2025-11-18 VB mtg minutes POST

VILLAGE BOARD OF CLEVELAND, WISCONSIN TUESDAY, NOVEMBER 18, 2025 MINUTES I. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ ROLL CALL/AGENDA APPROVAL. Village President Jarrod Jackett called the meeting to order and led the Pledge of Allegiance at 6:00pm on Tuesday, November 18, 2025, at the Cleveland Village Hall, 1150 W Washington Ave, Cleveland, Wisconsin. Board Present: Jarrod Jackett, Village President John Ader Robert Burkhard Jon Hoffman Becky Paasch Tom Warosh Board Absent: Jake Holzwart (excused) Staff Present: Eric Fisher, Chief of Police Stacy Grunwald, Director of Village Services Stacey Wilker, Deputy Clerk-Treasurer Motion Burkhard/Ader to approve the agenda as posted; carried without negative vote. II. CITIZEN INPUT AND COMMUNICATIONS. None III. VILLAGE HALL WINDOW REPLACEMENT: Larry Perronne. Mr. Perronne was unable to attend; this item will be on the December agenda. IV. OCTOBER 21, OCTOBER 28, NOVEMBER 4, and NOVEMBER 11, 2025, MINUTES. Motion Warosh/Burkhard to approve the minutes of the October 21, 2025, meeting; carried without negative vote. Motion Warosh/Burkhard to approve the minutes of the October 28, 2025, meeting; carried without negative vote. Motion Warosh/Ader to approve the minutes of the November 4, 2025, meeting; with amendment, carried without negative vote. Motion Hoffman/Ader to approve the minutes of the November 11, 2025, meeting; carried without negative vote, one abstention (Burkhard, noting he hadn’t attended the meeting.) V. FINANCIALS A. MONTHLY VOUCHER REPORT. Chair Burkhard reported the Finance Committee recommended approval. Motion Warosh/Burkhard to approve the voucher report; carried without negative vote. B. SPECIAL ASSESSMENT PAYMENT ARRANGEMENTS APPROVAL AUTHORIZATION. President Jackett requested that the Board authorize himself, the Finance Committee Chair and the Director of Village Services to approve property owner requests for alternative special assessment payment arrangements. This would provide more timely answers to the owners. Motion by Warosh, second by Paasch, to approve this authorization; carried without negative vote. C. PAYROLL SERVICES: Suttner Accounting LLC. The Village Board discussed the response from Suttner Accounting LLC to the Village’s request for a written scope of work. Services will begin January 1, 2026. Motion Burkard/Ader to accept the September 23, 2025, terms of engagement letter submitted by Sutter Accounting for payroll-related services, carried without negative vote. VI. STAFF AND COMMITTEE REPORTS AND REFERRALS A. POLICE CHIEF’S REPORT. Report on file. Chief Fisher provided an update on activity within the Village and noted that things continue to be slow. Longstanding issues on a Hazel St property have been addressed. He and Director Grunwald received replacement mobile hot spots when theirs failed. He believed the ATV/UTV ordinance was working well, with only one minor incident involving a juvenile and no other issues reported. He will forward the Emergency Government Plan to the Village Board for review and approval when edits are complete. B. DIRECTORS’ REPORT. Reports on file. Director Grunwald reported he Village received payment for the damaged fire hydrant and the claim was closed. Work began with CLA accountants, who were in village hall in November. A response to the Worker’s Comp audit is in process. Election training for poll workers is moved to early next year. C. FINANCE AND BUDGET COMMITTEE, 11/18/25. Chair Burkhard reported all items were on the agenda. VII. ANNOUNCEMENTS AND EVENT REPORTS A. TUE NOV 25 .................. COMMITTEE OF THE WHOLE, LAKESHORE COLLEGE, 6PM B. NOV 27-28. .................... VILLAGE HALL CLOSED; STAFF HOLIDAY C. MON DEC 1 ................... FIRST DAY TO CIRCULATE NOMINATION PAPERS D. TUE DEC 2 ..................... VILLAGE BOARD 2026 BUDGET HEARING, 5:30PM E. TUE DEC 2. .................... PUBLIC WORKS AND UTILITIES COMMITTEE, 6PM F. WED DEC 3.................... PLAN COMMISSION, 6PM G. TUE DEC 9 ..................... FINANCE AND BUDGET COMMITTEE, 6PM H. TUE DEC 16 ................... VILLAGE BOARD MONTHLY MEETING, 6PM I. TUE DEC 23 ................... HUMAN RESOURCES AND PUBLIC SAFETY COMMITTEE, 6PM J. DEC 24-25 ....................... VILLAGE HALL CLOSED; STAFF HOLIDAY K. FRI DEC 26 .................... DEADLINE TO FILE NOTIFICATION OF NON-CANDIDACY, 5PM L. WED DEC 31.................. VILLAGE HALL CLOSED AT 12 NOON; STAFF HOLIDAY M. THU JAN 1 ..................... VILLAGE HALL CLOSED; STAFF HOLIDAY N. TUE JAN 6 ..................... DEADLINE TO FILE NOMINATION PAPERS, 5PM O. TUE JAN 6 ..................... PUBLIC WORKS AND UTILITIES COMMITTEE, 6PM P. BOARD AND STAFF SUGGESTIONS FOR FUTURE MEETINGS. Trustee Warosh heard comments in the Village that the Building Inspector will be retiring soon. Director Grunwald will discuss those concerns directly with the Inspector. Q. OTHER ANNOUNCEMENTS OR EVENTS. None. VIII. YEAR 2026 BUDGET PREPARATION. The Village Board reviewed the draft 2026 Water Utility budget. 1. Revenues from water sales are projected to increase. This is due to (1) PSC-set water rates will be in effect for the entire year and (2) the addition of meters at ClearSky Rehabilitation Hospital and the Dairyland Park shelter. 2. Additional interfund loans from the general fund or sewer utility weren’t anticipated. 3. Trustee Paasch commented that PSC-approved rate increases for WPS (natural gas) and We Energies (electricity) were taking effect in 2026. 4. Debt service was reviewed. The draft budget included interest-only payments to the sewer utility. 5. Cash on hand for both utilities would be reviewed in 2026 after the audit was completed President Jackett noted budgets will be completed by year end. IX. ADJOURNMENT. Motion Warosh/Burkhard to adjourn; carried without negative vote. Meeting adjourned at 7:23pm. Respectfully submitted, Stacy Grunwald Director of Village Services Approved on 12/16/2025