8-5-19_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, August 5, 2019, which began at 6:02 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:02 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Kevin Murray, Kim Pettit, Lee Ruegg, and Albert Zegiel. Larry McCarn was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Barb Ashe of the Ridge and Valley Beekeepers presented the Community Commerce Center exterior sign that the group donated. The group is trying to find a contractor to do the framing of the sign. Under the public works report Jim Chellevold informed the board that Schneider Heating was called in to look at three heating/cooling units in the Community Commerce Center. The contractors believe that one unit back in the community room was a result of a storm blowing in rain water. The pump in the village office is a programing issue and the unit in the lady’s bathroom which runs the library unit has a cracked drip pan which the contractors recommend replacing the entire unit. The board inquired about hearing of possible grant funds for street repairs. Chellevold reported of possible swimming pool pump issues and after discussion Murray made a motion to approve purchasing a swimming pool pump part estimated at an expense of $1,800. Seconded by Fortney. Motion carried. Brad Niemcek did not have anything new to report for the Kickapoo Culinary Center and Community Room. The month of July was slow but activity should pick-up this fall. Kevin Murray reported for the Utilities Committee. The committee met twice and researched the water complaint issues on the water smelling and the committee findings is that standing water in pipes of unoccupied buildings or low water usage can grow bacterial contaminations within the building’s pipes. The committee received legal advice that the village has been following proper procedure flushing the water mains. The committee recommends posting a notice in the Independent explaining the situation and possible ways to address the problems to resident and also recommends sending a letter to each resident who have made complaints. After discussion Pettit made a motion for a letter to be sent out to all water users on the situation and possible ways to address the problem. Seconded by Murray. Motion carried. The office will ask Attorney Eileen Brownlee to draft a letter with proper terminology and to coordinate the letter with the next scheduled hydrant flushing. The board also discussed scheduling a third flushing of the downtown hydrants in order to help with this issue. Cindy Kohles Volunteer Forester update the board on possible grant ideas for the 2020 Urban Forestry Application. Suggested to purchase equipment to create tree inventory, community awareness on private tree care, ordinance review, and the board stating that they would like to see private hazardous tree 2 removals on the application too. The group also discussed the lumber that was request to be removed at 109 Main Street and would like to see a follow-up on this item. Heisz volunteer to discuss with land owner. The Public Property Committee will schedule meeting to review village tree ordinances and land leases. After discussion Pettit made a motion to approve 2019-08 Resolution for the submittal of the 2020 Urban Forestry Grant Application to the Department of Natural Resources. Seconded by Fortney. Motion carried. Kayla Fortney, Swimming Pool Manager, reported that the pool has been inspected with the gate to be repaired between the two pools, the chemical levels were low, and drinking fountain needs repaired. The re-inspection had been done with acceptable chemical levels and gate repair. The pool is scheduled to stay open until Labor Day with enough guards and the last set of swimming lessons has started today. After discussion the board verbally approved weekend hours for opening at 12:00 pm and closing at 7:30 pm. Kayla also express interest in continuing the manager’s job for the 2020 season. Under the Friends of the Pool report the group has reached the goal of 100 bags of shoes collected, raised $1,200 at the Stump Dodger Bash, and has raised over $21,000 in fundraising. The group has planned events for Labor Day in Readstown, food stand at Sunrise Orchard, Apple Fest food stand, Halloween event, and Holiday event. Zegiel made a motion to approve the July 1, 2019 Board minutes and July 17, 2019 Utility Committee minutes. Seconded by Ruegg. Motion carried. Pettit made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Ruegg. Motion carried. Under old business Charley Preusser brought mosquito abatement products to the board and explained each product and ingredients. Explained that fogging with Anvil 2+2 UVL kills only the mosquitos flying in the area that comes in contact with the fog similar with what Soldiers Grove currently does. Currently Crawford County Health Department contracts with Driftless Region Vector Control to help with controlling disease carrying mosquito issues. Charley presented a granular bacillus product which can be used to spread in standing water in order to kill larva, a mosquito eradicator which is an 11” tube that is active by warm water and hung up in problem areas up to a one acre area for 90 days to eliminate nuisance mosquitos, and there are also products that can be spread in lawns for mosquito control. Also discuss natural predators such as bat and install bat houses. The board discussed that a property owner can choose to do these items themselves and was unsure if the village should budget mosquito control expenses in 2019. Kevin Murray volunteered to contact the Crawford County Public Health Department to see if there is any possible help from the county. Discussion on the School Street cleanup: currently there is a house sitting in the old parking lot which will be moved within a week, the owner of the concrete pilings has agreed to have removed, and discussed a solution on the brush pile. The board verbally agreed that a new location needs to be found in order for the public works department to change locations. 3 The Lion’s Club has agreed to pay the $1,000 for the water valve to be repaired at the Lion’s Park. Jim Chellevold plans on placing a water hydrant there in order to prevent any other damage during floods and can easily be winterized. Ruegg made a motion to continue with water repairs as presented. Seconded by Murray. Motion carried. Vierbicher was the only firm to submit to the assessor’s plat cost estimate request and explained that they feel that a parcel mapping effort would likely be sufficient for most areas instead of a detailed assessor plat of 637 parcels. Vierbicher submitted an estimate of $150,000 but the board feels that this price is not sufficient with Vierbicher changes and estimates that with the larger details scope of an assessor’s plat would cost up to $400,000 to be completed. Ruegg made a motion to submit the estimate of $400,000 to Crawford County Property Lister in order to write grant. Seconded by Fortney. Motion carried. Under new business Aaron Fortney brought up the concern of cleaning and sealing the cracks in the streets before further damage is done. Also discussed sidewalk repairs. The contractors change orders for the TID trail project is not complete yet and should be presented later. Pettit made a motion to approve temporary Class “B” license for the Crawford County Fair on August 21st through August 24th at the Fairgrounds (17725 State Hwy 131) and to approve operators licenses for Whitney Terbrak, Samantha McCarn, and Joan Francis. Seconded by Ruegg. Motion carried. No correspondences were received. The next regular board meeting is scheduled for the second Monday in September due to Labor Day – September 9th at 6:00 p.m. At 8:07 pm Fortney made a motion to convene into closed session pursuant to Wisconsin State Statutes 19.85(1)(c) for the purpose of employee evaluation and (f) discussion of investigation of personnel issues. Seconded by Pettit. Motion carried. At 8:26 pm Murray made a motion to reconvene into open session to act on any decisions made during closed session. Seconded by Fortney. Motion carried. No action taken. Murray made a motion to adjourn the meeting at 8:27 p.m. Seconded by Ruegg. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 09-09-2019