11-4-19_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, November 4, 2019, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Pro Tem Aaron Fortney called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Larry McCarn, Kevin Murray, Kim Pettit, Lee Ruegg and Albert Zegiel. Harry Heisz was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegation residents of Blue Bird Lane were present stating their concerns about the speed bumps being installed back onto the street in the spring. Fortney informed them that the village received complaints of speeding and that is the reason why the speed bumps were installed. A petition was signed by eight homeowners on Blue Bird Lane in support of the speed bumps being permanently removed. No public works report was given. Brad Niemcek reported for the Kickapoo Culinary Center and Community Room. Brad explained that the proposed Memorandum of Understanding for the kitchen and community room is presented to be between Brad Niemcek and the Village of Gays Mills from January of 2020 through July of 2020. The kitchen has been managed for eight years now and has been paying its own expenses. After discussion and questions answered Zegiel made a motion to approve the MOU with Brad Niemcek until July of 2020 for the operation of the kitchen and community room. Seconded by Ruegg. Motion carried. Ruegg made a motion to approve the minutes of October 7, 2019 board meeting and special meeting minutes of October 7, 2019 and October 8, 2019. Seconded by McCarn. Motion carried. McCarn made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Murray. Motion carried. Under Old Business Mosquito issues – Branston Haggerty and Jay Haggerty voiced their concerns regarding that mosquitos are affecting our tourism. Also mentioning their concern of standing water, a drain not working, and the ice- skating rink holding water. Murray explained that the village has been researching on how to control the mosquitos and that Murray also discussed the standing water and drain issue with Jim Chellevold on possible fixes. After a lengthy discussion Ruegg made a motion to table agenda item. Seconded by Pettit. Motion carried. Nothing new to report on the School Street public works storage site which the public works department has been working on cleaning up. The new site for the brush cleanup will be by the new shop but it is not setup yet. Craig Anderson would like to see an announcement made when the site it ready. Nothing new to report on the Grove Street property issue. Nothing new to report on the 109 Main Street logs to be removed. Craig Anderson asked if he could help in anyway as a member of the Tree Board. The board had no problem with this as long as he discussed and received permission from the property owner. 2 Under New Business Kurt Muchow of Vierbicher notified the office that they would submit an application with no fee for the WDOT Multimodal Local Supplemental Program which would be for a trail from the Community Commerce Center to downtown. The grant would cover 90% of the project and the project must be completed in six years. Also mentioned that this grant is highly competitive and if awarded the details then could be discussed further. Ruegg made a motion to approve DOT grant application. Seconded by Zegiel. Motion carried. Kurt Muchow of Vierbicher also provided information on other possible grants available for the sewer project and DNR Municipal Flood Control Grant due March 16, 2020. Members of the board would like to invite Dale Klemme of CDA and learn on how the village could strategize and apply for this grant. Murray made a motion to accept the 2020 property and liability insurance renewal with Tricor Insurance/EMC of $35,212. Seconded by McCarn. Motion carried. Ruegg made a motion to accept the Proposed 2020 Budgets and to approve publication. Seconded by Murray. Motion carried. General Budget proposed at $788,124, Water proposed at $110,873 and Sewer proposed at $152,800. The Public Hearing is scheduled for Monday, December 2, 2019 at 5:30 p.m. with the regular board meeting starting immediately after. The board received information on 2019 swimming pool lifeguard and bathhouse employee hours and stated to continue as planned with bonuses. Ruegg made a motion to table the agenda item 2019 Village Employee Bonuses. Seconded by McCarn. Motion carried. After discussion Murray made a motion to hire Kayla Fortney as the 2020 Swimming Pool Manager. Seconded by McCarn. Motion carried. Under correspondences the board received information on the Stories of the Flood event on November 7th at the Kickapoo Valley Reserve Center. Also received information on timeclocks. The Public Hearing is scheduled for Monday December 2nd at 5:30p.m. with the regular board meeting to start immediately after the hearing. The board asked for agenda items to be added to next agenda – Assign Committee to review the Personnel Policies and Procedures Manual and building maintenance on Main Street. The board did not convene into closed session pursuant to Wisconsin State Statutes 19.85(1)(c) for the purpose of employee evaluation. Ruegg made a motion to adjourn the meeting at 7:20 p.m. Seconded by Murray. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 12-02-2019 3