7-1-19_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, July 1, 2019, which began at 6:01 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:01 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Larry McCarn, Kevin Murray, Lee Ruegg, and Albert Zegiel. Kim Pettit was absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations took place. Under the public works report Heisz informed the board that 90% of the street and road patching repairs have been completed. Cindy Kohles Volunteer Forester update the board on grant requirements and information. Many of the trees have damages from flooding and winter conditions. The interim report has been sent to the DNR as required. Completed pruning on Royal Avenue, 43 public and six private trees have been removed, 27 trees have been replaced, volunteers and employees have completed SAWW classes, a training class has been scheduled here in September, blacktop is to be removed for a tree to be planted, and mature tree pruning also needs to be completed. Kohles informed the board that the other projects did not take as much funding as estimated and there is $6,000 to be reallocated. A list of possible projects would be to hire an arborist to do the mature tree pruning, replace tree terrace plantings, stump grinding, spray for beetles, and hazardous tree removal. The board verbally agree that Kohles could do hazardous tree removal, hire mature tree pruning, and terrace replanting how she sees fit. The board acknowledged and thanked Dylan Finnell for his volunteer hours of over 60 hours. Other items brought up would be to setup a village forestry budget for donations, clarify tree responsibilities on the land leases, the logs and boat that are on Cross-Road Park property line, and the boards expectations of the Urban Forestry Grant for 2020. Brad Niemcek reported for the Kickapoo Culinary Center and Community Room that the second quarter of 2019 has turned a profit. The walk-in cooler and building is having maintenance issues with the cooling units and the maintenance company for the geo-thermal units has been called. Under the Stump Dodger Trail report Niemcek report that the work has been completed and the trail event had 60 to 70 people attend the Family Fun Day on June 15th. The trail committee will see that the trail continues to be maintained. Niemcek asked if there has been a response regarding the trail entrance neighbors junk being clean up. A phone call was received from the land owner asking for an extension on clean up. The board asked for this item to be follow-up on. 2 Zegiel made a motion to approve the June 3, 2019 board minutes. Seconded by Murray. Motion carried. Zegiel made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Ruegg. Motion carried. Under old business the board discussed mosquito fogging. This was discussed last year and brought up again this year. In discussion there was concern regarding what ingredient is in the spray and if there are other alternatives to this. Charley Preusser recalls there is an evaluation through the Crawford County Health Department and will contact them on this. Agenda item was tabled. Dale Klemme of CDA, Inc was present and discussed the proposal of Crawford County acquiring 111 Park Street. CDA has been working on this project and has received quotes for elevating and floodproofing but has come to the conclusion that this may not be cost effective and there currently is not funds for elevations. The board also discussed deed restrictions. After discussion McCarn made a motion to approve the CDBG-EAP Crawford County acquisition of 111 Park Street. Seconded by Fortney. Motion carried. Grant requests have been sent into the DNR and FEMA for acquisition of Song’s Mushroom Farm and from correspondences the process seems to be closer with the agencies for completing. Currently there is not a contract in place with the village and FEMA. CDA, Inc presented a contract for administration of the DNR Municipal Flood Control Grant in the amount of $7,500 for project setup, offer to purchase, complete acquisition, solicit bids, coordinate asbestos inspection, coordinate asbestos abatement, and coordinate demolition. McCarn made a motion to approve the administration contract with CDA, Inc for the DNR Municipal Flood Control Grant. Seconded by Fortney. Zegiel has concerns that the residents need to understand that this is an acquisition with state and federal funds and not village funds. Motion carried. There was discussion about village items being stored down by Song’s Mushroom Farm and the sewer plant such as brush, sand bags, wood, and dirt causing an unsightly view for visitors using the park, swimming pool and campground. The board verbally agreed that they would like to stop any further use of this area and see it cleaned up. Fortney agreed to contact Mr. Song to discuss if some items could be moved out of view. The board also discussed items that need to be taken care of in the public spaces such as the damaged swing set and bathrooms. Discussed the need to hire for the Public Works Department. Currently this is not in the 2019 budget and would like this to be reviewed during the 2020 budget process. Currently the water is not working at the Lion’s Shelter and the board discussed that the water replacement may cost up to $1,000. The board discussed that the village currently pays the utility bills and the Lion’s Club collects the rental income for the shelter usage. The board agreed that the Lion’s 3 Club helps the village and many others but are unsure of how often there will be a need for water usage at the shelter. Noted that the club will be moving their activity up to the fairgrounds for Apple Festival. Fortney made a motion to table. Seconded by Murray. Zegiel opposed. Motion carried. The contractors change orders for the TID trail project is not complete yet and should be presented later. There are two DOT permits that will be signed and submitted for the project. A sponsorship requested from Driftless Wisconsin was presented to the board. Currently all donation funds that were budgeted in 2019 were already distributed. Ruegg made a motion to deny sponsorship but would like Driftless to request fund for the 2020 budget. Seconded by Zegiel. Motion carried. The village office is to contact Driftless and relay the message regarding requesting funds of the 2020 Budget. Crawford County will be having their Clean Sweep event on October 25th and has requested a donation of $100. Murray made a motion to approve the $100 donation which was budgeted. Seconded by McCarn. Motion carried. No Swimming Pool or Friends of the Swimming Pool report was given. No correspondences were received. The board would like to thank JoAnn Gonos for the 212 Main Street landscaping improvement. Craig Anderson also announced that the Library is having their movie event on Friday July 12th at 7:00 p.m. The next regular board meeting is scheduled for August 5th at 6:00 p.m. A Budget meeting is scheduled for August 12th at 6:00 p.m. A Utility Committee meeting is scheduled for July 17th at 6:00 p.m. Ruegg made a motion to adjourn the meeting at 7:40 p.m. Seconded by Murray. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 8-5-19