and filing with the state and county documents. Attorney Gierhart recommended to approve subject to the terms to be reviewed. Motion by President Hulback/Trustee Paddock to accept Prochnow Assessing’s (5) five-year contract effective immediately pending attorney review of terms. All aye. None opposed. Motion carried. 6-0. h. Consider/Act on a Building Inspector; Joe Atwood presented to review his 25-year experience as a building inspector. Joe is fully licensed, insured, and bonded. Joe has offered to be interim building inspector as the village makes their decisions on a replacement. The board agreed to accept Joe’s proposal expressing the importance of having coverage for a building inspector so as not to delay someone’s building project. Bid notification can be published and bids of contracts for building inspector services will be reviewed by Personnel Committee on September 3 rd. Motion by President Hulback/Trustee Ebner to publish an RFP Bid Notification immediately requesting building inspector services. All aye. None opposed. Motion carried. 6-0. 7. ADJOURNMENT Motion by Trustees Johnson/Paddock to adjourn at 7:10 p.m. All aye. None opposed. Motion carried. 7- 0. Submitted by, Ardith Story, Clerk-Treasurer