2025-08-19 VB mtg minutes POST

VILLAGE BOARD OF CLEVELAND, WISCONSIN TUESDAY, AUGUST 19, 2025 MINUTES I. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL/AGENDA APPROVAL. President Jarrod Jackett called the meeting to order and led the Pledge of Allegiance at 6:00pm on Tuesday, August 19, 2025, at the Cleveland Village Hall, 1150 W Washington Ave, Cleveland, Wisconsin. Board Present: Jarrod Jackett, Village President John Ader Jon Hoffman Jake Holzwart Becky Paasch Board Absent: Rob Burkhard (excused) Tom Warosh (excused) Staff Present: Eric Fisher, Chief of Police Stacy Grunwald, Director of Village Services Joe DeYoung, PE, MSA Professional Services Motion Hoffman/Holzwart to approve the agenda as posted; carried without negative vote. II. CITIZEN INPUT AND COMMUNICATIONS. No communications were reported. Dan and Tracy Kaderabek, 1272 N Westview St. Questioned the flow of stormwater onto his vacant lot directly south of 1272 N Westview St from a stormwater pond constructed for the hospital development. He stated the Village was unresponsive to his emails so he dug a ditch and sent the water to the land he sold to the Village for tax increment district right-of-way. Village Engineer Joe DeYoung noted the controlling authority was the Wisconsin Department of Natural Resources and DNR permitting would allow water to flow onto the Kaderabek property if it flowed there previously. President Jackett suggested the Kaderabeks contact the DNR for further information. Kyle Wallander, 782 Linden St. Reported the curb in front of him home wasn’t replaced and now the concrete is cracked and raised. President Jackett will discuss with public works and engineering staff. III. JULY 15, 2025, MINUTES. Motion Ader/Paasch to approve the July 15, 2025, minutes as written; carried without negative vote. IV. 2023 STREET AND UTILITY PROJECTS A. W WASHINGTON AVE EXTENDED WARRANTY: Peters Concrete Company. Peters Concrete signed the warranty. Motion Holzwart/Hoffman to approve the extended one-year warranty for W Washington Avenue, termination date July 17, 2026; carried without negative vote. B. FINAL PAY REQUEST: Peters Concrete Company. Motion Holzwart/Paasch to open the floor; carried without negative vote. Engineer DeYoung reviewed the pay request, previously approved change orders, and the Village’s obligations under contract. He noted the invoicing reflected reduced quantities for landscaping costs that Peters agreed to cover, meaning no deduction was shown in the pay request. Motion Jackett/Paasch to close the floor; carried without negative vote. Motion Jackett/Hoffman to approve the final pay request submitted by Peters Concrete Company in the amount of $80,000; carried without negative vote. V. FINANCIALS A. ACCOUNTING AND AUDITING SERVICES: Bryan Grunewald, CliftonLarsonAllen. Motion Holzwart/Hoffman to open the floor; carried without negative vote. CPA Grunewald answered questions regarding the three agreements submitted for audit and compilation services. The Board requested and CPA Grunewald agreed to add Finance and Budget Committee Chair Rob Burkhard to assume management responsibilities (Statement of Work dated August 14, 2025, Page 2 of 4). CPA Grunewald stated the first step was to complete the 2024 audit. His meeting attendance through this evening wouldn’t be charged as CLA and the Village were negotiating an agreement. Motion Jackett/Ader to close the floor; carried without negative vote. Motion Paasch/Ader to approve the master service agreement dated August 13, 2025, and terminating five years thereafter; the statement of work for accounting related support dated August 14, 2025, as of and for the year ended December 31, 2025; the statement of work for compilation services dated August 14, 2025, as of and for the year ended December 31, 2025; and the statement of work for audit services dated August 14, 2025, as of and for the year ended December 31, 2025. Motion carried without negative vote. B. REAL ESTATE LISTING CONTRACT: NAI Pfefferle. Motion Holzwart/Hoffman to extend the real estate listing contract with NAI Pfefferle through September 20, 2026; carried without negative vote. C. ROOTS GRANT: Authorizing Resolution to Submit Application for Dairyland Park Trees. Motion Paasch/Holzwart to authorizing the Director of Village Services to sign, submit, and administer the application to ROOTS Inc to purchase trees for Dairyland Park; carried without negative vote. [Resolution No. 2025-R-11] D. MONTHLY VOUCHER REPORT. Motion Ader/Holzwart to approve the monthly voucher report; carried without negative vote. VI. BUDGETS A. 2025 BUDGET AMENDMENT: Grant-Funded Police Laptops. The Finance Committee recommended approval. Motion Holzwart/Hoffman to amend the 2025 budget to add purchase of grant-funded laptops, offset by a West Foundation grant and the remainder from the current Police budget; roll call—all ayes. Motion carried. [Resolution No. 2025-R-10] B. 2025 BUDGET AMENDMENT: Hika Park Boat Launch Grant Application. The Finance Committee recommended approval. Motion Ader/Holzwart to amend the 2025 budget to add funding for a grant writer to assist with the application for Hika Park boat launch and pier funding, offset by a Cleveland Fish and Game donation and a transfer from health insurance in the Clerk-Treasurer’s office; roll call—all ayes. Motion carried. [Resolution No. 2025-R-12] C. 2025 UTILITY BUDGETS. The Finance Committee recommended approval. Motion Ader/Hoffman to adopt the 2025 utility budgets; carried without negative vote. VII. DAIRYLAND PARK RESERVATIONS: Policies, Fees, and Start Date. The Board decided bathrooms should be locked when the new shelter wasn’t reserved due to vandalism already occurring in the building. Motion Jackett/Holzwart to set the fees for the new Dairyland Park shelter at $100/day + $250 deposit for shelter and bathrooms and $150/day + $350 deposit with kitchen; to allow the Cleveland Athletic Club to rent the building on October 19, 2025, for its scholarship fry; and set the first day for rentals to the general public as April 1, 2026. Motion carried without negat ive vote. VILLAGE BOARD OF CLEVELAND, WISCONSIN PAGE 2 Minutes of the Tuesday, August 19, 2025, Monthly Meeting VIII. AMPLIFIED SOUND PERMIT. Motion Jackett/Hoffman to authorize an Amplified Sound Permit for Yadira Portillo for Veterans Park, 08/30/25, 3:00pm to 7:00pm; carried without negative vote. IX. ORDINANCES A. SHIPPING CONTAINERS AND TRAILERS FOR STORAGE. The Board was concerned with a blanket ban on shipping containers for storage and believed the ordinance needed more consideration of alternatives that would allow containers with restrictions. Motion Ader/Holzwart to open the floor; carried without negative vote. Pam Waak, 692 E Jefferson Ave, stated most storage containers were ugly and should only be allowed in certain areas; no one in her neighborhood wanted them. Sheryl Nehls, 1424 Webster Ln, stated she didn’t like storage containers at all and believed items should be put in a shed. Kyle Wallander, 782 Linden St, was considered with the slippery slope of deciding to ban items because one neighbor decides he or she doesn’t like the look of something on the neighbor’s property. Motion Jackett/Ader to close the floor; carried without negative vote. Referred back to Human Resources and Public Safety Committee for additional consideration consistent with the Board’s discussion. B. ABOLISH CLEVELAND MUNICIPAL COURT, effective 04/30/2026 . Withdrawn by President Jackett as a broader ordinance was forthcoming from the Village Attorney. X. HUMAN RESOURCES A. EMPLOYEE HANDBOOK UPDATES: Part-Time Employee Benefits. Human Resources and Public Safety Committee Chair reported the Committee recommended approval. Motion Ader/Holzwart to revise Employee Handbook Sec 311, paragraph 2, to state ‘Jury duty pay’ rather than ‘Court payment for jury duty’; Sec 31s, paragraph 2, to add, “Witness fees are to be given to the Village Clerk-Treasurer. Paid witness leave is available for: Regular full-time employees”; Sec 319, paragraph 2, removing regular part-time and probationary part-time employees as eligible for supplemental insurance; and Sec 605, paragraph 1, rephrasing ‘regular full time employees’ and ‘regular part -time employees’ are eligible for military leave. Motion carried with one negative vote (Paasch, who was u ncomfortable with persons not trained in HR amending the Handbook). B. APPOINTMENTS. Motion Holzwart/Ader to confirm the appointment of Jane Drager as Building Inspector; Chris Jost, Plumbing Inspector; and Mike Ziereis, Electrical Inspector, each for an indefinite term; carried without negative vote. XI. STAFF AND COMMITTEE REPORTS AND REFERRALS A. POLICE REPORT. Chief Fisher presented his report. B. DIRECTOR’S REPORT. Director Grunwald discussed an IRS audit on the Village’s 2017 industrial bond issue for Schmitz Ready Mix; the 2026 budget; and pending special assessments. C. HUMAN RESOURCES AND PUBLIC SAFETY COMMITTEE, 07/22/25. Member Holzwart reported the committee discussed responsibilities to oversee the building inspection program, in addition to items on the agenda. D. BOARD OF REVIEW, 07/23/25. No one filed an objection with the Board of Review. Director Grunwald referenced information provided by Accurate Appraisal at the meeting. E. PUBLIC WORKS AND UTILITIES COMMITTEE, 08/05/25. Chair Hoffman reported the committee rejected LTE radios as an option for the police or public works departments; requested a quote to resurface Woodland St for the 2026 budget; discussed repair of a street culvert on Lakeshore Dr, south of E Washington Av e; and requested staff develop a management plan to address hazardous, obstructive, and infected trees that threaten to hurt the public or could damage Village-owned infrastructure. F. FINANCE AND BUDGET COMMITTEE, 08/12/25. Secretary Ader reported the committee reviewed T&L services billing with owner Jason Sohn, who was present. XII. ANNOUNCEMENTS AND EVENT REPORTS A. MON SEP 1 ... ...... LABOR DAY: Village Hall Closed; Staff Holiday B. TUE SEP 2. ... ...... PUBLIC WORKS AND UTILITIES COMMITTEE, 6PM. Moved to 8/26/25. C. WED SEP 3 ... ...... EMERGENCY GOVERNMENT COMMITTEE, 5PM. D. WED SEP 3. .. ...... PLAN COMMISSION, 6PM E. TUE SEP 9 .... ...... FINANCE AND BUDGET COMMITTEE, 6PM F. THU SEP 11 . ...... HUMAN RESOURCES AND PUBLIC SAFETY COMM, 6PM. Cancelled. G. OTHER ANNOUNCEMENTS OR EVENTS. Special meeting of the Village Board, 08/26/25 5:30pm, to review the Larry Perronne development agreement for the Webster St extension. Manitowoc County Emergency Management tabletop exercise involving Cleveland community, 09/19/25, 6p-7:30p. XIII. BOARD AND STAFF SUGGESTIONS FOR FUTURE MEETINGS. Webster St development agreement; Dairyland Park parking lot improvements (referred to Public Works Committee), and Village Hall HVAC issues (referred to Public Works Committee). XIV. ADJOURNMENT. Motion Jackett/Paasch to adjourn; carried without negative vote. The meeting adjourned at 8:36pm. Respectfully submitted, Stacy Grunwald Director of Village Services Approved on 09-16-2025