8-3-20_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, August 3, 2020, which began at 6:00 p.m. in the Community Commerce Community Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Larry McCarn, Kevin Murray, Seamus Murray, Kim Pettit, and Lee Ruegg. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations took place. Kayla Fortney, Swimming Pool Manager reported to the board that the last set of swimming lessons will be finished this week and hopes to have enough employees to stay open until Labor Day weekend. Under the Public Works report Heisz informed that work is continuing on the CCC geo-thermal system. After discussion Fortney made a motion to approve the State Highway 131 draft State Financial Agreement which is a 2025 project that will make repairs to the village water and sanitary valve adjustments with a cost of $5,880 while the mill and overlay payment repairs are being made from Sunny Ridge Road to Pleasant Street. Seconded by McCarn. Motion carried. Under the Sewer report Davy Engineering edited the Phosphorus Pollutant Minimization Plan when the DNR requested supporting documentation for the Individual Phosphorus Variance. Davy agreed to prepare and edit the PMP at no additional charge but would appreciate payment of old unpaid invoices. Ruegg asked for a breakdown of the past contracts and what a variance and plan would normally cost? Fortney made a motion to table agenda item Davy payment request. Seconded by Ruegg. Motion carried. Also discussed that Soldiers Grove seems to be happy with Delta 3 Engineers and would like to see if this firm could also work for the village. The board would like to received feedback on this recommendation from Jim Chellevold. There was nothing new to report on the sewer facility plan, individual phosphorus variance, or Rural Development Grant/Loan Application. At this time no meetings have been scheduled with Soldiers Grove. No kitchen report took place. Per the recommendation of the Plan Commission K. Murray approved the request of the future land use map change at 48524 Appleland Drive from Industrial to Business with a conditional use allowed of extended stay facilities (residential dormitories for traveling workers). Seconded by Fortney. Pettit abstained. Motion carried. 2 Ruegg made a motion to appoint Seamus Murray as a member to the Plan Commission. Seconded by Fortney. Motion carried. Fortney made a motion to appoint Lee Ruegg as a member to the Plan Commission. Seconded by McCarn. Motion carried. Fortney made a motion to discontinue all vending permits for the Apple Festival. Seconded by Ruegg. Motion carried. K. Murray made a motion to approve the board meeting minutes of July 6, 2020, July 13, 2020 and July 21, 2020. Seconded by Pettit. Motion carried. Pettit made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by McCarn. Motion carried. Under Old Business Kevin Murray did prepare the specifications of the suggest repairs for the Old Mill Museum and asked that the specs be placed in a bidding format so the bid can be prepared and placed for advertisement. Regulation of length of lawn Heisz reported that there are some improvements at the Grove Street property that was a concern and has been trying to reach the other property owner along State Highway 131 with no luck. Another property owner was mentioned along State Highway 131 concerning length of lawn. Bob Lomas stated his concerns regarding the village junk ordinance not being enforced. The board discussed the need to have around fire hydrants, poles and ditches cleared of weeds. McCarn made a motion to pay off the remaining balance of the swimming pool loan and interest of $11,908.22 leaving a savings balance in the swimming pool account of $16,007.60. Seconded by Ruegg. Motion carried. Fortney made a motion to approve new Library Board member Rebecca Eby. Seconded by K. Murray. Motion carried. Other current members are Cindy Kohles, Marla Heisz, Marjie Jurgensen, and Kim Pettit. The board received a Petition for Zoning Change from Sunrise Orchard at 48536 Appleland Drive from Industrial to Business with a conditional use of Residential. Fortney made a motion to refer this petition request to the Plan Commission. Seconded by Ruegg. Pettit abstained. Motion carried. Currently the five-member Housing Committee who reviews housing repair applications for the Village Revolving Loan Account consists of Erika Wilson and Albert Zegiel with two members who have moved out of the village and with one vacant seat. Kevin Murray and Seamus Murray volunteer to participate as members on the Housing Committee. Ruegg approve Kevin Murray and Seamus Murray to the Housing Committee. Seconded by McCarn. Motion carried. 3 Ruegg made a motion to review at the end of the year the kitchen managers memo of understanding. Seconded by McCarn. Motion carried. Ruegg made a motion to approve a Vacant Land Care Guideline and Use Agreement with Beth Lomas at 204 Railroad Street. Seconded by K. Murray. Motion carried. No new updates for the TIF Trail. McCarn made a motion to approve support to the Crawford County Land Conservation Department for the Clean Sweep event in Seneca on October 23rd of $100. Seconded by K. Murray. Motion carried. K. Murray made a motion to approve new accounts with Royal Bank for the Museum/Park Improvement Project and a Kitchen Account. Seconded by Fortney. Motion Carried. No correspondences were received. The next regular board meeting has been moved due to Labor Day to Tuesday, September 1, 2020 at 6:00 p.m. At 6:51 p.m. McCarn made a motion to convene into closed session pursuant to Wis. St. Stat. for the purpose of 19.85(1)(e) negotiating of public property. Seconded by K. Murray. Motion carried. At 7:19 p.m. McCarn made a motion to reconvene into open session. Seconded by Ruegg. Motion carried. K. Murray made a motion to approve the Sale of Lot 28 First Addition to North Mills to Lee Family Trust contingent upon received all needed paperwork. Seconded by Ruegg. Motion carried. Fortney made a motion to adjourn the meeting at 7:20 p.m. Seconded by McCarn. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 09-01-2020