Public Works — Minutes

VILLAGE OF FRIENDSHIP PUBLIC WORKS COMMITTEE MEETING – Wednesday, October 2nd, 2024– Page 1 The Public Works Committee meeting was called to order at 5:00 p.m. in the Municipal Building. In attendance were President Tony Sindelar and committee members Melvin Waller and Bob Berry; also in attendance was Public Works Director Brent Frank and Jane Gervais. Chairman Jason Pierce was absent. The agenda for the meeting was: 1} Roll Call 2} Approve meeting minutes from September 4th, 2024 3} Citizen input 4} Discuss commercial lease with emergency management 5} Discuss leaf pickup 6} Update on Hwy 13 road project and light replacement 7} Discuss storm sewer inlet repair 8} Adjournment A majority of the Village Board may be present but no Board action is contemplated. Approval of September 4th, 2024, Minutes Motion by Waller, second by Berry to approve the September 4th Public Works Minutes, motion carried. Citizen Input No Citizen input. Discuss commercial lease with emergency management Jane Gervais from Adams County Emergency Management stated that the contract is for the agreement for the storage of the emergence mobile command trailer. We’ve had the same agreement for many years. Right now, they pay $1.50 per day $547.50 per year. The last time the lease was renewed was in 2019. This lease would commence January 1st, 2024, and it would end 2027. She is asking for the Village to renew the contract. She stated that it has been very helpful being right here in the Village. The Committee agree to recommend to the Board that they continue the contract. Discuss leaf pickup Frank stated that Jason from the City hasn’t gotten back to him yet on the price for the leaf vac truck. He’s going to make sure he gets that info before the Board meeting. He’s hoping to schedule leaf pick up for November 13 th – 15th. When we put the leaf pick up notice in the paper, we need to make sure we add that leaf piles need to be out at the road on the morning of the 13th and have no sticks or garbage in them. Update on Hwy 13 road project and light replacement Frank stated that all the barricades are gone except for the barrels over where the lights are going to be. They have not heard from Merkel for a few weeks now, but the last word was Merkel was working on a big project and trying to get that done so it would free up more time to do the streetlights. Tentatively the middle of October they might be stating to do lights. Berry asked why they made the parking spaces so small? Frank answered that he doesn’t know why they did the painting the way they did. As far as making the parking stalls instead of just making a line. Discuss storm sewer inlet repair Frank stated that on Adams & East Second Street there’s a little sink hole in the parking lot. It’s right by a storm sewer inlet, and that inlet cuts across the parking lot. He showed the Committee photos that were taken of the broken inlet, and all the debris that were pulled out of it. Waller asked what is it we need to do? Frank stated that he thinks we would need to dig up that part of the parking lot to get down into it to fill in the joint. After a discussion the Committee decided they would block off the area and dig down to get if fixed. If it’s too much to dig by hand they will ask Fenners to come and help. Adjournment Motion by Waller, second Berry to adjourn the meeting, motion carried. ___________________________________ Rebecca Reuter Deputy Clerk