Village Board — Minutes

VILLAGE BOARD MEETING - September 11th, 2023, PAGE 1 The Friendship Village Board meeting was called to order followed by the Pledge of Allegiance by all present. President Tony Sindelar called the meeting to order and ro ll call was taken. Present were Trustees Bob Berry, Brad Oberbeck, Ernie Klicko, Jason Pierce, Amanda Schwabe, Melvin Waller, and President Sindelar. Also present were Public Works Director Brent Frank, Attorney Flanagan, Clerk/Treasurer Lori Hustad, Office assistant Rebecc a Reuter Roberta Sindelar, Reporter Reesa Evans, Rick Pease APPROVAL OF MINUTES MOTION by Oberbeck, second by Klicko to approve the August 7th, 2023 Village Board minutes, motion carried. TREASURER REPORT IF AVAILABLE Water and Sewer Fund from February-July 2023. MOTION by Klicko, seconded by Schwabe to approve the Water and Sewer reports from February/July. Motion carried. PAYING OF BILLS MOTION by Waller, second by Schwabe to approve August vouchers in the amount of $80,842.72. Motion carried. August vouchers 26777 – 26827. Motion carried. CITIZEN INPUT Tammy and Lori came to represent a subcommittee from Rural Partners Network. Through the rural partners network, rural people and communities benefit from collaborative partnerships among an association of federal agencies, staff and programs. Tammy and Lori applied a s a county, and we were 1 of 5 county’s that were picked. Tammy and Lori then introduced Jerry Exterovich who is from WI Economic Development Corp. to discuss connecting com munities. The RPN is a fast track to other programs. Rural communities struggle to get financial or other assistance, RPN can help with that. RPN has people that can help to write grants. Everywhere Jerry goes he asks, what is the best method to link communities together so that all the community is working towards one goal. Jerry then handed out some leaflets to show everyone how RPN can help us. There is a $200.00 application fee. We can do this jointly with the City of Adams and each pay $100.00, or we can do it separately. Jerry is here to help in anyway he can. RPN wants to send out a survey to the community to see what they think we need, or how they think RPN can help us as a community. The deadline for applying is October 13th, next time we can put in an application will be 6 months after the October 13 th deadline. Naden Ashworth – She wants to know what is being done with the house across the street from her home. They have now brought in a truck, and trailer full of old used tires. They have scrap metal all over the yard. It’s not getting any better. She’s just really frustrated. ROPORT FROM COUNTY REPRESENTATIVE RICK PEASE The County board had a retreat at the Petenwell campground with all its board members, and some from Wisconsin Board association came out. They went over some parliamentary procedures, and things you can, and can’t do during board meetings. They are still working on the budget for 2024. They are going to have the budget meeting during the evenin g this year instead of during the day in hopes that more of the community will be able to attend. DISCUSSION AND POSSIBLE ACTION – RETIREMENT OF THE VILLAGE CLERK/TREASURER AND FILLING THE POSITION VACANCY September 1st, 2023, the Clerk/Treasurer Linda Hogan retired. Schwabe would like to recommend Lori Hustad as the new Village of Friendship Clerk/Treasurer. MOTION Schwabe made a motion to make Lori the next Clerk/Treasurer, second by Berry. Motion carried. Lori accepted the position. LRS UPDATE The early problems have been resolved. Aside from one businessman, we ’ve only had positive feedback. UPDATE BY PRESIDENT SINDELAR REGARDING CLEANUP OF EAST LAKE STREET PROPERTY, AND CONTRACTOR START DATE Fenner’s excavating is the contractor cleaning up the East Lake St. property. Fenner ’s are hoping to start the 1st or 2nd week in October. They will be in contact with the public works director Brent Frank to do a walk through with the owner. And get it cleaned up after that. PUBLIC WORKS COMMITTEE REPORT We received one bid for Robert ’s Street from Gasser Construction for $60,587.94. MOTION by Pierce to accept the bid for Robert’s St. second by Berry. Motion carried. Update on the STH 13 lights - it is going to cost the Village $8,750. There will be 35 lights now. Project to start next year early fall/late summer. MOTION by Pierce to fill out the paperwork and accept the cost. Second by Berry. Motion carried. Update on the new meter installations – Pierce said they are hoping to have them installed the 1st of the year in January sometime. Main Street concrete repair - the concrete repair on Hwy 13 by the beach we have 2 estimates for the concrete work. MOTION by Pierce motioned to go with Dave’s concrete for $4,175.00, second by Berry. Motion carried. Public Works are still working on their 2024 budget. VILLAGE BOARD MEETING - September 11th, 2023, PAGE 2 FRIENDSHIP LAKE DISTRICT REPORT On September 29 th – October 9 th the lake district will undergo a temporary lake water drawdown. Then homeowners on the lake can do updates on their shoreline. The water w ill return to the summer level from mid-October to the end of November. FIRE DISTRICT REPORT August 10 th the fire department had water rescue training with their new boat. The old f ire chief plans on retiring, so at the next meeting they will have to appoint a new Fir e Chief. They had 38 calls over the last two months, that ’s one every other day. The proposed budget for next year is $202,000.00. AMBULANCE COMMITTEE REPORT Nothing to report. APPROVAL OF CLASS TEMPORARY CLASS B LICENSES MOTION by Berry, seconded by Schwabe to approve the application to grant a Temp orary Class B License to Glassic Dee-Sign LLC/ DeAnne Rieqe 9/21/2023 – 9/23/2023, 10/5/2023 – 10/7/2023, 11/9/2023. Motion carried. APPROVAL OF WATER AND SODA AND OPERATOR LICENSES MOTION by Berry, second ed by Schwabe to approve the application to grant a Soda Water Beverage License to A-F Youth Sports/Keven Beaver, and Glassic Dee-Sign LLC/DeAnne Rieqe . Motion carried. MOTION by Berry, second ed by Schwabe to grant Operator license to Robert J. Baker/Lions Club. Motion carried. CORRESPONDENCE Ray and Nancy Churchill would like the Village to do leaf pick up again this year. The City of Adams reached out to us wanting to know if in the next year we w ould be willing to make an ordinance for wine walks. They are writing up their ordinance that will be lik e the Wisconsin Wine or Beer walks. It would be a temporary license that a person/o rganization could only get 2 times a year. Attorney Flanagan thinks we can make that work, and after the City of Adams finalizes theirs, they can send it over to us to look at. ACT ON RESOLUTION # 2023-9-11 TO TERMINATE TID 2 Attorney Flanagan drafted the termination revolution for the TID 2 (Tax Incremental District No. 2). Our TID 2 runs out on September 11 th, 2023. MOTION by Berry to terminate TID 2, seconded by Waller. Motion carried. DISCUSSION AND POSSIBLE ACTION – RESOLUTION AUTHORIZING PETITION TO ADAMS COUNTY CIRCUIT COURT TO VACATE PUBLIC ACCESS OF LOT 6 OF BLOCK 2 TO ISLAND SHORES SUBDIVISION Attorney Flanagan said an agreement was reached on August 10 th, 2023, between the Village and the Purchaser through the signing of the counter offer that the Village countero ffered to the purchaser. Now because of the purchase the removal of public access needs to occur. This resolution is what allows that step to go forward. This resolution pr ovides a sign off on that public access. MOTION by Berry to remove the public access, seconded by Klicko. Motion carried. SET AGENDA ITEMS FOR OCTOBER 2ND MEETING Set Trick or Treating Hours Discuss RPN (Deadline for application is on October 13 th) Being no further business to come before the board, motion by Berry seconded by Schwabe to adjourn, motion carried. __________________________________________ Rebecca Reuter Office Assistant