1-7-19_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, January 7, 2019, which began at 6:08 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:08 p.m. Roll call was taken with the following present: Krista Eitsert, Harry Heisz, Kimberly Pettit, Lee Ruegg, and Albert Zegiel. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations. Jim Chellevold, Director of Public Works reported that a tree was broken off along School Street. Eitsert mentioned a road repair that is needed on Cedar Street. Brad Niemcek gave a Kickapoo Culinary Center update – reviewed 2018 numbers and reported that there was income made between the rentals income and expenses paid for this past year. Nothing new to report on a proposed Community Commerce Center exterior sign. Cindy Kohles, Village Volunteer Forester recommended terrace tree plantings in spring of 2019: hackberry at 210 School Street, locust at 210 School Street, swamp white oak east of building on School Street and Kentucky Coffeetree at 118 Orin Street. Pettit made a motion to approve as recommend for 2019 spring terrace tree plantings. Seconded by Zegiel. Motion carried. Zegiel made a motion to approve the December 3, 2018 minutes. Seconded by Ruegg. Motion carried. Ruegg made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Pettit. Motion carried. No Old Business. Under New Business Pastor Carrie Anderson would like to continue with the community dinners and wanted to receive feedback from the board. Discussed providing the community room for free and to focus on a positive community atmosphere with other communities to be invited. The board received information on the lots, deed restrictions, building inspections, and ARC. After discussion Ruegg made a motion to update two separate resolutions to read $1.00 purchase price for a lot if person is relocating from any flood plain and to lower the lot amount to $1,000 for any other regular purchase with hookup fees still to be collected on both transactions. Seconded by Zegiel. Motion carried. Resolutions will be re-written and reviewed at February meeting. The board agreed to advertising the 2019 swimming pool managers position with application to be due February 28th. Lysianne Peacock, 2018 Swimming Pool Manager submitted a written report with suggestions on swimming pool prices, inventory, and strategies. The board also discussed the repairs that need done such as sandblasting and 2 repairs to pumps. Discussed creating a committee with the Public Property members and community members such as Friends of the Pool for possible grants, goals, events, and fundraising. A meeting has been scheduled for Tuesday, January 29th at 6:00 p.m. The ATV/UTV Club is recommending the board make changes to the ordinance due to law changes that allows for State Highways with speed limits under 35 mph to be used as routes. Pettit made a motion to add an ATV/UTV route: - from State Highway 171 Bridge going east towards the Royal Bank ending on State Highway 171 going up the orchard hill - from State Highway 171 going south on State Highway 131 towards the Fairgrounds - from State Highway 171 to the intersection of Grove Street and State Highway 131 Seconded by Ruegg. Motion carried. Pettit made a motion to adopt Resolution 2019-01 for a Promissory Note refunding an existing obligation incurred for TID development and financing the cost of new TID development with Royal Bank at a 3% interest rate in the amount of $445,703 with the final payment in December of 2027. Seconded by Ruegg. Motion carried. Zegiel made a motion to request of the DOT to allow a route from the intersection of Grove Street/State Highway 131 north to Del la Mater Road due to providing access to the new residential and business districts. Seconded by Pettit. Motion carried. The board reviewed the $24,031.78 of unused budget of 2018 Health Insurance. After discussion Ruegg made a motion to allow a 2018 Health Incentive Bonus totaling $2,750 to 3 full-time village employees, 2 part-time village employees, 2 library employees, and 2 quarter-time employees. Seconded by Zegiel. Motion carried. Due to no pay increases to the Village Employees Ruegg made a motion to also provide bonuses to 3 full time employees and two part-time employees and one quarter-time employee totaling $2,250. Seconded by Pettit. Motion carried. The board scheduled a Personnel Committee meeting for Wednesday January 23rd at 6:00 p.m. to discuss and review the employee policies. Pettit made a motion to approve the temporary Class “B” picnic license for the McCormick Rose Post 308 at the Community Commerce Center for the Kathy Johnson benefit on January 19, 2019. Seconded by Ruegg. Motion carried. Heisz reported to the board that he has received verbal feedback from downtown residents on the water improvement from flushing the water hydrants and also many thank you’s for the flood donations. The next regular board meeting is scheduled for February 4th at 6:00 p.m. Ruegg made a motion to adjourn the meeting at 7:38 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 2-4-19