3-2-20_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, March 2, 2020, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, Larry McCarn, Kevin Murray, Kim Pettit, and Lee Ruegg. Aaron Fortney and Albert Zegiel were absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations. Under the Public Works report Jim Chellevold reported that B & M Technical Service is working on the sewer pump with more work needed to be completed. The public works crew has been working on tree removal, the concrete contractor for sidewalk and curb repairs has been contacted for the spring schedule, and the geo- thermal has been looked at and contractor will be sending an estimate with suggested repairs for the Community Commerce Center. Sewer Update - there was nothing new to report on the sewer facility plan, individual phosphorus variance, and Rural Development Grant/Loan Application. Kevin Murray, Lee Ruegg, and Harry Heisz volunteered for the Joint Wastewater Treatment Plant Committee with Soldiers Grove board members to be assigned yet; other board members are welcome to attend committee meetings. A meeting with Soldiers Grove has not been scheduled yet. Brad Niemcek report for the Kickapoo Culinary Center and Community Room that he has had no progress with the new kitchen management proposal for August. Kayla Fortney, Swimming Pool Manager reported to the board that a lifeguarding class will be available in Viroqua at the end of April and that four may take the training. Suggested that the positions of bathhouse attendants be eliminated. After reviewing last year Kayla would like to see the rotating lifeguards help with the duty of bathhouse and suggested that the lifeguards get a pay increase if no bathhouse attendants are needed. The board discussed and asked for Kayla to review the hours and wages and bring back suggestions. Kayla asked to start recruiting lifeguards; the board was oaky with this and asked that a list of recommended employees is reviewed and approved by the board. Heisz asked how many lifeguards are needed so that there are no overtime issues. Kayla sees the need for no more than 12 lifeguards. Cindy Kohles Volunteer Forester submitted a written request for approval on tree plantings at the north side of the 100 block of Orin Street adjacent to 113 State Highway 131 close to the location where the ash tree has been removed, north side of Sunset Ridge next to 402 Sandy Mound where a dead crabapple tree has been removed, and planting in the terrace on the north side of Orin Street in front of 110 Orin Street. Jim Chellevold reviewed suggestions and has no issue with locations. McCarn made a motion to approve as 2 presented. Seconded by Murray. Motion carried. Murray made a motion to approve a new checking account for the Urban Forestry Revolving Loan Program with a $1000 from the General Account to later be reimbursed with a grant from the Crawford County Community Fund. Seconded by Pettit. Motion carried. Ruegg made a motion to approve the board meeting minutes of February 3, 2020 and February 13, 2020. Seconded by McCarn. Motion carried. Ruegg made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Murray. Motion carried. Murray is working on Mosquito Control and is expecting to have information next month. The Board asked for agenda item Public Works School Street cleanup to be removed from next month’s agenda. Chellevold reported that the owners did do some improvements to the Grove Street property – camper is off blocks. Continue to review next month. The board received Title 10 Chapter 4 All-Terrain and Utility Terrain Vehicles ordinance – Heisz informed the board that ATV/UTV season is approaching with a review of the speed limits and routes. Chellevold would like to see new signs at the entrances of the village. McCarn made a motion to approve Resolution 2020-02 authorizing the submittal of a state grant application for a Municipal Flood Control Grant of floodplain properties. Seconded by Ruegg. Motion carried. Murray brought up concerns regarding snow removal issues of blocking sidewalks with large plies of snow and ice and damages to curbs and lawns. After discussion the board would like to review the snow removal ordinance. Charley Preusser brought up concerns regarding melting and refreezing around the Mercantile parking lot. After discussion the board did not act on the Davy Engineering invoices totaling $4,332.99. The board discussed and approved requesting bids for interior painting of the Community Commerce Center with the paint included. Place bid request in newspaper and also contact contractors. The board also discussed the need of repairing the old Mill Museum roof. Suggestions on how to repair with ceiling to be stripped out, removed, and dried. Discussed getting bids for rubber roof and pitched steel. Bidding details will need to be worked on. McCarn made a motion to approve Temporary Class “B” license for the Sportsmen’s Club at the Community Commerce Center on May 2, 2020. Seconded by Murray. Motion carried. 3 Under correspondences the board received information of a donation made to the village from David Rasch for grills at the Robb Park and Log Cabin Park. Some assistance from the village will be needed for installation and the board would like to send a Thank You. The board also received information that the Open Book will be held on April 14th at 2pm to 4pm, Board of Review on April 27th at 2pm, and Spring Clean-up on April 18th from 8am to 2pm. The next regular board meeting is scheduled for Monday, April 6, 2020 at 6:00 p.m. At 6:55 p.m. Pettit made a motion to convene into closed session pursuant to Wisconsin State Statutes 19.85(1)(c) for the purpose of employee evaluation. Seconded by McCarn. Motion carried. At 7:21 p.m. Murray made a motion to reconvene into open session. Seconded by McCarn. Motion carried. Ruegg made a motion to adjourn the meeting at 7:22 p.m. Seconded by Murray. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 05-04-2020