Town Board Meeting — Minutes

TOWN OF ROME BOARD MEETING MINUTES THURSDAY, JUNE 18, 2026 5:00 P.M. 1. Call to Order Chairman Carl Hasdal called the meeting to order at 5:00 p.m. 2. Roll Call Present: Chairman Carl Hasdal; Supervisors Cyndee Lewis, Vito Giardino, Mark Samelstad and Tim Reppen; also present Clerk Wendy Newsom and Finance Director/Treasurer/Interim Administrator Robbie Schaub-Ruemler 3. Certify Posting of Meeting Wendy Newsom certified that on, Tuesday, June 16, 2026, the Agenda for the Town of Rome Board meeting for Thursday, June 18, 2026 was posted at: Posted at the Rome Town Hall 8:40 a.m. Posted at Kwik Trip, LLC 8:51 a.m. Posted at Nekoosa Port Edwards State Bank 8:56 a.m. Emailed to the Wisconsin Rapids Tribune 9:00 a.m. 4. Approve the Agenda Motion by Samelstad/Giardino to approve the agenda. Motion carried. 5. Pledge of Allegiance 6. Citizen Comments – During the Citizen Comment period of the agenda the Town Board welcomes comments from any town resident, not a member of the Town Board, on any item not on the agenda. Please know that pursuant to State law the Board cannot engage in conversation with you but may ask questions. The Board may refer the item to staff, a standing committee or a future board agenda for discussion and action. Each person wishing to speak will have up to 3 minutes to speak. Speakers are asked to submit a card to the Clerk providing their name, address and topic for discussion The board will also take comment from the public on agenda items as called by the Chair, but not during Citizen Comment. Please note that once the board begins discussion on an agenda item no further comment will be allowed from the public on that issue No citizen comments NO ACTION CONTEMPLATED EXCEPT POSSIBLE REFERRAL TO FUTURE AGENDA: Town of Rome Nekoosa, WI 54457 www.romewi.gov 7. Information Updates, Meeting Recaps, Recent Correspondence, Current Events, Announcements Lewis: The Links the Lakes ribbon cutting will be at the tunnel on Saturday afternoon. Giardino: Thanked everyone for the turnout at the Veteran’s Banner Walk. Also mentioned that they are working with Adams County for an ADA accessible pier for fishing on Kingsway on Lake Camelot. Reppen: Reminder that the Lake Camelot annual meeting will be this Saturday at the lodge. Hasdal: The Rome Sno-bandits will have their annual Car Show on Saturday. Clerk Newsom thanked the Estate of Mary Bolcskey for the generous $50,000 donations to the Rome Fire Department Fund and the Lester Public Library of Rome. 8. Department and Committee Reports ☐ Administration ☐ Rome Police Department ☐ EMS District/Lifestar ☐ Rome Public Works Department ☐ Lester Public Library of Rome ☐ Public Works and Utility Committee ☐ Parks Committee ☐ Community Development Authority ☐ Police and Fire Commission ☐ Visit Rome, WI ☐ Rome Fire Department ☐ Zoning Department ☐ Town Clerk ☐ Finance Director/Treasurer ☐ STR Reports ☐ Court Reports Clerk Newsom spoke regarding the Short-term rental reports. Taylor will be getting training next week on how to run the reports. There was only one call in May regarding garbage at the curb. The homeowner was contacted and it was resolved in a timely manner. DISCUSS AND POSSIBLE ACTION ON THE FOLLOWING ITEMS: 9. Discussion and possible action – Approval of the June 4, 2026 meeting minutes Motion by Lewis/Reppen to approve the June 4, 2026 meeting minutes. Motion carried. 10. Discussion and possible action – Checks, Vouchers, Receipts and Journal Entries - approve checks #50594 - 50680 totaling $184,599.01; Auto-payments totaling $110,435.56; State / Social Security / Medicare / Withholdings totaling $41,620.92; Payroll Vouchers V25379 – V25513 totaling $117,164.67; Receipts #27367 - 27438 totaling $177,230.85 Motion by Lewis/Reppen to approve as presented. Motion carried. 11. Discussion and possible action – Wake Boat Ordinance update Chairman Hasdal gave an update on the status of the ordinance. The vote for the ordinance will be on the second meeting in July. 12. Discussion and possible action – Solar Farm update Chairman Hasdal gave an update on the status of the Solar Farm. 13. Discussion and possible action – Appointment of Mark Lewis to the Public Works and Utilities Committee as a curbside user for a term to expire on May 1, 2029 Motion by Reppen/Samelstad to appoint Mark Lewis to the Public Works and Utilities Committee as a curbside user for a term to expire on May 1, 2029. Motion carried. 14. Discussion and possible action – Approval of appointment of Gary Schlosser to the Community Development Authority for a term to expire on May 1, 2030 Motion by Lewis/Reppen to appoint Gary Schlosser to the Community Development Authority for a term to expire on May 1, 2030. Motion carried. 15. Discussion and possible action – Approval of appointment of Gary Schlosser to the Board of Appeals for a term to expire on June 1, 2028 Motion by Lewis/Samelstad to appoint Gary Schlosser to the Board of Appeals for a term to expire on June 1, 2028. Motion carried. 16. Discussion and possible action – Approval of Ordinance Amendment No. 26 – 09; Recommendation from the Plan Commission on consideration of proposed amendments to Ordinance – Article XXX Entitled “Wellhead Protection District” Motion by Samelstad/Giardino to approve Ordinance Amendment No. 26 – 09; Recommendation from the Plan Commission on consideration of proposed amendments to Ordinance – Article XXX Entitled “Wellhead Protection District”. Motion carried. 17. Discussion and possible action – Approval of Ordinance Amendment No. 26 – 10; Recommendation from the Plan Commission on consideration of proposed amendments to Section 360-9 Of The Zoning Code Entitled “Use Regulations”, Section 360-35 Of The Zoning Code Entitled “Permitted Uses”, Section 360-60 Of The Zoning Code Entitled “Permitted Uses”, Section 360-83 Of The Zoning Code Entitled “Permitted Uses”, Section 360-87 Of The Zoning Code Entitled “Permitted Uses”, Section 360- 62 Of The Zoning Code Entitled “Height, Setbacks, Area And Other Requirements” Motion by Lewis/Reppen to approve Ordinance Amendment No. 26 – 10; Recommendation from the Plan Commission on consideration of proposed amendments to Section 360-9 Of The Zoning Code Entitled “Use Regulations”, Section 360-35 Of The Zoning Code Entitled “Permitted Uses”, Section 360-60 Of The Zoning Code Entitled “Permitted Uses”, Section 360-83 Of The Zoning Code Entitled “Permitted Uses”, Section 360-87 Of The Zoning Code Entitled “Permitted Uses”, Section 360-62 Of The Zoning Code Entitled “Height, Setbacks, Area And Other Requirements”. Motion carried. 18. The Town Board may go into closed session pursuant to Wis. Stat. 19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; and (f) considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges specific persons except where par; for purposes of discussing employment matters involving the Town Administrator Motion at 5:17 p.m. by Samelstad/Giardino to go into closed session pursuant to Wis. Stat. 19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; and (f) considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges specific persons except where par; for purposes of discussing employment matters involving the Town Administrator. Motion carried by unanimous roll call vote. The Board exited closed session at 5:50 p.m. 19. The Town Board reserves the right to enter into open session authorized by Wis. Stat. 19.83(2) to possibly take action from the closed Session and continue with the agenda Motion at 5:50 p.m. by Giardino/Reppen to enter into open session authorized by Wis. Stat. 19.83(2) to possibly take action from the closed Session and continue with the agenda. Motion carried by unanimous roll call vote. No action taken. DATES AND ITEMS FOR FUTURE AGENDA/MEETINGS 20. Next agenda items ➢ Discuss a quarterly newsletter and/or a podcast ➢ Parking lot at the Rome Town Center 21. Next meeting date and time July 2, 2026 – 5:00 p.m. ADJOURNMENT Motion by Lewis/Reppen to adjourn the meeting at 5:53 p.m. Motion carried. Respectfully submitted, Wendy Newsom Wendy Newsom Town of Rome Clerk