2025 October Minutes

Town of Menomonie Regular Monthly Meeting Tuesday October 14, 2025, 6:00pm Town Hall E4055 550th Ave. Menomonie Present: Kent Jackson, Scott Barnhart, Arden McMartin, Nancy Ponto, and Charisse Sutliff Kent called the Regular Meeting to Order at 6:00 pm Approval of Minutes o Minutes from the September 9th, 2025, Regular Meeting were reviewed. • Scott made a motion to approve the minutes. Arden 2nd Carried. Public o None CSM-Howe/Wieman Special Exception o Steve Kochaver was present and requesting a special exception for moving a property line at N4180 CTH Y . The scope of the survey is to move the common line between the properties. The Board reviewed the CSM. Scott made a motion to approve the Howe/Wieman Special Exception. Arden 2nd Carried. Resolution 2025-07 Extension of Peoples State Bank Line of Credit o Levi from Peoples State Bank was present to present the terms. We used a line of credit last year and requested to renew the contract. We are not anticipating using it, but we may need funds to end the year in December until the final shared revenue comes in. o Exhibit A resolution was given to the Board to examine. Kent explained we could use it and pay it off, and Levi stated we could turn it into a term loan if needed. No fees are added if we don’t need it. o Arden made a motion to approve the Resolution 2025-07. Scott 2nd, Carried. Culvert report Delmore Consulting • Jeff Delmore addressed the Board. He had the results of the culvert evaluation conducted with the report given in PDF flash drives. The online mapping was shown on our TV . He asked the board to dig into it and then if there are any questions or a special meeting needed, he can come back. • All culverts were given a rating, all pipes were evaluated, and the breakdown is on a spreadsheet by condition. The coolest thing is that every pipe provides a page with GPS coordinates, pictures taken, and description of each finding. • He presented the priority list of what needs attention. • 319 culverts were found. He asked if we identify any missing, please call it in to update the live inventory. • He noted that 22 needs some evaluation. Rot or rust. For the most part that is not bad. Two old boiler pipe culverts were found; these are very old and will outlast us. • Inventory is broken down by size, road name, condition. The spreadsheet will show all the data, very detailed information. • If we use the app available, we can take pictures and upload new information, flooding data, or new work completed and it will sync the data. • The County will match a 50/50 bridge aid for replacements of 36” or larger. We can easily identify what pipes will qualify. • This mapping will allow us to evaluate where to spend our available funds and be proactive in repairs. • Jeff said he can assist with helping to set up the App and show you how to use it. It’s very user friendly. • Scott thanked him and said this is very helpful and will undoubtably pay for itself. • In the Spring they will consult with Jeff as they focus what road work will get completed. V ery helpful. Driveway Permit Van Heuklom • Harvest Hills Lot 1. Driveway request for new construction. Culvert needed. Scott reviewed the proposed map and made a motion to approve, Arden 2nd Carried. Kent signed the permit. Junk Complaint Preliminary Notification Letter-White • Kent prepared a letter that was sent to Richard and Traci White at E4235 County Rd BB. They have a smashed-up car on the property, and it will need to be removed. • Scott made a motion to send the letter, Ardern 2nd Carried. Discussion and Possible Actions on Replacing Open Patrolman Position • Cody Holmberg left his position on Oct 2nd. We will need to post the open position. Matt feels that it would be possible to fill the spot with a part time. Kent said we have the most roads/mileage in the area. Kent felt full time would be required and much of the work needed requires full time. Arden mentioned that our maintenance is not going down. Kent said we can put together an advertisement and post it in the paper. C.R Bryan can help us in an emergency but is not willing to do it all the time. Richard K. from our collection site has said he can plow snow for $28/hour. Arden said that he was approached by Chad Knopse that may be interested in applying. • Kent said it sounds like we do want to go full time, we need to post in the paper and identify back up. • We can advertise and collect applications. Plan interviews for November. State Retirement for Patrolman Discussion and Possible Action • 10/21/2025 at 6pm we will hold a special meeting to discuss a resolution. Patrolman Report • Matt has been mowing ditches. He’s ordered salt/sand and will have DKS help haul it. Our Kenworth is getting the plow mount looked at, it’s at Universal being looked at. • The shop has been cleaned up, road patching completed. Drop Off Site Report • Kent has an application and has an interested applicant, Kevin Scholfield. He has past work experience and is recommended by Clair. Commission Report • Tunde was available and let the board know that we had a CSM land division that was recommended by the commission. • He stated that the commission reviewed the site maps and material on possible future uses. They will cover it at the next meeting on the 28th. Clerk Reports • Charisse will begin to gather the needed data for the Mill Rate/Levy work to be done. And make appointments for the BOR upcoming on 11/12/25. Board reports Road Construction Update ▪ Kent is happy that Delmore is entering all the road data needed on the WISLR report. 370 th Ave ARIP update ▪ Beaver Trail is completed. Our portion is partly larger than Dunn’s. Our portion of the cost is approx. 250k and then the grant money will bring it down to about 90% Rural Fire EMS District Update ▪ EMS fire district contract was signed by the City. We are waiting to get the estimates on what to pay. WDF grant update • The grant has been reviewed. Some of the work was above the scope of work covered. Overall, we are eligible for $ 28,477.81 of which 70% can be covered by the state grant of $19934.47 o LRIP Applications Kent shared the Road Reconstruction Plans 2026 to 2030 Road Plan. Delmore is helping put the grants together. 1. 430th Ave: 490St. to STH 25 Appox. .7 miles 2. 490th St: 410th St. to 429th Ave Approx. .4 miles 3. 410th St: 490th Ave to 450th Ave – 1 mile 4. 410th St 450th Ave CTH D-.75 miles 5. 530th Ave: East end to CTH P - .5 miles • We should see a check for $328,482.00 for the work done on 330th Street. o Fred Weber with Weber Inspections is retiring and Steinmeyer Inspections is taking over. Justin Steinmeyer supplied a contract of services for 2026. o Irvington Garage follow up on the permit issued. Kent showed the board the exception to junk ordinance. o Jeff Emery from 24/7 confirmed that all areas in the township have service available o Nancy asked about Tim Brown that was billed a fire bill and said he doesn’t want to pay it will get added to the tax bill. o Nancy asked about ordering dump stickers and the brochures that go with taxes. Vouchers/ Review/ Approve o The V ouchers were reviewed by the Board. Arden made a motion to approve 22731-22772, Scott 2nd. Carried. Budget Preparation for 2026 o The preliminary information was reviewed for the budget preparation for 2026. We will hold the Budget Hearing in December when we approve the Levy – all done before the regular board meeting. o Shared Revenue estimate for 2026 is $259,022.06 o The 2026 General Transportation Aid estimate is $198,536.80 o We are waiting for finalized Fire/Ambulance dues. o ARIP Grant Set date for the next regular Board Meeting • Nov 11, 2025, at 6pm Adjourn • Arden made a motion to adjourn at 8:54pm Kent 2nd Carried.