Town Board Meeting — Minutes

TOWN OF ROME BOARD MEETING MINUTES THURSDAY, JUNE 4, 2026 5:00 P.M. 1. Call to Order Chairman Carl Hasdal called the meeting to order at 5:00 p.m. 2. Roll Call Present: Chairman Carl Hasdal; Supervisors Cyndee Lewis, Mark Samelstad and Tim Reppen; also present Clerk Wendy Newsom and Finance Director/Treasurer Robbie Schaub-Ruemler; excused: Supervisor Vito Giardino 3. Certify Posting of Meeting Wendy Newsom certified that on, Monday, June 1, 2026, the Agenda for the Town of Rome Board meeting for Thursday, June 4, 2026 was posted at: Posted at the Rome Town Hall 3:58 p.m. Posted at Kwik Trip, LLC 4:03 p.m. Posted at Nekoosa Port Edwards State Bank 4:08 p.m. Emailed to the Wisconsin Rapids Tribune 2:00 p.m. 4. Approve the Agenda Motion by Lewis/Reppen to approve the agenda. Motion carried. 5. Pledge of Allegiance 6. Citizen Comments – During the Citizen Comment period of the agenda the Town Board welcomes comments from any town resident, not a member of the Town Board, on any item not on the agenda. Please know that pursuant to State law the Board cannot engage in conversation with you but may ask questions. The Board may refer the item to staff, a standing committee or a future board agenda for discussion and action. Each person wishing to speak will have up to 3 minutes to speak. Speakers are asked to submit a card to the Clerk providing their name, address and topic for discussion The board will also take comment from the public on agenda items as called by the Chair, but not during Citizen Comment. Please note that once the board begins discussion on an agenda item no further comment will be allowed from the public on that issue Tom Gabriel, 1032 E Queens Way, spoke regarding parking concerns at the Farmers Market. Town of Rome Nekoosa, WI 54457 www.romewi.gov NO ACTION CONTEMPLATED EXCEPT POSSIBLE REFERRAL TO FUTURE AGENDA: 7. Information Updates, Meeting Recaps, Recent Correspondence, Current Events, Announcements Samelstad: Reminded everyone that the 14 Mile Watershed State of the Lakes Meeting will be on Saturday, June 6th. Reppen: Talked about a meeting that he and Supervisor Giardino had with the County regarding a handicapped accessible area for fishing at one of the County Parks Hasdal: On June 20, 2026 the Sno-Bandits will be having their car show and there will be a dunk tank that he is asking the other Board Members to participate in Finance Director: A meeting with Amy Penn has been scheduled for the end of the month so an update on brush and timber will come after that meeting. 8. Discussion only – Presentation by Nicole Dunbar, Kerber Rose, update regarding 2024 and 2025 tax bill issues and initial meetings with staff on June 2 Nicole Dunbar, Kerber Rose gave an overview of her findings regarding the tax bill issues and stated that the segregation of duties in the Town Hall is exactly what she would expect to see. DISCUSS AND POSSIBLE ACTION ON THE FOLLOWING ITEMS: 9. Discussion and possible action – Approval of the May 20, 2026 and May 21, 2026 meeting minutes Motion by Samelstad/Lewis to approve the May 20, 2026 and May 21, 2026 meeting minutes. Motion carried. 10. Discussion and possible action – Solar Farm Update Chairman Hasdal gave an overview of the status of the Solar Farm. He stated that the County has now filed a law suit against the Solar Farm in circuit court. Also, as of today, the land is still all listed as MFL land. 11. Discussion only – Wake Boat Ordinance Update Chairman Hasdal stated that the DNR has given their approval of the ordinance and explained the next steps. 12. Discussion and possible action – Approval of recommendation from the Parks and Recreation Committee to purchase shade structures for the Rome Town Center for an amount not to exceed $35,000.00 Supervisor Reppen presented that the Parks and Recreation Committee has been looking at shade structures for the Rome Town Center and explained that there are grant opportunities to help pay for this. This would be the maximum amount the Town would have to pay. Motion by Lewis/Reppen to approve the recommendation from the Parks and Recreation Committee to purchase shade structures for the Rome Town Center for an amount not to exceed $35,000.00. Motion carried. 13. Discussion and possible action – Approval of resolution to the Park’s home litigation Clerk Wendy Newsom read the settlement agreement to the Board. Zoning Administrator Emily Arndt explained that the Town Attorneys feel that this resolution is the best resolution for all. Barb Czerwinski, 373 Abbington Ct, read an excerpt from the Wisconsin Statute. Gilbert Larson, 375 Abbington Ct, asked if this makes every 100 ft. set back not legal. Motion by Samelstad/Lewis to allow the Town Chairman and Town Clerk to sign the Resolution Agreement with the Park’s. Motion carried. 14. Discussion and possible action – Approval of Ordinance Amendment No. 26 - 08; Recommendation from the Plan Commission on consideration of the proposed Comprehensive Plan map 9 amendment from Forestry to Outdoor Recreation and zoning map amendment from FR (Forest and Outdoor Recreation District) to PUD (Planned Unit Development District) relating to the property owned by Wisconsin Dunes LLC, located in Section 23, Town 20N, Range 05E, Town of Rome, Adams County, WI; with a parcel number of 030-00292-0000; total area 40 acres Zoning Administrator Arndt explained the reason for this Map Amendment. Motion by Reppen/Samelstad to approve Ordinance Amendment No. 26 - 08; Recommendation from the Plan Commission on consideration of the proposed Comprehensive Plan map 9 amendment from Forestry to Outdoor Recreation and zoning map amendment from FR (Forest and Outdoor Recreation District) to PUD (Planned Unit Development District) relating to the property owned by Wisconsin Dunes LLC, located in Section 23, Town 20N, Range 05E, Town of Rome, Adams County, WI; with a parcel number of 030-00292-0000; total area 40 acres. Motion carried. 15. Discussion and possible action – Approval of recommendation from the Plan Commission on consideration of the issuance of a Conditional Use Permit for the following purpose: hobby farm at the property located at 163 County Rd Z, owned by Cassandra and Dale Duberstein, also described as Gov Lot 15 located in Section 02, Town 20N, Range 05E, Town of Rome, Adams County, WI, with a parcel number of 030-00062-0000 Zoning Administrator Arndt explained that this is for a hobby farm out on County Road Z. Motion by Samelstad/Reppen to approve the recommendation from the Plan Commission on consideration of the issuance of a Conditional Use Permit for the following purpose: hobby farm at the property located at 163 County Rd Z, owned by Cassandra and Dale Duberstein, also described as Gov Lot 15 located in Section 02, Town 20N, Range 05E, Town of Rome, Adams County, WI, with a parcel number of 030-00062-0000. Motion carried. 16. Discussion and possible action – Approval of recommendation from the Plan Commission on consideration of the proposed Certified Survey Map for the property owned by Duggan Sand Valley LLC, described as lot 8-9 of Archer Forest, located in part of the SE ¼, SW ¼, Section 22, Town 20N, Range 05E, Town of Rome, Adams County, WI, with parcel numbers 030-01265-0045 and 030-01265-0040 Zoning Administrator Arndt explained that this is before the Town Board because it adds a new road to the Town Motion by Lewis/Reppen to approve the recommendation from the Plan Commission on consideration of the proposed Certified Survey Map for the property owned by Duggan Sand Valley LLC, described as lot 8-9 of Archer Forest, located in part of the SE ¼, SW ¼, Section 22, Town 20N, Range 05E, Town of Rome, Adams County, WI, with parcel numbers 030-01265-0045 and 030- 01265-0040 17. Discussion and possible action – Approval of recommendation from the Plan Commission on consideration of a site plan/plan of operation for Tri-Lakes Powersports for improvements to the existing buildings and the approval of an additional pole building at the property located at 1395 Alpine Dr, also described as being all of lots 3 and 4 of CSM No. 3496 and all of lot 1 of CSM No. 5192, all located in part of NW ¼, SW ¼, Section 7, Town 20N, Range 6E, Town of Rome, Adams County, WI Zoning Administrator Arndt explained this site plan/plan of operation for Tri-Lakes Powersports to improve the existing buildings and construct an additional building. Motion by Lewis/Reppen to approve the recommendation from the Plan Commission on consideration of a site plan/plan of operation for Tri-Lakes Powersports for improvements to the existing buildings and the approval of an additional pole building at the property located at 1395 Alpine Dr, also described as being all of lots 3 and 4 of CSM No. 3496 and all of lot 1 of CSM No. 5192, all located in part of NW ¼, SW ¼, Section 7, Town 20N, Range 6E, Town of Rome, Adams County, WI. Motion carried. 18. Discussion and possible action – Approval of reappointment of Dave Loker to the Public Works Utilities Committee for a 3-year term to expire on May 1, 2029 Motion by Lewis/Samelstad to approve reappointment of Dave Loker to the Public Works and Utilities Committee for a 3-year term to expire on May 1, 2029 19. Discussion and possible action – Approval of reappointment of Charles Schaut to the Police and Fire Commission for a 5-year term to expire on May 1, 2031 Motion by Samelstad/Reppen to approve reappointment of Charles Schaut to the Police and Fire Commission for a 5-year term to expire on May 1, 2031. Motion carried. 20. Discussion and possible action – Approval of reappointment of Jerry Wiessinger to the Plan Commission for a 3-year term to expire on May 1, 2029 Motion by Lewis/Reppen to approve reappointment of Jerry Wiessinger to the Plan Commission for a 3-year term to expire on May 1, 2029. Motion carried. 21. Discussion and possible action – Approval of appointment of Lori Fatla to the Parks and Recreation Committee for a 4-year term to expire on May 1, 2030 Motion by Samelstad/Reppen to approve appointment of Lori Fatla to the Parks and Recreation Committee for a 4-year term to expire on May 1, 2030. Motion carried. 22. Discussion and possible action - Discussion and possible action – Approval of “Class A” Combination Retail Liquor Licenses for the period of July 1, 2026 through June 30, 2027 ➢ Kwik Trip, Inc dba Kwik Trip Store Number 1218, 251 State Highway 13 So, Nekoosa, WI ➢ DolgenCorp, LLC dba Dollar General Store #16744, 229 State Highway 13 So, Nekoosa, WI Motion by Lewis/Reppen to approve the “Class A” Combination Retail Liquor Licenses for the period of July 1, 2026 through June 30, 2027 ➢ Kwik Trip, Inc dba Kwik Trip Store Number 1218, 251 State Highway 13 So, Nekoosa, WI ➢ DolgenCorp, LLC dba Dollar General Store #16744, 229 State Highway 13 So, Nekoosa, WI Motion carried. 23. Discussion and possible action – Approval of Class “B” Beer License for the period of July 1, 2026 through June 30, 2027 ➢ Papa Bear’s Mini Golf, LLC, 266 Matterhorn Trl, Nekoosa, WI 54457 ➢ Wisconsin Trapshooting Association, Inc, 1312 Akron Dr, Nekoosa, WI 54457 Motion by Samelstad/Reppen to approve the Class “B” Beer License for the period of July 1, 2026 through June 30, 2027 ➢ Papa Bear’s Mini Golf, LLC, 266 Matterhorn Trl, Nekoosa, WI 54457 ➢ Wisconsin Trapshooting Association, Inc, 1312 Akron Dr, Nekoosa, WI 54457 Motion carried. 24. Discussion and possible action – Approval of Class “B” Beer and “Class C” Wine Licenses for the period of July 1, 2026 through June 30, 2027 ➢ Golden Ferret Golf Simms, 1144 County Road D, Nekoosa, WI 54457 Motion by Reppen/Lewis to approve the Class “B” Beer and “Class C” Wine Licenses for the period of July 1, 2026 through June 30, 2027 ➢ Golden Ferret Golf Simms, 1144 County Road D, Nekoosa, WI 54457 Motion carried. 25. Discussion and possible action – Approval of Renewal for “Class B” Combination Liquor Licenses for the period of July 1, 2025 through June 30, 2026 ➢ Avocados 2 LLC, 386 State Hwy 13 So, Nekoosa, WI 54457 ➢ Barnum Bay Enterprises, LLC dba Lure Bar & Grill, 1735 Archer Ln, Nekoosa, WI 54457 ➢ East Briar, Inc. dba The Lakes Course, The Lakes Lounge, 1472 Apache Ave, Nekoosa, WI 54457 ➢ Hoozels Lakeside Bar, LLC dba Hoozels at the Lakes, 1497 Alpine Dr, Nekoosa, WI 54457 ➢ KMC Tucks, LLC dba Cal’s Corner, 382 State Hwy 13 So, Nekoosa, WI 54457 ➢ Lake Arrowhead Association, Inc. dba Lake Arrowhead & Greenside Grill, 1195 Apache Ln, Nekoosa, WI 54457 ➢ Lake Camelot Lodge, LLC dba The Lodge on Lake Camelot, 298 Leisure Ln, Nekoosa, WI 54457 ➢ Lake Sherwood Property Owners Association dba Lake Sherwood Lodge, 1146 W Queens Way, Nekoosa, WI 54457 ➢ Romano’s LLC, 108 County Road Z, Nekoosa, WI 54457 ➢ Sand Valley, LLC, 597 Leopold Way, Nekoosa, WI 54457 Motion by Lewis/Reppen to approve the Renewal for “Class B” Combination Liquor Licenses for the period of July 1, 2025 through June 30, 2026 ➢ Avocados 2 LLC, 386 State Hwy 13 So, Nekoosa, WI 54457 ➢ Barnum Bay Enterprises, LLC dba Lure Bar & Grill, 1735 Archer Ln, Nekoosa, WI 54457 ➢ East Briar, Inc. dba The Lakes Course, The Lakes Lounge, 1472 Apache Ave, Nekoosa, WI 54457 ➢ Hoozels Lakeside Bar, LLC dba Hoozels at the Lakes, 1497 Alpine Dr, Nekoosa, WI 54457 ➢ KMC Tucks, LLC dba Cal’s Corner, 382 State Hwy 13 So, Nekoosa, WI 54457 ➢ Lake Arrowhead Association, Inc. dba Lake Arrowhead & Greenside Grill, 1195 Apache Ln, Nekoosa, WI 54457 ➢ Lake Camelot Lodge, LLC dba The Lodge on Lake Camelot, 298 Leisure Ln, Nekoosa, WI 54457 ➢ Lake Sherwood Property Owners Association dba Lake Sherwood Lodge, 1146 W Queens Way, Nekoosa, WI 54457 ➢ Romano’s LLC, 108 County Road Z, Nekoosa, WI 54457 ➢ Sand Valley, LLC, 597 Leopold Way, Nekoosa, WI 54457 Motion carried. DATES AND ITEMS FOR FUTURE AGENDA/MEETINGS 26. Next agenda items ➢ Wake boat ordinance ➢ Solar Farm update ➢ Committee appointments 27. Next meeting date and time June 18, 2026 – 5:00 p.m. ADJOURNMENT Motion by Lewis/Reppen to adjourn the meeting at 5:48 p.m. Motion carried. Respectfully submitted, Wendy Newsom Wendy Newsom Town of Rome Clerk