10-7-19_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, October 7, 2019, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, Larry McCarn, Lee Ruegg and Albert Zegiel. Aaron Fortney, Kevin Murray, and Kim Pettit were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Joann Gonos presented T-shirts which are part of the library fundraiser and the destination pole has been installed at the Crossroads Park. No public works report was given. Kevin Murray arrived at 6:03 pm. Brad reported for the Kickapoo Culinary Center and Community Room. The third quarter financial report had a $300 profit for the kitchen and community room. The trail raised $80 during the Apple Festival. Ruegg made a motion to approve the minutes of September 9, 2019 board meeting. Seconded by McCarn. Motion carried. Ruegg made a motion to approve all of the bills as listed in the monthly expense report. Seconded by McCarn. Motion carried. Murray contacted the Health Department and Driftless Region Vector Control who discussed possible options for village mosquito control. The granular bacillus products were recommended to be spread into the standing water. The board is interested in how much this would cost in order to place granular bacillus products in the villages surrounding waters for mosquito control in 2020. The board discussed the School Street public works storage site which the public works department has been working on cleaning up. The brush pile has been burned and wood removed. There is more work to be completed. The Grove Street property owners are working on cleaning up the junk as the village requested with a certified letter signed for on August 26th. Heisz will follow up with owners to check in with their progress. Heisz received permission from the property owner at 109 Main Street to remove the logs. 2 McCarn made a motion to approved the 2020-2021 Equity Appraisal Maintenance contract of $5,000. Seconded by Ruegg. Motion carried. McCarn made a motion to approve a contract for the project management with Community Development Alternatives for Song’s Mushroom property at 207 School Street for a fee of $6,000. Seconded by Ruegg. Motion carried. Ruegg made a motion to approve a new Canon C256iF copier/scan/fax machine with Tri-State Business Machines for $3,638 with a service plan of $41 per month for maintenance and toners. Seconded by McCarn. Motion carried. McCarn made a motion to approve the renewal employee health insurance plan Quartz Elite Gold $3,500 HMO which is $4,794.15 per month (7.72% increase). Seconded by Ruegg. Motion carried. The board was provided the 2018 Audit which was completed by Johnson Block and Company. The budget recommendations were made in the previous special meeting held at 5:43 pm. The board was provided information on a meeting for October 22nd for the Presentation of the Regional Housing Study for Crawford County. The next regular board meeting is scheduled for Monday November 4th at 6:00 p.m. At 6:28 pm Murray made a motion to convene into closed session pursuant to Wisconsin State Statutes 19.85(1)(c) for the purpose of employee evaluation. Seconded by Ruegg. Motion carried. At 7:24 pm Ruegg made a motion to reconvene into open session to act on any decisions made during closed session. Seconded by McCarn. Motion carried. Ruegg made a motion effective as of November 1, 2019 to have the Director of Public Works complete their job description duties within 41 hours in a workweek (Monday through Friday) and 4 hours allowed for Saturday and Sunday, totaling 45 hours allowed for one week. All overtime must be verbally approved by Village President or President Pro Tem and they will complete a written approval to be attached to the timecard. A time clock was also approved to be started in 2020 and placed in the Village Office. Seconded by Zegiel. Motion carried. Ruegg made a motion to adjourn the meeting at 7:26 p.m. Seconded by McCarn. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 11-04-2019