Village Board — Minutes

VILLAGE BOARD MEETING – AUGUST 7TH, 2023 Pg.1 The Friendship Village Board meeting was called to order followed b y the Pledge of Allegiance by all present. President Tony Sindelar called the meetin g to order and roll call was taken. Present were Trustees Bob Berry, Brad Oberbeck, Ernie Klicko, Jason Pierce, Amanda Schwabe, Melvin Waller, and President Sindelar. Public Works Director Brent Frank, Attorney Flanagan, Deputy Clerk/Treasurer Lo ri Hustad, Office Assistant Becca Reuter, County Representative Rick Pease, Citizens Jerry Sonnenberg, Cory Reuter, Mike Harris, Clarissa Harris , Nadine Ashworth, Reporter Reesa Evans, Realtor Teri Camps & Lindy Schnolis were also present. APPROVAL OF MINUTES MOTION by Berry, second by Waller to approve the July 10th, 2023 Village Board minutes, motion carried. TREASURER REPORT IF AVAILABLE President Sindelar stated the treasurer reports for February through July were finished and read them aloud. General Fund checking as of February 1st was $132,490.36, receipts for February were $3,363.88, disbursements were $50,935.63 and the ending balance was $84,918.61. The special accounts listed at the bottom left was TIF account was $779,889.97 – ARPA $70,293.11 – Cap. Proj. Ckg $33,374.34 – Building Fund $60,000.00 – Money Mkt 1,646.02 – CDBG Working Fund $13,857.48 – Park/Beach $34,423.75 – Tax Checking $187,431.18 – TIF Ckg. 100.00 – Street Equip. Fund $62,725.00 – Court Order Proceeds $3,808.03 – Special Accts Total $1,247,5480.88 – The Grand Total $1,332,467.49 MOTION by Klicko, second by Schwabe to approve the February treasurer report as read, motion carried. Report for 3/1/2023 – Starting balance of $84,918.61, monthly receipts $500.00, monthly Disbursements $42,167.68, for an ending balance of $43,250.93. The LGIP TIF account was $829,925.16 – LGIP ARPA $70,568.91 – Cap. Proj. Ckg $33,380.01 – Building Fund $60,000.00 – Money Mkt $1,646.16 – CDBG Working Fund $13,857.48 – LGIP Park/Beach $34,558.82 – Tax Checking $132,193.48 – TIF Ckg. $100.00 – Street Equip Fund $62,725.00 – Court Order Proceeds $3,808.03 – Grand Total $1,286,013.98 MOTION by Klicko, second by Schwabe to approve the March treasurer report, motion carried. Report for 4/1/2023 - Starting balance $43,250.93, monthly receipts of $15,808.49, monthly disbursements of $33,359.67, for a balance of $25,699.75. The LGIP TIF account was $833,198.35 – LGIP ARPA $ 70,847.23 – Cap. Proj. Ckg - $33,385.50 – Building Fund $60,000.00 – Money Mkt $1,646.30 – CDBG Working Fund $13,857.48 – LGIP Park/Beach $34,695.12 – Tax Checking $126,723.56 – TIF Ckg. $13,854.36 – Street Equip. Fund $62,725.00 – Court Order Proceeds $3,808.03 – Grand Total $1,254,740.93 MOTION by Klicko, second by Schwabe to approve the April treasurer report, motion carried. Report for 5/1/2023 – Starting balance of $25,699.75, monthly receipts $179,616.45, monthly disbursements $31,153.11, for a balance of $174,163.09, total of $1,148,742.71. The LGIP TIF account was $836,745.05 – LGIP ARPA $71,148.81 – Cap Proj. Ckg $33,391.17 – Building Fund $60,000.00 – Money Mkt $1,646.44 – CDBG Working Fund $13,857.48 – LGIP Park/Beach $34,842.81 – Tax Checking $16,723.56 – TIF Ckg. $13,854.36 – Street Equip. Fund $62,725.00 – Court Order Proceeds $3,808.03 – Special Accts Total $1,148,742.71 – Grand Total $1,322,905.80 MOTION by Klicko, second by Schwabe to approve the May treasurer report, motion carried. Report for 6/1/2023 – Starting balance of $174,163.09, monthly receipts $1,000.94, monthly disbursement $42,935.84, for a balance of $132,228.19, total of $1,148,742.71. The LGIP TIF account was $836,745.05 – LGIP ARPA $71,148.81 – Cap Proj. Ckg $33,391.17 – Building Fund $60,000.00 – Money Mkt $1,646.44 – CDBG Working Fund $13,857.48 – LGIP Park/Beach $34,842.81 – Tax Checking $16,723.56 – TIF Ckg. $13,854.36 – Street Equip. Fund $62,725.00 – Court Order Proceeds $3,808.03 – Special Accts Total $1,148,742.71 – Grand Total1,280,970.90 MOTION by Klicko, second by Schwabe to approve June treasurer report, motion carried. Report for 7/1/2023 – Starting balance of $132,228.19, monthly receipts $4,192.33, monthly disbursements $12,896.43, balance of $123,524.09, TOTAL OF $1,135,617.82. The LGIP TIF account was $840,243.72 – LGIPARPA $71,148.81 – Cap VILLAGE BOARD MEETING – AUGUST 7TH, 2023 Pg.2 Proj. Ckg $33,391.17 – Building fund $60,000.00 – Money Mkt $1,646.44 – CDBG Working Fund $13,857.48 – LGIP Park/Beach $34,842.81 – Tax Checking 100.00 – TIF Ckg. 13,854.36 – Street Equip Fund $62,725.00 – Court Order Proceeds $3,808.03 – Special Accts Total $1,135,617.82 – Grand Total $1,135,617.82 MOTION by Klicko, second by Schwabe to approve July treasurer report, motion carried. PAYING OF BILLS MOTION by Klicko, second by Schwabe to approve July vouchers 26728 – 26776 in the amount of $204,223.17. Motion carried. REPORT FROM COUNTY REPRESENTATIVE Rick Pease was in attendance and discussed the big news for the county this month is we are starting the budget, the good news is last year the shared revenue for the county was about $18,000.00 for the state, this year its going to be an excess of a little over $350,000.00 because of the new law they put in because of shared revenue. It’s based on our sales tax. Another thing is housing is up 4.2% in the county. Another thing is last year we took almost $600,000.00 out of the budget for solid waste, next year they don’t think they should have to take anything out of our budget. That will be the 1st time they won’t need any of our help since they opened. CITIZEN INPUT Clarissa and Mike Harris were in attendance and talked about Cl arissa’s mom falling out of her scooter on the ramp by the funeral home. Clariss a’s mom Darlene is 72 years old, and Mike says it was traumatic for her. Clarissa in dicated that her mom had used her scooter around her house, but that this was as f ar as she had traveled with it away from home. Darlene sent a letter for the board members to read. Nadine Ashworth was also present and thanked the board for the fi reworks money. She also wanted to talk about the East Lake St. property across from her house. She wants to know what is going to be done with it. She has photos of ju st how bad it is getting. It’s been 4 years, and she feels nothing is getting done. She is very frustrated. Jerry Sonnenberg was also present and wants to thank public works for taking care of his tree that fell over from the storm. Sonnenberg also said he didn’t receive his bins from LSR on Hillwood Lane. DISUSSION OF STREET CLOSURE Temporary street closure from Glassic DeeSign for the gran d opening for 9/23/2023 9am to 5pm to close W. 2 nd Street from Hwy 13 to the alley was discussed Going forward they will have to fill out a permit. MOTION by Berry, second by Pierce to grant a street closure to Glassic DeeSign, motion carried. UPDATE ON LRS GARBAGE/RECYCLING RECEPTACLES AND ANY FEEDBACK ON LRS Schwabe has heard good things from the community about people liking the bins, and how they look. If anyone hasn’t got one, they should call the office, and we can get them one. Oberbeck is concerned about if the bins are going to be too heavy for some of the elderly in the community when winter comes with all the snow. WELCOMING OFFICE ASSISTANT The Board welcomed Rebecca Reuter as the part-time office assistant. UPDATE ON EAST LAKE STREET REGARDING CLEANUP President Sindelar had one bid for cleanup from Fenner Excavati ng. Sindelar reached out to other businesses, but they were busy and wouldn ’t be able to take the job until after the fall . (unfortunately no dollar amount was given for these minutes) MOTION by Berry, second by Oberbeck to East Lake Street update, motion carried. PUBLIC WORKS COMMITTEE REPORT 1st We discussed bids for Roberts Street, we didn’t have bids available yet but should by the next meeting. 2nd we are planning the 2024 budget. 3rd discussion of the concrete for fixing the curb. Just waiting for Fenner’s to give us an estimate for gravel. DISCUSSION AND POSSIBLE ACTION ON ORDINANCE #4 REGULATING TRAFFIC UPON THE STREETS, ALLEYS, AND HIGHWAYS Attorney Flanagan discussed ordinance #4. This item comes because of the last meeting when the Sheriff asked if we could prohibit parking on the north side of Moundview Drive, past the Village border. After running both scenarios through VILLAGE BOARD MEETING – AUGUST 7TH, 2023 Pg.3 Public Works Director, and the Sheriff, the Sheriff said he would be happy with anything we would be willing to do. Attorney Flanagan felt it was likely safer to go ¼ mile to the end of the Village limits, also it would be easier for signage because otherwise where does the parking start and stop along the north side. This just takes it cleanly up to the intersection. MOTION by Berry, second by Waller to adopt Ordinance #4, motion carried. FRIENDSHIP LAKE DISTRICT REPORT President Sindelar reported on the Friendship Lake District. They had a brat sale that they did pretty good on. They had a successful golf outing, they had 18 teams registered. They had a lot of basket raffles, and silent auction prizes, and some big prizes. Another thing they were talking about at the last meeting was some of the water quality with the weeds. It’s been a tricky season with the lack of rain at times, and the water not being able to flow. So, some of the water has been pooling up. They’re trying to get it cleaned up. They talked about getting a GPS unit to help with knowing where sticks and tree stumps are in the lake, and other markings. Coming up September 2nd is the Friendship Lake District annual meeting to set the budget and elect new officers. FIRE DISTRICT REPORT Klicko reported that they don’t have a fire meeting in July. Next meeting is on August 10th. AMBULANCE COMMITTEE REPORT President Sindelar reported the meeting was July 26th. Had a report from Lifestar that April numbers were up, May numbers were down a little bit, and June numbers were steady compared to previous years. It was the same reason for going out trip or falls, a lot of transport between our elderly community to the hospital. Most 911 calls went to Moundview, very few went elsewhere. The transfers are right in line with what we have set for them. Days of the week call volume is average, and even across the board. Sindelar did say that our ambulance contract is up in December of 2024, so it is something that we will be starting to talk about with Lifestar. It’s just something to keep in mind. We are expecting an increase, we just don’t know how much. CONSIDERATION & ACTION ON APPLICATIONS FOR A TEMPORARY CLASS “B” LICENSE FOR THE OLD FARMERS ANTIQUE CLUB & THE KNIGHTS OF COLUMBUS COUNCIL 6718 MOTION by Berry, second by Klicko to grant Class “B” Retailer’s License for St. Joseph Knights of Columbus Council #6718, and Old Farmers Antique Club, motion carried. CONSIDERATION & ACTION ON THE APPROVAL OF SODA AND OPERATOR LICENSES MOTION by Berry, second by Klicko to grant Soda License for – Adams-Friendship FFA Alumni Association, Old Farmers Antique Club, St Joseph of Columbus Council #6718, motion carried. MOTION by Berry, second by Klicko to grant Operator’s License for – Stephanie Klopotek, Wayne Klopotek, Mona Johnson, Donulus Schantz, Dennis Thurber, John Celek, Ted Griffith, James Gately, Lawrence Yunck, John Woynilko, Clayton Kisting, motion carried. CORRESPONDENCE Deputy Clerk/Treasurer Lori Hustad made sure everyone had a letter from Vertical Illusions. Easton Dreher is interested in property owned by the Village. It needs to be reverified that the village owns that. We got a letter from a man on Quincy Street who wants his water turned off, there are people living at the house. Brent posted a letter on the front door. When he drove by later it was removed, so someone received it. THE VILLAGE BOARD MAY GO INTO CLOSED SESSION PURSUANT TO WIS. STAT. SECTION 19.85(1) (e) DELIBERATING OR NEGOTIATING THE PURCHASING OF PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS, WHATEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED SESSION – REVIEW ANY OFFERS/COUNTER OFFERS RECIVED FOR HILLWOOD LANE ACCESS LOT. MOTION by Waller, second by Schwabe to adjourn the closed session and reconvene VILLAGE BOARD MEETING – AUGUST 7TH, 2023 Pg.4 in open session, motion carried. Roll call vote. Bob Berry, Brad Oberbeck, Ernie Klicko, Jason Pierce, Amanda Schwabe, Melvin Waller, President Sindelar, Attorney Flanagan, Deputy Clerk/Treasurer Lori Hustad, and Office assistant Rebecca Reuter SET AGENDA ITEMS FOR SEPTEMBER MEETING Update on LRS Roberts Street Bid East Lake Street update The next Village Board Meeting will be on September 11th. Being no further business to come before the board, MOTION by Oberbeck seconded by Schwabe to adjourn, motion carried. __________________________________________ Rebecca Reuter Office Assistant