June 27, 2025 Regular Meeting Minutes (PDF)

Town of Fence Regular Town Board Meeting June 27th, 2025 Chairman Smith called the meeting to order. Roll call noted all board members, and the clerk/treasurer were present. Pledge of Allegiance was said by the attendees. Motion to approve the agenda was made by Supervisor Stebane and with a second from Supervisor Woehler the motion was carried. Motion by Supervisor Woehler to accept the minutes of May 23, 2025, Regular board meeting and Road Inspection & May 30, 2025, B.O.R. adjournment meeting with a second from Supervisor Stebane. All in favor, motion carried. The current LRIP program needs to be amended, there are other roads in greater need of repair. Can do crack sealing on the previous LRIP project of Morgan Lake Road in the future. Motion made by Supervisor Stebane to try to amend this current project plan with a second from Supervisor Woehler. All in favor, motion carried. Supervisor Woehler made a motion to rescind the previous town hall, ball park, veteran’s pavilion rental agreements and with a second from Supervisor Stebane, all in favor, the motion was carried. Supervisor Stebane made a motion to accept the revisions on the rental agreements for the town hall, ballpark and veteran’s pavilion and with a second from Supervisor Woehler, all in favor, motion carried. Revisions are: Town Hall with parties with music & beer $150 deposit and a refund of $50. Town hall for birthday’s, shower’s, non-resident funeral, rummage sales etc. $75 deposit with a $25 refund. Ball Park $75 deposit with a $25 refund. Ball Park Tournaments $200 deposit with a $75 refund. Veteran’s Pavillion $100 deposit with a $25 refund. Ordinance 2025-2 was signed and posted. A motion was made by Supervisor Stebane to approve the fire department’s temporary picnic license with a second from Supervisor Woehler, all in favor, motion carried. Motion was made by Supervisor Woehler to change the dump hours on Wednesday to 11a.m. to 6 p.m. with a second from supervisor Stebane, all in favor and the motion carried. Resolution #2025-1 was signed and posted. During the road report Rick Lemke stated he was ½ right &1/2 wrong. Discussed were the rules by statute as to when non CDL drivers would be allowed to drive the equipment in a snow storm and that the chairman can call a snow emergency. Marty Kerker has done the roadside mowing and took the equipment back. There has been lots of graveling and brush removal. The 550 truck is back. The fire department had a call last Saturday. The brush truck broke a line and they will try to fix it themselves. Hazmat was dispersed onto US-2 as chemicals were in a ditch. It is cleaned up. Training at pond. No water with dry hydrant, fire department will try to fix themselves. Joint may have been damaged during last winter. Krist donated bottles of water to the fire department. July 5th is a parade in Long Lake at 11a.m. and the fire department will be there with the fire truck for the parade. The fire department might have a brat fry with soda and water in the future and they requested using the parking lot for it. Clerk/Treasurer suggested they use the town hall too. Fire Chief Sternhagen requested the clerk to look into insurance coverage on the trucks and stated replacement value is needed for the trucks. During the clerk/treasurer report, she discussed her efforts in trying to make sure almost $20,000 wasn’t returned to the government for the covid relief program. There wasn’t follow up reporting and no required budgets were submitted. It took a long time, but the clerk/treasurer finally was able to access the portal and submit information. This doesn’t mean we are going to be accepted as to not returning the funds. Also discussed were that Supervisor Woehler and the clerk/treasurer were working on getting some funding to help with the costs of the storm damage clean up. The clerk/treasurer had income and expense register which included the cd amounts at the bank on the table for all attendees and board members. Supervisor Stebane made a motion to pay the bills with a second from Supervisor Woehler, all in favor, motion carried. During public comment time news reporter Tracey Asanuma requested a picture of the town local officers. She said Fence matters and our community matters. Marty Kerker requested that new monuments and plaques for the cemetery be on the next agenda. People like what this board and clerk/treasurer are doing. Motion to adjourn the meeting by Supervisor Stebane with a second from Supervisor Woehler, all in favor, motion carried. Theresa Smith, Town of Fence Clerk/Treasurer July 7, 2025