10-27-22_board_minutes_spec

1 THE VILLAGE OF GAYS MILLS Minutes of a special meeting of the Village Board of Gays Mills held Thursday, October 27, 2022, which began at 6:40 p.m. in the Community Commerce Board Room. Murray made a motion to appoint Kasinskas as chair. Seconded by Ruegg. Motion carried. Roll call was taken with the following present: Ethan Eitsert, Josh Kasinskas, Kevin Murray, and Lee Ruegg. Harry Heisz and Larry McCarn were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Reviewed the 2022 budget. o Extra income from the sales of the old street sweeper and log sales were discussed with the intent to purchase needed equipment such as a truck or mower. Board discussed to place these funds in savings account until item is ready to be purchased. o Clerk asked for verification if swimming pool employees are to get bonuses this year. Ruegg made a motion to approve swimming pool employee bonuses at .50 cents per every hour worked for those who are in good standing with attendance, performance and fulfilling the season; the manager will be matched with the highest lifeguard bonus. Seconded by Murray. Motion carried. Reviewed the proposed 2023 Budgets. o Discussed Local Road Improvement Program funds available to the village of $9,158.50 with a 50% match for street repair. The village will lose these funds if not used by June 30, 2023. The board discussed if these funds could be used in a different location. o Discussed Coronavirus Local Fiscal Recovery Funds of $53,485.64 and what would be an acceptable project. Discussed repairing sewer infiltration problems, purchasing new wireless water meters, also discussed the category of healthy childhood environment to explore if repairs could be made to parks and also if funds could be used for village uniforms/clothing. Ruegg made a motion to have Jim Chellevold prepare a plan and estimates for these projects and present back to the board. Seconded by Eitsert. Motion carried. o Informed the board that the water/well reservoir will need maintenance done in 2023. Not sure on how much this will cost. o Reviewed the recycling fees. Murray made a motion to approve adding the recycling fees to the tax roll with parcels that have residential structures and to be divided out equally. Seconded by Ruegg. Motion carried. Each year will be reviewed with expenses versus the number of residences. For the 2023 budget the fees of $11,400 is being used and 2 divided by 205 households which equals $55 added to the tax roll which will need to be manually entered. At this time any cabins along Lewis Lane are not included. o Tricor Insurance provided quotes for the village employee health plan renewal. The same plan will renew with a 25% increase. Tricor also provided a quote with an alternative plan – Quartz Tiered Choice Plus which will provide the same plan design with the use of in network providers located within 25 miles of Viroqua would fall under the tier 1 deductibles. If an employee chooses to utilize a Tier 2 provider the claims will still be covered, but with an increased cost-sharing. This Quartz Gold G415 HMO plan has a 3% increase. Murray made a motion to renew with Quartz Tiered Choice Plus Plan with a 3% increase. Seconded by Ruegg. Motion carried. Items to complete the tax levy and mill rate have not been received yet. No actions were taken on the Personnel Policies and Procedures Manual. Murray made a motion to convene into closed session pursuant to Wisc. State Stat. 19.85 (1) (c) for the purpose of compensation or performance evaluation of employees. Seconded by Eitsert. Motion carried. Murray made a motion to reconvene into open session. Seconded by Ruegg. Motion carried. No action was taken on compensation. Another meeting will be scheduled to continue working on the budgets and policy. Agenda items to be added to November 7th meeting – automated external defibrillator (AED) equipment and village uniforms/clothing. Murray made a motion to adjourn the meeting at 8:15 p.m. Seconded by Ruegg. Motion carried. APPROVED 11-07-2022