Village Board — Minutes

VILLAGE BOARD MEETING – November 6TH , 2023, PAGE 1 The Friendship Village Board meeting was called to order followed by the Pledge of Allegiance by all present. President Tony Sindelar called the meeting to order and roll call was taken. Present were Trustees Brad Oberbeck, Ernie Klicko, Jason Pierce, Amanda Schwabe, Melvin Waller, and President Sindelar. Also present were Public Works Director Brent Frank, Attorney Flanagan, Clerk/Tre asurer Lori Hustad, Deputy Clerk/Treasurer Rebecca Reuter. Bob Berry was absent. APPROVAL OF MINUTES MOTION by Oberbeck, second by Schwabe to approve the October 2nd, 2023, Village Board minutes, motion carried. TREASURER REPORT IF AVAILABLE There was no Treasurer report available. PAYING OF BILLS MOTION by Klicko, second by Schwabe to approve October vouchers in the amount of $226,218.41. Motion carried. October vouchers 26,872 – 26,910. Motion carried. CITIZEN INPUT There was no citizen input. ROPORT FROM COUNTY REPRESENTATIVE RICK PEASE Was not in attendance. UPDATE ON THE OPEN OFFICE POSITION Rebecca Reuter was promoted to Deputy Clerk/Treasurer as of October 16th. APPROVAL OF OPERATORS LICENSE MOTION by Klicko, second by Schwabe to approve the Operators License for Marilyn J Boone – Corner Bar & Grill Dustin Lee Lecy – Corner Bar & Grill Susan Semb - Corner Bar & Grill Alexa Turnacliff - Corner Bar & Grill Barbara Giessel - Corner Bar & Grill Motion carried. UPDATE BY PRESIDENT SINDELAR REGARDING CLEANUP OF EAST LAKE STREET PROPERTY, AND CONTRACTOR START DATE Fenner’s, Public Works Director Brent Frank and President Tony Sindelar, along with the landowner did a walk-through last week. Fenner’s are planning on doing the cleanup on Wednesday November 8th, if it rains then they will do the cleanup on Thursday. PUBLIC WORKS COMMITTEE REPORT Charman Pierce stated that at the last Public Works meeting Jason Kirsenlohr from the City of Adams came and informed them about the new filtration building the City of Adams is going to build next to Well #4 to help with PFAS. Kirsenlohr is planning to come and speak to the Village Board about it. The building should be complete in 2025. They discussed leaf pickup; it is November 15-17. It will be posted in the paper on November 8th. The Public Works 2024 budget was discussed, and Pierce emailed that to Hustad the next day. Public Works is looking into raising the price of lawn meters. They tabled the discussion until they could figure out how much water would need to be used to make it worth paying for a lawn meter. Frank ordered the “No Parking” signs for Moundview Drive. Frank received 3 different GIS utility mapping quotes. The Committee decided to go with the GIS mapping that would cost $20.00 a month for the software, and the mapping could be done in-house by Public Works. VILLAGE BOARD MEETING – November 6TH , 2023, PAGE 2 FRIENDSHIP LAKE DISTRICT REPORT Nothing new to report. The next meeting is on November 8th. FIRE DISTRICT REPORT Klicko said that the Fire Ch ief has confirmed his retirement. The two assistant chiefs from the Adams and Strongs Prairie have been filling in and helping when needed. The next meeting is November 9th at 6:00. AMBULANCE COMMITTEE REPORT Sindelar stated that the meeting was last week with Lifestar. The report is everything is going fine. Mostly they get called out for trips and falls. They take them to Moundview for the main location. We are coming up on the end of our final contract the end of 2024. During our next meeting we need to start talking to Lifestar about pricing, and if we can get another long-term contract at a decent price. DISCUSSION AND POSSIBLE ACTION – REVIEW PROPOSED 2024 BUDGET. SET A DATE FOR THE PRESENTATION AND PUBLIC HEARING Clerk/Treasurer Lori Hustad presented the Village Board with the 2024 Budget. Last years budget was $445,173.00. This year we are budgeting for $539,485.00, and the majority of that increase is due to the state shared revenue figure going up. Most everything went up 4%. What we have is a budget of incoming funds of $539,485.00, and outgoing disbursement of $539,485.00 for a difference of zero. The public hearing will be on December 4th at 6:00 with the Village Board meeting afterwards. MOTION by Klicko, second by Oberbeck to accept the 2024 budget. CORRESPONDENCE Letter from the Adams County Economic Development about the November 8th meeting. Letter from the Adams County Republican Party to request records kept of our election inspectors. Email from Brooke McLarnan from the City of Adams saying the application for Connect Communities was submitted, with a copy of the application. SET AGENDA ITEMS FOR DECEMBER 4TH MEETING Approving the 2024 budget Update on East Lake Street property. Set the Caucus date. The request to purchase the property on Friendship Mound Petition for vacation of ally Being no further business to come before the board, MOTION by Oberbeck second by Schwabe to adjourn, motion carried. Meeting ended at 6:23 __________________________________________ Rebecca Reuter Deputy Clerk/Treasurer