2022 Annual Meeting Minutes (PDF)

TOWN OF FENCE ANNUAL MEETING MINUTES APRIL 18, 2022 Set Date for 2023 Annual Meeting: The date for the Annual Meeting in 2023 will be April 19, 2023. This is an example of a non- voter making motions at Annual meeting. Town Hall/Ball Park Rental: A motion was made by Jim Nichols to keep rental fees the same for Town Hall and Ball Park, with a second from Linda Breckheimer. All in Favor (15), Opposed (0). Motion carried. 2019 The meeting was called to order by Chairman McLain. Also in attendance were Supervisors Larison, Supervisor Woehler was present via phone. Chairman McLain gave a brief rundown of items that would be discussed at the meeting, Highway Projects for Old/New Business and to set date for 2023 Annual Meeting. Approval of minutes from 2021 Annual Meeting was made with a motion from Supervisor Larsion With a second from Chairman McLain All in favor (22), Opposed (0), motion carried. Old Business: Nothing Lee Breckheimer stated he never received a copy of the tax statement Clerk Dumais stated that the back of the taxes stated that if you would like a copy to include a self-addressed stamped envelope. Pam Batte stated that all the towns sent them out and it was included in the Treasurer’s budget. Rick Lemke that the quarterly reports and tax payments both should be sent out. Jeff Sternhagen stated that if you wanted it you should have to request it in writing yearly. Tina Lemke made a motion for all payments to be mailed out. Seconded by Linda Breckheimer. All in favor (22), Opposed (0), motion carried. This motion was later null and void because it was seconded by a non -voting member if a town person would like a copy of quarterly reports they must mail it in writing to the clerk requesting it yearly. Highway Projects 2022/2023 Chairman McLain that for 2022 they would be crushing gravel. The Rock Creek Bridge project 112,492.00. We will not be doing any chip seal this year. For 2022, we will possible be replacing the Dump Truck. The board will investigate the cost of a used truck rather than new. Tim McLain asked why public commit was taken off the agenda and would like it to be put back on. Tina Lemke stated Chairman McLain Said that when they could start acting like adults it would be put back on. Rich Wolosyn stated when he was Chairman, he took it off because it got out of hand. Tom Harrison stated it should be in writing what was to be discussed. Chairman McLain stated that it gets out of hand and people are yelling over the top of each other. Pam Batte asked if CT report was done and stated it was a 500 to 700 dollar a day fine for every day late. Clerk Dumais stated it was not complete and would look into in the morning. She asked why the bank accounts at Nicolet an issue and it was stated by Chairman McLain every time he went there to get added to accounts, they stated he did not have necessary paperwork. In addition, mail is not going to the Towns P .O. BOX but to other addresses, Tim McLain stated these excuses were ridiculous and the board need to take responsibility and running out of tonner is no excuse and how can stuff like this happen? Dave Garcia stated that its hard-to-get supplies and a lot of times you order stuff, and it doesn’t come in. Pam Batte Stated that Clerk Should learn how to use tech support and not let other people touch the computer. Clerk Dumais Stated that Kayla Dumais had her CPA and was graduating with her master's degree in a few weeks Works in the bank as an account reconciling accounts. In addition, she was hired by the Chairman to help get the books in order. Tim McLain asked about the Budget and why the CD’S. Clerk Dumais stated that the Budget was the same as 2021 that the only way she had a copy of the 2021 budget was that Rick Lemke Had given her a copy of it at a meeting. Pam Batte stated that everything was there when she resigned as clerk. Clerk Dumais we have gone through file cabinets and looked for them but could not find copies of the budget anywhere. Rick Lemke Stated that Supervisor Woehler let Frank and Theresa Smith were in the office for several hours and they probably took those items; so that why I could not find them. Supervisor Woehler stated that this never happened, and she had never spent any time with either person in the office. She wants a retraction and an apology it was an outright lie. Employee Wages: Lila Tibbs asked about that the Employees wages Clerk Dumais stated they were given a raise a 3% raise every year Starting Salary was $14.18 Rich Wolosyn Suggested that Mudd Lake be changed to Klahn’s Pond (which is what it has been called for years) need to see Kelly Sleeter at Zoning office Chairman McLain stated he would get the ball rolling. First by Rich Wolosyn Second by Tom Harrison all in favor (22), Opposed (0), motion carried. Combining the Clerk/Treasure position Gordy McLain Stated that Linda said it was easier to do both positions. Rich Wolosyn said a lot of towns are doing this. Tim McLain Said he thinks the town should hire a professional. Lila Tibbs said she knows a lot of towns do this. Clerk Dumais stated it’s been easier because she’s been the only one getting mail and knows exactly what needs to be paid or done. Pam Batte stated when she was Clerk, she was the only person wo ever got the mail and she never allowed the treasurer to pick it up. seconded by all in Favor 13 opposed 7 Raise the dump fee from $25.00 to $30.00 in January of 2023 First by Lila Tibbs second by Dave Garcia in favor 20 opposed 0 Present bill for Fires needs to investigate this further Cemetery/Grave Digging: Cost to dig a grave is $600 and to bury a Urn is $300. Tom Harrison is time, he plans. We will present a bill to all people who are buried at the Hill Side Cemetery Gloria Dzekute regarding the Cemetery Committee and how we can start a fund to help cover some of the costs. The Board will Raise the price. First by Tom Harrison seconded by Jerry Tibbs All in favor 20 opposed 0 New Business Pat Huth informed the Board that the Memorial Day presentation will be at 9:00 AM at the Cemetery. If chairs could be set up on the road to difficult for some to walk in the cemetery, The meal will be in Goodman this year. Set Date for 2023 Annual Meeting: The date for the Annual Meeting in 2023 will be April 18, 2023. Adjourn motion made by Supervisor Larison seconded by Chairman McLain all in Favor motion carried Shelley Dumais Clerk 2022 Annual Meeting Minutes Amended 4/18/2023 at annual meeting