7-6-20_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, July 6, 2020, which began at 6:00 p.m. in the Community Commerce Community Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Kevin Murray, Seamus Murray, Kim Pettit, and Lee Ruegg. Larry McCarn was absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations took place. Kayla Fortney, Swimming Pool Manager reported to the board that there is an average of 40 to 50 swimmers per day. Swimming lessons started today with private lessons also available. The pool was inspected and had some issues with the regulations of chemicals. Lifeguards are able to rotate every 20 minutes with extra measures taken for the extreme heat. Kayla asked several questions of the board: - Order a new battery for the chair lift, approximately $270 to $300 - little tike basketball hoop to be placed next to pool - is infrared thermometer acceptable - after hours lifeguard swim The board verbally discussed and approve the purchase of a new battery for the lift chair, okayed the use of a little tike basketball hoop as long as no issues arise, okayed the continuation of the infrared thermometer to take swimmers temperatures before entering the bathhouse and pool, and okayed lifeguard swims as long as there is communication and notice ahead of time. Kayla announced that the Friends of the Gays Mills Swimming Pool Committee is $700 away from their $100,000 fundraising goal. Craig Anderson did make a $700 donation to complete the Friends of the Swimming Pool goal. Under the Public Works report Jim Chellevold reported that the rented skid steer was used for park repairs and would like to schedule rental again for more work. Reported that work was done to the CCC geo-thermal system with a clean out and glycol installed and each unit screens have been cleaned. No updates regarding Sunrise sewer project. K. Murray made a motion to adopt Resolution 2020-05 for the Wastewater Compliance Maintenance Annual Report with a grade point average of 3.91. Seconded by Fortney. Motion carried. Chellevold reported that there may be an issue at the Highway 171 lift station with a large amount of electrical usage. After discussion Ruegg made a motion to approve the State Highway 171 draft State Financial Agreement which is a 2025 project with repairs made to Main Street parking lanes, water valves, and asphalt overlaying of $32,098. Seconded by Fortney. Motion carried. The board discussed setting aside a budgeted amount each year until project starts. Heisz asked if the Robb Park has been seeded and if the grills have been installed. Chellevold replied that the lawn is growing well at the Robb Park and currently does not have time to install the grills in the parks. Some street patch work has been done. Fortney followed up on the concrete blocks along School Street and Star Valley Flowers has agreed to donate the blocks with a donation letter of $3,000 from village. Ruegg made a motion to accept the concrete blocks donated from Star Valley Flowers in the amount of $3,000 and to send a donation letter. Seconded by K. Murray. Motion carried. There was nothing new to report on the sewer facility plan, individual phosphorus variance, or Rural Development Grant/Loan Application. At this time no meetings have been scheduled with Soldiers Grove. 2 Brad Niemcek introduced Paul Ronsheim who is a member of the American Hazelnut Company who will be taking over some of Brad’s duties with the company. American Hazelnut Company did submit a kitchen rental proposal in order to continue processing and fulfilling hazelnut orders. The board thanked Brad for his several years of managing the Kickapoo Culinary Center. Cindy Kohles updated the board on the Tree Board activities. The 2020 forestry project has been funded by the DNR, Kickapoo Cultural Exchange and the Crawford County Community Fund. The DNR interim report has been submitted and the final report has been submitted to the CCCF. A workshop has been planned as a Zoom webinar in September. The private property tree inventory and letters are being worked on. Kohles asked the board to think what they would like to do for the 2021 grants and how much to budget. Items to review is the amount of time these projects take with volunteer time, public works time, and Cindy to also cut back on time. The Tree Boards 2021 recommendations are to apply with ATC for pollinator plant projects, reforesting projects with the DNR, contracted pruning, and to continue to help with the private landowner’s tree management. Other possible funding could be from the DNR for emerald ash borer work and the Nuzum Foundation. Grants will need to be approved by the board before submittal. The board thanked Cindy and the Tree Board for all their volunteer work. Ruegg made a motion to approve the board meeting minutes of June 1, 2020. Seconded by Pettit. Motion carried. Ruegg made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by Pettit. Motion carried. Under Old Business the suggest repair for the Old Mill Museum roof repair is to demolish out the concrete roof leaving the pitched steel I-beam’s and repairing back with a rubber membrane roof. Suggested to bid out the demolishing which Kevin Murray stated he could write up a scope of work for and then to have volunteers replace the roof and repair the walls, cracks, and deck. Bids will be needed for the demolition of roof, a rental lift, and materials. Craig Anderson said he would ask about the funds previously collected for the Save the Dam project. County Clerk Janet Geisler provided options for two voting machines available for purchase with a life span of 20 years, recommending the Image Cast Evolution tabulator machine due to the number of registered voters costing $6,600. After much discussion Fortney made a motion to purchase the Cast X voting machine for $3,495. Seconded by K. Murray. A roll call vote was taken – voting in favor of purchasing Cast X voting machine: S. Murray, Pettit, Fortney, and K. Murray. Ruegg voted No. Motion carried. No action on new Library Board member. Todd Halvensleben of Vierbicher provided a written update on the State Highway 131 trail part of the TID #1 project. With the changes made moving the trail to the west side of highway they are still anticipating the overall project to be around the $414,080 without the relocation costs of light poles. Still waiting on an official change order from A-1 Excavating. K. Murray made a motion to adopt Resolution 2020-06 Authorizing the Acquisition of Real Estate from Mississippi Valley Conservancy. Seconded by Ruegg. Motion carried. This is a quit claim deed to transfer non-contiguous 0.5 acres of MVC land between the sewer plant and Kickapoo Stump Dodger Campground next to the Kickapoo River. 3 The board did not take any action on the request of sponsorship with Driftless Wisconsin JEM campaign and would like to see funds spent locally on needed projects instead. Discussed the length of lawns. Heisz will follow up with a couple of land owners. K. Murray suggested to the board that this ordinance 8-1-2 needs to be revised for prairie grass plantings. Fortney made a motion to approve an operator’s license for Lee Ruegg. Seconded by Pettit. Motion carried. Fortney made a motion to approve submitting a grant application through the Wisconsin Elections Commission CARES Act which is intended to help with additional election expenses due to the COVID-19 pandemic. Seconded by Ruegg. Motion carried. Under correspondences the board received information from Jessica Spayde on a possible HomeGrown program which is to help build and strengthen local entrepreneurial support and also receive the 2019 Annual Report from Community Development Alternative. The next regular board meeting is scheduled for Monday, August 3, 2020 at 6:00 p.m. At 7:54 p.m. Fortney made a motion to convene into closed session pursuant to Wis. St. Stat. for the purpose of 19.85(1)(c) employee evaluations, 19.85 (1)(c) Review/Action on Kitchen Management Proposals/Letters and 19.85(1)(e) negotiating of public property. Seconded by K. Murray. Motion carried. At 9:05 p.m. Pettit made a motion to reconvene into open session. Seconded by K. Murray. Motion carried. Scheduled a special meeting to continue reviewing the kitchen management proposals 19.85 (1) (c) for Monday, July 13th. K. Murray made a motion to proceed with the Offer to Purchase Vacant Land with Golden Warriors with an appraisal to be done for fair market sale and to clarify contingencies (ii) - (f), (m), and (o). Seconded by Ruegg. Motion carried. K. Murray made a motion to adjourn the meeting at 9:15 p.m. Seconded by Ruegg. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk Approved 08-03-2020