Public Works — Minutes

VILLAGE OF FRIENDSHIP PUBLIC WORKS COMMITTEE MEETING – Wednesday, November 27th, 2024– Page 1 The Public Works Committee meeting was called to order at 5:00 p.m. in the Public Works Building. In attendance were Chairman Jason Pierce, President Sindelar and committee member Melvin Waller; also in attendance was Public Works Director Brent Frank. Bob Berry was absent. The agenda for the meeting was: 1} Roll Call 2} Approve meeting minutes from November 6th, 2024 3} Citizen input 4} Discuss Phase II of the County Building Project 5} Update on fence violation on Raymond Street home 6} Update on meter installs not completed, and next step to get installs completed 7} Update on garbage on Grand Street 8} Adjournment A majority of the Village Board may be present but no Board action is contemplated. Approval of November 6th, 2024, Minutes Motion by Waller, second by Pierce to approve the November 6th Public Works Minutes, motion carried. Citizen Input Sindelar asked how leaf pickup went this year? Frank stated that it went well. It was a little wet and that helped with cutting down on the dust. Most residents had their leaves out. A few houses put their leaves out after they were already done. They had it done in two days. Pierce asked if there were a lot of houses this year? More or less than last year? Frank stated that he thought it was less than last year. He stated that last year it was still really nice out and warmer, and dry. He doesn’t know if that is a factor. This year it was kind of windy, so maybe they just didn’t want to fight the wind. It was advertised in the paper, Facebook, and on the website. Discuss Phase II of The County Building Project Frank stated that Bill from the courthouse did call him and told him that if there are any questions that are brought up during the meeting that Frank could call him, and he will try to answer them. Frank did contact the DOT regarding the sewer. With the maintenance agreement that the Village signed it’s actually a state-owned storm sewer main that runs under 13, and the Village just maintains it. So, t hey would actually need to get state approval from the DOT to tie into that. Frank was told that 99 out of 100 times it will be denied by the state. Bill was talking about adding 2 drains into the parking lot, and 1 on the corner of east 4th St and Adams St. and then from there adding on and tying into the one on the corner of East 4 th and Main St. Frank mentioned that right now it drains down the road into the storm sewer anyways. But it’s still not allowed to tie into the storm sewer even if the water is ending up there anyways. So basically, it’s going to be up to the state to decide if they want to approve it or not. Update On Fence Violation on Raymond Street Home Frank contacted Attorney Flanagen regarding that, and he said that it comes down to us making a recommendation to the Board as far as proceeding with citation. Then the Board can vote on that and then citations can start. Pierce stated that it’s too bad it’s cold out now, but also, he’s had two years of warning to take care of it. They will make that recommendation to the Board. Update On Meter Installs Not Completed, And Next Step to Get Installs Completed Pierce asked what the status of the installations were. Frank stated that on the 8th of last month he went around knocking on doors. Some people answered and he was able to make appointments. The ones that didn’t answer he left a bright green sheet on their door asking them to call and schedule an appointment to get their meter replaced. We are down to 13 meters that need to be replaced. That ’s not counting the propert ies where the water is turned off. There are 7 properties with the water turned off. For those he’s going to have a stipulation that the meter needs to be replaced before he turns the water back on. There are 2 properties that have homes being built, and they will get a new meter when they get to that point. He has 1 out of those 13 that he’s meeting with Tuesday morning at 7:00am to switch out that meter and then he’ll be down to 12. Pierce asked if the other 12 have called, contacted, or had any dealings with him. Frank stated that Bobby Minigh had an appointment yesterday afternoon. They are unsure whe re the water meter is, he was there for an hour and went into 3 different crawl spaces. He didn’t have any luck seeing it. The yellow motel has 2 accounts. One for the main house, and one for the cabins. The cabins is where the meter is that he’s unable to locate. He has sent letters to the homeowners that don’t live at the property to make appointments. Sindelar asked if the commercial meters have all been replaced? Frank stated that the commercial ones have all been done except a few, Julie Ryan, the old bike shop, and ACEC still has one that needs to be replumbed. With ACEC we talked about it at one point, and it was VILLAGE OF FRIENDSHIP PUBLIC WORKS COMMITTEE MEETING – Wednesday, November 27th, 2024– Page 2 never fully decided as far as who should be paying the cost for that to be replumbed. Pierce asked if they were waiting to hear from us? Do they want us to replumb their building area? Frank stated that at the time ACEC was wondering where that cost was going to come from. Pierce thought that from the curb stop on was their responsibility. Sindelar stated that the Village is the one going in there to change out the meters. ACEC would need a licensed plumber to come in and do the refitting is basically what it’s coming down to. Frank stated that it’s the same size meter going in there, but the way it was done before with the bushings on there it’s hard to get them to seal properly. Frank stated that is the only meter we have that has that issue. Pierce doesn’t know how we approach the situation. Do we bite the bullet and do that, or do we go back to the Board. Pierce suggested that they review the water policy to see what they can do. Update on Garbage on Grand Street Frank stated that 95% of the garbage is picked up. There’s just a little bit of stuff in the yard. Adjournment Motion by Waller, second Pierce to adjourn the meeting, motion carried. ___________________________________ Rebecca Reuter Deputy Clerk