Village Board — Minutes

VILLAGE BOARD MEETING – August 5 , 2024, PAGE 1 The Friendship Village Board meeting was called to order followed by the Pledge of Allegiance by all present. President Tony Sindelar called the meeting to order and roll call was taken. Present were Trustees Ernie Klicko, Melvin Waller , Jason Pierce, Jerry Sonnenberg, Brad Oberbeck , Bob Berry and President Sindelar. Also present were Public Works Director Brent Frank, Attorney Flanagan, and Deputy Clerk/Treasurer Rebecca Reuter. APPROVAL OF July 1st , 2024, BOARD MEETING MINUTES MOTION by Berry, second by Sonnenberg to approve the July 1st, 2024, Village Board minutes, motion carried. TREASURER REPORT No report was available PAYING OF BILLS MOTION by Klicko, second by Sonnenberg to approve July vouchers 27242 - 27280 in the amount of $84,098.85, motion carried. CITIZEN INPUT Patty and Eddie from Cabins on the Lake asked what the update was on the Family Affair restaurant. They share a driveway with the restaurant. The fire that burned down the restaurant was 5 months ago, and the place still isn’t cleaned up. There’s trash from the restaurant that blows into their yard that they must pick up. They are trying hard to keep their property looking nice for the gust that come to visit, but it’s hard when they haven’t cleaned up their restaurant property. Patty stated that it’s the first thing you see when you’re driving into the Village, and the last thing you see when you’re driving out on the Village. Frank is going to look into the clean-up and see what the holdup is, and how much longer it’s going to take. Eddie also received a letter about having 2 cars that need to be registered. He is getting his car’s classic plates but they are coming through the mail from the DMV so he will need a little bit of an extension on the 30 days he was given. He is frustrated, feeling like lots of other residents have unregistered vehicles that he sees when he drives around town. He just doesn’t want to be the only guy picked on. REPORT FROM COUNTY REPRESENTATIVE RICK PEASE Was not in attendance VILLAGE BOARD PICTURE Picture was taken to put on the Village website REVIEW ORDINANCE PACKET FOR ORDINANCES 43 & 44 Flanagan stated that ordinances 43 is a new ordinance. It was titled a Historic Preservation ordinance. It was adopted originally in 1997. What it’s doing is creating a historic preservation commission. Establishing criteria for historic structures. That commission can also recommend areas as historic districts. Back in 1993 there became a requirement that cities adopt a historic preservation ordinance if they have properties in the city that are registered as historic on the national or state register. There is currently a requirement in 6223 that cities have to adopt this type of ordinance if they have those historic structures. Flanagan stated that he wasn’t around in 1997 but what probably happened was that the Village adopted this ordinance because at the time this was taking place you had things like grants that would be available. Having this type on ordinance would keep certain properties eligible for grants because you could have the commission declare it a historic property, then get grant money that might be available. Klicko stated that’s exactly it. It was for the McGowen house and the highway beautification grant. Flanagan looked and the piece that supported that was we have 2 properties that he see are on the historic register, one is 402 Main Street that is the courthouse, the other one is 311 Main Street the historical society. He is recommending the Village keep this ordinance as is, although we upload it to our website. The other reason for keeping it as is we are currently working with connect communities’ program, they might be making VILLAGE BOARD MEETING – August 5 , 2024, PAGE 2 recommendations as well, and some of those recommendations might tie into this type of ordinance. The one that’s going to take a bit more lead in and guidance from the Board is ordinance 44. Ordinance 44 is an amendment to ordinance 4 . Ordinance 4 just as a reminder is an ordinance that regulates traffic on the streets of the village. And what ordinance 44 was doing is amending the parking restrictions section, specifically the two-hour parking limitations on Main Street. This ordinance set two-hour parking limitations on Main Street from 1st-4th street between 7am and 5pm. The challenge is that as we’ve been going through the ordinances back in 1977 amendment there were limitations that were placed in a stretch of main street from Lake – Airport. Flanagan spoke to Frank and had him look for the signage. We do have signs and maybe that’s a way to solve this. Our signs are 7am- 5pm. The recommendation would be to update our section that says between Lake – Airport to 7am & 5pm rather than the previas versions. That would be consistent with the signage and what we’ve been doing. The Board agreed to that recommendation. Flanagan will update that to 7am – 5pm. The next step for this ordinance is to review the other updates to ordinance 4, and we will go through all of the ordinance 4 updates and get it all as a set ordinance. That way anybody that wants to know what our parking requirements and restrictions are can go on our website and pull the ordinances and be completely updated. DISCUSSION AND POSSIBLE ACTION, REVIEW 2025-2029 AMBULANCE AND EMERGENCY MEDICAL SERVICES AGREEMENT AND AUTHORIZE PRESIDENT SINDELAR TO SIGN ON BEHALF OF THE VILLAGE OF FRIENDSHIP Sindelar went over the Ambulance and Emergency Medical Services Agreement, this is a document to extend our service contract with Life Star Service. It is basically the same contract we are under with just a few of the dates changed and pricing. Sindelar went through the contract with the Village Board. On page 3, line 18 this agreement will take place on January 1, 2025, and end on December 31, 2029. On page 4, line 1 for 2025, 2026, and 2027 the price will be $527,481. Then in 2028, and 2029 the price will be negotiated before December 31st , 2027. On page 9 the Village is charged per resident. The Village is at 593, the pre-resident fee for 2025, 2026 and 2027 will be $47. Sindelar explained that if you look outside our area, you’ll find that they’re charging in the high $70’s to lower $90’s per-capita. MOTION by Berry, second by Klicko to except the contract and to give authorization to President Sindelar to sigh on the Villages behalf. Motion carried. UPDATE ON EAST LAKE STREET PROPERTY Sindelar stated that he did have a meeting set up to meet with the property owner in July. A medical thing came up and they were a no show. He did reach out by phone a left a message with the owner, and he reached out to a representative of the family on a separate line and received a response back from him. They’re in the process of registering their vehicles. They did get the letter for mowing the grass. Sindelar does have some information coming back on cleanup. If we’re to go through a 3rd party again it will be at an hourly rate per equipment, personnel and disposal. The biggest hold up right now is scheduling a time for the contractors to come in because they are booked up now. Sonnenberg asked if Sindelar had any idea when the contractor would be available? Sindelar replied that not at the present moment, but both of them are keeping him informed if they have a timeline opening but right now, they’re both booked up heavily. Even the contractor would like to see them do it themselves. PUBLIC WORKS COMMITTEE REPORT Pierce stated the Highway 13 project should be done pouring the concrete this Thursday. Around August 12th is when they’re going to start milling down all the concrete, and blacktop within 96 hours afterwards. The new streetlights are shipping at the end of the month. The committee discussed selling our old streetlights . Frank took one down to Bucks recycling to get a price for what scrap metal is going for and it was $20.00 a light. MOTION by Klicko, second by Berry to donate to the Historical Society , sell the rest to the residents that have submitted letters , then take the rest out to Buck s for scrap . Motion carried. VILLAGE BOARD MEETING – August 5 , 2024, PAGE 3 Pierce brought before the Board the renewal contract from Hydro Corp for cross connections. The contrac t purpose 36 nonresidential connections, up to a total of 46 inspections for the cost of $8,496.00. The recommendation from Public Works is to sign this contract. Flanagan Stated that this agreement is very similar to our agreement back 2 years ago. With the noted adjustment downward of the number. Frank is going to look to make sure that the number is going to cover us. We don’t want to fall short of the number they ’re going to give us. They might have adjusted that down because they looked at their numbers last time and determined that they didn’t need to be as high as they were. Something that he has noticed in this agreement, and they had it in the last agreement also was they included two 4.1’s. The second 4.1 is an automatic renewal. They ’ve added that back in here again . We had them remove it last time, and he would recommend that they remove it again this time. The reason why is because it ’s an automatic renewal that has a price escalator that also the language is a bit different than last time. We are probably better off having them come to us with a proposed amount , then have it automatically roll. MOTION by Berry, second by Pierce to approve contingent on making the changes Flanagan recommends, motion carried. Pierce shared the request made by Glassic Dee -Sign to close off part of West 2 nd Street on August 17th from 8am to 5pm for her 1-year celebration. MOTION by Berry, second by Pierce to approve the closer of West 2nd Street from the intersection of Hwy 13 to the alley on August 17th from 8am to 5pm, motion carried. Pierce stated that there’s some concern a bout repeat residents that need to have Public Works mow their lawn. The Committee wants to look at raising the rate if they must mow a property more than once. Sonnenburg asked if in the ordinance there are two separate divisions, like if you own the land versus build on the property? Are they treated differently? Because there is a bunch of land on Lakeview Ct. that no one mows or takes care of. The grass is high. Frank stated that it doesn’t specify between homes and property that isn ’t developed. The ordinance states the grass can be up to 12 inches high. Pierce will add the unimproved lot to the discussion with the Committee. ADAMS CO.FIRE DISTRICT REPORT Klicko stated that the Chief has bee n introducing some more standard operating procedures. The ones he’s done so far have been well received. It will give them more of an idea of how to govern themselves and treat each other. The site preparation has begun at the training center. They had equipment donated to do it. They have quite a bit of sand there already. 37 new helmets were ordered from the remainder of the emergence generator grant from the Department of Agriculture. They ordered some new phones for the officers because at some recent fires they ’ve had their communications subpoenaed by insurance compan ies. That will save their personal phones from being taken away in that kind of action. They are working on the model ordinance for annual inspections instead of semiannual inspections for properties that are eligible for that. They have a centennial scheduled for August 31 st at the fairgrounds. They have a lot of activities planned. The next meeting will be on Thursday August 8th at 6:00. AMBULANCE COMMITTEE REPORT Sindelar stated that the last meeting was on July 24th. He couldn’t get a report from Life Star because the representative was under the weathe r. When he has the report, he will electronically send it to the representatives. The big item at the meeting was going over the ambulance contract renewal. And once the representatives take it back to their meetings for approval then they are going to meet again on August 20th to go through and sign a single document then all municipalities will receive a copy of that for our records. FRIENDSHIP LAKE DISTRICT REPORT Sonnenburg stated that they have not had a meeting, their next meeting will be this Thursday the 8th. He will give an update on that next month. Pierce asked about the weeds at the lake, and if they were still harvesting them? Sonnenburg said they are still harvesting them. VILLAGE BOARD MEETING – August 5 , 2024, PAGE 4 OPERATOR LICENSE MOTION by Berry, second by Sonnenberg to approve the Operator license for Dominik Majerczak, motion carried. WATER & SODA LICENSE MOTION by Berry, second by Pierce to approve Water & Soad license for A-F Youth Sports, Old Farmers Antique Club, Adams-Friendship FFA Alumni Association, Adams County Fire District, motion carried. TEMPORARY CLASS B LICENSE MOTION by Berry, second by Pierce to approve Temporary Class B license for Old Farmers Antique Club, Polish Club, Adams County Fire District, motion carried. CORRESPONDENCE The Village received 2 letters for correspondence- 1st from Joseph Vassau 400 Lakeview Ct. asking the Village to clean up 207 East Lake Street. It ’s an eyesore with garbage and abandoned cars. 2nd from Wendy Marinkovich also complaining about 207 East Lake Street. Her property is located directly across the st reet from the Schneider residence . She state s there are unregistered vehicles on the property and trail ers full of junk. There is broken glass by the sidewalk, which is a danger to any pedestrian. Loose garbage from that property blows over into her property and she’s left to clean it up. She was unable to attend the Village Board meeting in August but will attend and make her case again in person at the September board meeting. SELECT DATE FOR SEPTEMBE VILLAGE BOARD MEETING AND SET AGENDA ITEMS MOTION by Berry, second by Klicko to meet September 9th, motion carried. Review ordinance packet for ordinances 45 &46 Recommendation from the Plan Commission THE VILLAGE BOARD MAY GO INTO CLOSED SESSION PURSUANT TO WIS. STAT. SESTION 19.85 (1)(e) DELIBERATING OR NEGOTIATING THE PURCHASING OF PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS, WHENEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED SESSION- REVIEW ANY OFFERS RECEIVED FOR VILLAGE-OWNED PARCEL 126-00023-0000 MOTION by Berry, second by Klicko to enter into closed session at 6:51, motion carried. Roll call: Ernie Klicko, Melvin Waller, Jason Pierce, Jerry Sonnenberg, Brad Oberbeck, Bob Berry and President Tony Sindelar - 6:51pm ADJOURNMENT Being no further business to come before the board, MOTION by Berry, second by Sonnenberg to adjourn, motion carried. Meeting ended at 7:00 __________________________________________ Rebecca Reuter Deputy Clerk/Treasurer