2025-09-16 VB mtg minutes POST

VILLAGE BOARD OF CLEVELAND, WISCONSIN TUESDAY, SEPTEMBER 16, 2025 MINUTES I. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ ROLL CALL/AGENDA APPROVAL. Village President Jarrod Jackett called the meeting to order and led the Pledge of Allegiance at 6:00pm on Tuesday, September 16, 2025, at the Cleveland Village Hall, 1150 W Washington Ave, Cleveland, Wisconsin. Board Present: Jarrod Jackett, Village President John Ader Robert Burkhard Jon Hoffman Jake Holzwart Becky Paasch Tom Warosh Board Absent: None Staff Present: Eric Fisher, Chief of Police Stacy Grunwald, Director of Village Services Motion Warosh/Holzwart to approve the agenda as posted; carried without negative vote. II. CITIZEN INPUT AND COMMUNICATIONS. Trustee Paasch reported an anonymous resident expressed concern to her that the boil water advisory wasn’t issued before residents went to work. Director Grunwald reported resident Gretchen Scheidt submitted an email stating her concern that residents were allowed to have roosters in the Village. Kyle Wallander, 782 Linden St., reported three more trees fell on the neighboring Village property since the last Board meeting and more threatened to fall. President Jackett explained the Village was waiting until the land was frozen in winter to brin g equipment onto the property. III. AUGUST 19, 2025, AND AUGUST 26, 2025, MINUTES. Motion Warosh/Paasch to approve the minutes of the August 19, 2025, meeting; carried without negative vote. Motion Paasch/Burkhard to approve the minutes of the August 26, 2025, meeting; carried without negative vote, one abstention (Warosh, noting he hadn’t attended the meeting.) IV. CERTIFIED SURVEY MAP: Matt and Sheryl Schwochert, Lots 10 and 11, Parkview Subdivision. President Jackett reported the Schwochert’s wanted to combine Lots 10 and 11, Parkview Subdivision, to remove the interior lot line and related setbacks. He added the Plan Commission recommended unconditional approval and read the Commission’s findings. Motion Warosh/Burkhard to adopt the Plan Commission’s findings without amendment and approve the Certified Survey Map filed by Matt and Sheryl Schwochert to merge Lots 10 and 11, Parkview Subdivision; carried without negative vote. [Resolution No. 2025-R-13] V. FINANCIALS A. HIKA PARK BOAT LAUNCH, including Village contribution. President Jackett reported the maximum grant available from the Wisconsin Coastal Management Program (WCMP) was lower than anticipated, which would affect the opportunity to construct the boat launch in 2026. Motion Jackett/Holzwart to open the floor; carried without negative vote. Jason Sohn, President of Cleveland Fish & Game, noted the club didn’t want changes that would cheapen the quality of the project. President Jackett noted the WCMP grant required the pier to be permanent. The grant writer’s goal was to submit the applic ation no later than October 27. Funds spent prior to the start of work allowed under the grant terms would not be reimbursed, so the timing was important. Motion Burkhard/Warosh to close the floor; carried without negative vote. Motion Holzwart/Burkhard authorizing the Village President to work with Public Works and Utilities Committee Chair Jon Hoffman, Director of Village Services Stacy Grunwald, Cleveland Fish & Game, the grant writer, and anyone he believed would keep the project moving forward; carried without negative vote. B. 2023 STREET AND UTILITY PROJECT SPECIAL ASSESSMENTS. Finance Committee Chair Burkhard reported the special assessments are below the preliminary estimates for all but a handful of property owners. Some properties had additional work performed and there were errors in the database affecting one frontage calculation and some corner lot deductions. The Finance Committee recommended approval. Motion Burkard/Holzwart to approve the final special assessments for the 2023 street projects; carried without negative vote. [Resolution No. 2025-R-14] Motion Burkhard/Hoffman to issue a special assessment for Parcel 002-28-012-001.01, a Linden St parcel in the Town of Centerville and forward it to the Town Board with a request to add to the tax roll; carried without negative vote. President Jackett offered to attend the Town Board meeting when the request will be discussed. C. MONTHLY VOUCHER REPORT. Chair Burkhard reported the Finance Committee recommended approval. Motion Holzwart/Hoffman to approve the monthly voucher report; carried without negative vote. D. 2025-2026 PROPERTY, LIABILITY, AND WORKERS COMP INSURANCE. Director Grunwald reported the 2025-2026 premium for the same coverages was less than $500 more than the Village currently paid. Motion Burkhard/Ader to approve the proposal from McClone for property, liability, workers compensation, and related coverage; carried without negative vote. E. 2025-2026 HEALTH INSURANCE WITH VISION COVERAGE. Director Grunwald reported she and Deputy Director of Public Works Chris Jost reviewed health insurance options. She reviewed an outline of their goals, key considerations when reviewing the plans, the current deductible reimbursement plan, and how plan s were screened. Three options were presented for review, all with the current carrier, Anthem Blue Cross Blue Shield. After discussion, motion Warosh/Holzwart to approve Plan 8KMP Anthem Bold Blue Priority POS 3500/20%/5400; carried without negative vote, one abstention (Paasch, no reason offered.) The Board discussed whether to consider vision and dental coverages. Motion Paasch/Burkhard directing staff to obtain plan options with costs and referring review to the Human Resources and Public Safety Committee; carried without negative vote. VILLAGE BOARD OF CLEVELAND, WISCONSIN PAGE 2 Minutes of the Tuesday, September 16, 2025, Monthly Meeting F. PAYING AGENT APPOINTMENT AND AGREEMENT: Bond Trust Services Corporation . Director Grunwald explained that the Village currently utilizes Bond Trust Services Corporation to work with the Depository Trust Corporation for 2022 debt payments. She was asking for the same arrangement for the 2020 issue. It has been difficult to make contact and address corrections and submit payments, and the Village had a known provider who would understand DTC well enough to get the records corrected. The Board noted the low cost for the service supported the goal of reducing workload and was protection against late payments. Motion Warosh/Ader to appoint Bond Trust Services Corporation as fiscal agent for the 2020A GO promissory notes and approve the Agreement Relating to Paying Agency, Registrar, and Transfer Agency with Bond Trust Services Corporation. Motion carried without negative vote. [Resolution No. 2025-R- 15] VI. DISSOLVE CLEVELAND MUNICIPAL COURT, effective 04/30/2026. Motion Burkard/Warosh to repeal Sec. 2-3-1, Village of Cleveland Code of Ordinances, for the purpose of dissolving the Cleveland Municipal Court at the end of the Municipal Judge’s term of office on April 30, 2026; carried without negative vote. VII. DIRECTOR OF VILLAGE SERVICES ORDINANCE AMENDMENT. President Jackett explained the goal for the ordinance was to reduce the workload for the Director of Village Services by separating it from the Director of Public Works position. Trustee Warosh objected to the title remaining Director of Village Services. Trustee Paasch believed the ordinanc e should have been reviewed by the Human Resources and Public Safety Committee befo re consideration by the Village Board. Trustee Burkhard questioned who was responsible for oversight of the Director of Public Works. President Jackett stated the ordinance was only the first step to implement the Committee’s goal for workload reduction. The next HR Committee agenda would include review of the draft job description for Director of Public Works. Motion Paasch/Hoffman to refer the ordinance amendment to the Human Resources and Public Safety Committee; carried with two negative votes (Ader and Jackett, who supported separating the positions without delay). VIII. STAFF AND COMMITTEE REPORTS AND REFERRALS. Only topics not appearing elsewhere on the agenda are listed. The Board may ask questions, refer items, and receive updates on topics in any report. A. POLICE CHIEF’S REPORT. Report on file. Chief Fisher provided an update on laptop and squad maintenance and updated decals, a theft at the Dollar General, distribution of the updated Emergency Operations Plan in October, and the upcoming Manitowoc County tabletop exercise.) B. DIRECTOR’S REPORT. Reports on file. Director Grunwald answered questions and provided an update on the boil water advisory due to a traffic accident. She will work with Chief Fisher on ways to distribute emergency notices to more residents. C. PUBLIC WORKS AND UTILITIES COMMITTEE, 08/26/25 . Chair Hoffman reported the Public Works and Utilities Committee discussed issues at 782 Linden St, including curb and gutter cracking, stormwater concerns, and the homeowners request to purchase adjacent Village land; hazardous/infected trees; Village Hall mold and issues with the Village Hall HVAC system; and a permanent generator for the Westview Lift Station. D. PLAN COMMISSION, 09/03/25. Chair Ader reported all items were on the evening’s agenda. E. FINANCE AND BUDGET COMMITTEE, 09/09/25. Chair Burkhard reported that, in addition to items on the agenda, the Finance and Budget Committee discussed a letter from the Public Service Commission and concerns with the Water Utility’s debt ratio; and reviewed the monthly receipt report and Director Grunwald’s training program, both of which were good. IX. ANNOUNCEMENTS AND EVENT REPORTS. A. FRI SEP 19…. ............. MANITOWOC CO EMERGENCY GOVT EXERCISE, Manitowoc 6pm B. TUE SEP 23 ............... HUMAN RESOURCES AND PUBLIC SAFETY COMMITTEE, 6pm C. TUE SEP 30. ............... VILLAGE BOARD SPECIAL MEETING, 6pm D. WED OCT 1. ............... PLAN COMMISSION, 6pm E. TUE OCT 7. ................ PUBLIC WORKS AND UTILITIES COMMITTEE, 6pm F. TUE OCT 14 ............... FINANCE AND BUDGET COMMITTEE, 6pm G. SUN OCT 26. ............. TRICK OR TREAT, 4pm – 6pm H. OTHER ANNOUNCEMENTS OR EVENTS. Manitowoc County Village Association, 10/15/25: Trustees Ader, Holzwart, Paasch, and Warosh will attend. I. BOARD AND STAFF SUGGESTIONS FOR FUTURE MEETINGS. None. X. CLOSED SESSION A. Motion Warosh/Burkard to convene in closed session pursuant to Sec. 19.85 (1) (e), Wis. Stats., to deliberate or negotiate the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session—consider offer to Bradley and Katherine Jaeger to purchase right-of-way on Birch St and easement for Birch St stormwater outfall. Roll call: all ayes. Motion carried. The Village Board discussed the purchase of easement rights for the Birch St right-of-way and stormwater outfall. B. Motion Burkhard/Ader to reconvene in open session pursuant to Sec. 19.85 (2), Wis. Stats., to act on the offer to Bradley and Katherine Jaeger. Roll call: all ayes. Motion carried. Motion Burkhard/Ader authorizing President Jackett to work with Bradley and Katherine Jaeger to discuss a right-of-way easement on Birch St and revised stormwater easement for the Birch St stormwater outfall within the requirements established by the Villa ge Board. Motion carried without negative vote. XI. ADJOURNMENT. Motion Burkhard/Ader to adjourn; carried without negative vote. The meeting adjourned at 8:15pm. Respectfully submitted, Stacy Grunwald Director of Village Services Approved on 10/21/2025