11-30-22_board_minutes_spec

1 THE VILLAGE OF GAYS MILLS Minutes of a special meeting of the Village Board of Gays Mills held Wednesday, November 30, 2022, which began at 6:00 p.m. in the Community Commerce Board Room. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Josh Kasinskas, Larry McCarn and Kevin Murray. Lee Ruegg was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Reviewed the proposed 2023 Budgets. o Heisz is to call the county highway department and discussed the Local Road Improvement Program funds available to the village of $9,158.50 with a 50% match for street repair. The village will lose these funds if not used by June 30, 2023. The board discussed if these funds could be used in a different location. Quotes also need to be gathered in order to budget. o Asked for the Coronavirus Local Fiscal Recovery Funds regulations. The village has $53,485.64 for projects. o Acknowledged that the water reservoir maintenance will be done in 2023. o Discussed room rental rates with changes for Community Room Residential to $20 per hour/$100 all day, Community Room Other/Business Groups to $30 per hour/$150 all day, Weddings for non-Residents to change to $750 for 3 days, and Weddings for Residents to stay at $500 for the 3 days (Parents or Bride/Groom). The board room for Residents and Other/Business Groups will be $25 per day. There will be a $100 yearly fee for non-profits to sign up for room usages and the board will review government agencies and other group who will be exempt from fees. D- Professional Groups will be removed. The form will be revised and submitted back to board for review. Anyone currently signed up for room rentals in 2023 will be allowed the current rate. o Per the discussion from last month’s meeting on payroll increases the board has been working on having the village become more comparable to other wages in the area. Murray made a motion to approve 2023 pay increases to Jim Chellevold of $.50, Bob Robinson of $1.96, Bill McCann of $3.00, Dawn McCann of $1.42, Cheryl Klekamp of $.96, and Linda Sprosty of $1.50. Seconded by Eitsert. Motion carried. Discussed that Jim Chellevold did not receive a pay increase in 2022 and will received a 2022 $500 bonus. o The board received information on the Tax Levy and Mill Rate. The taxy levy calculated to $171,152.64 with a mill rate of .0200143239. 2023 Budgets: General at $815,000. Water at $119,020. Sewer at $172,420. o Asked to see Town and Country Sanitation’s contract with the village. No actions were taken on the Personnel Policies and Procedures Manual. Murray made a motion to adjourn the meeting at 7:31 p.m. Seconded by Eitsert. Motion carried. APPROVED 12-05-2022